TANG PROP INV 6.6C
TEQUESTA POLICE DEPARTMENT
GENERAL ORDER
TITLE: TANGIBLE PROPERTY INVENTORY CONTROL
GENERAL ORDER: 6.6C
EFFECTIVE: February 1, 2004
REVISES: G.O.6.6B
ACCREDITATION
STANDARDS: CFA 7.04
PAGES: 3
CONTENTS:
This order consists of the following numbered sections:
I. RECORD KEEPING
II. ANNUAL INVENTORY
III. PROPERTY TRANSFER OR DISPOSAL
IV. LOST OR DAMAGED PROPERTY
V. GLOSSARY
PURPOSE:
To establish guidelines for the control of tangible property owned by the Tequesta Police Department.
SCOPE:
This order applies to all members.
DISCUSSION:
The Police Department is committed to the careful management and control of all property.
POLICY:
All agency property, equipment, and other assets will be maintained and inventoried in conformance to
Florida law and this order.
PROCEDURE:
I. RECORD KEEPING:
A.
All fixed asset items received or purchased by the police department shall be assigned an inventory control
number by the village finance department.
1.
The village finance department shall maintain a database on all inventory files for inventory control purposes.
B.
Upon receipt of an item subject to inventory, the Chief or designee shall verify the item has been assigned an
inventory control number.
C.
If the item is found not to have an inventory control number, the Chief’s designee will initiate the securing of a
number for the item.
G.O. 6.6C
II. ANNUAL INVENTORY:
The Chief or designee will oversee a complete physical inventory of all fixed assets
each fiscal year.
\[CFA 7.04\]
A.
The village finance department will distribute computer printouts of assigned assets to all departments (i.e.,
police, etc.).
B.
The list will be distributed to the various departments that have property for verification and certification.
C.
Upon certification of the list, it will be returned to the village finance department with any discrepancies
explained.
III. PROPERTY TRANSFER OR DISPOSAL:
A.
Whenever a fixed asset is transferred to another department, damaged beyond repair, or no longer useful and will
be disposed of or sent to the public works department for storage, it is the responsibility of the Chief or designee to
complete a fixed asset transfer form.
1.
The original will be sent to the village finance department and a copy filed with the Quartermaster.
B.
The transfer or disposal of any fixed asset must be authorized by the Chief or designee.
C.
The Chief or designee will inspect all property to ensure that it is of no further use to the agency, and determine
the appropriate manner of disposal pursuant to Village Ordinance requiring property declared surplus prior to
disposal, and F.S. 274.
D.
Upon disposal of the property, the inventory records will be adjusted.
IV. LOST OR DAMAGED PROPERTY:
Lost or damaged property must be reported to the administrative division
on a memorandum. The Chief or designee will determine if the property will be replaced or repaired by the agency or by
the member.
V. GLOSSARY:
CAPITAL FIXED ASSETS LISTING - A list of fixed asset property and its location.
FISCAL YEAR - October 1 through September 30, as established by the Florida Statute (F.S. 274.01).
FIXED ASSET - Tangible personal property of a non-consumable nature, the value of which is $1000.00 or more and
the normal expected life is more than a year.
PHYSICAL INVENTORY - This is the process by which an authorized agent of the Chief actually locates and identifies
the property in question.
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G.O. 6.6C
INDEXING:
FIXED ASSETS
INVENTORY
LOST/DAMAGED PROPERTY
PROPERTY
TANGIBLE PROPERTY
DRAFTED:
DJR/January 16, 2004/Filed: Tngble6.6C
APPROVED:
Pete Pitocchelli, Chief DATE: November 05, 2011
Tequesta, Florida
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