Agenda_Regular_8/13/2020AGENDA
Regular Council Meeting
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
Mayor Abby Brennan Vice -Mayor Kyle Stone
Council Member Laurie Brandon Council Member Frank D'Ambra
Council Member Bruce Prince
August 13, 2020 6:00 PM Zoom/YouTube
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Page
PRESENTATION A
1. General Employee Pension Board Presentation by Pension Board Chair 9 - 20
Michael Rhodes
Agenda Memo #20-257 - Pdf
2. Advanced Meter Infrastructure Project Update by Core & Main 21
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-272 - Pdf
3. Proclamation Honoring the 100th Anniversary of the 19th Amendment to the 22 - 23
United States Constitution
Page 1 of 451
Regular Council - Aug 13 2020
Presenter: Mayor Abby Brennan
Agenda Memo #20-254 - Pdf
4. Proclamation Honoring the Two Hundred and Thirty-third (233rd) Anniversary 24 - 25
of the Drafting of the Constitution of the United States of America by the
Constitutional Convention
Presenter: Mayor Abby Brennan
Agenda Memo #20-255 - Pdf
•=1 Ll I 1A,
All items listed under the Consent Agenda are considered routine and will be enacted by one motion .
There will be no separate discussion of these items unless a Village Council Member so requests, in
which event the item will be removed from the Consent Agenda and considered in its normal
sequence on the Agenda.
5. MINUTES: June 29, 2020 Workshop, July 9, 2020 Regular, and July 20, 2020 26 - 38
Workshop
Workshop - Jun 29 2020 - Minutes - Pdf
Workshop - Jul 20 2020 - Minutes - Pdf
Regular Council - Jul 09 2020 - Minutes - Pdf
6. Approval of Contracts Signed by Manager Under $25,000 (Per Village 39 - 44
Ordinance we are presenting the following agreements, proposals,
commitments and memorandum of understanding to Council.)
1. Continental Message Solutions Service Agreement -Utilities, $162.50
Quarterly (The Continental Message Solutions Service Agreement is on file in
the Utilities Office. Please contact Matt Hammond, 561-768-0482 to view the
file). 2. TWC Services Credit Application -Public Works: Varies w/Repairs. (The
TWC Services Credit Application is on file in the Public Works Department.
Please contact Doug Chambers, 561-768-0482 to view the file). 3. Mock Roos
Consulting Engineering Floridan Aquifer Well Rehabilitation Work
Authorization -Utilities, $24,475.00 (The Mock Roos Consulting Engineering
Floridan Aquifer Well Rehabilitation Work Authorization is on file in the Utilities
Department. Please contact Matt Hammond at 561-768-0482.)
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-269 - Pdf
7. Approve Palm Beach County Law Enforcement Agencies Mutual Aid 45 - 60
Agreement
Presenter: Gus Medina, Police Chief
Agenda Memo #20-260 - Pdf
8. Approve Florida Department of Law Enforcement Coronavirus Emergency 61 - 89
Supplemental Funding (CESF) Program
Presenter: Gus Medina, Police Chief
Page 2 of 451
Regular Council - Aug 13 2020
Agenda Memo #20-273 - Pdf
9.
Approve Award of Request for Qualifications for General Consulting Services —
90 - 195
Continuing Contracts (RFQ #UTIL 06-20)
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-261 - Pdf
10.
Authorize Piggyback Contract with Florida Technical Consultants for
196 - 207
Geographic Information System (GIS) Support Services
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-258 - Pdf
11.
