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Budget Document_2011-2012_10/01/2011 The Village of Tequesta, Florida Approved FY 2011-2012 Budget Tequesta Fest 2011 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Budget &9 112012 - &9 112012 Budget Village of Tequesta Fiscal Year 2011-2012 Table of Contents 1 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 4 ¡«¤ ®¥ #®³¤³² 2 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 4 ¡«¤ ®¥ #®³¤³² 3 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 4 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '´¨£¤ ¥®± 2¤ £¤±² The Fiscal Year 2011-2012 Annual Operating Budget for the Village of Tequesta, Florida is serve four purposes: Policy Document The Villages budget process is conducted within the framework o comprehensive set of financial management policies, financial trends and fiscal forecasts. The budget process allows the policy makers an opportunity to review polici-term concerns and evaluate Village services. Operations Guide As an operations guide, the budget indicates how services will be delivered to the community. The individual Departmental Budget sections provide measureable goal organizational unit in the Village. The budget also includes an as each department and a three year analysis of the staffing lev Financial Plan As a financial plan, the budget details how much Village service The budget document is broken down by department, giving a line tem budget for each departments services. Communications Device The budget seeks to communicate summary information through the diverse audience. The budget document incorporates an index, Bududgets and glossary of terms. 5 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 6 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget The Government Finance Officers Association of the United States Distinguished Budget Presentation Award to the Village of Teques October 1, 2010. In order to receive this award a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan, and as a co device. This award is valid for a period of one year only. The Village bbudget continues to conform to program requirements and will be submitted to GFOA another award. 7 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 8 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget &¨²¢ « 9¤ ± 2011-2012 3¤¢³¨® 1 "´£¦¤³ -¤²² ¦¤ 9 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 10 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget To Mayor and Council, The preparation of the Villages recommended annual budget is on of the most important responsibilities of the Village. The budget is a policy document values, goals and priorities identified by the Village Council a proposed business plan for the fiscal year 2012, outlining the priorities and financial reso out the Village Councils mission of maintaining and enhancing t service delivery and quality of life for the residents of the Viesta. It was developed through open communication between the Village Council, residents, the V workshops over the past few months. The purpose of this budget summarize the key information contained within the FY2012 Budget Document, to recommend supportable expenditures and revenues and to apprise the Village opportunities and challenges the Village faces. The Budget was prepared with the direction from Council that the millage rate would not be increased. Based upon that direction, the General Fund (GF) Budget was prep which, due to decreasing property values, resulted in a reductio taxes of $87,654. The millage rate for the FY2012 Budget is less than the m mills) 19 years ago. Format The information in this document is intended to provide an overv sufficient for the reader to gain an understanding of the Villages financial plan for fiscal year 2012 beyond. The proposed FY2012 Budget Document includes informatio Finance Officers Association to be eligible to have the VillageOAs Distinguished Budget Award Program. Goals and Objectives The Villages basic operating unit is a department. The Villages organizational structure is shown in the chart on page 92. Departments concentrate their activities on various functions; general government, public safety, transportation, leisure services and physical env As part of the budget process, each department was required to submit goals and objectives for departments primary mission, additional missions and tasks, programs and responsibilities are an integral part of their presentations and intended to aid the rea department missions and responsibilities. 11 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Due to the continued state of the economy, throughout the budget the main focus this budget year is on financial goals and objectives. In addition, the Village continu-financial policies/goals. Some of these policies/goals are; Focus on wellness and safety to keep health insurance premium and workers compensation claims at a minimum. Provide proper maintenance of apparatus and equipment to effecti rescue calls and providing a safe work environment for all perso Reduce firefighter injuries through effective training and the reinforcement of safety polic Provide Advanced Life Support response time of less than 5 minut the Village of Tequesta, 90% of the time. Complete the migration of employee files from paper to e-files. Work towards significantly decreasing paper usage to save money - friendly by electronically processing purchase orders and timesh Review technological advancements in software and digital devicerove the efficiency of everyday functions performed by departments. F applications: Timesheets o Purchase Orders o Mobile Fire Inspections o Building Permitting with Citizen Access o Occupational Licensing with Citizen Access o Mobil Code Enforcement o Provide customers with the highest quality water and stormwater maintaining a competitive rate structure. Modernize the Village of Tequesta Code of Ordinances concerning Community Development regulations. Organize planning and zoning, variance documents and property fi files. Introduce a new medical procedure to advance cardiac care. Continue to enhance the aesthetics of the Village within existinm visual inspections of Village owned roadways and pathways and sc Developing partnerships with other communities and agencies to u effective and economical manner. Explore better facility options to enhance the daily recreation programs offered/ growing Summer Camp to the changing demographics of the Village. Continue to offer well-rounded Special Events that meets the needs of the community. Continue to expand the very popular Green Market. Formulate a P & R strategic plan for the future. Please see the departmental sections of this budget for a more d goals and objectives. 12 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Personnel Costs Personnel costs/expenditure projections include any negotiated mses and all related costs/expenditures (e.g. taxes, pension contributions, etc.). For fiscal year 2012, the Village negotiated 3% merit/COLA increases except for those employees represented by the Professional Fire Fighters/Paramedics of Palm Beach County, Local 2928, IAFF, Inc. bargaining unit who received their increases based on a career development matrix pursuant to the a unit and the Village. Whenever possible, existing staff took on additional duties withreases. Between fiscal years 2011 and 2012, the Village added five addit time position with a full time position and completely eliminate. In addition, although health insurance costs increased 16%, general and fire department employees increased the portion they pay by 51% which lowered the increase paid by the V General Fund Total revenue, transfers-in and Fund Balance/reserves for the General Fund (GF) is projec $9,266,559. Total revenue from sources (not including transfers-in or reserves) is $8,676,999, an increase of $307,169 from the prior year. The largest component transfers or use of reserves) is ad-valorem taxes, projected at $4,266,000. As mentioned above, the continued decline in property values as well as the reduction in impacted revenue from ad valorem taxes: 2012 revenue from ad val approximately $1.9 million less than the same revenue collected in 2007. The Village has aggressively sought out alternative revenue sour We have hired a consultant to analyze the cost and benefit of anthe contracting of services to other governmental agencies (currentl and Jupiter Inlet Colony contract with the Village to provide fi County residents in areas surrounding the Village). Theoretically, services provided for in the General Fund benefit are supported through general taxation in the form of property t Fund FY2012 Budget are budgeted at $9,266,559 resulting in a shortfall of $589,560 that will be filled by using current excess reserves (fund balance) of $338,260 and tra Improvement Fund and $50,000 from the Special Law Enforcement Fu (approximately $500,000) increase which is primarily due to a combin and increased capital purchases (specifically new software for t equipment upgrades throughout the Village) in FY2012. Recent articles are showing indications that nationally property valu South Florida and eight other large U.S. markets are still strug foreclosures. The Village expects GF reserves to be approximately $4 million at the beginning of the FY2012 Budget year. This represents 43% of current year expenditures and is a 13 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget temporary shortfalls in revenues. The Village continues to be c in spending current reserves in this uncertain economy, as we realize the va economy take longer to stabilize then currently projected. Capital Projects Funds In FY 2010, the Village of Tequesta secured $3,000,000 in Federal Economic Stimulus Funds to build a replacement bridge that connects the two sections of the Village Department of Transportation (FDOT) who eventually took over the The FDOT required the Village to deposit $1,198,323 with the FDOT to cover ad the bridge construction not covered by ARRA funds. The project w construction costs of $514,584 and settlement costs with the contractor of $42,500 were paid from the deposit, $450,000 was refunded, and the Village expects the rema FDOT in FY2012. The Village is budgeting $201,300 to be transferred (transfer-out) to the originating fund the General Fund. Water Utility The Village Council previously adopted a code provision which pr adjustment to be calculated in accordance with a formula set for-73 of the Villages code or ordinance. The Village updated its schedule of fees and charges relating to the pr services rendered by the Village in accordance with this automat adjustment for FY 2012 is 3.77%. There is no expected growth ibase for the FY2012 budget. The Water Utility FY2012 Budget is nearly 51% lower than FY2011 plant. The Village budgeted $2.4 million in FY2011 to expand th expansion from existing reserves. Refuse and Recycling Solid waste and recycling collection rates are adjusted in accor Waste Management, who supplies the services. The Village had a -year term expiring September 30, 2012 but was able to negotiate a new contract, with the same terms, for an five (5) years. The annual rate adjustment, per the contract, i and the previous annual average for fuel. The Village incorporates the fees paid to Waste Management, along with other refuse and recycli costs, in determining the annual assessment charged to its resid the Palm Beach County Tax Collectors office for them to add thes ad valorem tax bills (as non-ad valorem assessments) and to collect and remit the fees to the unit assessment is $153.55. Stormwater 14 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget The Stormwater Utility accounts for the construction and maintenr system. There is no increase in the non-ad valorem assessment/fees budgeted in FY 2012. The Village has an agreement with the Palm Beach County Tax Collectors offic annual ad valorem tax bills (as non-ad valorem assessments) and to collect and remit the fees to the Village. The budgeted total expense for FY 2012 is $582,580. The major p capital drainage improvements which represents 57% of the total t. Economy According to the National Bureau of Economic Research, the econo December 2007 and ended June 2009. The Village of Tequesta and m feeling the effect of the longest recession since WWII. By the end of 2011, according to the U.S. Commerce Department, gross domestic product, the broadest measur grew at a 2.8% annual rate in the last three months of the year. from businesses building up their stock of goods, and according the Bruce Yand professor at Mercatus Center at George Mason University, this ma consumers dont end up buying as much as firms hoped. At the sas in state and local government dragged on economic growth for the sixth quarter in a The Federal Reserve expects the economy to grow between 2.2% and announced it plans to keep the federal funds rate near zero unti4 because the economy remains too weak to warrant higher interest rates any time soon. The Village noticed that revenue from sales taxes were flat, and budget report, the expectation is that the sluggish economic recy is expected to keep tax dollars from growing significantly. The biggest indicators of an upswing unemployment and job growth and there have not been significant The Village had been prudent in the prior years, when property values were escalating, by paying off debt, to refinancing debt with more favorable terms and building times these would have been good choices for the Village: in th gave the Village an opportunity to adjust to downward trends without National Trends Real Gross domestic Product (GDP) which is the output of goods a and property located in the United States, increased at a compounded annual rate of +1.3% in the second quarter of 2011, according to estimates released by t (BEA). CPI Consumer Price Index all items was 0.3 for September 2011. Producer Price Index for finished goods rose 0.8 percent in Sept 15 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget The national unemployment rate in September 2011 was 9.1%; over compared to 9.6% in the third quarter of 2010. However that fig December 2011. Service-providing industries are projected to account for the most job g and 2020. In goods-producing industries, employment is projected to stay about the the decade. (Bureau of Labor Statistics) Both the population and the labor force are projected to continue growing slowly number of people working or looking for work is expected to reac Bureau of Labor Statistics) U.S. foreclosure activity has been mired down since October of last year, when the robo-signing controversy sparked a flurry of investigations into lender foreclosure procedures and paperwork, according to James Saccacio, chief executive officer of RealtyTrac. He added that while foreclosure activity in September and the third quarter continued to register well below levels from a year ago, there is evidence that this temporary do to change direction, with foreclosure activity slowly beginning to The Case-Shiller housing index shows home prices had dropped 3.7% in 2011, compared with the previous year. CoreLogic, a real estate research firm, also released a report estimating that prices had dropped in 2011 by 5%. Confidence among U.S. homebuilders dropped in September 2011 to -month low as prospective buyer traffic, sales and purchase expectations decli Home Builders/Wells Fargo sentiment index decrease to 14 while readings less than 50 mean more respondents said conditions were poor. Lower mortgage rates and lower home values are expected to bolst refinancing. Stable short-term interest rates are expected to remain low until 2014. State Trends Overall, state economists expect statewide property values to dr another 3.3 percent in 2013. Per the Bureau of Labor Statistics, The unemployment rate for Florida fell 0.1 percentage points in D o 9.9%. (The unemployment rate peaked in December 2010 at 12%) 912,938 people are out of work (December 2011) with construction- o hit sector. In August 2009, the Unemployment Compensation Trust fund became time, the State has received repayable advances from the Federal Unemployment Ac payment of $57.5 million was due September 30, 2011. The curren interest payment of $63.1 million will be required in Fiscal Yea-2013. (State of Florida Long-Range Financial Outlook 2012-2015). Total budget gap of $4.6 billion. (State of Florida Long-Range Financial Outlook 2012-2015).. 16 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Per Sean Snaith, economist for the University of Central Florida will be up in 2012, and unemployment is slowly declining. He predicts that the rate wont drop below 9 percent until the last quarter of 2014 a economy, such as construction, will continue to suffer losses du before seeing some growth. Per the Department of Revenue, Florida Economic Estimating Confe &The outlook for Floridas economy remains essentially the same continue to be sluggish for the remainder of the 2011-12 fiscal year. Absent any U.S. or global economic shocks, economic growth should then moderately increase-13 fiscal year relative to the current year&.. Village of Tequesta Trends The Village of Tequesta, Florida is a municipal corporation organized in 1957 pursuant to Special Act 57- 1915, Laws of Florida. The Villages major operations include g transportation, leisure services, water, refuse and recycling an approximately 2 square miles and almost completely built-out/developed. Additionally, Tequestas growth potential is restricted by the natural boundaries of the Loxahatchee River to the west, the Town of Jupiter to the south Martin County to the north. According to CoreLogic, a real estate research firm, the glut of pressure on home prices in South Florida with Palm Beach County indications that the Village has experienced less of an exposure to the housing foreclos reported for the County. In 2010, one indicator, the Village of that less than one-half of a percent (½ %) of the utility billing accounts had been transferred from individuals to banks or other lending institutions (foreclosed). banks began to sell these properties. The downside of these sale distressed and will put a downward pressure on prices - which will impact Tequestas revenue from ad valorem taxes. Additionally, as noted above in the discussion o economic conditions may be slow to improve. As with other municipalities across the nation, the Village is challenged with balancing the high expectations and demand fo the ability to raise revenue to pay for them. Our Future The Village of Tequesta is experiencing the same negative economenvironment that is covering the country and affecting many municipalities. The Village, however when it was apparent that the continued increase in credit and p During those prosperous years, the Village used additional income to pay down construct and repair capital assets with existing cash and to bu are planning and adjusting to the changing economic environment,ther than reacting to it. However, it is important to note that it is not an easy task for the Vill quality services to the residents in these times, even though th 17 Village of Tequesta. Florida FY 2011-2012 Budget working staff may make it appear that way. It is hard work, long hours, pay and benefit concessions and the making of fiscally sound, responsible and sometimes painful decisions by the administration, working staff and Village Council that prevented the Village from having to increase rates. The Village is very fortunate to have a citizenry that is active on many boards and committees, a working staff that has shown its willingness to take on additional responsibilities and an expanded workload and very importantly, a Village Council that is very responsive to the needs of the residents and staff. We present this budget in belief that with the Village Council, citizens and staff working together, we can face the challenges ahead of us and look confidently into the future of the Village of Tequesta. i -'4 ZCL Michael R. Couzzo Jr. JoAnn Forsythe , CPA Village Manager Finance Director hwMWININ I , " U/1%:4=1041d Michelle Gload Senior Accountant 18 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget &¨²¢ « 9¤ ± -2012 3¤¢³¨® 2 )¥®±¬ ³¨® 3¤¢³¨® This section of the budget document contains the following infor Maps of Tequesta Fund Structure Budget Basis and Process Budget Calendar Financial Policies Frequently Asked Questions & Answers Top Five Revenue Sources & Descriptions Community Profile, History & Statistics 19 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 20 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Maps 21 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Maps Incorporated in the State of Florida in 1957 and located in the the Village of Tequesta has been a picturesque, family-orientated, community for more than fifty years. The Village is a beautiful community with approximately 5,600 residents. It is nearly two square miles, has four wonderful parks and boasts wonderful residents who make 4§¤ 6¨«« ¦¤ ®¥ 4¤°´¤²³ ² ,®¢ ³¨® ¨ &«®±¨£ 22 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34!6),,!'% /& 4%15%34! - ¯² #®³¨´¤£- ¯² #®³¨´¤£ 4§¤ Village ®¥ 4¤°´¤²³ ² ,¤¦ « Boundaries *Picture provided by the Business Development Board of Palm Beac 4§¤ 6¨«« ¦¤ ®¥ 4¤°´¤²³ ² ,®¢ ³¨® along ³§¤ ,®· § ³¢§¤¤ 2¨µ¤± 23 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¯² #®³¨´¤£ The Village of Tequesta is located in District 1 of Palm Beach County, Florida. Its elected representatives are as follows: Palm Beach County Board of County Commissioners Karen T. Marcus Palm Beach County School Board Monroe Benaim, M.D. Florida Senate Joe Negron Florida House of Representatives William D. Snyder United States Senate Marco Rubio Bill Nelson United States House of Representatives Tom Rooney 24 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Fund Structure 25 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &´£ 3³±´¢³´±¤ The basic building block of governmental finance is the fund. (GAAP) provide the following definition of a fund: A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabili changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restr The Village, like other state and local governments, uses fund a compliance with finance-related legal requirements. All of the funds of The Village can be divided into three categories: governmental funds, proprietary funds and fidu. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses as appropriate. Vi accounted for in individual funds based upon the purposes for wh means by which spending activities are controlled. Governmental Accoun entity should establish only the minimum number of funds consist with legal and operating requirements. This is because the use of unnecessary funds for fial reporting purposes can result in inflexibility, undue complexity and inefficient financial admini represents more than 10% of the total appropriated revenues or e fund. The Villages fund structure for budgetary purposes is the same as the fund structu Audited Financial Statements. All of the Villages governmental appropriated and legally adopted by Resolution of the Village Co The fiduciary funds are excluded as The Village does not control the resources that are managed i The breakdown of the Villages fund structure is as follows: Governmental Fund Types The Village reports the following major governmental fund: General Fund This is the Villages primary operating fund. It accounts for al general government, except those required to be accounted for in The Village also reports the following non-major governmental funds: Capital Improvement Fund This fund is used to account for the maintenance and upkeep of t Villages general infrastructure (such as roads, bridges and sid projects. Capital Projects FundThis fund accounts for the acquisition or construction of variou projects. 