FY 2010-11 Budget (4)Comprehensive Analysis
Utilities Department
mmnsm�-
To: Michael Couzzo, Village Manager
From: Sam Heady, Deputy Director of Utilities
Date: 10/6/15
Subject: Down Hole Camera
I respectfully present the following memorandum to the Village Manager.
The Village Utility has asked three vendors for quotes for a Down Hole Camera. The camera is
used to inspect and monitor the casings, infiltration, screen, gravel pack, encrustations,
deterioration, perforation blockage or other physical damage of our Surficial Aquifer and the salt
water monitoring wells.
This camera is a valuable instrument for our team to use as a condition assessment tool for
preventative/predictive maintenance of our wells.
Coast Pump was the low bidder.
The cost for the camera is: $5143
COAST PUMP
WAIER TECHNOLOGIES
Date: 9/9/15 Page:
To: John Collings
Company: City of Tequesta
From: Dave Shaffer
Subject: Well VU Camera
Customer Supplied Information:
QUOTATION
7835 NW. 72 "d Ave Medley, Fl. 33166
Phone: 305-751-5151 Fax: 305-889-1475
QUOTE ACCEPTANCE
(AUT IGNITURE)
OPRINTAUTHORI EDN E)
7
(DATE SANED 8/PO #)
QTY.
DESCRIPTION
UNIT PRICE
1
Well Vu Camera
List
Mdl. 300 FE
6325.00
On Screen Footage: in feet or meters, in 1/10"' of
...................
Sell
a foot.
5143.00
Fish Eye Cameral: able to view side and down all in
I picture, no longer needing to
Plus tax if
stop rotate or pan and tilt.
applicable.
Digital Video Command Center: containing 1511
LCD color monitor in lid, a
Digital video recorder that
Records the record to a SD
Memory chip for easy transfer
To transfer to computer or email
GPS Port Data: the attachment of any hand held
GPS unit, to put longitude, lati
tude, time and date on the video
making the video a legal
document.
Comes with custom built plywood padded shipping
case to protect all of the components.
Ext. Price I
• THIS QUOTED PRICE WILL REMAIN VALID FOR 30 DAYS.
• BEFORE ANY ORDER CAN BE PLACED, THIS QUOTATION MUST BE SIGNED AND FAXED BACK TO COAST PUMP.
• FREIGHT CHARGES AND SALES TAX (IF APPLICABLE) ARE NOT INCLUDED IN THE QUOTED PRICE.
• SPECIAL ORDERS ARE SUBJECT TO REVIEW BEFORE RETURN AUTHORIZATION.
• A RESTOCKING FEE AND FREIGHT CHARGES WILL BE CHARGED FOR ALL ITEMS RETURNED OR CANCELLED.
* THANK YOU FOR THE OPPORTUNITY TO QUOTE YOUR PROJECT *
4156MOWT-719=
P.O. Box 530050
Orlando, FL 32853
(407)896-0050 * Fax (407)896-0010
TO John Collings
City of Tequesta
QUOTE 9092015
DATE September 10, 2015
EXPIRATION DATE 10/10/2015
r�" I"""'
A
1, 1 �Mv
SALESPERSON JOB S IPPING SHIPPING DELIVERY PAYMENT DUE DATE
METHOD TERMS DATE TERMS
TH Well Vu Camera Due on receipt
QTY
ITEM #
DESCRIPTION
UNIT PRICE
DISCOUNT
LINE TOTAL
1.00
300FE
Down hole camera
S 5,471.28
0%
5,471.28
TOTAL DISCOUNT
quotation prepared by: TH SUBTOTAL
This is a quotation on the goods named, subject to tire conditions noted below; SALES TAXI
(Describe any conditions pertaining to these prices and any additional terms of the agreement.
You may want to include contingencies that will affect the quotation.) T,
5,471.28
If Applicable
To accept this quotation, sign here and return:
THANK YOU FOR YOUR BUSINESSI
American Granby
(772)3704364 Phone
(772)336-0407 Fax
To:
John Collings
City of Tequesta
Comments or special instructions:
DATE
Quotation #
Customer ID
Quotation valid until:
Prepared by:
September 10, 2015
10023
October 10, 2015
Ed S
If you have any questions concerning this quotation, contact Name, Phone Number, E-mail
THANK YOU FOR YOUR BUSINESS!