RESOLUTION NO. 25-20, A RESOLUTION OF THE VILLAGE COUNCIL OF
208 - 212
THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY
PROCLAMATION THE STATE OF EMERGENCY DECLARATIONS ISSUED
ON AP RI L, 10, 2020, AP RI L 17, 2020, AP RI L 24, 2020) MAY 11 2020) MAY 81
2020; MAY 15, 20207 MAY 22, 20207 MAY 29, 2020) J U N E 5, 2020, J U N E 127
20207 J U N E 19, 2020) J U N E 26 2020) J U LY 37 20207 J U LY 10, 2020) J U LY 17,
2020) J U LY 24, 2020) J U LY 31, 2020 AND AUGUST 7, 2020 (A
CONTINUANCE OF RESOLUTIONS NO. 11-207 15-20) AND 18-20) FOR THE
VILLAGE OF TEQUESTA DUE TO COVID-19 (CORONAVIRUS), ALL
EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF
CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE
DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT
DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF
EMERGENCY CONTINUES IN EFFECT; PROVIDING AN EFFECTIVE DATE,
AND FOR OTHER PURPOSES.
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-282 - Pdf
12.
Affirm Renewal of State of Emergency Declaration Due to COVID-19
213 - 215
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-284 - Pdf
13.
RESOLUTION NO. 26-201 A RESOLUTION OF THE VILLAGE COUNCIL OF
216 - 218
THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY
PROCLAMATION THE STATE OF EMERGENCY DECLARATION ISSUED
ON AUGUST 1, 2020 FOR THE VILLAGE OF TEQUESTA DUE TO
HURRICANE ISAIAS, ALL EMERGENCY REGULATIONS ACTIVATED
UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF
ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE
EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO
LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT;
PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-283 - Pdf
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Regular Council - Aug 13 2020
COMML NI ATIONS FROM CITIZENS,
Public comments / communications from citizens are limited to 3 (three) minutes. Anyone wishing to
address Council should complete a "Comments by the Public" card and present it to the Village Clerk
prior to the Communications from Citizens. When you are called to speak, please go to the podium
and state your name and address for the record prior to addressing Council. Council will not discuss
this item this evening; however, Council may choose to have the item placed on a future agenda for
discussion. Reference Resolution 25-18 regarding public participation.
VILLAGE ATTORNEY
VILLAGE MANAGER
14. Manager's Report 219 - 261
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-285 - Pdf
POLICE DEPARTMENT
FIRE DEPARTMENT
UTILITIES
REGULAR AGENDA
OLD BUSINESS
15. ORDINANCE 03-20, SECOND READING, AN ORDINANCE OF THE 262 - 264
VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA,
AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78.
ZONING. ARTICLE X. OFF-STREET AND ON -STREET PARKING AND
LOADING REGULATIONS. SECTION 78.704(C). CONTROL OF ACCESS TO
STREETS. TO REVISE CONSTRUCTION STANDARDS FOR ACCESSWAY
DRIVEWAYS IN THE VILLAGE; PROVIDING THAT EACH AND EVERY
OTHER SECTION AND SUBSECTION OF CHAPTER 78 SHALL REMAIN IN
FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A
CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO
CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER
PURPOSES.
Page 4 of 451
Regular Council - Aug 13 2020
Presenter: Jose Rodriguez, Building Official
Aaenda Memo #20-252 - Pdf
16. ORDINANCE 04-20, SECOND READING, AN ORDINANCE OF THE 265 - 267
VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA,
AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 14.
BUILDINGS AND BUILDING REGULATIONS. ARTICLE I. IN GENERAL. BY
CREATING AN ENTIRELY NEW SECTION 14-6. TO BE ENTITLED
"REQUIRED ASSOCIATION BUILDING PLAN APPROVAL." TO REQUIRE
THE APPROVAL OF ANY PROPERTY OWNER ASSOCIATION WITH
JURISDICTION OVER THE SUBJECT PROPERTY TO APPROVE
PROPOSED CONSTRUCTION IN ACCORDANCE WITH ITS APPLICABLE
DOCUMENTS PRIOR TO THE APPLICANT BEING ISSUED A BUILDING
PERMIT; PROVIDING THAT EACH AND EVERY OTHER SECTION AND
SUBSECTION OF CHAPTER 14 SHALL REMAIN IN FULL FORCE AND
EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE,
A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN
EFFECTIVE DATE, AND FOR OTHER PURPOSES.