26 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &´£ 3³±´¢³´±¤ #®³¨´¤£ Special Law Enforcement Fund This fund accounts for forfeitures received by the Police Depart The forfeitures must be expended for certain law enforcement purposes as prescribed by Florida State Statue Chapter 932.704. Proprietary Fund Types The Village reports the following major proprietary fund: Water Utility Fund This fund is used to account for the activities of the water ope. The Village also reports the following non-major proprietary funds: Refuse and Recycling Fund This fund is used to account for the fees charged for solid wast recyclable material collection. Stormwater Utility Fund This fund accounts for the construction and maintenance of the V stormwater system. Fiduciary Fund Types The Village reports the following fiduciary funds: Firefighters Pension Trust Fund This fund accounts for the accumulation of resources and for contributions and benefits of the firefighter employees of the V General Employees Pension Trust Fund This fund accounts for the accumulation of resources and for contributions and benefits of the general employees of the Village. Police Officers Pension Trust Fund This fund accounts for the accumulation of resources and for contributions and benefits of the police employees of the Villag 27 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 28 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Budget Basis & Process 29 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´£¦¤³ " ²¨² É 0±®¢¤²² Budget Basis The term basis of accounting is used to describe when revenues recognized in the accounts and reported on the financial statements. In accordance with GAAP, governmental funds are required to use the modified accrual basis of accounting; revenues are recorded when they become earned (or levied for the period), measurable a recorded when the related fund liability is incurred. Proprietary and fiduciary funds are required to use the accrual basis of accounting; revenues are recorded when they are earned and expenses in the period in which costs are deemed to have expired or been consumed. The Villages Budget is adopted on a basis substantially consistent with generally accepted accounting principles (GAAP) with the following major exceptions: Compensated absences liabilities that are expected to be liquida financial resources are accrued as earned by employees (GAAP), a when paid (budget). Principle payments on long-term debt in the Proprietary Funds are applied to the outstandin liability on a GAAP basis, as opposed to being expended on a bud Capital outlay within the Proprietary Funds is recorded as an asset on a GAAP basis and expended on a budget basis. Budgeted depreciation takes into consideration the effects of bo down on principle of long term debt in total in the Proprietary Funds. Annual Budget Process Budgets are vital tools for establishing public policy and maintaining control over the public resources. The Village of Tequestas Village Council dete what types of financial resources shall be raised, and how thoseresources shall be spent. This approval demonstrates the principle that taxes can only be raise peoples elected representatives. The Village of Tequestas budget process is driven by the Villag and Florida Statute Chapter 200.065 known as TRIM (Truth in Millage). While the Village Charter requires that the Village Council adopt budgets, the TRIM Act requires the disclos authorities to the taxpayers. The TRIM Act will only allow a taxing authority to receive the same dollar amount of property tax in each subsequent year without advertisi increase, exclusive of new construction, the taxing authority is required to reduce, or roll-back, the millage rate in order to receive the same tax dollars as the pre Any millage in excess of the rolled-back millage is considered a tax increase and must be publicly a be publicly announced at two public hearings prior to the budget adoption. The budget process for the Village of Tequesta is a year round a consistently evaluating community needs, revenue projections, st levels, etc. on a daily basis throughout the year. 30 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´£¦¤³ " ²¨² É 0±®¢¤²² stth The budget for the fiscal year is implemented October 1and runs through September 30. Generally, the finance department submits the budget calendar to the Village Manager in March for his review and approval. Once the budget calendar is approved it is distributed with various forms, instructions, and reports, to the department estimates and appropriation requests and submit them to the finance department department reviews the departments estimates and appropriation s with the departments (as necessary) to discuss any discrepancies. The finles its projections along with the departments estimates and requests in a proposed budget worksheet. The proposed budget worksheet is then submitted to the Village Manags with the departments (as necessary) to review their plans and needs for the upcoming year, makes his adjustments and then presents his proposed budget to the Village Council. Th workshop dates to evaluate the proposed budget. Citizens are invited to attend and participate in these workshops. The Palm Beach County Property Appraiser establishes the taxable The Village has no control over the taxable value of property it levied (millage rate). The Property Appraiser annually sends the Village preliminary property values on stst June 1 and the complete assessment of property value on July 1. The Village is required to hold two public meetings for adoptionof property tax rate and budget. These are not the workshops previously mentioned. The first public hearing is advertised by the Property Appraiser mailing a notice of proposed taxes to each property owner. In addition to notification of the first public hearing, this notice contains the prior year millage rate, the current year proposed millage rate and the current year rolled back rate. The second public hearing is advertised by means of a ¼ page newspaper advertisement with format and content in compliance with Florida Statutes (TRI. Accompanying this advertisement is a summary of the revenues and expenditures contained w budget tentatively approved at the first meeting. The proposed millage rate and budget are voted on at the second public hearing by the Village Council and adopted by Village Resolution. The budgets for the governmental funds (General Fund, Capital Improvement Fund, Capital Projects Fund and Special Law Enforcement Fund) and the proprietary funds Fund and Stormwater Fund) are legally enacted through passage of a Resolution. The fiduciary funds (Firefighters Pension Trust Fund, Police Officers Pension Trus Pension Trust Fund) are excluded as The Village does not control the resources that trustee or fiduciary capacity. As the original budgeted appropriations are adopted by Resolution, all changes to the total appropriations of a fund must be adopted byResolution. The Village Council may establish procedures by which a designated budget officer may authorize certain budget amendment within a department provided that the total of the appropriation this time the Finance Director has been designated as the budget officer. 31 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 32 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Budget Calendar 33 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &)3#!, 9%!2 "5$'%4 #!,%.$!2 January 1, 2011 Property values and exemptions are January 2011 established by the Palm Beach County Property SMTWTFS Appraiser. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February 2011 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 March 1, 2011 Deadline to apply for Homestead March 2011 Exemptions, Portability and Agriculture classifications. S M T W T F S March 18, 2011 Finance Department submits the 1 2 3 4 5 FY 2011/2012 Budget Calendar to the Village Manager 6 7 8 9 10 11 12 for approval. 13 14 15 16 17 18 19 March 22, 2011 Finance Department distributes 20 21 22 23 24 25 26 Budget Preparation Manuals to Departments. 27 28 29 30 31 March 28, 2010 Departments submit budget estimates for Fiscal Year 2010/11 to the Finance Department. 34 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &)3#!, 9%!2 "5$'%4 #!,%.$!2 #/.4).5%$ April 1, 2011 Deadline to file completed Tangible April 2011 Personal Property Tax Returns. S M T W T F S April 4, 2011 Departments submit proposed 1 2 personnel budgets for Fiscal Year 2011/12 to the 3 4 5 6 7 8 9 Finance Department. 10 11 12 13 14 15 16 April 11, 2011 Departments submit proposed 17 18 19 20 21 22 23 operating budgets for Fiscal Year 2011/12 to the 24 25 26 27 28 29 30 Finance Department. April 18, 2011 Departments submit FINAL Fiscal Year 2010/11 estimates and FINAL Fiscal Year 2011/12 requests to the Finance Department. April 25-29, 2011 Finance Department meets individually with Departments, as needed, to discuss any discrepancies and finalize the Fiscal Year 2011/12 Budget Worksheet to be submitted to the Village Manager. May 2, 2011 Finance Department submits the Fiscal May 2011 Year 2011/12 Budget Worksheet to the Village S M T W T F S Manager for review. 1 2 3 4 5 6 7 May 9, 2011 Village Manager submits Managers 8 9 10 11 12 13 14 proposed budget to the Finance Department to be 15 16 17 18 19 20 21 entered into the budget worksheet. 22 23 24 25 26 27 28 May 16-20, 2011 Village Manager meets individually 29 30 31 with Departments, as needed, and makes final adjustments. May 23, 2011 Finance Department distributes the Village Managers proposed budget to all Departments. June 1, 2011 PBC Property Appraiser sends June 2011 preliminary property values. S M T W T F S June 13, 2011 PBC Board of County Commissioners 1 2 3 4 first budget workshop. 5 6 7 8 9 10 11 June 14, 2011 - PBC Board of County Commissioners 12 13 14 15 16 17 18 second budget workshop. 19 20 21 22 23 24 25 26 27 28 29 30 35 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &)3#!, 9%!2 "5$'%4 #!,%.$!2 #/.4).5%$ July 1, 2011 PBC Property Appraiser delivers July 2011 complete assessment of property value, Real Property SMTWTFS or Property Tax Assessment Roll and preliminary 1 2 Certification of Taxable Value (DR-420). 3 4 5 6 7 8 9 July 1, 2011 Denial notices for exemptions and 10 11 12 13 14 15 16 Agriculture classifications are mailed by PBC Property 17 18 19 20 21 22 23 Appraiser. 24 25 26 27 28 29 30 July 1, 2011 Preliminary Tax Roll submitted to the 31 Florida Department of Revenue by the PBC Property Appraiser. July 11, 2011 PBC Board of County Commissioners third budget workshop. July 12, 2011 PBC Board of County Commissioners (if needed) fourth budget workshop. July 19, 2011 PBC Board of County Commissioners submits the FY 2011-2012 proposed millage rates to the Property Appraiser. July 27, 2011 - PBC School Board first (tentative) public budget hearing. July 31, 2011 Deadline to file appeals of denied exemptions and Agricultural classifications to the Value Adjustment Board. July TBA, 2011 The Village Managers Fiscal Year 2011/12 proposed budget is presented to Council. July TBA, 2011 Village Council votes on proposed millage rate and sets schedule for Budget Workshop(s) and Public Hearings. By August 4, 2011 Prior and current millage rates, August 2011 current year rolled back rate and the date, time and S M T W T F S meeting place of the tentative budget hearing (final 1 2 3 4 5 6 hearing for school districts) is due to PBC Property 7 8 9 10 11 12 13 Appraiser. (Within 35 days of certification) 14 15 16 17 18 19 20 By August 23, 2011 PBC Property Appraiser mails out 21 22 23 24 25 26 27 Notification of Proposed Property Taxes (TRIM Notice). 28 29 30 31 (No later than 55 days after certification) August/September TBA, 2011 Budget Workshop(s) and public hearings as set by Village Council in July 2011. 36 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget VIL,!'% /& 4%15%34! &)3#!, 9%!2 "5$'%4 #!,%.$!2 #/.4).5%$ August/September TBA, 2011 Budget Workshop(s) September 2011 and public hearings as set by Village Council in July SMTWTFS 2011. 1 2 3 September 13, 2011 PBC Board of County 4 5 6 7 8 9 10 Commissioners first (tentative) public budget hearing. 11 12 13 14 15 16 17 September 14, 2011 - PBC School Board second (final) 18 19 20 21 22 23 24 public budget hearing. 25 26 27 28 29 30 September 27, 2011 PBC Board of County Commissioners second (final) public budget hearing. September 16, 2011 Deadline to appeal to the Value Adjustment Board for late applications for exemptions and Agricultural classifications and deadline to appeal market values to the Value Adjustment Board. September 14-28, 2011 PBC Board of County Commissioners must advertise intent to adopt a final millage rate and budget. This is done with a newspaper advertisement. (Within 15 days following the tentative budget hearing) September 30, 2011 The end of Fiscal Year 2010/2011 October 1, 2011 The beginning of Fiscal Year October 2011 2011/12. S M T W T F S October-November TBA, 2011 Certify to the Property 1 Tax Administration Program, FL Department of 2 3 4 5 6 7 8 Revenue, compliance with the provisions of Chapter 9 10 11 12 13 14 15 200, F.S. (Within 30 days of final hearing) 16171819202122 23 24 25 26 27 28 29 30 31 October-November TBA, 2011 Certify to the Property November 2011 Tax Administration Program, FL Department of S M T W T F S Revenue, compliance with the provisions of Chapter 1 2 3 4 5 200, F.S. (Within 30 days of final hearing) 6789101112 November 1, 2011 The Tax Collectors Office mails 13 14 15 16 17 18 19 annual tax bills. 20 21 22 23 24 25 26 27 28 29 30 37 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 38 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Financial Policies 39 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¨ « 0®«¨¢¨¤² The following policy statements are the basis of the daily operation financial policy statements establish the rules by which the bud Balanced Budget The Village of Tequesta will maintain a balanced budget. A budget is balanced when the sum of estimated net revenues and appropriated fund balances is equal t The Village will strive to balance current expenditures with cur recognized that this does not always occur. In these instances, the use of Appropriated Fund Balance is permitted. This is the process of bringing forward u fiscal years budgets to the current fiscal years budget. Budget Public Hearings are held to obtain citizen input and to comply with Florida Statute Chapter 200.65 known as TRIM (truth in millage). st The budget is adopted by resolution prior to October 1 of each fiscal year. The Village Council may establish procedures by which the designfficer may authorize certain budget amendments within a department provided appropriations of the department is not changed. Unexpended balances of appropriations lapse at year-end unless the funds are encumbered and approved by the Village Council to be rolled into the new fiscal year. Capital Management Policies A five year Capital Outlay Plan will be developed annually by th the Village Manager. The COP will then be submitted to the Councbudget process. The COP must list all proposed capital improvements and purchases with cost estimates at a cost over $1,000. The Village maintains two Capital Projects Funds. The Capital Pr for financial resources to be used for the acquisition or construction of major facilities (other than those to be financed by the Enterprise Funds). Cash Management/Investment Policies All funds received during the day will be held in the safe locat deposited the following morning. Investment of Village funds will emphasize preservation of princ The Village Administration is authorized to invest in those inst Statutes, which secures principle amount and guarantees yield. All funds received during the day will be held in the safe locat deposited the following morning. 40 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¨ « 0®«¨¢¨¤² #®³¨´¤£ Debt Policies The Village will only issue debt for capital improvements, capital projects such as capital construction, infrastructure and major capital acquisitions. The term of any debt issuance shall not exceed the useful life o The Village will not issue debt to subsidize or fund current operations. General obligation debt will not be used to fund Enterprise Fund The Village will pay off existing debt issues if the resulting s The Villages debt limitation is 10% of total assessed value Fund Balance Policies Fund Balance shall be composed of non-spendable, restricted, committed, assigned and unassigned amounts. Restricted amounts shall be spent before unrestricted fund balan is incurred for purposes for which both restricted and unrestricted unassigned) amounts are available. Within unrestricted fund balance, committed, assigned then unass will be spent when an expenditure is incurred for a purpose for which amounts in any of those unrestricted fund balance classifications could be used. The Village currently has two committed fund balance reserves: Disaster Reserve The disaster reserve is committed by the Village Council as set forth o in the annual budget (and any amendments thereto) to ensure the maintenance of services to the public during disaster situations such as, but n Insurance Deductible Reserve The insurance deductible reserve is committed by the o Village Council as set forth in the annual budget (and any amendments thereto) to ensure coverage of the Villages insurance deductible on its ins equipment. The Village currently has one assigned fund balance reserve: Assignment to Subsequent Years Budget The subsequent years budget fund balance o reserve is assigned by Village management as set forth in the an amendments thereto) to appropriate a portion of existing unassig eliminate a projected deficit in the subsequent years budget in an than the projected excess of expected expenditures over expected If, after the annual audit, prior committed or assigned fund bal balance to fall below an amount equal to two months of operating ex Manager and/or the Finance Director will so advise Village Counc action to be taken to restore the unassigned fund balance to an al to two months of General Fund operating expenditures. The Village The Fund Balance Policy shall be reviewed as a part of the annua the amounts of restricted, committed, assigned, non-spendable and the minimum level of unassigned fund balance shall be determined during this process. 41 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34!6),,!'% /& 4%15%34! &¨ ¢¨ « 0®«¨¢¨¤² #®³¨´¤£&¨ ¢¨ « 0®«¨¢¨¤² #®³¨´¤£ Fund Balance Policies Continued The Finance Director is authorized to evaluate existing fund bal reserves and unreserved/undesignated) and reclassify them in accordance with GASB Statement 54, for implementation effective the fiscal year ending Septembe Operating Budget Policies The Village will comply with all state and local legal requiremeertaining to the administration of an operating budget. The Village will utilize a structured budget preparation and for process will encourage citizen input and participation. Five year capital projections will be utilized in developing the operating budget. Essential services will receive first priority for funding. The current service levels for all essential services. The Village will consider the establishment of user fees, or incof user fees, as an alternative to service reductions or eliminations. In all efforts to balance the budget, the Village will attempt t employees. The Village may freeze salary or replacement of vacan Long-term debt will not be used to fund current expenditures. The budget will provide for adequate maintenance and replacement The budget will appropriate sufficient funding to cover annual d The Village will consider technological and capital investment programs which are cost effective and which will reduce operating costs. The Village will maintain a budgetary control system to ensure a The Village will employ a structured expenditure and revenue forecasting system to all effective financial planning. The Village will prepare regular reports comparing actual revenu budgeted accounts. The Village will comply with a budgetary encumbrance control system to ensure proper budgetary control. The Village will hold a public auction of surplus and obsolete pr as needed. An independent audit will be performed annually in accordance wi accounting principles (GAAP) in the format of a Comprehensive Annual Financial Report (CAFR), as defined by the Government Finance Officers Association (GFOA) The Village administration will promptly evaluate the audit mana recommendation, issue a written response, and determine the proper action to take in response to these recommendations. 42 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34!6),,!'% /& 4%15%34! &¨ ¢¨ « 0®«¨¢¨¤² #®³¨´¤£&¨ ¢¨ « 0®«¨¢¨¤² #®³¨´¤£ Purchasing Policies Purchases will be made in accordance with municipal policies andthe Village of Tequestas Purchasing Policy. Purchases will be made in an impartial and competitive manner. The Village will procure all items at the lowest and best price consistent with the quality of materials, workmanship or level of service performance required. No purchase of items shall be authorized unless adequate funds h Ethical business standards shall govern all procurement transact. Purchase requisitions and purchase orders are required for acquisitions with a total purchase price of $2,000.00 or more and all contracts. Revenue Policies The Village will maintain a ten (10) year history of annual reve. Any unusual circumstances or events that affect drastic changes of revenue will be noted. (Th format of reporting revenue when it implemented GASB 34 in fisca The Village will annually calculate the full cost of activities rted by user fees to identify the impact of inflation and other cost increases. The Village will aggressively seek federal, state and local grant and capital and evaluate future local fiscal impact. The Village will aggressively seek other revenue sources such as voluntary annexation of contiguous properties. The Village discourages the use of one time revenues for ongoing The Village will strive for revenue diversity in an attempt to d individual sources. 43 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 44 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Frequently Asked Questions & Answers 45 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &±¤°´¤³«¸ !²ª¤£ 1´¤²³¨®² £ !²¶¤±² Q. What is the purpose of the Village Budget? A. The budget is an annual financial plan for the Village of Teq services to be provided in the coming year and the resources needed to provide reflects the policies and priorities set by Village Council. Q. How and when is the budget prepared? A. The budget process is a year round activity. The Village Cound staff are consistently evaluating community needs, revenue projections, staffing requirements, bas basis throughout the year; however, the budget process becomes m months of March through September. During these months Village departments meet with and their budget requests for the upcoming year to the finance depar and the department requests in a proposed budget worksheet. The orksheet is then submitted to the Village Manager who meets with the Village depa needs for the upcoming year. When the Village Manager approves t submits it to the Village Council. The Village Council reviews the budget, holds workshops for discussion on the budget and holds two public hearings to obtain citizen in adoption of the budget. Finally, the Village Council adopts the through passage of a resolution along with a resolution establishing the property tax rate (mill budget. Q. Who established the rules by which the Village of Tequesta ad tax rate? A. The property tax rate and budget adoption process are governed by both the Village Charter a State Statutes. Q. Who is the Chief Executive Officer of the Village of Tequesta A. The Village Manager is both the Chief Executive and Chief Administra Tequesta. This individual is hired by and reports directly to th hired by and report directly to the Village Manager. Q. What is the property tax rate and who establishes the taxable A. When the Village adopts its annual budget, it determines the property in order to generate the necessary revenue in addition l other sources that are available. This tax rate is sometimes called the millage rate. The Palm B establishes the taxable value of all property in the Village. Th value of property it only has control over the tax rate that is levied. 