Agenda_Regular_4/9/2020AGENDA
Regular Council Meeting
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Mayor Abby Brennan Council Member Laurie Brandon
Council Member Kyle Stone Council Member Frank D'Ambra
Council Member Bruce Prince
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April9, Following
2020 Special Meeting ID: 242 109 529
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Meeting ID: 242 109 529
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CALL TO ORDER AND ROLL CALL
• • • • •
APPROVAL OF .
NEW BIJSINESS...,-
1. RESOLUTION 12-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE 5 - 10
VILLAGE OF TEQUESTA, FLORIDA, ADOPTING POLICY AND
IMPLEMENTING PROTOCOLS FOR THE USE OF COMMUNICATIONS
MEDIA TECHNOLOGY TO FACILITATE ATTENDANCE BY ELECTED AND
APPOINTED OFFICIALS AT PUBLIC MEETINGS AND TO ALSO
FACILITATE PUBLIC PARTICIPATION AND ATTENDANCE AT SUCH
MEETINGS; PROVIDING THAT THE USE OF SUCH PROTOCOLS IS
LIMITED TO PERIODS OF DECLARED EMERGENCY WHEN PUBLIC
HEALTH AND SAFETY GUIDANCE LIMITS THE SAFE ATTENDANCE AT
SUCH MEETINGS IN PERSON AND WHEN SUNSHINE LAW
REQUIREMENTS ARE LAWFULLY RELAXED TO PERMIT SAME
Presenter: Keith Davis, Village Attorney
Agenda Memo #20-128 - Pdf
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Regular Council - Apr 09 2020
All items listed under the Consent Agenda are considered routine and will be enacted by one motion .
There will be no separate discussion of these items unless a Village Council Member so requests, in
which event the item will be removed from the Consent Agenda and considered in its normal
sequence on the Agenda.
2. MINUTES: March 2, 2020 Workshop and March 12, 2020 Regular Meeting 11 - 19
Presenter: Lori McWilliams, Village Clerk
Workshop - Mar 02 2020 - Minutes - Pdf
Regular Council - Mar 12 2020 - Minutes - Pdf
3. Approval of Contracts Signed by Manager Under $25,000 (Per Village 20 - 50
Ordinance we are presenting the following agreements, proposals,
commitments and memorandum of understanding to Council.)
1. Dover Engineering Water Treatment Plant Membrane Replacement
Evaluation Study Agreement Memo-Utility/$19,799.53 (The Dover Engineering
WTP Evaluation Study Agreement is on file in the Utilities Dept. Please contact
Matt Hammond, 561-768-0421 to view the file); 2. Great West Trust Company
Agreement Memo-Finance/$500.00 Annually (The Great West Trust Company
Agreement is on file in the Finance Dept. Please contact Hugh Dunkley, 561-
768-0420 to view the file); 3. Lewis Longman Walker Engagement Agreement-
Finance/Cost Varies; 4. National Vision Safety Eyewear Agreement Memo -
Human Resources/$150.00 per 24 Mo's. (The National Vision Safety Eyewear
Agreement is on file in the Human Resources Dept. Please contact Kathy
Hannon, 561-768-0416 to view the file); 5. Superior Party Rental Contract-
Administration/$253.84; 6. Vanguard ADA Systems Quote -Public
Works/$2,424.19; 7. Palm Beach Gardens and Village of Tequesta Superion
Access Agreement/$N/A; 8. iland Cloud Backup - Direct Billing
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-123 - Pdf
4. Approve Marine Law Enforcement Contract for the Manatee Protection Plan 51 - 52
Presenter: Gus Medina, Police Chief
Agenda Memo #20-121 - Pdf
5. Approve Palm Beach County Allocation of Funds to our Reentry and FUSE 53 - 55
Programs
Presenter: Gus Medina, Police Chief
enda Memo #20-122 - Pdf
6. Approve Therma Seal Roofing First Addendum Contract Extension Through 56 - 82
January 11, 2021
Presenter: Doug Chambers, Director of Public Works
Agenda Memo #20-120 - Pdf
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Regular Council - Apr 09 2020
7. RESOLUTION NO. 11-20, A RESOLUTION OF THE VILLAGE COUNCIL OF 83 - 86
THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY
PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED
ON MARCH 13, 2020, MARCH 20, 2020, MARCH 27, 2020 AND APRIL 3,
2020 FOR THE VILLAGE OF TEQUESTA DUE TO COVID-19
(CORONAVIRUS), ALL EMERGENCY REGULATIONS ACTIVATED UNDER
THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF
ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE
EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO
LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT;
PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-125 - Pdf
8. Approve Personnel Policy Update - Temporary Policy "Expanded FMLA & 87 - 90
Emergency Sick Leave Pay Pursuant to The Families First Coronavirus
Response Act of 2020
Presenter: Merlene Reid, Director, HR & Risk Management
Agenda Memo #20-131 - Pdf
COMMUNICATIONS FROM CITIZENS
Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to
address Council should complete a "Comments by the Public" card and present it to the Village Clerk
prior to the Communications from Citizens. When you are called to speak, please go to the podium
and state your name and address for the record prior to addressing Council. Council will not discuss
this item this evening; however, Council may choose to have the item placed on a future agenda for
discussion. Reference Resolution 25-18 regarding public participation.
VILLAGE ATTORNEY
VILLAGE MANAGER
POLICE DEPARTMENT
FIRE DEPARTMENT
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Regular Council - Apr 09 2020
OLD BUSINESS
9. ORDINANCE 01-20, SECOND READING, AN ORDINANCE OF THE 91 - 96
VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA,
AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78.
ZONING. SECTION 78-561. SPECIAL EVENTS. BY AMENDING THIS
SECTION TO PLACE RESPONSIBILITY FOR PROCESSING APPLICATIONS
WITH THE BUILDING DEPARTMENT, TO REDUCE THE MANDATORY
MINIMUM APPLICATION SUBMITTAL TIME FOR EVENTS THAT ARE
INTENDED TO HAVE LESS THAN 200 ATTENDEES, AND TO GIVE THE
VILLAGE MANAGER FINAL APPROVAL AUTHORITY IN THE APPROVAL
PROCESS FOR SUCH APPLICATIONS
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-114 - Pdf
ANY OTHER MATTERS
ADA ACCESSIBILITY: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to
comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring our records are
accessible to individuals with disabilities. However, there are records we receive from outside entities (contractors,
vendors, other state agencies, etc.) that are not ADA compliant. We take every measure possible to remediate those
documents, however, some records may not be compliant. If there is a file that is not compliant that you wish to access,
please contact the Village Clerk's Office and we will make an accommodation.
DISABLED ACCOMMODATION: Disabled persons who need an accommodation in order to participate in this Village
Council Meeting are requested to contact the Village Clerk's Office at 768-0440 at least three working days before this
meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same
from the Village Clerk.
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with
respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for
such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based.
COMMUNICATIONS FROM CITIZENS: Public comments / communications from citizens are limited to 3 (three) minutes.
Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk
prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name
and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council
may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public
participation.
OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for
public comments subject to the three -minute limitation. Village Council Meetings are public business meetings, and as
such, the Village Council retains the right to limit discussion on any issue.
SCHEDULE OF MEETINGS AND EVENTS
345 Tequesta Drive unless otherwise indicated
Workshop - May 4, 2020 - 6:00 p.m.
Regular Council Meeting - May 14, 2020 - 6:00 p.m.
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