Presenter: Jose Rodriguez, Building Official
Agenda Memo #20-251 - Pdf
NEW BUSINESS
17. SEU 3-20: Application from the VILLAGE OF TEQUESTA, for a Special 268 - 313
Exception Use pursuant to Section 78-179. R/OP Zoning District (d) Special
Exception Process Required, of the Village of Tequesta Code of Ordinances.
The Applicant is requesting approval for a Special Exception Use Modification
(Neighborhood and Community Public Recreational Facilities) to build a one
(l)-story 14,799 square foot recreational facility. The application also includes
one (1) monument sign and revised parking and landscaping plans. The
subject property is located at 399 Seabrook Road, Tequesta, Florida, 33469.
Presenter: Nilsa Zacarias, Director of Community Development
Agenda Memo #20-274 - Pdf
18. VAR 4-20: Application from the VILLAGE OF TEQUESTA, for a variance from 314 - 348
the requirement of Sec. Section 78-705 (required number of parking spaces) to
allow for 55 parking spaces, where the code requires 60 parking spaces. The
subject property is located at 399 Seabrook Road, Tequesta, Florida, 33469.
Presenter: Nilsa Zacarias, Director of Community Development
Agenda Memo #20-275 - Pdf
19. Approve Request for a Temporary Trailer for Office Space to be Located at 465 349 - 354
Seabrook Road, Tequesta
Presenter: Greg Corbitt, Director of Parks and Recreation
Agenda Memo #20-262 - Pdf
20. Approve Contract with Willscot, Williams Scotsman, Inc. to Provide Temporary 355 - 371
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Regular Council - Aug 13 2020
Mobile Office for the Parks & Recreation Department
Presenter: Greg Corbitt, Director of Parks and Recreation
Agenda Memo #20-246 - Pdf
21. Approve Work Authorization KH-U20.01 b — Beach
Road Water Main 372 - 376
Replacement— Professional
Engineering Services — Kimley-Horn
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-259 - Pdf
22. RESOLUTION 22-20, A RESOLUTION OF THE VILLAGE
COUNCIL OF THE 377 - 379
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND
INCREASING THE
2019/2020 WATER UTILITY FUND #401 BUDGET
BY INCREASING
REVENUES AND EXPENDITURES BY $70,046.00 AND APPROPRIATING
FUND BALANCE IN THE AMOUNT OF $703454.00 TO
FULLY FUND THE
BEACH ROAD WATER MAIN REPLACEMENT PROJECT
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-279 - Pdf
23. Approve Contract Award - Purchase of Trailer -Mounted
Valve and Hydrant 380 - 393
Exerciser - Duval Fleet
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-277 - Pdf
24. Approve Contract Award - Pinetree Drive and Tequesta Bridge Drainage 394 - 418
Improvements — Ferreira Construction
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-281 - Pdf
25. RESOLUTION 23-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE 419 - 421
VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE
2019/2020 STORM WATER UTILITY FUND #403 BUDGET BY
APPROPRIATING FUND BALANCE IN THE AMOUNT OF $375)000.00 TO
FUND EMERGENCY STORM WATER PIPE REPAIRS
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-280 - Pdf
26. Consider Approval For Grant Writing Services Agreement 422 - 430
Presenter: Jeremy Allen, Village Manager
Agenda Memo #20-263 - Pdf
27. Approve Purchase and Sale Agreement for Harbor Road N Water Main with 431 - 437
Wesley W. Oldham
Presenter: Matthew Hammond, Utilities Director
Agenda Memo #20-278 - Pdf
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Regular Council - Aug 13 2020
28.
RESOLUTION 21-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
438 - 443
VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING ESTABLISHMENT OF A
BUILDING FUND; AUTHORIZING A BUDGET AMENDMENT TO TRANSFER
CERTAIN MONIES INTO THE NEWLY CREATED BUILDING FUND;
AMENDING AND DECREASING THE FISCAL YEAR 2019/2020 GENERAL
FUND #001 BUDGET AS SPECIFIED IN THE ATTACHED "EXHIBIT A;"
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Presenter: Hugh Dunkley, Finance Director
Agenda Memo #20-271 - Pdf
29.