46 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &±¤°´¤³«¸ !²ª¤£ 1´¤²³¨®² £ !²¶¤±² #®³¨´¤£ Q. How is property appraised? A. Each property in Palm Beach County is inspected by a deputy a years. Between inspections, a propertys value is adjusted annually to neighborhood. By Florida law, only sales transactions that occur establish values as of January 1 of the current year. There are three approaches used to appraise property: The cost approach estimates the cost to reproduce the building in its current cond The sales comparison approach compares sales of similar properties and adjusts for any differences. The income approach capitalizes a commercial propertys income stream to estimate it Each of these three approaches is considered when property is va Q. What is a Homestead Exemption? A. Every person who owns and resides on real property in Florida on January 1 and makes the property their permanent residence is eligible to receive a homestead exe applies to all property taxes. There is also an additional $25,0 properties with an assessed value greater than $50,000; however, this addition to non-school taxes. Q. What is the 3% Cap? By Floridas Constitution, the 3% cap, also known as Save Our Homes, limits the annual increase in the assessed value of a qualified homesteaded property to the lesser of 3% or the perc prior years National Consumer Price Index. The 2010 cap was 2.7 percent. *Note: If the assessed value of a homesteaded property in any given year is less than its market value, Florida law requires the Property Appraiser to increase the asse the prior years CPI, even when the propertys market value decr Q. What is Portability? Portability went into effect on January 1, 2008. Portability relates to Florid Save Our Homes 3% cap on a homesteaded propertys assessed value. With the Portability be of your actual assessment cap savings to your new property. Keep in mind Portability applies only to homesteaded property. 47 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &±¤°´¤³«¸ !²ª¤£ 1´¤²³¨®² £ !²¶¤±² #®³¨´¤£ Q. The total property tax rate for Fiscal Year 2011/2012 on property in the Village of Tequesta is 21.832 mills. How much of that will be paid to the Village? A. Only 5.7671 of the 22.0274 mills levied in Fiscal Year 2011/2012 will be paid to the Village. This represents only 26.18% of the total property tax bill. Other taxing authorities in Palm Be include Palm Beach County, State and Local School Boards, South Childrens Services Council, Florida Inland Navigational District, Health Care District and Jupiter Inlet District Q. What is the difference between ad valorem tax and property ta A. There is no difference. They are different names for the same Q. What is an operating budget? A. An operating budget is an annual financial plan for recurring expenses, such as salaries, utilities, supplies, insurance and equipment repairs. Q. What is a capital improvement/projects budget? A. A capital improvement budget is a financial plan for the main general infrastructure (such as roads, bridges and sidewalks) and a plan for the construction of physical assets, such as buildings, Q. What is a fund? A. A fund is a separate accounting entity within the Village that receives revenues from and expends them on a specific activity or activities. *Note: Please see page 30 for a more detailed definition of a fu Q. What is fund balance? A. Fund balance is the fund equity as a result of the difference of revenues to expendit balance increases when revenues exceed expenditures, while fund expenditures exceed revenues. Q. What is a fiscal year? A. A fiscal year is a twelve (12) month operating cycle that comprises a budget and financial report period. The Villages fiscal year, along with many other local g stth State of Florida, begins October 1 and ends on September 30. 48 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& TEQUESTA &±¤°´¤³«¸ !²ª¤£ 1´¤²³¨®² £ !²¶¤±² #®³¨´¤£ Q. How are my ad valorem tax dollars being distributed? A. Q. What is a budget appropriation? A. A budget appropriation is a specific amount of money that hasapproved by the Village Council for use in a particular manner. Q. Where does the Village obtain its revenues? A. The majority of revenues are ultimately derived from citizens taxes, fees, fines and licenses, and payments for municipal service such as recreation fees and utilit services; however, there is a small portion derived from sources Q, What is the difference between the property taxes and the non- ad valorem assessments on my tax notice? A. Ad valorem taxes are based on the value of your property mult various taxing authorizes. Non-ad valorem assessments are based on the cost of the service prov the levying authority, not by the value of the property. 49 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 50 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Top Five Revenue Sources & Descriptions 51 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 52 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² /µ¤±µ¨¤¶ Overview Revenue projections are a major component of the budget preparat types of techniques and multiple information sources, depending upon each revenue sources unique characteristics, to make those projections as real as possible. projections combine several methodologies. The many factors that when preparing revenue projections are as follows: Knowledge, experience and judgment of staff. Results of a trend analysis prepared by staff. Information received from other sources such as Florida Power & Light, the State of Florida, the Palm Beach County Tax Collector, etc. Federal Law Florida Statutes Village Ordinances and Resolutions Economic Indicators Changes in Legislation Change in the Villages Population Costs of Living Increases Property Value Changes Revenue Trending The Village uses a matrix to analyze and trend data from the pas monthly and annual basis. Monthly budgeted and actual data is en average annual, expected monthly revenue (both dollar and percentage), monthly variance (dollar and percentage) and annualized expected return by month. The matrix allows us not only to begin development of revenue projections but allows the Village to mont variances prior to year end. The matrix has proven to be a signi and monitoring revenue. 53 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² 1. Charges for Services Fiscal Year 2011/2012 Proposed Budget: $5,910,575 Stormwater Service Other Refuse & Miscellaneous Recycling Services Service Contracted Charges for Fire/EMS Water Service Services Services & EMS Transport Fees Percentage of Charges for Services Budget by Type Other Miscellaneous Stormwater 4% 5% Refuse & Recycling 8% Fire/EMS 11% Water 72% 54 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 1. Charges for Services Continued Charges or fees are imposed on the user for a specific service r benefiting party should bear the cost of the service rather thangeneral public. The Village charges various fees to offset the cost of the services such as: Water Service Customers of the Villages water utility are charged a fee for wFees are updated st annually on October 1 of each fiscal year using a calculation which is based on the Au and the previous years estimated revenues and expenditures. Monwater usage charges, a service charge which is based on meter size, a fire protection charge, and a utility surcharge. The service charge and fire protection charge are flat rates, the usage charges are based on a step schedule and the utility surcharge is based on both the usage charge and Village residency. Other miscellaneous fees charged include service calls, connection charges, meter testing and shut on/off requests due to either customer re-payment. *Water Utility Surcharge: The Village of Tequesta charges a utility surcharge to consumers outside the corporate limits of the Village to offset water system improvements and maintenance costs. The surcharge is defined by Village ordinance and is currently 25%. **Water Restriction Surcharge: If the South Florida Water Management District or other authorit having jurisdiction declares a water shortage requiring mandator reduction in water usage, the consumption charges shall be incre 55 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 1. Charges for Services Continued Water Service Continued Revenues generated from the sale of water are influenced by many water system expansion and increased rates. The budget is based on the Villages Code of Ordinances, the CPI, the previous years estimated revenues and water restrictions, and the experience and judgment of staff. Contracted Fire/EMS Services and EMS Transportation Fees The Fire Department is currently providing contracted Fire and E Colony and Palm Beach County Fire Rescue. Also, user fees are levied on every user of the pre- hospital emergency care system to cover all costs associated wit based on the Villages Code of Ordinances, contracts between the customers and the experience and judgment of staff. Refuse & Recycling Service Residents of the Village are charged a fee for refuse and recycl appears on their tax bills as a Non-Ad Valorem assessment. The budget is based on the terms of a 5-year contract with Waste Management, the vendor who supplies the contract was effective October 1, 2007 and expired September 30, 2012; however, a Second Addendum entered into on October 14, 2010 extended the original tional 5 years extending the contract through September 30, 2017. The FY2012 budget is calculated using an annual assessment for refuse and recycling services of $153.55. Stormwater Service Residents of the Village are charged a fee for storm water services. The annual amount appears on their tax bills as a Non-Ad Valorem assessment. Stormwater services are provided mainly by Village staff but contract labor is sometimes used. The budget is based on the prior years expenditures, experience and judgment of staff, anticipated capital improvement needs and annual changes in the impervious surface of the Village Other Misc. Fees Include: *Certification/Copy Fees *Administration Fees *Election Qualifying Fees *Vehicle Re-Inspection Fees *Excess Alarm Response Fees *Site Plan Review Fees *Planning & Zoning Fees *Special Event Fees *Spring/Summer Camp Fees *Recreation Program Fees *Facility Rental Fees *Fire Plan Review Fees *Fire Inspections *Water Conservation & Resource Fees *PBC Contracted Marine Law Enforcement Services These budgets are based on the Villages Code of Ordinances, contracts between the Village and various customers, and the experience and judgment of staff. 56 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² Continued 1. Charges for Services Continued #§ ±¦¤² ¥®± 3¤±µ¨¢¤² History ¡¸ &¨²¢ « 9¤ ± 6,000,000 5,500,000 5,000,000 4,500,000 4,000,000 2005200620072008200920102011*2012** *Fiscal Year 2010/2011 Estimated Budget **Fiscal Year 2011/2012 Budget Explanation of Significant Changes Last Three Fiscal Years The 7% increase between fiscal years 2009 and 2010 is primarily due to a 7% water rate increase. Public Resources Management Group, hired by the Villag forecast of the water utility system, recommended the increase be effective October 1, 2009. The 12% increase between fiscal years 2010 and 2011 is primarily due t unusually high temperatures and a record-breaking dry season. Water sales for May, June and July of 2011 were significantly higher than in previous years and the 18% wat restriction surcharge was in effect from April 2011 thru the end of fiscal year 2011. There w rates pursuant to Sections 74-72 and 74-73 of the Villages Code of Ordinances between fiscal years 2010 and 2011. The 4% projected decrease between fiscal years 2011 and 2012 is primarily based on water restrictions. If the South Florida Management District does not impose water restrictions, the 18% surcharge is not charged to the customers of the Villages water utility s also a 3.77% increase in water rates pursuant to Sections 74-72 and 74-73 of the Villages Code of Ordinances between fiscal years 2011 and 2012. 57 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 2. Ad Valorem Taxes Fiscal Year 2011/2012 Proposed Budget: $4,271,000 Ad valorem (at value) taxes represent a levy on assessed real proper provides that counties, school districts and municipalities shal authorized by law to levy ad valorem taxes, except ad valorem taxes on intangible personal property and taxes prohibited by the State Constitution. Intangible personal property is excluded because it is separately assessed and taxed by the stat The taxable value is the assessed value less exclusions, differetions and credits, if applicable. Exclusions are specific property removed from ad valorem taxation such as motor o vehicles and mobile homes. Differentials are reductions, which result from a different valu o fair market value such as agricultural land or value that result from a limitation on annual increases such as Save Our Homes. Exemptions are those deductions typically specified as dollar am o homestead exemption. Credits are deductions from the tax liability of a particular taxpayer and may take the o form of allowances, discounts and rebates. Currently, the only c are early payment and installment discounts of not more than 4%. The County Property Appraiser delivers the Certified Taxable Value (the total assessed value of st the non-exempt property) on or before July 1 of each year. Prior to that date, the Village is provided with an estimate of the value. st The total assessed value changes continuously after July 1 due to assessed valuation appeals and other adjustments such as discounts for prompt payment. Beca reductions in ad valorem collections, local governments, by law, are allowed to buad valorem revenues at 95% of the calculated amount. The Village Council determines the millage applied to the assessed taxable v taxation unit equal to one dollar of tax obligation for every $1 property. The state constitution sets a cap of ten mills for allurposes. The gross taxable value for operating purposes for the Village oFiscal Year 2011/2012 is $767,420,895. This is a decrease of $12,801,362 or 1.64% under the prior years final gross taxable value of $780,222,257. Historically, the Village has collected 96.3% to 96.6% of taxes levied within the fiscal year of the levy. The Village budgets ad valorem taxes at 96.4% based on prior years collections and in order to account for possible reductions to this revenue source. 58 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 2. Ad Valorem Taxes Continued This years ad valorem taxes budget is calculated as follows: 0±®¯¤±³¸ 4 ·¤² ,¤µ¨¤£ µ² 0±®¯¤±³¸ 4 ·¤² #®««¤¢³¤£ ¶¨³§¨ ³§¤ &¨²¢ « 9¤ ± ®¥ ³§¤ ,¤µ¸ 6,200,000 5,700,000 5,200,000 4,700,000 4,200,000 3,700,000 3,200,000 2005200620072008200920102011*2012** 96.5%96.3%96.5%96.6%96.6%96.5%96.5%TBA Taxes LeviedTaxes Collected within the Fiscal Year of the Levy *Fiscal Year 2010/2011 Estimated Budget **Fiscal Year 2011/2012 Budget Sources: Palm Beach County Property Appraiser, DR-422 and VOT General Ledger Explanation of Significant Changes Last Three Fiscal Years The 21% decrease between fiscal years 2009 and 2012 is due to a decline in total property values as the Village has maintained the same millage rate (5.76 September 30, 2009. 59 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 2. Ad Valorem Taxes Continued *Stormwater non-ad valorem rates vary as they are based on the impermeable surfa property. 60 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 2. Ad Valorem Taxes Continued &¨²¢ « 9¤ ± 11/2012 0 «¬ "¤ ¢§ #®´³¸ -¨«« ¦¤ 2 ³¤² 1% 1% 3% 1% The Village of Tequesta 26% 1% 5% Palm Beach County Operating 22% Palm Beach County Debt 1% 26% PBC Library Operating 2% School Board-Local 11% School Board-State 26% 26% S.F.W.M.D. Operating 1% S.F.W.M.D. Okeechobee Basin 1% S.F.W.M.D. Everglades Constr. 1% 22% Children's Services Council 3% Health Care District 5% 11% Jupiter Inlet District 1% 2% 1% -¨«« ¦¤ 2 ³¤ )¢±¤ ²¤² ¡¤³¶¤¤ &¨²¢ « 9¤ ±² 11 £ 2 B¸ 4 ·¨¦ !´³§®±¨³¸ 2.50% 2.08% 2.00% 1.50% 0.66% 1.00% 0.46% 0.50% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% *New Millage rate effective for Fiscal Year Ending September 30, 2012. 61 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 3. Sales and Use Taxes Fiscal Year 2011/2012 Proposed Budget: $1,164,500 Insurance Business Taxes Premium Taxes Sales and Public Service Communication Taxes Use Taxes Services Tax (Utility Taxes) Percentage of Sales and Use Taxes Budget by Type Business Taxes Insurance Premium 7% Tax Utility Taxes 12% 50% Communication Services Tax 31% 62 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 3. Sales and Use Taxes Continued Communication Services Tax The Communications Services Tax Simplification Law was enacted t telecommunications, cable, direct-to-home satellite and related services that existed prior to Octobe 2001. The law replaced and consolidated seven different state and local taxes or fees with a single comprised of two components: a state communications services tax services tax. The tax is imposed on retail sales of communicatio which originate and terminate in the state, or originate or terminate in the state a State. The States rate of taxation on communications services is 9.17%he Village of Tequestas rate, like most other municipalities within the State of Florida, is 5.1%. In addition, local governments were given the option to increase their rates by 0.12% by agreei fees from communication providers who desire to occupy rights-of-way within their jurisdiction. The Village elected to forego the collection of these permit fees th The Department of Revenue administers the statewide collection of bo the communications service tax. The proceeds of the state component are distributed in various ways at the state level while the proceeds of the local component, less the DORs administrativ get distributed to the appropriate jurisdictions. The budget is based on estimates provided by the State and a trending analysis which is prepared by the Village. Business Tax (formerly Occupational License Tax) The Business Tax represents the fees charged and the method by which the privilege of engaging in or managing any business, professio Palm Beach County levies this tax pursuant to Ordinance 2005-10, amended by 2006-042 and the Village levies this tax pursuant to Section 70-46, Tax Schedule, of its Code of Ordinances. Both the County and the Village are given the authority to levy this tax pursuant toAll Business Tax certificates expire September 30 and no certificate may be iThe Business Tax imposed by the Village is collected by the Village to be general revenue. Business tax imposed and collected by the County from businesses, professions or occupations whose places of business are located within a municipality, exclusive between the unincorporated area of the County and the incorporat. The budget is based on the Villages Code of Ordinances, the prior years revenues, expe judgment of staff and a trending analysis which is prepared by Village staff. 63 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 3. Sales and Use Taxes Continued Insurance Premium Taxes Fire Fighters Each qualified municipality or special fire control district, ha providing pension benefits to firefighters, may impose an exciseof 1.85% of the gross amount of receipts from policy holders on all premiums collected covering property within the legally defined limits of the municipality or special fire contr district according to the insured propertys location. In addition to the taxes generated by policy holders within its jurisdiction, the Village also currently coll holders located within the Jupiter Inlet Colony. This is because Jupiter Inlet Colony with fire protection and emergency medical ser this excise tax shall be paid into the firefighters pension tru and special fire control districts. This tax is collected by the State and distributed amongst the eligible municipalities and special fire control districts using The budget is based on amounts received in prior years and the p payroll. Police Officers Each qualified municipality, having a lawfully established fund police officers, may impose an excise tax of 0.85% of the gross holders on all premiums collected on casualty insurance policies covering property within the municipalitys legally defined limits. The net proceeds of this municipal police officers retirements trust fund established by collected by the State and distributed amongst the eligible municipalities. *Pursuant to the Collective Bargaining Agreement between the Vil Beach County Police Benevolent Association, all new, full-time police officers hired after June 9, 2011 will be offered the option to join a 401-A defined contribution plan and will no longer be offered the option to join the Public Safety Officers Defined Benefit Pension Plan. Because of this change, the Village is no longer eligible to receive this exciserevenue. 64 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& TEQUESTA 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 3. Sales and Use Taxes Continued Public Service (Utility) Taxes Municipalities are authorized to levy by ordinance a public serv purchase of electricity, metered natural gas, liquefied petroleu(either metered or bottled), manufactured gas (either metered or bottled), and water service. purchases within the Villages jurisdiction and shall not exceed the seller of the taxable item. The tax is collected by the seller of the taxable item a payment for such service and remitted to the Village monthly. Th service tax on the purchases previously listed in this section. Electric Utility Taxes Florida Power and Light is the sole provider of electricity with boundaries. The Village collects these taxes monthly from Florid based on information received from Florida Power and Light and a trending analysis prepared by the Village. Natural Gas Utility Taxes The Village entered into a non-exclusive agreement with Peoples Gas Systems in April 2009 allowing them to provide residents and businesses located withindaries with gas energy. Peoples Gas Systems is still installing lines at thi natural gas as early May 2012. The Village will begin trending this revenue as soon as the li are complete and service begins. Propane Utility Taxes Propane is provided by various suppliers to residents and busine boundaries. The taxes are calculated and submitted monthly by ea based on a trending analysis prepared by the Village. Water Utility Taxes Water is provided to Village residents and businesses by the Vil These taxes are collected by the Water Utility via the water bil transferred to the General Fund monthly. The budget is based on projected water sales and a the Village. 