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HomeMy WebLinkAboutDocumentation_Regular_Tab 07_01/11/007VILLAGE OF TEQUESTA PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES NOVEMBER 2, 2006 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regulazly scheduled meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Thursday, November 2, 2006. The meeting was called to order at 6:32 P.M. by Chair Elizabeth Schauer. A roll call was taken by Recording Secretary Betty Laur. Boazd members present were: Chair Elizabeth Schauer, Vice Chair Steve Okun, and Boazd Member Royce Hood. Absent from the meeting were Board Member Charles Reinwald and Boazd Member Leslie Cook. Also in attendance were Clerk of the Board and Community Development Director Catherine Harding, and Recording Secretary Betty Laur. IL APPROVAL OF AGENDA MOTION: Board member Hood moved approval of the agenda with the addition of board member discussion under Any Other Matters. Vice Chair Okun seconded the motion, which carried by unanimous 3-0 vote. The motion was therefore passed and adopted and the Agenda was approved as amended. III. APPROVAL OF PREVIOUS MEETING MINUTES MOTION: Vice Chair Okun made a motion to approve the minutes of the regular meeting of October 5, 2006, with the following language stricken: Vice Chair Okun agreed he was not a principal (the last line of the first paragraph on page 5). Board member Hood seconded the motion, which carried by unanimous 3-0 vote. IV. NEW BUSINESS A) An Application by the Good Shepherd Episcopal Church located at 402 Seabrook Road, Tequesta, for Three (3) temporary Modular Classroom Units, 24 ft. z 36 ft. to provide Pre-K through 8th Grade in addition to the Pre-K through 5th Grade now being offered. Community Development Director Catherine Harding advised the applicant that there were only three members of the boazd present tonight and in the Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 2 ordinance it stated specifically in the event that only three members are present, a unanimous vote of all present in favor of an application is required to make a recommendation of approval. If no motion receives the necessary majority vote, that shall constitute a recommendation for denial. Raymond Roy, representing the applicant, stated he was a trustee of the Good Shepherd School boazd, a former headmaster of St. Michael's School in Stuart, former interim headmaster of Grosspointe Academy in Michigan and Gulfstream School in southern Palm Beach County, and co-chair of a committee empowered by the church vestry and school board to investigate possible expansion venues for the school. Mr. Roy introduced others present on behalf of the applicant, Heather Vaughn, Director of Mazketing and a school pazent, Mrs. Christine Vanderwestheizen, Head of School, Ms. Valarie Sun, a local contractor and school parent, and Gregg Newcomb, attorney and school parent. They were looking to start a capital campaign to expand. There was strong interest among the parents to start a 6~' grade next yeaz. Good Shepherd School had no room to go to two sessions, they just wanted to provide a 6~', 7a', and 8~' grade Christian education to the local community before high school. Mr. Roy asked if there were not a unanimous vote if it would be possible to appeaz at a future meeting when there was a full board present. Chair Schauer indicated they had that right, and asked Ms. Harding if they had to make that decision now. Ms. Harding advised that decision could be made at any point. Chair Schauer advised she had been on the Village Council when the Church of the Good Shepherd School was approved and at that time they had said there was no need to go beyond 5~' grade. Chair Schauer asked Ms. Hazding if the church could add an additional floor, to which Ms. Harding responded any change required going before the Planning Board after this because they were expanding an existing approved site plan. Mr. Roy assured the board the portables were to be temporary-they wanted to start a capital campaign to expand the school, and were akeady looking for off-campus sites. They had investigated the arts building across the street and had learned there were two 5-year leases, so they were looking for other sites. There was a bank building where they could move their lower grades, which would allow room on the present campus to go through. 8~' grade. Mr. Roy reported they had looked at the modular units used by Palm Beach Day School and the church would probably use that same manufacturer. Approval of their application would allow them to approach the pazents for the money they needed to raise. There were no current plans to add a second story, and the easy way would be to move the 3, 4 and 5-year olds off site to a nearby location, but they needed the temporary modular units to house students while they ran a capital campaign. Chair Schauer referred to the site plan, noted the whole azea was really tight, that two portables were located in front of the school and the third in part of the detention area. Mr. Roy explained they had been advised by South Florida Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 3 Management District the school was within their "No Notice" requirement, and their plan was to re-vamp the detention area, keeping it the same size but moving it. Valarie Sun reported it was 114' from their property line to the north side of the existing building, and the sidewalk could be moved. Chair Schauer estimated it was approximately 71' from the end of unit 3 to the property line and there was only landscaping by two sheds. Ms. Sun advised that the site plan only showed existing conditions, and with modification of the detention area, landscaping would be included. Chair Schauer recalled when the school was originally approved, the neighbors north of the church had expressed objections, and recommendations had been made for items such as landscaping, so the school would not affect the neighbors' daily lives, and she did not know whether those conditions were ever fulfilled. Ms. Sun advised they were trying to keep this in the least imposing proximity to existing neighbors, staying close to the existing building for the common areas, and they wanted to provide a landscape buffer. All of the existing trees were intended to remain, except two which were required to be removed to install the units, and additional