ADDENDUM
Public Records: In accordance with Sec. 119.0701, Florida Statutes, the Contractor
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in the Scope of Services. Upon request,
the Contractor must provide the public with access to such records in accordance with access and
cost requirements of Chapter 119, Florida Statutes. Further, the Contractor shall ensure that any
exempt or confidential records associated with this Agreement or associated with the
performance of the work described in the Scope of Services are not disclosed except as
authorized by law. Finally, the Contractor shall retain the records described in this paragraph
throughout the performance of the work described in the Scope of Services, and at the conclusion
of said work, transfer to the Village, at no cost to the Village, all such records in the possession
of the Contractor and destroy any duplicates thereof. Records that are stored electronically must
be transferred to the Village in a format that is compatible with the Village's information
technology systems.
Ch. 2013-154 LAWS OF FLORIDA Ch. 2013-154
lieu of written agreements for classes of contractual services; revising
terminology; creating s. 287.136, F.S.; requiring the Chief Financial Officer
to perform audits of executed contract documents and to discuss such
audits with the agency officials; requiring the agency head to respond to
the audit; amending s. 287.076, F.S.; providing that Project Management
Professionals training for personnel involved in managing outsourcings
and negotiations is subject to annual appropriations; amending ss.
16.0155, 283.33, 394.457, 402.7305, 409.9132, 427.0135, 445.024,
627.311, 627.351, 765.5155, and 893.055, F.S.; conforming cross-refer-
ences; providing effective dates.
Be It Enacted by the Legislature of the State of Florida:
Section 1. Section 119.0701, Florida Statutes, is created to read:
119.0701 Contracts; public records.—
(1) For purposes of this section, the term:
(a) "Contractor" means an individual, partnership, corporation, or
business entity that enters into a contract for services with a public agency
and is acting on behalf of the public agency as provided under s. 119.011(2).
(b) "Public agencZ' means a state, county, district, authority, or muni-
cipal officer, or department, division, board, bureau, commission, or other
separate unit of government created or established by law.
(2) In addition to other contract requirements provided by law, each
public agency contract for services must include a provision that requires the
contractor to comply with public records laws, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily
would be required by the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this chapter or as otherwise provided by
law.
(c) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no
cost, to the public agency all public records in possession of the contractor
upon termination of the contract and destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the public
agency in a format that is compatible with the information technology
systems of the public agency.
2
CODING: Words str-ieken are deletions; words underlined are additions.
Ch. 2013-154 IAWS OF FLORIDA Ch. 2013-154
(3) If a contractor does not comply with a public records request, the
public agency shall enforce the contract provisions in accordance with the
contract.
Section 2. Section 215.971, Florida Statutes, is amended to read:
215.971 Agreements funded with federal or an4 state assistance.—
Ll) For An agency agreement that provides state financial assistance to a
recipient or subrecipient, as those terms are defined in s. 215.97, or that
provides federal financial assistance to a subrecipient, as defined by
applicable United States Office of Management and Budget circulars,
must the agreement shall include all of the followLng:
La� A provision specifying a scope of work that clearly establishes the
tasks that the recipient or subrecipient is required to perform.; and
(W(2� A provision dividing the agreement into quantifiable units of
deliverables that must be received and accepted in writing by the agency
before payment. Each deliverable must be directly related to the scope of
work and must specify the required minimum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
(c) A provision spec f
i 3ing the financial consequences that apply if the
recipient or subrecipient fails to perform the minimum level of service
required by the agreement. The provision can be excluded from the
agreement only if financial consequences are pr hibited by the federal
agency awarding the grant. Funds refunded to a state agency from a
recipient or subrecipient for failure to perform as required under the
agreement may be expended only in direct support of the program from
which the agreement originated.
(d) A provision spec f
i ying that a recipient or subrecipient of federal or
state financial assistance may expend funds only for allowable costs
resulting from obligations incurred during the specified agreement period.
(e) A provision specif
3dng that any balance of unobligated funds which
has been advanced or paid must be refunded to the state agency.
(f) A provision speciWng that any funds Daid in excess of the amount to
which the recipient or subrecipient is entitled under the terms and conditions
of the agreement must be refunded to the state agency.
(g) Any additional information required pursuant to s. 215.97.
(2) For each agLreement funded with federal or state financial assistance,
the state agency shall desipiate an employee to function as a grant manager
who shall be responsible for enforcing performance of the agreement's terms
and conditions and who shall serve as a liaison with the recipient or
subrecipient.
3
CODING: Words strieken are deletions; words underlined are additions.