65 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 3. Sales and Use Taxes Continued 3 «¤² £ 5²¤ 4 ·¤² 2¤µ¤´¤ (¨²³®±¸ ¡¸ &¨²¢ « 9¤ ± 1,300,000 1,200,000 1,100,000 1,000,000 2005200620072008200920102011*2012** *Fiscal Year 2010/2011 Estimated Budget **Fiscal Year 2011/2012 Budget Explanation of Significant Changes Last Three Fiscal Years The 2% increase between fiscal years 2009 and 2010 is primarily due to an increase in electric utility taxes attributable to two unusual events, a January freeze and extremely high temperatures in July and August, an increase in water utility ta to a 7% water rate increase and a decrease in Communication Services Taxes attributable to a one-time, lump sum payment received from the Florida Department of Revenue in fiscal year 2009. The 6% decrease between fiscal year 2010 and 2011 is primarily due to a decrease in electric utility taxes attributable to the two unusual events mentioned i and a decrease in Communication Services Taxes. The 6% projected decrease between fiscal years 2011 and 2012 is prima elimination of one of the insurance premium tax revenues. All new, full-time police officers hired after June 9, 2011 will be offered the option to join a 401-A defined contribution plan and will no longer be offered the option to join the Public Safety Ofined Benefit Pension Plan. Because of this change, the Village is no longer eligible 66 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 4. Intergovernmental Revenues Fiscal Year 2011/2012 Proposed Budget: $767,340 Shared Incentive Enhanced Revenue- Pay 911 Fees SWA Alcoholic Local Beverage Option License Tax Fuel Taxes Inter- Municipal Local Govt. governmental Revenue Half Cent Sharing Sales Tax Revenues Percentage of Intergovernmental Revenues Budget by Type Incentive Pay Shared Revenue-SWA 1% 2% Alcoholic Beverage Enhanced 911 Fees License Tax 5% 1% Local Option Fuel Local Govt. Half Cent Taxes Sales Tax 21% 48% Municipal Revenue Sharing 22% 67 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 4. Intergovernmental Revenues Continued Alcoholic Beverage License Tax A portion of the annual state license tax levied on manufacturer agents and importers of alcoholic beverages and collected within shared with those local governments. Twenty-four percent of the eligible taxes collected within each county are returned to that countys tax collector while thirty-eight percent of the eligible taxes collected within an incorporated municipality are returned to the appropriate municipal officer. The Division of Alcoholic Beverages and Tobacco within the Department Regulation administers, collects and enforces this tax. The budget is based on knowledge of any alcoholic beverage related new businesses and a trending analysiprepared by the Village. Local Government Half-Cent Sales Tax Program Authorized in 1982, this program distributes a portion of state distributions to eligible county and municipal governments. The ordinary distribution is possible due to the transfer of 8.814 percent of net sales tax proceeds to the L-Cent Sales Tax Clearing Trust Fund. The emergency and supplemental distributions are possible due to the transfer of 0.095 percent of net sales tax proceeds to the same fund. Palm Beach County qualifies only for the ordinary distribution which is the allocation based on population. It is the supplemental distributions, the first of which is based on l prior years, and the second factors in the inmate population. The County and its municipalities share the total Palm Beach County ordinary distribution in accordance with a statutorily determined formula. Currently the County receives approximately 60% of the proceeds remaining 40%. The programs primary purpose is to provide relieutility taxes in addition to providing counties and municipalities with revenues . The budget is based on estimates provided by the State and a trending analysis prepa Local Option Fuel Taxes County governments are authorized to levy up to 12 cents of local option fuel taxes in the form of three separate levies. 1 to 6 Cents Fuel Tax The first is a tax of 1 to 6 cents on every net gallon of motor Generally, the proceeds may be used to fund transportation expenditures including roadway and right-of-way maintenance, drainage, street lighting, traffic signs and si for transportation capital projects. All tax proceeds from the 1 by the DOR (Department of Revenue). Palm Beach County levies all 6 cents of thi County receives approximately 67% of the local option gas tax revenues; the remaining 33% is shared locally among the municipalities based on interlocal agreThe budget is based on estimates provided by the State and a trending analysis prepared 68 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 4. Intergovernmental Revenues Continued Local Option Fuel Taxes Continued 1 to 5 Cents Fuel Tax The second tax is a 1 to 5 cents tax on every net gallon of motor fuel sold within a county. Diesel fuel is not subject to this tax. The tax can be used for transpo 6 cents tax, it is restricted to use for new roads and reconstru paved roads as opposed to routine maintenance. All tax proceeds from the 1 to 5 Ce are distributed by the DOR (Department of Revenue). Palm Beach County levies all 5 cents of this fuel tax. The County receives approximately 80% of the local option gas tax revenues; the remaining twenty percent is shared locally among municipalities agreements. The budget is based on estimates provided by the Sta prepared by the Village. Ninth Cent Fuel Tax The third is a tax of one cent on every net gallon of motor and diesel fue Generally, the proceeds may be used to fund transportation expen and right-of-way maintenance, drainage, street lighting, traffic signs and signals and debt service of transportation capital projects. Although Palm Beach County levies the Ninth Cent Fuel Tax, the Village does not receive any of the proceeds from this tax b to share the proceeds with municipalities. Incentive Pay All full time fire fighters are eligible to apply for supplement receiving an associate or bachelors degree. Once the application is approved, each fire fighter is paid supplemental compensation by the employing agency. Supplemental degree is $50.00 a month and for a bachelors degree is $110.00 responsible for submitting a report to the State containing information relat March 31, June 30, September 30 and December 31 of each year. Th employing agency by the State. The budget is based on the amountf employees who hold associate and bachelor degrees. Municipal Revenue Sharing The Revenue Sharing Trust Fund for Municipalities was establishe revenue parity across units of local government. The Fund currenthe state sales tax collections, 12.5 percent of the state alternative fuel user decal fee collections and the net collections from the state one-cent municipal fuel tax. Municipalities must meet strict eligibi requirements in order to be eligible for this revenue. An allocation formula 69 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ . Inter-Governmental Continued 4 Municipal Revenue Sharing Continued equally weighted factors: adjusted municipal population, municip municipalitys relative ability to raise revenue, serves as the distribution of this revenue. Municipalities must use the funds derived from the one-cent municipal fuel tax for transportation related expenditures. The budget is based on estimates provided by the State and a t prepared by the Village. Enhanced 911 Fees Each voice communications services provider shall collect an enh) fee monthly from service subscribers. The fee rate shall be set, and may subseque may not exceed 50 cents per month per each service identifier. E amount of fees collected as reimbursement of the administrative costs incurred by the provider to collect and remit the fee. These monies are accounted for in a designated Emergency Communications Number E911 System Fund by the State, and, for accounting purposes, must be segregated into two separate categories: 1) the wireless category, and 2) the non-wireless category. These monies in the wireless and non-wireless categories of the fund shall be distributed and used on Section 365.172, Florida Statutes. Sixty seven percent of the wireless category and ninety seven percent of the non-wireless category are distributed monthly to the counties based service identifiers in each county. The Village of Tequesta, alocated in Palm Beach County, completes and submits annual reports to the P Public Safety Division of Emergency Management listing all antic County uses these reports to distribute the E911 revenues to the municipalities. In addition to authorized expenditures, as long as funding permits, the County portion of their 911 call takers salaries. The County, once agai by the Village to distribute these funds. 70 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ . Inter-Governmental Continued 4 Inter-Governmental 2¤µ¤´¤ (¨²³®±¸ ¡¸ &¨²¢ « 9¤ ± 1,000,000 900,000 800,000 700,000 600,000 500,000 2005200620072008200920102011*2012** *Fiscal Year 2010/2011 Estimated Budget **Fiscal Year 2011/2012 Budget Explanation of Significant Changes Last Three Fiscal Years The 16% increase between fiscal years 2009 and 2010 is attributable to two items: (1) The Village received $100,000 of grant revenue in fiscal year 2010 from the Florida Recreation Development Assistance Program for improvements to Tequesta Park received $14,000 from the Solid Waste Authority for participatin Program. The 10% decrease between fiscal year 2010 and 2011 is primarily due to the grant revenue mentioned in the previous bullet as the Village was not eligibleear 2012. There are no significant, proposed changes between fiscal years 71 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& TEQUESTA 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 5. Licenses and Permits Fiscal Year 2011/2012 Proposed Budget: $484,200 Alarm Golf Cart Permit Fees Permit Fees Licenses Contractor's Building and Registration Permit Fees Permits Fees Percentage of Licenses and Permits Budget by Type Alarm Permits Contractor's 1% Registration Fees 3% Building Permit Fees 96% 72 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 2¤µ¤´¤ $¤²¢±¨¯³¨®² 4®¯ &¨µ¤ 2¤µ¤´¤ 3®´±¢¤² #®³¨´¤£ 5. Licenses and Permits Continued Alarm and Golf Cart Permit Fees There are two permit fees that the Police Department charge, in accordance wit Ordinances, an alarm permit fee and a golf cart permit fee. The alarm permit fee, a standard in the industry, is charged to offset costs associated with processing and respondThe golf cart permit fees are charged pursuant to Village Ordinance and i costs to register the golf carts and enforce the ordinance. The budget is based on the estimated amount collected the prior year. Building Permit Fees and Contractors Registration Fees Building permits are charged pursuant to The Villages Code of O fee schedule established by resolution of the Village Council and set out in Appendix C of t Code of Ordinances. Permits are required for any construction wo mechanical, etc. The budget is based on the amount collected foryear, a trending analysis which is prepared by the Community Development Department and on construction in the upcoming year. The contractors registration fee is a fee to register a contracd upon a pre-requisite of holding a Palm Beach County contractors registrati ,¨¢¤²¤² £ 0¤±¬¨³² 2¤µ¤´¤ (¨²³®±¸ ¡¸ &¨²¢ « 9¤ ± 500,000 400,000 300,000 200,000 100,000 2005200620072008200920102011*2012** *Fiscal Year 2010/2011 Estimated Budget **Fiscal Year 2011/2012 Budge Explanation of Significant Changes Last Three Fiscal Years The 129% increase between fiscal years 2009 and 2012 is attribut Village increased building permit fees in fiscal year 2010 and ( activity between fiscal years 2010 and 2012. 73 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 74 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 Information Section Community Profile, History and Statistics 75 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² Demographic and Economic Statistics Last Five Census Reports Fiscal Year EndingPopulationHousingHousing UnitMedianUnemployement September 30,Population (1)% IncreaseUnits (1)% IncreaseAge (1)Rate (2) 19702,642*1,170*** 19803,68539.48%1,82155.64%** 19904,49922.09%2,45434.76%*9.00% 20005,27317.20%2,83415.48%47.54.70% 20105,6296.75%3,25714.93%49.912.20% *Unavailable Sources: (1) U.S. Census Bureau (2) United States Department of Labor, Bureau of Labor Statistic 0®¯´« ³¨® £ (®´²¨¦ 5¨³ '±®¶³§-2010 1970 6,000 1980 5,000 1990 4,000 2000 2010 3,000 2,000 1,000 0 Population Housing Units 76 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² 4®³ « -¨«« ¦¤ 2 ³¤ #®¬¯ ±¨²® &¨²¢ « 9¤ ±² 3 - 2012 25 20 15 10 5 0 2003200420052006200720082009201020112012 The Village of TequestaOther Taxing Authorities Combined 77 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%STA #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² &¨ « '±®²² 4 · ¡«¤ 6 «´¤ 1,100 3.96% 18.49% 1,000 -8.91% 900 -10.19% 15.33% -6.20% -1.64% 800 18.88% 700 15.10% 600 500 400 2003200420052006200720082009201020112012* *Data charted in purple on the graph above was obtained from the -420. The other data was obtained from the DR-422. 4®³ « 4 ·¤² ,¤µ¨¤£ 7 18.49% -7.73% 6 15.33% -8.91% -10.19% 18.88% -1.64% 5 -6.20% 11.12% 4 3 2 2003200420052006200720082009201020112012* *Data charted in purple on the graph above was obtained from the -420. The other data was obtained from the DR-422. 78 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² !£®¯³¤£ -¨«« ¦¤ 2 ³¤ µ² 2®««¤£ " ¢ª 2 ³¤ 7 6.8 6.6 6.4 6.2 6 5.8 5.6 5.4 5.2 2003200420052006200720082009201020112012 Millage Rates 6.73056.4986.4986.4986.4985.76715.76715.76715.76715.7671 Rolled Back Rate 6.39946.06666.03085.71575.49816.33756.39176.4476.19495.8753 *Data charted in purple on the graph above was obtained from the -420. The other data was obtained from the DR-422. Taxable Property 6 «´¤ £ -¨«« ¦¤ 2 ³¤ (¨²³®±¸ 1,1007 6.8 1,000 6.6 900 6.4 800 6.2 6 700 5.8 600 5.6 500 5.4 4005.2 2003200420052006200720082009201020112012 Taxable Property ValuesMillage Rate *Data charted in purple on the graph above was obtained from the DR-420. The other data was obtained from the DR-422. 79 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² Revenues & Expenditure History by Fiscal Year, Governmental Funds 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 RevenuesExpenditures *Source: Village of Tequesta CAFR, Fiscal Years ending September 30, 2003-2010 Operating Revenues & Expenditure History by Fiscal Year, Proprietary Funds 6,000,000 5,500,000 5,000,000 4,500,000 4,000,000 RevenuesExpenditures *Source: Village of Tequesta CAFR, Fiscal Years ending September-2010 80 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² Fund Balance Fund Balance is the amount of financial resources available for use. Generally, this represents the detail of all the annual operating surpluses and deficits since the fun position, fund balance is the excess of assets over liabilities,ive effect of revenues and other financing sources over expenditure and other &´£ " « ¢¤²þ !«« '®µ¤±¬¤³ « &´£²þ , ²³ 9¤ ±² 01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,000 2003 2004 2005 2006 2007 2008 2009 2010 ReservedUnreserved *Source: Village of Tequesta CAFR, Fiscal Years ending September 30, 2003-2010 81 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² 2000 Principle Taxpayers 1 20 2 18 3 16 4 14 5 12 6 10 7 8 8 6 9 4 210 0 82 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² 2009 Principle Taxpayers 1 20 2 18 3 16 4 14 5 12 6 10 7 8 8 6 9 4 210 0 83 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² 84 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34!6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢²#®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² 85 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34!6),,!'% /& 4%15%34! #®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢²#®¬¬´¨³¸ 0±®¥¨«¤þ (¨²³®±¸ É 3³ ³¨²³¨¢² 4 · 9¤ ± 4 · ¡«¤ 6 «´¤ Improved Condominiums Commercial 27% 11% Improved Industrial 2% Institutional 1% Vacant Residential 1% Single Family Residential 57% Vacant Commercial 1% Source: Palm Beach County Property Appraiser's Office 86 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget &¨²¢ « 9¤ ± 2011-2012 3¤¢³¨® 3 !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² This section of the budget document reflects the budgets of all general and proprietary funds as a whole. These budgets are appropriated and legally adopted by Resolution of the Village Council. The fiduciary funds are excluded as the Village does not control trustee or fiduciary capacity. 87 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 88 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 All Governmental & Proprietary Funds Key Officials & Personnel 89 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² 6¨«« ¦¤ ®¥ 4¤°´¤²³ #®´¢¨« &¨²¢ « 9¤ ± From left to right: Council Member Calvin Turnquest, Vice-Mayor Vince Arena, Council Member Abby Brennan, Council Member Jim Humpage and Mayor Tom Paterno 90 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² +¤¸ /¥¥¨¢¨ «² £ 0¤±²®¤« Mayor and Council Mayor&&..&&&&&&&&&&..&&&&&&&&..&&..Tom Paterno Vice Mayor..&&&&&.&&..&&..&&&&&&.&&...&..Vince Arena Council Member&&&..&&&&&..&&&&&&..&&.Abby Brennan Council Member&&&&..&&&&&..&&&&&&&James Humpage Council Member&&&&&&&&&&&&&&&..&.Calvin Turnquest Village Manager and Department Heads Village Manager/Utilities Director&...&.Michael R. Couzzo, Jr. Human Resources Director&&&.&&&&.&&.&&.Merlene Reid Village Clerk&.&.&&&&&&&&....&&..&...&&.Lori McWilliams Finance Director&&&&&&.&&&.&&&&&.&&JoAnn Forsythe Police Chief&&&&&&&..&&&&&&&&&&&...Pete Pitocchelli Fire Chief&&&&&&&.&&&&&&...&&..&&&&James Weinand Public Services Manager&..&&..&...&&&&.&&..Russell White Parks & Recreation Director&&..&.&.&&&&&&..Greg Corbitt Chief Plant Operator&&&&&&&&&&&&&&.&&&.Roy Fallon 91 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² +¤¸ /¥¥¨¢¨ «² £ 0¤±²®¤« 6¨«« ¦¤ /±¦ ¨¹ ³¨® « #§ ±³ 92 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² +¤¸ /¥¥¨¢¨ «² £ 0¤±²®¤« 6¨«« ¦¤ /¥¥¨¢¨ «² £ 0®²¨³¨®² ¡¸ &´¢³¨® £ $¤¯ ±³¬¤³ 93 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ Funds +¤¸ /¥¥¨¢¨ «² £ 0¤±²®¤« 3³ ¥¥¨¦ 3´¬¬ ±¸ ¡¸ %¬¯«®¸¬¤³ 3³ ³´² Percentage of FY2012 Budget Designated for Personnel Services Personnel 53% 47% Operating, Capital & 53% Other 47% Explanation of Personnel Changes The Village has strived to keep personnel expenditures down whil We have achieved this by replacing a part time position with a full time position, by eliminating one part time position, by adding additional reserve officers in the Police Department and by reorganization of duties to achieve optimum efficiency. 94 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² +¤¸ /¥¥¨¢¨ «² £ 0¤±²®¤« 3³ ¥¥¨¦ 3´¬¬ ±¸ ¡¸ $¤¯ ±³¬¤³ 95 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² +¤¸ /¥¥¨¢¨ «² £ 0¤±²®¤« $¤¯ ±³¬¤³&´¢³¨®&´£ 2¤« ³¨®²§¨¯ 3´¬¬ ±¸ This table summarizes the relationship between Village Departmen classify their expenses and the funds that they use. 96 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 All Governmental & Proprietary Funds Revenue & Expenditure Summaries 97 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² "´£¦¤³ 3´¬¬ ±¸ 98 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² "´£¦¤³ 3´¬¬ ±¸ 99 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² 2¤µ¤´¤ 3´¬¬ ±¸ ¡¸ &´£ (7§¤±¤ ³§¤ -®¤¸ #®¬¤² &±®¬) FY2012 - Where the Money Comes From 4% 3% General Fund 62% Capital Improvement Fund 2% 29% Water Utility Fund 29% 62% Refuse & Recyclilng Fund 3% 2% Stormwater Utility Fund 4% 100 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² %·¯¤£¨³´±¤ 3´¬¬ ±¸ ¡¸ &´£ (7§¤±¤ ³§¤ -®¤¸ '®¤²) FY2012 - Where the Money Goes 4% 3% General Fund 62% Capital Improvement Fund 2% 29% Water Utility Fund 29% 62% Refuse & Recyclilng Fund 3% 2% Stormwater Fund 4% 101 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² 2¤µ¤´¤ 3´¬¬ ±¸ ¡¸ &´¢³¨® (7§¤±¤ ³§¤ -®¤¸ #®¬¤² &±®¬) FY2012 - Where the Money Comes From 2% General Government 48% 3% 8% Public Safety 10% Water Utility Services 29% 48% 29% Refuse and Recycling 3% Storm Water Utilities 2% 10% Other Financing Sources 8% 102 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² %·¯¤£¨³´±¤ 3´¬¬ ±¸ ¡¸ &´¢³¨® (7§¤±¤ ³§¤ -®¤¸ '®¤²) FY2012 - Where the Money Goes 2% 3% General Government 10% 4% 10% Public Safety 43% Transportation 5% Leisure Services 4% 29% Water Utility Services 29% Refuse and Recycling 3% 43% Storm Water Utilities 4% 5% 4% Other Finance Uses 2% 103 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² 2¤µ¤´¤ 3´¬¬ ±¸ ¡¸ 4¸¯¤ (7§¤±¤ ³§¤ -®¤¸ #®¬¤² &±®¬) FY2012 - Where the Money Comes From 2% 1% 2% Ad Valorem Taxes 29% 5% 2% Other Taxes 8% Franchise Fees 3% 29% Licenses & Permits 3% Inter-Governmental 5% Charges for Services 40% Intra-Governmental 2% Miscellaneous 2% 40% 8% Inter-Fund Transfers 2% Other Financing Sources 1% 3% 5% Appropriate Fund Balance 5% 3% 104 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² %·¯¤£¨³´±¤ 3´¬¬ ±¸ ¡¸ !¢¢®´³ #« ²² (7§¤±¤ ³§¤ -®¤¸ '®¤²) FY2012 - Where the Money Goes 2% 3% 4% Personnel Services 53% 7% Operating Expenditures 31% Capital Expenditures 7% Debt Service - Principle 4% 53% 31% Debt Service - Interest 3% Interfund Transfers 2% 105 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 106 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 All Governmental & Proprietary Funds Capital Outlay 107 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 108 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² # ¯¨³ « /´³« ¸ /µ¤±µ¨¤¶ Comparison between Personnel, Operating and Capital Outlay Budge The personnel and operating budgets include expenses that are ge expenses, office supplies, printing and binding, etc., and are a provide for all Village services but not for major physical assets. Year to year changes in the personnel and operating budgets are expected to be fairly stable and repre doing business. Resources for the personnel and operating budget fees, licenses and permits and intergovernmental revenues that usu The capital budgets include one-time costs for projects that may last several years or major equ purchases. The projects result in major physical assets for the Village. Resources for the capital budgets generally come from bond issues, grants, taxes, loans and reserv 5-Year Capital Outlay Plan The Village of Tequestas capital outlay plan is comprised of a improvements to existing facilities, the acquisition of land and buildings, c and major equipment purchases. The Villages definition of a capital expenditure is Expenditures which result in the acquisition of or addition to, fixed assets: buildings, land improvements or equipment. The Village identifies its total, projected capital expenditures as its capital outlay. The minimum dollar threshold for a capital expenditure is $1,000. Routine capital expenditures represent the cost(s) of items that are purchased on an annual basis such as computer hardware, vehicles and various types of equipment. T budgeted within the Department acquiring the asset. Non-routine capital expenditures represent the cost(s) of items that are not purchased on a regular basis. This category usu related to capital projects such as The Municipal Center and The expenditures are generally budgeted in the Capital Improvement Fund 301 or the Capital Projects Fund 303. The purpose of the 5-year capital outlay plan is to promote advanced planning by the as a fiscal planning tool to forecast the demands on revenues an-year capital outlay plan is reviewed and updated annually during the annu 109 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² 9¤ ± # ¯¨³ « /´³« ¸ 0« 3´¬¬ ±¸ 110 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² &¨²¢ « 9¤ ± # ¯¨³ « /´³« ¸ $¤³ ¨« 111 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² &¨²¢ « 9¤ ± # ¯¨³ « /´³« ¸ -Notes Notes General Fund The $265,373 capital outlay budget in the General Fund for FY2012 is reserved for computer system upgrades throughout the Village, new software for the Police Dep3.165 new vehicles, one for administrative staff, one marked police unit, one bucket truck (16.5% of the total cost) and one public services truck. Although, the new software (SmartCop) and the vehicle for admini financed over a three year period, GAAP require that a governmenption of a capital lease both an other financing source and an expenditure minimum lease payments. That is, the total cost of the assets is budgeted in FY2012 in addition to debt service expenses relating to those assets that are budgeted for in fiscal years 2012, 2013 and 2014. Capital Improvement Fund The Village entered into a landscape maintenance commitment with Transportation) in 2011 to maintain landscape which will be furnand installed by the FDOT along US1 within Village limits. The Village has budgeted $48,000 in t the cost of the landscape materials and their installation, 100% Water Utility Fund The FY2012 Water Funds capital budget consists of $350,000 for improvements at the water plant, $50,000 for new landscaping and $300,000 for a new security syst It also contains $40,000 (67% of total cost) for a bucket truck ion of the water tank at 136 Bridge Road. Storm Water Utility Fund This capital outlay budget consists of $330,000 for pipe rehabilitation along Tequesta Drive and $10,000 (16.5% of total cost) for a bucket truck. 