RESOLUTION 24-20, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
444 - 446
VILLAGE OF TEQUESTA, FLORIDA EXPRESSING ITS INTENT TO ISSUE
TAX-EXEMPT DEBT TO ACQUIRE, DESIGN, PERMIT AND CONSTRUCT (1)
A COMMUNITY CENTER AND ASSOCIATED RECREATIONAL FACILITIES,
(11) STORMWATER DRAINAGE IMPROVEMENTS, AND (III) ROAD AND
STREET IMPROVEMENTS; EXPRESSING THE INTENT FOR PURPOSES
OF COMPLIANCE WITH UNITED STATES TREASURY REGULATION
SECTION 1.150-(2)(E) TO REIMBURSE WITH THE PROCEEDS OF SUCH
TAX EXEMPT FINANCING, EXPENDITURES MADE WITH RESPECT TO
THE ACQUISITION, DESIGN, PERMITTING AND CONSTRUCTION OF
SUCH PROJECTS; PROVIDING FOR THE ISSUANCE BY THE VILLAGE OF
NOTES, BONDS OR OTHER OBLIGATIONS IN ONE OR MORE SERIES IN
AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $7,000,000 TO
PAY THE COST OF SUCH PROJECTS; AND PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES..
Presenter: Hugh Dunkley, Finance Director
Agenda Memo #20-276 - Pdf
30.
Approval of Health, Dental and Life Insurance 2020/21 Renewals
447 - 449
Presenter: Merlene Reid, Director, HR & Risk Management
Agenda Memo #20-266 - Pdf
31.
Approve Property and Casualty Insurance Renewals FY 2020/21
450 - 451
Presenter: Merlene Reid, Director, HR & Risk Management
Agenda Memo #20-267 - Pdf
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ADA ACCESSIBILITY: The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to
comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring our records are
accessible to individuals with disabilities. However, there are records we receive from outside entities (contractors,
vendors, other state agencies, etc.) that are not ADA compliant. We take every measure possible to remediate those
documents, however, some records may not be compliant. If there is a file that is not compliant that you wish to access,
please contact the Village Clerk's Office and we will make an accommodation.
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Regular Council - Aug 13 2020
DISABLED ACCOMMODATION: Disabled persons who need an accommodation in order to participate in this Village
Council Meeting are requested to contact the Village Clerk's Office at 768-0440 at least three working days before this
meeting. Hearing impaired persons please note wireless hearing system receivers are available by requesting the same
from the Village Clerk.
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Council with
respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and that, for
such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based.
COMMUNICATIONS FROM CITIZENS: Public comments / communications from citizens are limited to 3 (three) minutes.
Anyone wishing to address Council should complete a "Comments by the Public" card and present it to the Village Clerk
prior to the Communications from Citizens. When you are called to speak, please go to the podium and state your name
and address for the record prior to addressing Council. Council will not discuss this item this evening; however, Council
may choose to have the item placed on a future agenda for discussion. Reference Resolution 25-18 regarding public
participation.
OTHER AGENDA ITEMS: Any citizen is entitled to be heard on any official agenda item when the Village Council calls for
public comments subject to the three -minute limitation. Village Council Meetings are public business meetings, and as
such, the Village Council retains the right to limit discussion on any issue.
SCHEDULE OF MEETINGS AND EVENTS
345 Tequesta Drive unless otherwise indicated
Workshop - August 31, 2020 - 6:00 p.m.
Budget Hearing - Approve Tentative Budget - September 10, 2020 - 5:30 p.m.
Regular Council Meeting - September 10, 2020 - 6:00 p.m.
Budget Hearing - Approve Final Budget - September 17, 2020 - 5:30 p.m.
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