HomeMy WebLinkAboutDocumentation_Regular_Tab 02_01/11/007,~~ouESr ~ TEQUESTA POLICE DEPARTMENT ~ , ~ ~ ~~
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''. p'~ ' MEMORANDUM ~p~
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To: Michael R. Cou~o, Jr.
From: Chief William E. McCollo
Date: December 26, 2006
Subject: IN-CAR MOBILE COMPUTERS AND TECHNOLOGY
With the IT network in the final stages of approval and implementation, Iwould
request the opportunity to present to the Council the proposal for the In-Car Mobile
Computers and software.
The first part of the In-Car Computer Program is the purchase of the computers. The
Panasonic Toughbook - CF30 has the best track record when used in our type of
environment. Because of the rugged construction, you can anticipate 5 to six years of
service from this unit.
Insight Public Sector, Inc. has been selected as the vendor for the laptops. Insight has
an excellent reputation as a Panasonic dealer and has worked with many local agencies.
In addition, we will be able to leverage the pricing from an existing contract; FLORIDA
CONTRACT 250-000-03-1.
As presented in my budget proposal for this fiscal year, I am asking to enter into a
lease agreement as a means to secure the funding for the laptops. The cost of the laptops
and in-car equipment is nearly $80,000.00; therefore, I have asked three (3) leasing
companies to provide me with quotes reflecting that amount. Based on the quotes, I am
asking that we contract with Seven Leasing of Lubbock, Texas. Seven Leasing quoted a
monthly payment at $2,408.46 per month. This will constitute $21,676.14 through this fiscal
year. Account #001-175-664.601; Police -Capital, Computer Equipment currently has a
balance of $26,452.07.
The expenses related to the laptop and in-car equipment purchase are
reimbursable through the Palm Beach Countywide Communications System - $12.50
Allocation, known as the "$12.50 Fund." In order to complete the building of the cars
and pay for the aircards it will be necessary to seek reimbursement for the laptop
purchase and in turn appropriate those funds to the respective accounts. As of
September 30, 2006, the Tequesta $12.50 Fund's balance was $81,262.44.
Once the procurement of the computers and equipment is complete we
can process the agreements with ATS Public Safety. ATS has agreed, through the
generosity of Jeffrey Rubenstein, the owner of Advanced Public Safety, to donate to
Subject: In-Car Mobile Computers and Equipment
Date: December 26, 2006
Page: 2
the Village of Tequesta the mobile client software, a Computer Aided Dispatch
system, field reporting system, and a record management system (RMS).
This software package would normally cost the Village over $100,000.00. In
addition, ATS has agreed to provide all future licensing and upgrade costs at no
charge. This will mean a recurring savings to the Village of Tequesta an excess of
$20,000.00.
Mr. Hawkins has reviewed the contracts and found them in legal form and
sufficiency.
Because of the unique nature and complexity of the financing I have
proposed I would request an opportunity to present the program to the Council at
the January 1 1, 2007 meeting. During my presentation I will explain the how the car
will be designed, the computer functions and the financing mechanism.
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Topics
Technology Requirements
~~~~~.,
The "Technology"
4
Bridging the Gap
What it Costs
What it Costs ... Tequesta
Our Responsibility
Our Responsibility
Purchase/ Implementation Process-map
Term - Lease to Own
With proof of
purchase
reimbursement for
laptops can be
sought from the
Palm Beach
County - $12.50
Fund.
• Obtain Aircards;
• Obtain Software from ATS -FREE!
• Sign agreements with Temple
Terrace PD to access mobile
switch -FREE!
• Laptop pricing available
through FL Contract #250-
000-03-1
• Funds are available in Police
Capital-Computers 001-175-
664.601 for FY Lease
Payments
• Deadline -March 2007
Finance will create a Revenue
account for the lease proceeds and
transfer the funds in Police Capital
to Debt Service.
These funds are Purchase & Install Emergency
required to Equipment & Interior Electronics
purchase the
equipment, mount Repaint Black & White with
the computers, and Graphics
provide
operational
funding.
The $12.50 Funding will be a new Revenue Account.
Funds will have to be appropriated to the proper
accounts fund the installation .
Measures of Success
11
QUESTIONS
AND
ANSWERS
Chief William McCollom
Teq uesta Police Department