112 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 All Governmental & Proprietary Funds Debt Service & Capital Leases 113 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² The Village has entered into the following capital lease and long-term debt agreements: 0´¡«¨¢ 3 ¥¤³¸ 7 ³¤± 5³¨«¨³¸ 2002 Note Payable 2004 Note Payable Holder: Bank of America Holder: Bank of America Purpose: Public Safety Facility Purpose: Water system expansion Original Amount of Loan - $5,000,000 Original Amount of Loan - $645,170 Interest Rate 4.28% Interest Rate 4.96% Annual Payment - $372,501 Annual PaymentVaries, See Page 115 20 Year Term 20 Year Term Expires September 2022 Expires May 2024 Projected Principle Amount Projected Principle Amount Outstanding at 09/30/11 - $3,263,515 Outstanding at 09/30/11 - $339,895 Capital Lease 2008 Note Payable Holder: Banc of America Holder: Bank of America Purpose: Sutphen Custom Pumper Truck and Equipment Purpose: Advance refunding of 1998 Original Amount of Loan - $397,922 Water Revenue Bonds Interest Rate 3.61% Original Amount of Loan - $6,554,935 Annual Payment - $46,720 Interest Rate 3.6852% 10 Year Term Annual Payment-Varies, See Page 115 Expires April 2012 236 Month Term (Approximately 20 yrs) Projected Principle Amount Expires March 2028 Outstanding at 09/30/11- $45,092 Projected Principle Amount Outstanding at 09/30/11 - $5,792,723 '¤¤± « '®µ¤±¬¤³ Capital Lease Holder: Mears Motor Leasing Purpose: Ford Focus-Admin. Vehicle Original Amount of Loan: $13,133 Interest Rate: 4.313% Annual Payment: $4,674.84 Term: 36 Months Expires: September 2014 Projected Principle Amount Outstanding at 09/30/11: $13,133 114 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤ 3´¬¬ ±¸ 0±¨¢¨¯«¤ É )³¤±¤²³ 0 ¸¬¤³² ¡¸ &´£ 600,000 500,000 400,000 General Fund Water Utility Fund 300,000 200,000 100,000 0 FY 2010 ActualFY 2011 AmendedFY 2012 Proposed 115 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤ $¤³ ¨« FY2012 Debt Service and Capital Lease Appropriations by Fund General Fund 44% Water Utility Fund 56% 116 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² 3¢§¤£´«¤ ®¥ &´³´±¤ 0 ¸¬¤³² ¡¸ 9¤ ± Future Payments by Year 1000 800 600 400 200 0 117 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! !«« '®µ¤±¬¤³ « É 0±®¯±¨¤³ ±¸ &´£² $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² .®³¤² Notes The Village of Tequestas debt limitation is 10% of total assessed value. Total assessed value at 09/30/11: $767,420,895 Villages 10% debt limit: $ 76,742,090 Villages projected, total outstanding debt at 09/30/11: $ 9,454,358 Remaining/available: $ 67,287,732 The General Fund and the Water Utility Fund are the only two Vilutstanding debt at this time. The Village intends to reduce its debt service by paying off exi are significant and by purchasing capital items with current year revenues and/or funds set aside and reserved for this purpose. The Village entered into a capital lease with Mears Motor Leasing during fiscal year 2012 for an administrative vehicle with a total cost of $14,025. 118 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget &¨²¢ « 9¤ ± -2012 3¤¢³¨® 4 '¤¤± « &´£ - 001 The General Fund is the chief operating fund of the Village of TGenerally Accepted Accounting Principles (GAAP) prescribe that the General Fund be financial resources not accounted for and reported in another fu governments activities are reported in the General Fund unless there is a compelling reason to an activity in some other fund type such as legal or bond requir 119 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 120 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 General Fund - 001 Personnel 121 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « &´£ &´£ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 122 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& TEQUESTA '¤¤± « &´£ &´£ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 30% Personnel Operating, Capital & Other Expenditures 70% 123 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 124 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 General Fund - 001 Revenue & Expenditure Summaries 125 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « &´£ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ (7§¤±¤ ³§¤ -®¤¸ #®¬¤² &±®¬) FY2012 - Where the Money Comes From Ad Valorem Taxes 46% 1% 2% 3% Other Taxes 13% 4% 4% Franchise Fees 4% Licenses & Permits 5% 10% Inter-Governmental 8% 46% Charges for Services 10% 8% Intra-Governmental 4% Miscellaneous 2% 5% Inter-Fund Transfers 3% 4% Other Financing Sources 1% 13% Appropriate Fund Balance 4% 126 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « &´£ &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ (7§¤±¤ ³§¤ -®¤¸ '®¤²) FY20112 - Where the Money Goes Manager 2% 2% 2% 2% 1% 1% Human Resources 2% 5% Village Clerk 2% 6% 4% 3% Finance 4% 9% Legal 1% Planning 1% Other General Government 3% Law Enforcement 31% Building & Zoning 3% Fire-Rescue 31% 31% Public Services 9% 31% Leisure Services 6% Debt Service 5% 3% 127 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 128 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 General Fund - 001 Departments 129 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 130 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² $¤¯³ Mission Statement The Village Council is committed to providing the best possible and the delivery of quality service levels that reflect community priori quality of life for all residents. Services, Functions and Activities A five member Village Council, elected at large on a non-partisan basis, governs the Village of Tequesta. The Village Council shall enact local legislation, ado appoint a Village Manager, who is responsible for administration of that policy and for managing the Villages departments and services. The Village Council, at to the date of the annual election of Village Council Members shrs as Mayor and another as Vice-Mayor. The Mayor presides at all Council meetings and other func and is the ceremonial head of the Village. 131 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ This Section Intentionally Left Blank This Department Does Not Have Any Personnel 132 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Have Any Personnel 133 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 134 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 35000 30000 25000 Personnel 20000 Operating 15000 Capital 10000 5000 0 FY2012 Proposed Prior Year Actual FY2011 Amended 135 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! - ¸®± É #®´¢¨« -¤¬¡¤±² $¤¯³ Explanation of Significant Changes Operating: There were no significant changes between fiscal years 2011 and Fiscal Year 2011 Accomplishments Adopted a final millage rate of 5.7671 for fiscal year 2012, maintaining the Villages millage rate for the fifth year in a row. Passed 19 Ordinances and 33 Resolutions Fiscal Year 2012 Goals and Objectives Work with the Village Manager and staff aggressively pursuing annexation possibilities to square off Village boundaries and bring in new Ad-Valorem revenue. Work with the Village Manager and staff to maintain current service levels without an additional cost to taxpayers. 136 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ Mission Statement The Village Manager, under the guidance and direction of the Vil public services to residents and business of the Village in an effective, efficient manner. Services, Functions and Activities The Village Manager is the Chief Administrative Officer of the V is responsible for planning, organizing and directing Village Departments under the Department of the Village Manager oversees all administrative, m functions of the Village. This responsibility includes direct oversight of all Village staff, most directly Department Heads: Human Resources, Village Clerk, Finance, Polic Fire, Public Works, Leisure Services and Utilities. Pursuant to -01/02, effective June 13, 2002, the Village Manager has been designated Acting Utilitie responsible for the supervision and management of the Village of The Village Manager also, both independently and at the directiollage Council, conducts studies for various revenue sourcing projects, Village enhanceme 137 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 138 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 2% Personnel Operating & Capital 98% 139 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 140 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 200,000 180,000 160,000 140,000 120,000 Personnel 100,000 Operating 80,000 Capital 60,000 40,000 20,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 141 ExplanationofSignificantChanges Personnel:The4.64%increaseinpersonnelexpendituresbetweenfiscalyears2011and2012isduetoa combinationofemployeemeritincreases,theestablishmentofapersonneltrainingaccountandan increaseinthecostofhealthinsurance. Operating:Atravelandperdiemaccountwasestablishedintheamountof$1,500inFY2012.This accountistheprimaryreasonforthe81.46%increaseintheam;©xoperatingbudgetbetweenfiscal years2011and2012. FiscalYear2011Accomplishments SuccessfullynegotiatedthePoliceBenevolentAssociation(PBA)contractretroactivetoOctober 2010. ControlledbudgetexpendituresandprovidedsavingstotheVillage. Successfullyexpandedcommunityoutreachprograms. FiscalYear2012GoalsandObjectives WorkwiththeVillageCouncilandstaff,aggressivelypursuingannexationpossibilitiestosquare offVillageboundariesandbringinnewAdValoremrevenue. WorkwiththeVillageCouncilandstafftomaintaincurrentservicelevelswithoutanadditional costtotaxpayers. ContinueworkingontheresolutionofCodeEnforcementmattersthroughpropertyacquisitions. 142 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! (´¬ 2¤²®´±¢¤² $¤¯³ Mission Statement To provide residents and all stakeholders with responsible, qual outstanding Village services, while ensuring the fair and equita in a safe work environment.. Services, Functions and Activities Assist departments in the recruitment, selection and orientation process, including job- postings, pre-employment physicals and drug screening, background and referenc Develop, maintain and administer Personnel Policies and Procedures Assist the Village Manager with the negotiation of the Collectiv update the Village Council and execute and administer the signed Manage the Villages Benefits portfolio including health, dental, vision, Flexible Spending Accounts, life insurance, Employee Assistance, AFLAC and Deferre Maintenance of personnel and medical records in compliance with Manage Workers Compensation Insurance claims and represent the Village in claims disputes Administration of Family and Medical Leave Review the Villages compensation system to maintain competitive Assist departments with performance management and disciplinary Arranges and/or conducts training, makes presentations to employees, elect managers, and the public as required Resolves employee, union, applicant and other customer issues an Manage the Villages Risk Managements portfolio, including automobile, property & casualty, workers compensation and group benefits Prepares and monitors the human resources, risk management and V budgets Chair the Villages Safety Committee and develops and implements and internal controls to ensure compliance with health and safety rules and Edit and publish the Villages quarterly newsletter 143 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 144 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! (´¬ 2¤²®´±¢¤² $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 3% Personnel Operating & Capital 97% 145 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! (´¬ 2¤²®´±¢¤² $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 146 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! (´¬ 2¤²®´±¢¤² $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 160,000 140,000 120,000 100,000 Personnel 80,000 Operating Capital 60,000 40,000 20,000 0 FY2010 Actual FY2012 Proposed FY2011 Amended 147 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! (´¬ 2¤²®´±¢¤² $¤¯³ Explanation of Significant Changes Personnel: The 2.43% increase in personnel expenditures between fiscal years 2011 and 2012 is due to a combination of employee merit increases, the result of the replacement of a part time human resources generalist position with a part time administrative assistant position and an increase in employee health insurance premiums. Operating: The employee handbook is revised every other year. The 2012 prin was cut by 50% as the next revision is scheduled for 2013. Fiscal Year 2011Accomplishments A total of 1,492 service requests were filled in respect of inteexternal customers, of which the top 3 issues were Benefits (311), Employment (271) and A total of 43 files and 2,609 documents were scanned for FY 2011 Successfully negotiated the Police Benevolent Association (PBA) roactive to October 2010. Held property and casualty evaluation insurance renewal premiums previous fiscal year. Prevailed in an Unfair Labor Practice (ULP) case filed by the police union on behalf of an ex- employee with approximately $28,000 in attorneys fees awarded the Village. Department of Homeland Securitys E-Verify system implemented to review new hires. Fiscal Year 2012 Goals and Objectives Human Resources continue to work with the Health carriers to rel to employees in respect of healthy lifestyles and preemptive programs for the ma stress and tobacco. The objective is to have healthier employees costs and workers compensation claims. Training also remains an area of focus for FY2012, inclusive of diversity and inclusion. FY 2012 will also see a major undertaki specifications will be revamped, setting the stage for a comprehensive review of the Villages reward system. Finally, the imaging of employee files which was put on be back on track with 70% completion expected by the end of FY20 With funding for employee programs reduced by approximately 50% over the past 3 years, Resources continues to find ways to use the skills and competenc-time and 1 part-time employee to provide value added service in addition to the regules provided for the 97 regularly budgeted employees. 148 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ #«¤±ª $¤¯³ Mission Statement To serve the citizens of the Village of Tequesta in a courteous - value on exceptional customer service, both internally and externally; ef pertinent knowledge and information to the general public and pr . ensuring proper access to open records Services, Functions and Activities The Village Clerks Office maintains the official records of the Council agendas and backup records, records the Councils offici activities, notices the public meetings, processes legal advertisements, writes RFP and bid documents, opens bid submittals, administers the imaging program and Financial Disclosures, organizes special events, coordinates and processes public record requests, provides information services to the Council and the public, and oversees membership of the advisory boards. The Village Clerk serves as Clerk, Elections Qualifying Officer, Public Information Officer and serves as a department head. The Clerk maintains effective communication with residents, and accepts other projects as assi 149 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ - ¦¤± $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 150 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ #«¤±ª $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 25% Personnel Operating & Capital 75% 151 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ #«¤±ª $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 152 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ #«¤±ª $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 160,000 140,000 120,000 Personnel 100,000 Operating Capital 80,000 60,000 40,000 20,000 0 FY2012 Proposed FY2011 Amended FY2010 Actual 153 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ #«¤±ª $¤¯³ Explanation of Significant Changes Personnel: The overall 0.36% increase in personnel expenditures is due to t educational reimbursement line item to personnel training and an wide. Operating: The overall increase of 41.81% is due to the budgeted election c from the Clerks budget due to there not being an election (cand nd reserves; an increase in travel due to the duties as elected FACC 2 Vice-President; increase in legal advertising costs and codification services due to the high volu requirements for advertising. Fiscal Year 2011 Accomplishments As the hub of public information and communication, our key acco include: Reviewed website host providers, costs and services and rolled o Ensured consistent website content formatting Continued to utilize social media outlets to communicate pertinent information to residen Created new mass email distribution bulletin for weekly updates -Delivery Processed all Regular Council Meeting Minutes for distribution a regularly scheduled council meeting to ensure reasonable and timely access Implemented Clerks Officer written procedures for processing of request and agenda process Provided Records Management training to staff Finalized imaging of all past approved resolutions and ordinance Continued records management/disposition of records at Public Wo storage 154 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 6¨«« ¦¤ #«¤±ª $¤¯³ Fiscal Year 2012 Goals and Objectives Continue to ensure Regular Council Meeting Minutes are completed regularly scheduled council meeting to ensure reasonable access Work on imaging past agenda packets including individual backup Continue to monitor and ensure website format consistency Continue to market Facebook page as an additional communication utilize the email signature plate with the Facebook link Continue to promote staff utilization of the Employee Intranet and monitor departmental information to ensure it is properly updated Finalize and implement Village Clerks Office Guidelines and Pro records management, social media) Continue records management/disposition of records at the Public Works facility and the Village Hall storage room Create an index of records remaining at both locations Continue to better educate self in the public information office Catalog and categorize historic memorabilia Continue to better educate self in the public information office expertise 155 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ Mission Statement The Finance Department is committed to providing financial manag cash management, debt management, revenue projections, budget malling and customer service for the Village while ensuring adequate, ac accordance with generally accepted accounting principles (GAAP). guidance and information to and transaction processing for all Village departments in an efficient, helpful and timely manner to assure financial accuracy, accountability a Services, Functions and Activities Primary Functions Financial Administration Manage the Villages financial operations. o Advise the Village Manager and Village Council regarding financial matt Develop and recommend administrative fiscal policies Budget and TRIM compliance Preparation and submission of Comprehensive Annual Financial Rep Cash and investment management and banking relations Debt management Assists the Manager in negotiation of all collective bargaining agreements Review agenda items for compliance and financial sufficiency Calculate annual utility rate change General Accounting Provides for the financial reporting, independent audit, budgeting and accounting o the Village including the Pension Trusts Ensure adequate, accurate and timely financial data in accordanc generally accepted accounting principles (GAAP) Submit financial reports to the Manager monthly and as requested Budget projections, preparation and management Establish and maintain internal controls to ensure that assets o protected from loss, theft or misuse Plan, schedule and complete federal, state, county and village required reports and audits 156 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget VILLAGE /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ Services, Functions and Activities Continued Primary Functions Accounts Payable Accounts payable coordinates and controls the Villages cash dis o purchase order functions Monitors authorization, documentation and budgetary compliance o purchase requisitions, purchase orders and invoices submitted for payment Maintains, updates and audits vendor files and prepares Forms 10 Investigates and reconciles all contract, purchase order and inv Payroll Payroll is responsible for the processing and timely issuance of o related disbursements and related tax reporting Maintains employee payroll records Responsible for preparing annual retirement reports/audits Responsible for preparing all data requests (Actuary, pension tr compensation) Calculates and reports amounts related to; Employee vacation leave buy-back Employee sick leave buy-back Changes in compensation Administers retiree insurance benefits Monitors all health insurance payments and identifies/resolves d Monitors COBRA benefits and resolves discrepancies with administrator Customer Service/Cashier Customer service/cashiers are responsible for processing and bil o answering telephone calls, business taxes and processing cash re Maintains and processes all utility billing functions Runs variance reports on billing information and investigates/re variances Prepares work orders for meter repair/replacement Prepares various reports as requested by the Manager Assists customers and resolves disputes when possible Prepares monthly customer service report for the Finance Directo new customers, current defaults, credit card and ACH data and va Responsible for entering and depositing of daily cash receipts 157 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 158 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 12% Personnel Operating & Capital 88% 159 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 160 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 400,000 350,000 300,000 250,000 Personnel 200,000 Operating Capital 150,000 100,000 50,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 161 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! &¨ ¢¤ $¤¯ ±³¬¤³ $¤¯³ Explanation of Significant Changes Personnel: The 2.68% increase in personnel expenditures between fiscal years 2011 and 2012 is due to a combination of employee merit increases, the result of the replacement of a part time senior accountant position with a full time accounting clerk II position and employee health insurance elections. Operating: Operating expenditures were decreased 9% in FY2012 primarily due to a $1,721 (17%) reduction in the printing and binding account and a $6,770 (35%) reduction in the computer system and maintenance account. The decrease in printing and binding is due to mandatory electronic paystub delivery and increased ACH payments to vendors and the reduction in the computer system and maintenance account is due to software changes. Fiscal Year 2011 Accomplishments th Received the Certificate of Achievement for Excellence in Financial Reporting Award for the 27 year in a row for the Villages 2010 annual financial reports. Received the Distinguished Budget Presentation Award for the second time for the Villages 2011 budget document. Successfully implemented an ACHA payment option in the accounts payable module. Successfully implemented an e-mail notification system replacing the printing of physical payr checks. Implemented Governmental Accounting Standards Board Statement No54 (GASB 54), Fund Balance Reporting and Governmental Fund Type Definitions. Fiscal Year 2012 Goals and Objectives Electronic processing of: Purchase Orders. o Timesheets o Close-out FEMA Large Project # 1541. Implement bar code reading of water utility receipts. 162 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¦ « #®´¢¨« $¤¯³ Mission Statement To provide legal support and advice to the Village Council, the Village Manager, Department Director and advisory boards on all legal issues affecting the Village. Services, Functions and Activities The Villages attorneys provide legal advice to ensure the legal Village of Tequesta; represents the Village in all legal proceed involving issues of law; works with the Village Manager and the departments drafting ordinances, resolutions, contracts, developmental agreements and other legal written legal opinions and correspondence for the Village. 163 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¦ « #®´¢¨« $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® Chart This Section Intentionally Left Blank Legal Counsel for the Village of Tequesta is Contracted Out The Village will be represented by Corbett and White PA in Fiscal Year 2011-2012 The Village will also be represented by Carson and Adkins for all personnel matters involving issues of law in Fiscal Year 2011-2012 164 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¦ « #®´¢¨« $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ This Section Intentionally Left Blank Legal Counsel for the Village of Tequesta is Contracted Out The Village will be represented by Corbett and White PA in Fiscal Year 2011-2012 The Village will also be represented by Carson and Adkins for all personnel matters involving issues of law in Fiscal Year 2011-2012 165 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¦ « #®´¢¨« $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 166 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¦ « #®´¢¨« $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 140,000 120,000 100,000 80,000 Personnel Operating 60,000 Capital 40,000 20,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 167 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¦ « #®´¢¨« $¤¯³ Explanation of Significant Changes Operating: Legal fees, as unpredictable as they are, have been increasing over the last several years mostly due to several ongoing personnel related issues. One of these issues, and Unfair Labor Practice case filed by the police union, appears to be coming to an end with the bul FY 2011. Based on this data, Village Management has decided to duplicate the prior years original budget. Fiscal Year 2011 Accomplishments Provided timely legal opinions for the Village Council, Manager Assisted staff with drafts of numerous contracts, resolutions, ordinances and other legal documents. Human Resources and the Villages Labor Attorney prevailed in an case filed by the police union on behalf of an ex-employee with approximately $28,000 in attorneys fees awarded the Village. Fiscal Year 2012 Goals and Objectives Continue to provide timely legal opinions for the Village Counci Directors. Continue to assist staff with drafts of numerous contracts, reso legal documents. Work with staff on strategic annexation issues. 168 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¯±¤§¤²¨µ¤ 0« ¨¦ $¤¯³ Mission Statement To guide the growth, development and redevelopment of the Villag appropriate use of land in accordance with and through enforceme Plan and its land development and zoning codes to ensure the safety, health a Villages residents, property owners and businesses. Services, Functions and Activities The Planning Department is responsible for administrating the Vi adopted in conformance with the applicable local government comprehensive planning requirements of the state. It maintains a current inventory of a Village limits and is responsible for advertising changes made t responsible for handling all new development and redevelopment, site plan and subdivision review, zoning and land use amendments, annexations and variance or local requirements. They also provide support to the Village Adjustment and Village Council. 169 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¯±¤§¤²¨µ¤ 0« ¨¦ $¤¯³ 150 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ This Section Intentionally Left Blank Planning services for the Village of Tequesta are contracted out The Village is currently contracting planning services from NZ Consultants. 170 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¯±¤§¤²¨µ¤ 0« ¨¦ $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ This Section Intentionally Left Blank Planning services for the Village of Tequesta are contracted out The Village is currently contracting planning services from NZ Consultants. 171 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¯±¤§¤²¨µ¤ 0« ¨¦ $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 70000 60000 50000 Charges for Services 40000 30000 Miscellaneous 20000 10000 0 FY2012 Proposed FY2010 Actual FY2011 Amended 172 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¯±¤§¤²¨µ¤ 0« ¨¦ $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 180,000 160,000 140,000 120,000 Personnel 100,000 Operating 80,000 Capital 60,000 40,000 20,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 173 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! #®¬¯±¤§¤²¨µ¤ 0« ¨¦ $¤¯³ Explanation of Significant Changes Revenues: Overall revenues increased 3.64% between fiscal years 2011 and 2012. This is due to projected increases in the number of site plan reviews and planning and zoning fees. Operating: The 29.4% decrease in operating expenditures between fiscal years 2011 and 2012 is due to projected decreases in legal and miscellaneous planning services associated with the completion of the planning portion of the GMH project in FY2011. Fiscal Year 2011 Accomplishments Properly organized the planning and zoning documents, variance d Rebuilt the administrative files and building plans storage faci Changed the practices and procedures in the department to directly correlate with the Villages Code of Ordinances. Recommended clarification changes to the Village Council on inco Villages Code of Ordinances. Provided timely Comprehensive Plan amendments. Fiscal Year 2012 Goals and Objectives Updated the planning and zoning fee structure within the departm Modernize the Village of Tequesta Code of Ordinances concerning Community Development regulations. Process plans and permits within five days of receipt. Present technological advancements in software to improve the op information sharing and storage and improvements in customer ser Continue reviewing Village codes and making recommendations to Village Council for ordinance changes. 174 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « '®µ¤±¬¤³ $¤¯³ Mission Statement To account for all financial resources of the general government another department. Services, Functions and Activities This Department accounts for the financial activities of the Vil classified within another department. This would include the Vilnewsletter costs, certain insurance expenses, IT expenses and other services not reasonabl department. 175 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « '®µ¤±¬¤³ $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 176 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « '®µ¤±¬¤³ $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 Personnel Operating & Capital 33% 67% 177 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « '®µ¤±¬¤³ $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 10000 9000 8000 7000 Charges for Services 6000 5000 4000 3000 2000 1000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 178 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « '®µ¤±¬¤³ $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 200,000 180,000 160,000 140,000 120,000 Personnel 100,000 Operating 80,000 Capital 60,000 40,000 20,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 179 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! '¤¤± « '®µ¤±¬¤³ $¤¯³ Explanation of Significant Changes Revenues: The 20.98% increase in charges for services revenue in FY2011 is due to record request fees. Personnel: The 3.22% increase in personnel expenditures between fiscal years 2011 and 2012 is primarily due to a combination of employee merit increases and increases in employee health insurance premiums. Operating: There were no significant changes between fiscal years 2011 and Capital: The FY 2012 capital budget in this department is comprised of the coa high availability virtual server, offsite backup and replication storage, a replacement KVM (prima inception of a Ford Focus for administrative use. Fiscal Year 2011 Accomplishments See the letter from the Finance Director on pages 9-18 for Village wide FY2011 accomplishments. Fiscal Year 2012 Goals and Objectives See the letter from the Finance Director on pages 9-18 for Village wide FY2012 goals and objectives. 180 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² 171-175 Mission Statement The Tequesta Police Department is dedicated to ensuring public safety, enhancing public safety and enhancing the quality of community life, by enforcing the law in We are committed to the values of integrity, fairness and loyaltcommunity and the Departmental members who serve it. We recognize the need for change when necessary and remain progr programs aimed at achieving excellence in policing. Services, Functions and Activities SUPPORT SERVICES DIVISION: This division is responsible for the administrative functions of the police department including such functions as budget, accreditation, personnel management and personnel development. It is also responsible for the communications function otherwi as dispatch. Dispatch ensures that citizens have 24/7 access to police servic vehicle and warrant information to officers enroot to calls and as required. In addition, dispatch supports the Accreditation Maandles records processing (police and investigative reports) and maintains the evidence co OPERATIONS DIVISION: This division focuses on patrolling city streets, answering call and identifying potential crime problems and investigating all m- up services. This division includes a marine unit, a code enforcement unit and the investigations unit. For any crime victim to obtain justice in our courts (i.e. detective in this division has to conduct intensive follow-up and prepare case-ready files for the State Attorneys Office. Although focused on front-line law enforcement, the department is also engaged in important community partnerships with churches and bu the department conducted successful community-oriented programs, including a DUI prevention program (K.E.Y.S.), National Night Out, and several campaigns to eradica driving. The Chief of Police oversees both the support services and the o 181 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² -175 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ *One of the Sergeants positions is currently assigned to Immigration Custom Enforcement (ICE). **One of the Officers positions is currently assigned to the Drug Enforcement Administration (DEA). ***Several P/T Communications Officers share (1) part time position (30 hrs. per 182 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² -175 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 20% Personnel Operating & Capital 80% 183 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² -175 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 70000 60000 Insurance Premium Taxes 50000 Charges for Services 40000 Licenses & Permits Inter-governmental 30000 Fines & Forfeitures 20000 Miscellaneous 10000 0 FY2010 Actual FY2012 Proposed FY2011 Amended 184 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² -175 %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 2,500,000 2,000,000 1,500,000 Personnel Operating 1,000,000 Capital 500,000 0 FY2011 Amended FY2012 Proposed FY2010 Actual 185 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² -175 Explanation of Significant Changes Revenues: Pursuant to the Collective Bargaining Agreement between the Vill Palm Beach County Police Benevolent Association, all new, full time police officers hired after June 9, 2011 will be offered the option to join a 401-A defined contribution plan and will no longer be offered the option to join the Public Safety Officers defined benefit pension plan. Because of this change, the Village is no longer eligible to receive the Insurance Premium E policies which is the primary reason for the 41.65% decrease in 2012. Personnel: The reason for the 0.71% decrease in personnel expenditures betw 2012 is due to a combination of employee merit increases, the Villages Premium Excise Taxes and not filling a part time position made vacant in FY2011 after an employees retirement. Operating: The 5.40% decrease in operating expenditures between fiscal year a combination of several items. The repair and maintenance budgets were decreased by approxima 19%. This is primarily due to the re-assignment of two vehicles from the patrol fleet to the COP (Cit on Patrol) fleet. The re-assignment significantly decreases the level of maintenance requ vehicles. Code Enforcement experienced an increase in activity levels in FY 2011 which is not expected to continue into the new fiscal year therefore, the legal services budget was decreased by 20%. Finally, the 32% decrease in the small tools and equipment account is a result of the increase in the number of reserve officers. In FY2011, the Village added 5 reserve officer positions. Each position requires specific equipment. This equipment was purchased in FY2011 and is not an Capital: The FY2012 capital budget consists of a replacement police vehicle ($30,000) and SmartCop software ($163,240). 186 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0®«¨¢¤ $¤¯ ±³¬¤³ $¤¯³ ² -175 Fiscal Year 2011 Accomplishments In 2011 the Tequesta Police Department placed two officers in sp United States Federal Government. The Tequesta Police Department has one officer assigned to the Drug Enforcement Administration (DEA) and one officer assigned t (ICE). It should be noted that the one Tequesta officer assigned state officer from any department on the eastern sea board. In 2011 the Tequesta Police Department had six officers obtain t Home Land Security. Fiscal Year 2012 Goals and Objectives Maintain a good working relationship with all surrounding Police partners in DEA and ICE. Increase officer productivity by instituting the new CAD (computer aided dispatch) system and new reporting system to reduce officer time for report taking. Cross train all employees in different job classifications. Installation of two new LPR (license plate recognition) cameras along the Tequesta Drive Bridge, and several other strategic locations within the Village. 187 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget This Page Intentionally Left Blank 188 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´¨«£¨¦ É :®¨¦ $¤¯³ Mission Statement The purpose of the Building Department is to ensure compliance w required by law and ordinances adopted by Council. It is the res retain the confidence and respect of the public. This is achieved by consistency in th the law and applicable codes, to possess the skills to interpret compliance and to achieve balance with unique situations that mae within the community. The primary responsibility is to enforce minimum standards to safeguard life, limb, health and regulating the buildings and structures within the Village. Services, Functions and Activities The Building Department provides information and administers bui provide a standard acceptable to the community. The department provides th Provide technical information to the public and the Village staf Manage federal and state mandates. Participate in inter-local meetings to address local and regional concerns. Regulate building and specialty contractors that provide a servi Accept and review all permits and plans that are submitted to th compliance with federal, state and local laws. Provide inspections to ensure proper compliance. 189 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´¨«£¨¦ É :®¨¦ $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 190 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´¨«£¨¦ É :®¨¦ $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 Personnel 42% Operating & Capital 58% 191 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´¨«£¨¦ É :®¨¦ $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 500000 450000 400000 Charges for Services 350000 300000 Licenses & Permits 250000 200000 Miscellaneous 150000 100000 50000 0 FY2012 Proposed FY2010 Actual FY2011 Amended 192 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´¨«£¨¦ É :®¨¦ $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ FY 2011FY 2012Budget to Prior YearAmendedFY 2011ProposedBudget ActualBudgetEstimatedBudget% Appropriations: Personnel Services 113,024 93,104 94,662 154,20065.62% Operating Expenditures 139,560 128,872 104,003 111,820-13.23% Capital Outlay - 172 - - N/A Total Expenditures: 252,584 222,148 198,665 266,02019.75% Expenditures Comparison by Fiscal Year 160,000 140,000 120,000 100,000 Personnel 80,000 Operating Capital 60,000 40,000 20,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 193 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! "´¨«£¨¦ É :®¨¦ $¤¯³ Explanation of Significant Changes Revenues: Overall revenues were increased 103.45% between fiscal years 2011 and 2012. This is due to the completion of planning phase of the GMH project in FY2011 an phase in FY2012. Personnel: The 66% increase in personnel expenditures is due to one part time p time. Operating: The 13% decrease in operating expenditures between fiscal years 2011 and 2012 is due to a projected decrease in building inspections. Construction activity in FY2011 created a back log. The Village Council approved a temporary increase in the number of h worked in order to reduce the back log. Fiscal Year 2011 Accomplishments Properly organized the planning and zoning documents, variance documents and property files. Rebuilt the administrative files and building plans storage faci Changed the practices and procedures in the department to direct Code of Ordinances. Recommended clarification changes to the Village Council on inconsistenc Villages Code of Ordinances. Provided timely Comprehensive Plan Amendments. Fiscal Year 2012 Goals and Objectives Continue effective working relationships with contractors, developers, architects, engineers, owners, general public and city staff. Continue to analyze and implement future codes. Continue to increase knowledge and abilities of personnel by enc training opportunities. Process plans and permits within five days of receipt. Present technological advancements in software to improve operat 194 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Fire-2¤²¢´¤ $¤¯³ ² -192 Mission Statement The primary function and purpose of Tequesta Fire/Rescue is to pe the effects of natural disasters and/or man-made emergencies, with the foremost emphasis on the preservation life and property for the citizens of Tequesta and citizens of a agreement for our services, along with their visitors. In order to achieve this primary function, all members of the Fi resources and devote endless energy into secondary functions suc prevention, fire service education and training, data development, fire suppression and emergency medical services. In order to achieve true success, the department must gain and r the public to which it serves. This can be accomplished only by on the part of all members of the department to perform their dutie business-like and professional manner, and by exemplary conduct, which cu the fullest realization that the Fire Department is a vital requisite to public well being. To ensure consistency throughout the department and to the publi perform exactly as specified and fulfill the requirements for ea the satisfaction of our residents. Policies and performance specifications will be needs, or the needs of the residents we protect. We will fully u jobs and the system supporting us. Services, Functions and Activities The Fire/Rescue Department provides information, maintains the lprevention codes and recommends ordinances to the Village Council for their decision minimize loss of life and property by uncontrolled fire. The Dep safety inspections every business within the Village limits and reviews plans for new construction for fire resistance separations, built-in fire protection equipment, fire hydrant layouts and apparatus access in accordance with fire protection objectives. coordinates and delivers all public education programs on fire, safety and h services provided by the department are Emergency Medical Servic Home Land Security and Emergency Management. The Department provl trained and well-equipped fire suppression force for fire control and maintains t limitation set by the Village Council. 195 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Fire-2¤²¢´¤ $¤¯³ ² -192 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 196 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Fire-2¤²¢´¤ $¤¯³ ² -192 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 11% Personnel Operating & Capital 89% 197 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Fire-2¤²¢´¤ $¤¯³ ² -192 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 70000 60000 Insurance Premium Taxes 50000 Charges for Services 40000 Licenses & Permits Inter-governmental 30000 Fines & Forfeitures 20000 Miscellaneous 10000 0 FY2010 Actual FY2012 Proposed FY2011 Amended 198 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Fire-2¤²¢´¤ $¤¯³ ² -192 %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 3,000,000 2,500,000 2,000,000 Personnel 1,500,000 Operating Capital 1,000,000 500,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 199 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34!6),,!'% /& 4%15%34! FireFire--2¤²¢´¤ 2¤²¢´¤ $¤¯³ ² $¤¯³ ² --192192 Explanation of Significant Changes Revenues: FY 2012 revenues decreased 2% from the prior year. EMS transportation fees were decreased by approximately $25,000 to reflect actual amounts received in FY2011. Personnel: The 0.32% increase in personnel costs between fiscal years 2011 and combination of employee merit increases and the retirement of th is now a contract employee therefore the Village is no longer ree to make pension contributions for this employee. In addition, the FY2011 included $25,000 for was a one-time expenditure. Operating: There were no significant changes between fiscal years 2011 and Fiscal Year 2011Accomplishments Controlled budget expenditures and provided savings to the Villa Increased public relations activities. Introduced new medical procedure to advance cardiac care. Reinstated the employee awards and recognition program. Scored no deficiencies on an un-announced State of Florida, Department of Health Inspection. Fiscal Year 2012 Goals and Objectives Increase the collections of Fire Inspection and Plan Review Fees. Provide proper maintenance of apparatus and equipment to effecti rescue calls and providing a safe work environment for all perso Reduce overtime costs by adjusting schedules as much as possible Reduce firefighter injuries through effective training and reinforcement of safety pol Provide Advanced Life Support response time of less than 5 minut the Village of Tequesta, 90% of the time. 200 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0´¡«¨¢ 7®±ª² Dep³ Mission Statement The Public Works Department provides the Village with a safe, high quality infrastructure, maximizing the safety of its residents, property owners and visitors, while Village. Services, Functions and Activities The Public Works Department provides maintenance of the Villages inf roadways, pathways, government facilities, parks, right-of-ways, medians, streetlights, curbs, trees and signage. They oversee beautification projects and general mantenance throughout the Village to maintain a safe, clean, high-quality community. The Public Works Department utilizes both Village staff and outs their high level of service. 201 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0´¡«¨¢ 7®±ª² $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 202 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0´¡«¨¢ 7®±ª² $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 Personnel 36% Operating & Capital 64% 203 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget VILLAGE/& 4%15%34! 0´¡«¨¢ 7®±ª² $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ This Section Intentionally Left Blank This Department Does Not Collect Revenues 204 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0´¡«¨¢ 7®±ª² $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ FY 2011FY 2012Budget to Prior YearAmendedFY 2011ProposedBudget ActualBudgetEstimatedBudget% Appropriations: Personnel Services 280,954 283,187 279,441 287,8701.65% Operating Expenditures 457,369 454,462 444,044 475,1004.54% Capital Outlay 18,496 8,002 6,200 35,000N/A Total Expenditures: 756,819 745,651 729,685 797,9707.02% Expenditures Comparison by Fiscal Year 500,000 450,000 400,000 350,000 300,000 Personnel 250,000 Operating 200,000 Capital 150,000 100,000 50,000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 205 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! 0´¡«¨¢ 7®±ª² $¤¯³ Explanation of Significant Changes Personnel: The 1.65% increase in personnel expenditures is due to a combination of employee merit increases and a 65% decrease in the Villages contribution rate to the Florida Retirement System for the regular membership class as a result of a required 3% employee contribution that was put July 1, 2011. Operating: Operating expenditures were increased by 4.54% in FY2012. Several accounts were increased such as utility services, insurance premiums, repairs and maintenance an permits to reflect projected increases in the new fiscal year. Capital: The FY 2012 capital budget consists of a replacement truck ($25,16.5% of the cost of a bucket truck ($10,000). Fiscal Year 2011 Accomplishments Began construction of Remembrance Park. Completed Dog Park at Tequesta Park. Replaced 200 feet of damaged sidewalk at various locations throughout the Village. Added Gumbo Limbo trees to Paradise Park. Fiscal Year 2012 Goals and Objectives Continue to provide the highest level of service to the Village Attempt to improve the level of service within existing and/or available funding. Continue to perform visual inspections of Village owned roadways repairs as needed. Continue to coordinate and manage available resources to enhanceVillage. Assure compliance with the Village Public Works standards and co responding to Village and Residents requests. Continue to update traffic signs and pavement markings. 206 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¨²´±¤ 3¤±µ¨¢¤² $¤¯³ Mission Statement The Leisure Services Departments primary purpose is to provide safe programming and park facilities for participants of all age grou facilities and programming to meet the ever-changing needs of the citizens of the Village. Services, Functions and Activities The Leisure Services Department provides services to preserve and enhance the for those who live and work in the Village of Tequesta. Services leisure class programming for all ages, youth summer/winter camps and organizing and supervising special events such as Tequesta Fest and movies in the park. The Leisure Services Department is also responsible for the main and the Recreation Center located at 399 Seabrook Road. 207 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¨²´±¤ 3¤±µ¨¢¤² $¤¯³ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 208 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¨²´±¤ 3¤±µ¨¢¤² $¤¯³ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 Personnel Operating & Capital 47% 53% 209 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¨²´±¤ 3¤±µ¨¢¤² $¤¯³ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 90000 80000 70000 Charges for Services 60000 50000 40000 Miscellaneous 30000 20000 10000 0 FY2010 Actual FY2012 Proposed FY2011 Amended 210 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¨²´±¤ 3¤±µ¨¢¤² $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 350,000 300,000 250,000 200,000 Personnel Operating 150,000 Capital 100,000 50,000 0 FY2011 Amended FY2012 Proposed FY2010 Actual 211 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! ,¤¨²´±¤ 3¤±µ¨¢¤² $¤¯³ Explanation of Significant Changes Revenues: The 7.64% increase in revenues between fiscal years 2011 and 201 increase in summer camp fees. Personnel: The 0.58% increase in personnel expenditures between fiscal year combination of employee merit increases and the elimination of a Operating: The operating budget has increased nearly 6% to fund the expansion of existing programs and special events at the request of Village residents. Fiscal Year 2011 Accomplishments Special events attendance was up Summer camp was expanded to accommodate more campers Constitution Park usage reached record levels Constitution Park pavilion resident rentals increased Tequesta Park rentals were up from previous years Goal to offer creative programs to all age groups was accomplish Constitution Park Attendant position has worked out very well Launched a high school volunteer program through the Key Club Local business networking was a success Received positive feedback regarding services offered Creation of new Green Market to the Village Fiscal Year 2012 Goals and Objectives Continue to offer on-going recreational programs to meet the needs of the community, Continue to offer quality special events. Expand special events, recreational programs and summer camp to demands of the community. Explore sponsorship opportunities. Increase vendor opportunities at special events. Expand business relationships in the community. Cross training of staff. Promote and enhance communications to all Village residents. 212 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 General Fund - 001 Debt Service & Capital Leases 213 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! $¤¡³ 3¤±µ¨¢¤ £ # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤² $¤¯³ $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² The Village has entered into the following capital lease and lon-term debt agreements: 0´¡«¨¢ 3 ¥¤³¸ 2002 Note Payable Holder: Bank of America Purpose: Public Safety Facility Original Amount of Loan - $5,000,000 Interest Rate 4.28% Annual Payment - $372,501 20 Year Term Expires September 2022 Projected Principle Amount Outstanding at 09/30/11 - $3,263,515 Capital Lease Holder: Banc of America Purpose: Sutphen Custom Pumper Truck and Equipment Original Amount of Loan - $397,922 Interest Rate 3.61% Annual Payment - $46,720 10 Year Term Expires April 2012 Projected Principle Amount Outstanding at 09/30/11- $45,095 '¤¤± « '®µ¤±¬¤³ Capital Lease Holder: Mears Motor Leasing Purpose: Fore Focus-Admin. Vehicle Original Amount of Loan - $13,133 Interest Rate 4.313% Annual Payment - $4,674.84 Term: 36 Months Expires September 2014 Projected Principle Amount Outstanding at 09/30/11- $13,133 214 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! $¤¡³ 3¤±µ¨¢¤ £ # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤² $¤¯³ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Principle and Interest Expenditures Comparison by Fiscal Year 300,000 250,000 200,000 Principle 150,000 Interest 100,000 50,000 - FY2011 Proposed FY2010 Amended FY2009 Actual 215 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! $¤¡³ 3¤±µ¨¢¤ £ # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤² $¤¯³ %·¯¤£¨³´±¤ $¤³ ¨« FY2012 Debt Service and Capital Lease Appropriations by Item 1% Public Safety Facility Pumper and Equipment 99% 216 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! $¤¡³ 3¤±µ¨¢¤ £ # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤² $¤¯³ 3¢§¤£´«¤ ®¥ &´³´±¤ 0 ¸¬¤³² ¡¸ 9¤ ± Future Payments by Year 450 425 400 375 350 217 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! $¤¡³ 3¤±µ¨¢¤ £ # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤² $¤¯³ Notes Notes The Village intends to reduce its debt service by paying off exi are significant and by purchasing capital items with current yea reserved for this purpose. The Village entered into a capital lease with Mears Motor Leasing during fiscal year 2012 for an administrative vehicle with a total cost of $14,025. 218 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget Village of Tequesta Fiscal Year 2011-2012 General Fund - 001 Inter-Fund Transfers, Other Financing Uses, Other Non- Operating & Contingency 219 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 11-2012 Budget 6),,!'% /& 4%15%34! Inter-&´£ 4± ²¥¤±²þ /³§¤± &¨ ¢¨¦ 5²¤²þ /³§¤± .®-/¯¤± ³¨¦ É Contingency %·¯¤£¨³´±¤ 3´¬¬ ±¸ Notes: 1.Inter-Fund Transfers: a)In FY2010 $158,549 was transferred to the Capital Improvement Fu the cost of engineering services associated with replacing the Tequesta Driv 2.This represents annual banking fees and charges incurred by the General Fund #001. 220 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ &¨²¢ « 9¤ ± -2012 3¤¢³¨® 5 # ¯¨³ « )¬¯±®µ¤¬¤³ É # ¯¨³ « 0±®©¤¢³² &´£² É The Village reports its major capital acquisition and construction separately from its ongoing operati activities in capital project funds. Separate reporting enhances capital activities. The Village reports the following two (2) ca Capital Improvement Fund #301 Capital Projects Fund #303 221 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! # ¯¨³ « )¬¯±®µ¤¬¤³ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 350000 300000 Grants 250000 Interfund Transfers Appropriate Fund Balance 200000 150000 100000 50000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 222 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! # ¯¨³ « )¬¯±®µ¤¬¤³ &´£ %·¯¤£¨³´±¤ Summary Expenditures Comparison by Fiscal Year 900000 800000 700000 Tequesta Drive Bridge 600000 Recreation Center 500000 Misc. Projects 400000 Interfund Transfers 300000 200000 100000 0 FY2012 Proposed FY2011 Amended FY2010 Actual 223 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! # ¯¨³ « 0±®©¤¢³² &´£ 2¤µ¤´¤ 3´¬¬ ±¸ FY 2011FY 2012Budget to Prior YearAmendedFY 2011ProposedBudget ActualBudgetEstimatedBudget% Revenues: Grants 100,000 - - - N/A Appropriate Fund Balance - 56,250 56,250 - N/A Total Revenues: 100,000 56,250 56,250 - -100.00% Revenues Comparison by Fiscal Year 100000 90000 80000 Grants 70000 Appropriate Fund Balance 60000 50000 40000 30000 20000 10000 0 FY2010 Actual FY2011 Amended FY2012 Proposed 224 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! # ¯¨³ « 0±®©¤¢³² &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 120000 100000 North Cypress Drive 80000 Misc. Projects 60000 Interfund Transfers 40000 20000 0 FY2012 Proposed FY2010 Actual FY2011 Amended 225 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! # ¯¨³ « )¬¯±®µ¤¬¤³ £ # ¯¨³ « 0±®©¤¢³² &´£² - £ Notes Notes The Village entered into a landscape maintenance commitment with the FDOT (F Transportation) in 2011 to maintain landscape which will be furnished and installed by the FDOT along US1 within Village limits. The Village has budgeted $48,000 in t the cost of the landscape materials and their installation, 100% In addition to the FDOT project, the Capital Improvement Fund #3-fund transfer in the amount of $201,300. The $201,300 is an appropria General Fund as partial reimbursement of the $1,198,323 that was transferred from the General Fund into the Capital Improvement Fund in fiscal year 2009 to be depofor the Tequesta Drive Bridge project. There are no capital projects budgeted for in fund 303 in fiscal year 2012. 226 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ &¨²¢ « 9¤ ± -2012 3¤¢³¨® 6 0±®¯±¨¤³ ±¸ &´£² &´£² þ É A proprietary fund may be used to report any activity for which goods and services. The Village reports the following three (3) proprietary funds: Water Utility Fund #401 Refuse & Recycling Fund #402 Stormwater Utility Fund #403 227 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ This Page Intentionally Left Blank 228 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ Village of Tequesta Fiscal Year 2011-2012 Proprietary Funds Water Utility Fund - #401 229 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ This Page Intentionally Left Blank 230 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ Mission Statement To successfully manage and provide the highest quality potable w deliver that water through a network of tanks, pumps and piping with minimal losses and effective/accurate metering devices. Services, Functions and Activities The Water Utility Division is broken down into the Administration De Production Department and the Water Distribution Department. Administration Department: This department accounts for the financial activities of the W Utility Fund that are not specifically classified within another department. Inc department are the Utilities Directors salary, a portion of the auditing, legal and engineering expenses. Water Production Department (Water Treatment Plant): This department is responsible for providing a safe and potable drinking water to the public. The d treatment plant, (10) surficial aquifer wells, three (4 Floridian aquifer -site ground storage tanks and one (1) off-site ground storage tank with pumping facilities. All processes accordance within the latest federal, state and local guidelines certifications for the operation of the facility. Distribution Department: This department manages all aspects of the water distribution sy network within the utilities service area. The service area pres Village corporate boundaries and areas of unincorporated Palm Bein Counties. The department maintains/repairs approximately 72.0 miles of water mains, 430 fire hydrants and approximately 5,000 meters within the system and is also respons responding to customer complaints. All of these functions are performed in accordance with the latest state and local guidelines. Employees of the department m operation of the distribution system. This department also inclu Department who perform billing functions, field customer complaints, set up new ac closure of accounts. 231 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ &´£ 0¤±²®¤« /±¦ ¨¹ ³¨® Chart 232 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ &´£ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 19% Personnel Operating, Capital & Other Expenditures 81% 233 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ (7§¤±¤ ³§¤ -®¤¸ #®¬¤² &±®¬) FY2012-Where the Money Comes From 1% 1% Charges for Services 99% 98% Miscellaneous 1% Other Financing Sources 1% 234 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ (7§¤±¤ ³§¤ -®¤¸ '®¤²) Personnel Services 1,297,154 1,287,026 1,272,738 1,307,650 1.60% Operating Expenditures 2,409,505 2,191,926 2,436,748 1,965,830 -10.31% Capital Outlay 41,922 2,532,564 2,531,296 470,000-81.44% Debt Service-Principle 262,934 273,000 272,910 282,9003.63% Debt Service-Interest 272,698 268,700 264,613 254,600-5.25% Other Financing Uses 10,154 14,850 12,000 12,000 -19.19% *In fiscal years where expenditures exceed revenues, appropriate FY2012 - Where the Money Goes 13% Personnel Services 30% 30% 11% Operating Expenditures 46% Capital Outlay 11% Debt Service - Principle & Interest 13% 46% 235 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ ¡¸ !¢¢®´³ #« ²² Revenue Comparison by Fiscal Year 4500000 4000000 3500000 Charges for Services 3000000 Miscellaneous 2500000 Other Financing Sources Appropriate Fund Balance 2000000 1500000 1000000 500000 0 Prior Year ActualFY2011 AmendedFY2012 Proposed 236 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ ¡¸ $¤¯ ±³¬¤³ Expenditures Comparison by Fiscal Year 3000000 2500000 Water Administration Water Production 2000000 Water Distribution Renewal & Replacement 1500000 Capital Outlay Debt Service 1000000 Budgeted Depreciation Other Financing Uses 500000 0 Prior Year Actual FY2011Amended FY2012 Proposed 237 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² The Village has entered into the following capital lease and long term debt agreements: 7 ³¤± 5³¨«¨³¸ 2004 Note Payable Holder: Bank of America Purpose: Water system expansion Original Amount of Loan - $645,170 Interest Rate 4.96% Annual PaymentVaries, See Page 241 20 Year Term Expires May 2024 Projected Principle Amount Outstanding at 09/30/11 - $339,895 2008 Note Payable Holder: Bank of America Purpose: Advance refunding of 1998 Water Revenue Bonds Original Amount of Loan - $6,554,935 Interest Rate 3.6852% Annual Payment-Varies, See Page 239 236 Month Term (Approximately 20 yrs) Expires March 2028 Projected Principle Amount Outstanding at 09/30/11 - $5,792,723 238 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ $¤¡³ 3¤±µ¨¢¤ £ # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤ 3´¬¬ ±¸ Principle and Interest Payments by Year 285,000 280,000 275,000 Principle 270,000 Interest 265,000 260,000 255,000 250,000 245,000 240,000 Prior Year Actual FY2011 Amended FY2012 Proposed 239 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ $¤¡³ 3¤±µ¨¢¤ É # ¯¨³ « ,¤ ²¤² %·¯¤£¨³´±¤ $¤³ ¨« FY2012 - Debt Service and Capital Lease Appropriations by Item 5% 8% 2004 Note Payable-Tropic Vista 8% 2008 Water Utility Note 87% Other Debt Service Expenses 5% 87% 240 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ 3¢§¤£´«¤ ®¥ &´³´±¤ 0 ¸¬¤³² ¡¸ 9¤ ± Future Payments by Year 600,000 500,000 400,000 300,000 200,000 100,000 0 241 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ Explanation of Significant Changes Revenues: Revenues decreased 34.64% overall in FY2012. This is primarily due to an appropriation of fund balance in FY2011 in the amount of $2,533,696 which was used for the Water Plant Expansion Project. Additionally, interest rates were decreased 47% from $15,000 in FY2011 to $8,0 and there are no development capital connect charges projected/b decreased however, water rates were increased 3.77% as a result of a previously adopted code provision, Section 74-72 of the Villages Code of Ordinances, which provides for an automatic annual rate adjustment. Personnel: The overall 1.60% increase in personnel expenditures between fis primarily a combination of employee merit increases and a 65% decrease in the Village rate to the Florida Retirement System for the regular membership employee contribution that was put into effect on July 1, 2011. Operating: The 10.31% decrease in operating expenditures between fiscal years 2011 and 2012 is primarily due to budgeted depreciation. Budgeted depreciation is an account that the Village uses in its annual proprietary budgets to project an outcome more comparableo its yearend financial statements. Because budgeted depreciation takes into consideration the effects of both capital and the pay principle of long term debt the appropriations in this account vary between fiscal years. The FY2012 Water Funds capital budget consists of $350,000 for a security system and Capital: landscaping at the Water Plant, $40,000 for a bucket truck (67% of total cost), and $80,000 for the evaluation of the water tank located at the Public Works FacilitRoad. The FY2011 capital budget included approximately $2.5 million dollarWater Plant Expansion Project which is the primary reason for the 81.44% decrease in the capit years 2011 and 2012. 242 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 7 ³¤± 5³¨«¨³¸ &´£ Fiscal Year 2011 Accomplishments Successfully met all requirements for regulatory agencies necessThe Villages drinking water permit. Continued the Water Plant Expansion Project which is adding a third R.O. Train and a second de- gassifier/scrubber system. The project is approximately 93% complete. Completed the Utility Equipment Study. Completed the Distribution Assessment. Upgraded meter reading equipment. Fiscal Year 2012 Goals and Objectives Continue to provide customers with the highest quality water pos competitive rate structure. Continue to perform visual inspections of the Villages water sy needed. Continue to ensure that all regulatory agency requirements are met. Ensure the water treatment plant operates at maximum efficiency quality potable water. Inspect potable water meters and replace on an as needed basis. Continue to evaluate the expansion of the water plant. Continue to upgrade and replace fire hydrants as needed. 243 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ This Page Intentionally Left Blank 244 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ Village of Tequesta Fiscal Year 2011-2012 Proprietary Funds Refuse & Recycling Fund - #402 245 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ This Page Intentionally Left Blank 246 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! Re¥´²¤ É 2¤¢¸¢«¨¦ &´£ &´£ Mission Statement To successfully manage and provide the highest quality of refuseservices at a reasonable cost to Village residents. Services, Functions and Activities This division of the enterprise funds manages the refuse and rec Villages corporate boundaries. 247 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 2¤¥´²¤ É 2¤¢¸¢«¨¦ &´£ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 500000 450000 Charges for Services 400000 Miscellaneous 350000 Appropriate Fund Balance 300000 250000 200000 150000 100000 50000 0 Prior Year ActualFY2011 AmendedFY2012 Proposed 248 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 2¤¥´²¤ É 2¤¢¸¢«¨¦ &´£ &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 500000 450000 Personnel 400000 350000 Operating 300000 Other Financing Uses 250000 200000 150000 100000 50000 0 Prior Year Actual FY2012 Proposed FY2011 Amended 249 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 2¤¥´²¤ É 2¤¢¸¢«¨¦ &´£ &´£ Explanation of Significant Changes Revenues: The refuse and recycling fund budget is funded by a non-ad valorem assessment included on your annual tax bill. There is a 14.14% increase in the assessment between fiscal years 2011 and 2012. Over the last several years, the Village has been subsidizing the refuse and recycling non-ad valorem assessment with reserves that were built up over previous years in that fund however, the excess reserves have been exhausted and beginning in FY2012, the Village will no longer be subsidizi cost. The overall 6.43% increase in revenues is the result of the terms with Waste Management, the vendor who supplies the Village with ecycling services. Operating: Like the revenues explained above, the primary reason for the 6. between fiscal years 2011 and 2012 is the result of the terms of Waste Management, the vendor who supplies the Village with refuse and recycling services. Fiscal Year 2011 Accomplishments Successfully provided the Village residents with reliable refuse maintaining a competitive rate structure. Fiscal Year 2012 Goals and Objectives Continue to provide customers with the highest quality refuse and recycling services possible while maintaining a competitive rate structure. Continue to monitor the contract services to assure reliable, professional avices. 250 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ Village of Tequesta Fiscal Year 2011-2012 Proprietary Funds Stormwater Fund - #403 251 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ This Page Intentionally Left Blank 252 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3³®±¬ 7 ³¤± 5³¨«¨³¸ &´£ Mission Statement To ensure the effective management of the Storm Water management the minimization of flooding and the assurances that discharges utilizing best management practices. Services, Functions and Activities This division of the enterprise funds manages the storm water sy corporate boundaries by repairing/maintaining all retention pond pipes and swales. Only public systems are maintained, as private systems are maintained under separate homeowners/condominium associations. The division ensur outfall locations meet the federal, state and local water qualit associated with the division are encouraged to become state certified for the op maintenance of storm water systems. 253 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3³®±¬ 7 ³¤± 5³¨«¨³¸ &´£ 0¤±²®¤« /±¦ ¨¹ ³¨® #§ ±³ 254 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3³®±¬ 7 ³¤± 5³¨«¨³¸ &´£ 3³ ¥¥¨¦ 3´¬¬ ±¸ Percentage of Budget Designated for Personnel Services in FY2012 9% Personnel Operating, Capital & Other Expenditures 91% 255 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3³®±¬ 7 ³¤± 5³¨«¨³¸ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 350000 300000 Charges for Services Miscellaneous 250000 Appropriate Fund Balance 200000 150000 100000 50000 0 Prior Year ActualFY2011 AmendedFY2012 Proposed 256 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3³®±¬ 7 ³¤± 5³¨«¨³¸ &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 350000 300000 Personnel 250000 Operating 200000 Other Financing Uses 150000 100000 50000 0 FY2011 Amended FY2012 Proposed Prior Year Actual 257 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3³®±¬ 7 ³¤± 5³¨«¨³¸ &´£ Explanation of Significant Changes Revenues: The storm water fund budget is funded by a non-ad valorem assessment included on your annual tax bill. The assessment did not change between FY2011 and FY2012. Overall revenues increased by 36.76% between fiscal years 2011 and 2012 primarily due to an appropriation of fund balance in the amount of $258,130 for pipe rehabilitation along Tequesta Drive. Personnel: There were no significant changes in personnel expenses between 2012. Operating: The 176%% increase in operating expenditures between fiscal years 2011 and 2012 is primarily due to budgeted depreciation. Budgeted depreciation is an account that annual proprietary budgets to project an outcome more comparablefinancial statements. Because budgeted depreciation takes into consideration the effec principle of long term debt the appropriations in this account v Capital:The FY2011Storm Water budget includes $330,000for pipe rehabilitation along Tequesta Drive and $10,000 for 25% of the total cost of a bucket truck. Fiscal Year 2011 Accomplishments Added swale on Point Drive. Added additional drainage on Tequesta Drive, east and west sides. Fiscal Year 2012 Goals and Objectives Continue to provide customers with the highest quality storm water services possible while maintaining a competitive rate structure. Continue to perform visual inspections of the Villages storm water system and schedule repairs as needed. Continue to ensure that all regulatory agency requirements are m Continue to respond to emergency situations, such as sink holes, ensure the safety of the residents and minimize all associated inconvenience. Continue to add swaled areas for storm water treatment. 258 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ &¨²¢ « 9¤ ± -2012 3¤¢³¨® 7 3¯¤¢¨ « , ¶ %¥®±¢¤¬¤³ 4±´²³ &´£ - #605 This is a special revenue fund that accounts for forfeitures received by the Police Department to be expended for certain law enforcement purposes as prescribed by F 259 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3¯¤¢¨ « , ¶ %¥®±¢¤¬¤³ &´£ &´£ 2¤µ¤´¤ 3´¬¬ ±¸ Revenues Comparison by Fiscal Year 50000 45000 Miscellaneous 40000 Appropriate Fund Balance 35000 30000 25000 20000 15000 10000 5000 0 Prior Year ActualFY2011 AmendedFY2012 Proposed 260 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3¯¤¢¨ « , ¶ %¥®±¢¤¬¤³ &´£ &´£ %·¯¤£¨³´±¤ 3´¬¬ ±¸ Expenditures Comparison by Fiscal Year 60000 Operating 50000 Other Financing Uses 40000 30000 20000 10000 0 Prior Year Actual FY2011 Amended FY2012 Proposed 261 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ 6),,!'% /& 4%15%34! 3¯¤¢¨ « , ¶ %¥®±¢¤¬¤³ &´£ &´£ Notes: $1,000 is appropriated in this fund to fund the cost of a membership fee associated with the Palm Beach County Law Enforcement Exchange System. An additional $50,000 in revenues is projected in FY2012 based o and ICE programs previously mentioned in section 4, Police Department. The Village has also budgete to transfer the additional $50,000 from this fund to the General salaries paid to the police officers assigned to the DEA and ICE 262 6¨«« ¦¤ ®¥ 4¤°´¤²³ 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ &¨²¢ « 9¤ ± -2012 3¤¢³¨® 8 Glossary 263 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ ACCRUAL: This is a method of accounting that recognizes the financial impact o and inter-fund activities when they occur, regardless of the timing of the cash ACTIVITY: The smallest unit of budgetary accountability and control which distinguishable lines of work performed by an organizational unit for taccomplishing a function for which the Village is responsible. AD VALOREM TAXES: Property taxes computed as a percentage of the value of real or expressed in mills. This tax is also called PROPERTY TAX. st ADOPTED BUDGET:This is the financial plan for the fiscal year beginning October 1. Florida Statutes require the Village of Tequesta to approve this budget at the se AMENDED BUDGET: The original adopted budget plus any amendments passed as of a c AMMORTIZATION: This is the gradual elimination of a liability, such as a mortga over a specified period of time and the method used to prorate t assets life. ANNEXATION: This is the legal process of merging land from one governing authority to another. example would be when an incorporated body annexes land previous a county. ASSESSED VALUATION: A valuation, set upon real estate or other property by the Palm Beach County Property Appraiser, as a basis for levying taxes. APPROPRIATED FUND BALANCE: The process of bringing forward unspent dollars from previous fi years budget to current years approved budget: (1) Bring forwamounts from previous fiscal years, but not as yet paid by year end clos balance to balance next years budget. Any appropriations need approval from the Village Council. APPROPRIATION: This is the legal authorization of funds granted by a legislative body to make expenditures and to incur obligations for specific purposes. An amount and to a time period within which it may be expended. It budget. 264 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ BALANCED BUDGET: A budget is balanced when the sum of estimated net revenues and fund balances is equal to appropriations. BEA: Bureau of Economic Analysis. BEGINNING/ENDING (UNAPPROPRIATED) FUND BALANCE: Unencumbered resources available in a Fund from the prior/current fiscal year after payment of the pri expenditures/expenses. This is not necessarily cash on hand. BOND: A written evidence of the issuers obligation to repay a specifiple amount on a certain date (maturity date) together with interest at a stated rate, or that rate. BUDGET: A fiscal plan of financial activity for a specified period of ti and expenses for the budget period. The budget is Proposed until it has been approved by the Villa stth Council. Tequestas budget covers one fiscal year from October 1 through September 30. BUDGET AMENDMENT: Generally done on a semi-annual basis by which unanticipated changes in revenue or expenditures are made a part of the budget, thereby a between Funds or Departments. BUDGET TRANSFER: The process by which approved budget amounts can be reallocated item expenditures within the same Fund or Department to cover expenses. BUDGETARY CONTROL: The control or management of a governmental unit in accordance w approved budget for the purpose of keeping expenditures within t appropriations and available revenues. CAD: Computer aided dispatch. CAPITAL BUDGET: Annual appropriations for capital improvement projects such as s improvements, building construction and various kinds of major f multi-year projects which require funding beyond a one-year period of the annual budget. CAPITAL EXPENDITURE: Expenditures which result in the acquisition of, or addition to, buildings, land improvements or equipment. CAPITAL IMPROVEMENT: A permanent addition to the Villages assets, including the desi construction or purchase of land, buildings or facilities, or ma 265 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ CAPITAL IMPROVEMENT:A permanent addition to the Villages assets, including the desi construction or purchase of land, buildings or facilities, or major renovations. CAPITAL IMPROVEMENT PLAN: A multi-year plan that forecasts spending for all anticipated capital projects. The plan addresses the repair and replacement of existelps to identify needed capital projects and to coordinate facility fina projects are outlined in a five year capital improvement plan wh expenditure amounts. CAPITAL OUTLAY: Total, projected capital expenditures. CASH MANAGEMENT: Cash management refers to the activities of forecasting the infl of cash, mobilizing cash to improve its availability for investm relationships and investing funds in order to achieve highest interest and return available for temporary cash balances. COLA (COST OF LIVING ADJUSTMENT): Periodic changes in wages or benefits designed to compensate for the effects of inflation. CONTINGENCY: An appropriation to cover emergencies or unforeseen expenditures. COP: Capital Outlay Plan CPI: Consumer Price Index. DEA:Drug Enforcement Administration. DEBT SERVICE: The payments required for interests on, and repayment of, princi DEPARTMENT: A major unit of organization in the Village, which indicates an of related operations within a functional area. DEPRECIATION: An accounting principal used to lower price or estimated value. DESIGNATED RESERVES: Unreserved fund balance may be identified as designated. This de established to reflect tentative plans for future use of the fun designations are not the same as reserves since they do not reflual commitment of the funds. Therefore, if plans change, the funds may be appropriated for us if a need arises. DEPRECIATION: This is the process of estimating and recording lost usefulness, of service from a fixed asset that cannot or will not be restore the fixed assets lost usefulness is the depreciation of the cos the end of its useful life. 266 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ DIVISION: A sub-section within a Department which furthers the objectives of the providing specific services or a product. DOR: Department of Revenue. ENCUMBRANCE: An amount of money committed for the payment of goods or serviceved or paid for. ENTERPRISE FUNDS: A type of Fund established for the total costs of those governme services that are operated in a manner similar to private enterp entirely or predominantly self-supporting. The Village ahs three (3) Enterprise Funds: the Water U Refuse & Recycling and Storm Water. ESTIMATED EXPENDITURES: Projections of funds to be spent during the fiscal year. ESTIMATED REVENUES: Projections of funds to be received during the fiscal year. EXPENDITURE: All decreases in fund net assets for current operations, capital except those arising from operating and residual equity transfer FDOT: The Florida Department of Transportation FEC: Florida East Coast Railway FEMA: Federal Emergency Management Agency FISCAL YEAR: A twelve month period of time to which a budget applies. Tequest stth 1 through September 30. FIXED ASSETS: These are of a long term character that are intended to continue as land, infrastructure, buildings, construction in progress, im equipment. FRANCHISE FEES: Fees assessed on public utility corporations in return for granting a privilege to operate inside the Village limits, e.g. water, electricity. FRS: Florida Retirement System 267 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ FULL TIME EQUIVALENT POSITION: A part time position converted to the decimal equivalent of a fu time position based on 2,080 hours per year. For example, a summer life 690 hours, would be equivalent to .3 of a full time position. FUND: An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources together with all related liabilit are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance special regulations, restrictions or limitations. FUND BALANCE: Fund equity as a result of the difference of revenues to expendit increases when revenue exceeds expenditures, while Fund Balance decreases when expenditures exceed revenues. FUNDING SOURCES: This is a term referring to the type or origination of funds to non-recurring expenditures. Examples include revenues such as ad-valorem taxes, user fees, licenses, permits and grants and non-revenues such as fund balance and inter-fund transfers. FY: Fiscal Year F/Y/E: Fiscal Year Ending. GASB 34: This is the accounting standard used by the Governmental Account that is applicable to state and local governments. Compliance wi the preparation of financial statements in accordance with Generally Accepted Accounting Principles (GAAP). A significant provision of this standard includes the pr-wide financial statements that summarize the information of the government as a accounting (in addition to continuing requirements for fund financial statements using the modified accrual basis of accounting). GDP: Real Gross Domestic Product. GENERAL FUND: The primary Fund of the Village, it is used to account for all r of the Village not legally restricted as to use. The General Fund is Villages general operations. Examples of Departments financed b Council and Police and Fire services. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP): These comprise the uniform minimum standard of, and guidelines for, financial accounting and report anentitys basic financial statements. GAAP encompasses the convenocedures necessary to define accepted accounting practices at a particula GF: General Fund GFOA: Government Finance Officers Association 268 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ GIS: Government Information System GOAL: A statement of broad direction, purpose or intent based on the n general and timeless, that is, it is not concerned with specific GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use and balances of expendable financial resources and the related current liabiliti proprietary and fiduciary funds. GRANT: Contributions, gifts of cash or other assets from another governused or expended for a specific purpose, activity or facility. GROSS DOMESTIC PRODUCT: The output of goods and services produced by labor and property in the United States. HOMESTEAD EXEMPTION: Every person who owns and resides on real property in Florida on and makes the property their permanent residence is eligible to $50,000. The first $25,000 applies to all property taxes, includict taxes. The additional exemption up to $25,000, applies to the assessed value between $- school taxes. ICE: Immigration Custom Enforcement. INTER-FUND TRANSFERS IN/OUT: Monies transferred from one Fund to another. Such money is transferred to finance the operations of another Fund or to reim expenditures/expenses. INTER-LOCAL AGREEMENT: A written agreement between the Village and other units of government to share in similar services, projects, emergency assistance suppor all parties. IMPACT FEES: Type of charge for services imposed on new construction in order demands on a given service, e.g., transportation, schools, parks and fire protectio INCORPORATED AREA: The portion of the County within the boundaries of a municipalit County. Annexation of unincorporated areas is the most common me INFRASTRUCTURE: This is the permanent installation such as a building, road or w system that provides public services. 269 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ INTANGIBLE PERSONAL PROPERTY: All personal property that is not itself valuable, but its valu because of what it represents. The most common examples are shares of stocks issued by corporation, bonds issued by corporations or state, county or mu of Florida or shares of units of ownership in mutual and money mted liability companies. st INTANGIBLE PERSONAL PROPERTY TAX: An annual tax based on the market value, as of January 1, of the intangible personal property owned by a Florida business or -Florida business that has a tax status in Florida. INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants, entitlements, shared revenues or payments in lieu of taxes. LEVY: To impose taxes, special assessments or service charges for the LINE ITEM BUDGET: A budget that lists each expenditure category separately, such a office supplies, uniforms, etc., along with the dollar amount bu LONG-TERM DEBT: Debt with a maturity of more than one year after the date of issuance. LPR: License plate recognition. MILL: A monetary measure equating to 0.001 of a dollar. When referring that a 1-mill tax is one dollar of tax on $1,000 of taxable value. MILLAGE RATE: The rate per one thousand dollars of taxable property value whic the taxable value, yields the tax billing for a given parcel. It tax revenue. MISSION STATEMENT: A broad statement of purpose derived from an organizations and/or communitys values and goals. MODIFIED ACCRUAL BASIS OF ACCOUNTING: A basis of accounting in which expenditures are recognized when the related fund liability is incurred, but revesis. This accounting technique is a combination of cash and accrual a immediately incurred as a liability while revenues are not recor available and measured. This type of accounting basis is a conservative financial approach and is recommended as the standard for most governmental funds. 270 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ NET BUDGET DEPRECIATION: Depreciation expense less budgeted capital and principle debt pa NON-AD VALOREM ASSESSMENT: A fee levied on certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit those The value of the property is not considered when calculating a non-ad valorem assessment. Instead, the cost of the facility or the service is allocated proportionately to the benefited properties referred to as a Special Assessment. Generally, this is collecte annual consolidated tax bill like ad-valorem taxes. OBJECTIVE: Desired output oriented accomplishments that can be measured and given time frame. Achievement of the objective advances the acti corresponding goal. OPERATING BUDGET: The annual appropriation of funds for on-going program costs, including salaries and benefits, services and supplies, debt service, capital outla ORDINANCE: A formal legislative enactment by the Village Council that has teffect of law within Village boundaries unless re-empted by a higher form of law. An ordinance has a higher legal standing than a resolution. ORIGINAL BUDGET: The original adopted budget. PERSONNEL SERVICES: Expenditures for salaries, wages and fringe benefits of a govern employees. PORTABILITY: A legislative provision that was enacted as part of Constitution allows Florida homeowners to transfer a portion of their Save Ouable value reduction when they move to another homesteaded property in the State of Florid government tax base by reducing taxable values of homesteaded pr be requested by taxpayers. PROGRAM: A group of related activities performed by one or more organizat of accomplishing a function for which the Village is responsible PROPERTY TAX: Another term for ad valorem tax. See definition for Ad Valorem T 271 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ PROPOSED BUDGET: The financial and operating document submitted by the Village Ma Village Council for consideration. PROPRIETARY FUND: A group of funds in which the services provided are financed and similarly to those of a private business. RESERVE: Funds set aside for a particular purpose. RESOLUTION: A special order of the Village Council. A resolution has a lower ordinance. RETAINED EARNINGS: The amount of financial resources available for use in an Enterpd. Similar to Fund Balance, it represents the excess of all prior years REVENUES: An amount received by the Village from taxes, fees, permits, lic- governmental sources and other sources during the fiscal year. RFP: Request for Proposal ROLLED BACK RATE: The tax rate which when applied to the current years adjusted t generates the same Ad Valorem tax revenue as the prior year. SAVE OUR HOMES: A voter approved amendment to the Florida Constitution which lim annual increase in the assessed value of owner occupied resident status. Increases in the annual assessment of homesteaded properl not exceed the lower of either 1) three percent (3%) of the assessment of the prior year or 2) the percent increase i Price Index for all urban consumers in the United States. SOE: Supervisor of Elections SOH: Save Our Homes SPECIAL ASSESSMENT: A fee levied on certain properties to defray all or part of the capital improvement or service deemed to benefit those propertie considered when calculating a non-ad valorem assessment. Instead, the cost of the facility or the service is allocated proportionately to the benefited properties in a de a Non-Ad Valorem Assessment. Generally, this is collected by the Tax C consolidated tax bill like ad-valorem taxes. 272 6¨«« ¦¤ ®¥ 4¤°´¤²³ þ &«®±¨£ &9 - "´£¦¤³ SPECIAL REVENUE FUNDS: This type of fund collects revenues that are restricted by the V State or Federal Government as to how the Village might spend th SRT: Special Response Team STATUTE: A written law enacted by a duly organized and constituted legislative body. Citations are often followed by F.S. to indicate Florida Statute. TANGIBLE PERSONAL PROPERTY: Non-real estate property, excluding motor vehicles, inventory and household goods, that is owned by business enterprises and subject to ad valo Constitutional Amendment 1 provides that the first $25,000 of ta from ad valorem taxes starting with fiscal year 2009. It also imcap on annual increases in tangible property valuation. TAX RATE: The amount of tax stated in terms of a unit of the tax base. For per $1,000 of taxable value. TAXABLE VALUATION: The value used for computing ad valorem taxes levied against pro value is the assessed value less any exclusions, differentials, TRANSFER: Re-allocation of money from one account or fund to another. TRIM: Acronym for Truth in Millage Law (See definition of Truth in Millage Law). TRUTH IN MILLAGE LAW (TRIM): Florida law enacted in 1980 which changed the budget process for local taxing governments. It was designed to keep the publicinformed about the taxing intentions of various taxing authorities (Section 200.065, F.S.). TRUST FUND: A fund used to account for assets held by the Village in a trust other governments or other funds, such as Pension Funds. UNINCORPORATED AREA: The portion of the County not within the boundaries of any munic UTILITY TAXES: Municipal charges on consumers or various utilities such as elec telecommunications. 273