landscaping would be added. Chair Schauer suggested landscaping that could withstand hurricanes be added to buffer neighbors to the north, along the entire property line. Ms. Sun agreed. Mr. Roy reported he had a good relationship with Roy Fisher Landscape Architects as Ms. Fisher was his sister, and he believed they would provide a plan. Betty Nagy, 26 Shay Place, expressed concern about traffic. She explained the traffic increased just after 7 a.m. when children were dropped off, and also between 2 and 3 o'clock in the afternoon. Parents just stopped in the road, blocking traffic. Her husband was being brought home after dialysis, and the driver had to stop and wait to go north. It was not safe if a car came out of Dover Road or the store on the corner or if the Palm Beach County fire truck was needed, and that had been the situation since the school opened, and putting 30-60 more cars on Seabrook was not fair to the residents and they hoped this would not be approved until the problem was solved. She suggested the students be bussed. Michael Palage, 73 Camelia Circle, explained he was an engineer and an attorney, so he looked at this from both sides, and commented if these were temporary structures whether one or two years would be sufficient, for 6`t' and 7~` grade. Instead, three structures were requested, which suggested an overall plan or something that had unfolded piece by piece. Mr. Palage asked that the board look at the history of what had been taking place-there was an impact in regard to traffic, and putting extra cars on the road raised a safety concern. Mr. Palage commented if the third unit were placed in the detention pond area, he did not know where the detention pond could go-if moved a little to the right, slash pines would have to come down. Mr. Palage questioned the timeliness of this-before approving this a lot more needed to be looked at, Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 4 i.e., where the detention pond would be relocated, impacts on traffic, a traffic survey. Mr. Palage commented he assumed last year's graduating 5~` grade went somewhere else, and asked to take a slow, cautious approach, and whether three trailers were needed for three years when there was off-site space that could be leased, and stated he did not believe all necessary information had been provided. Tom Brinkman, 81 Camelia Circle, commented the church was built before he came here, but he thought the Village Council had given them leeway to build the school in the first place, and asked how many children went to the school. The school Principal responded, 136. Mr. Brinkman commented they were going to add three more grades and asked what that would take it to, the children were out playing all day long and the teachers came out and made more noise with the bullhorn, and if they did not have hardly enough room to build this in the first place, what would happen when the kids reached 8~' grade-were they going to build a high school? Chair Schauer advised they could not do that. Mr. Brinkman asked if it were true the Council gave them allowances and they had to make concessions. Chair Schauer responded she had been on the Village Council at that time, and there were certain stipulations, but she did not remember what they were, but all the neighbors to the north and some to the east had had concerns and the church was to address those concerns to make the constituents of the Village happy. She did not know if all the stipulations had been met. Mr. Brinkman advised they were not, because the fence was just put up, and the trees and retaining wall had not been put up. Chair Schauer clarified there was no retaining wall--they were to fence the area, and Mrs. Campbell had offered to pay for a section or for the whole fence, she could not remember which, but Mrs. Campbell had stated she would work with Reverend Taylor regarding her donation for the fence. Mr. Brinkman advised he lived right behind the school. Carol Pepoby, 81 Camelia Circle, recalled she had been at the meeting when Dottie Campbell said she was going to put up a wall to be a sound barrier so the neighbors could not hear anything, but the wall did not go up until this year, and the school had been built four years. She advised she had mentioned this at the last meeting and that was when something was done. Pauline Hutchinson, 77 Camelia Circle, commented the church had not followed through, and she had visited a neighbor who showed her what they looked at--high weeds above the detention pond. Mrs. Hutchinson reported she had spoken to Mr. Von Frank, a member of the church, who spoke to the Pastor, and the weeds were finally cut. Christine Vanderwestheizen, the school Principal, indicated she was speaking as a resident. She was born in South Africa, moved to New York 16 or 17 years ago and lived there 14 years, and specifically chose Tequesta to live in Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 5 because of its character, and emphasized she would do nothing to harm it. She had noticed a lot of new families with young children were moving to Tequesta, which she did not notice 3-1/2 years ago. There were therefore a lot more yellow busses, and the residents had to wait on them. Having their school in the Village alleviated a lot of that. Currently their school was zoned for 169 children; there were 137 enrolled. Raymond Roy noted he believed the boazd had the traffic study which was commissioned by the school. Ms. Harding advised that had not been submitted to the board, because it had been received after the packets had gone out. Ms. Hazding advised the traffic study would be reviewed by the planning boazd. Mr. Roy explained the school would have staggered arrival and departure times, which was recommended by the traffic study, and the additional traffic would consist of 10 or 11 students per grade because the school would have to stay under the capacity enrollment, making the traffic impact minimal, and with the addition of staggered release times he did not anticipate a problem. Mr. Roy commented this was the time to add the 6th, then the 7~`, then the 8~`. This school could not afford to just go out and purchase or put out a large amount of money to lease land-the school needed to run a capital campaign to raise money to be able to go off campus, which was why they would like to do this temporary measure. It was confirmed that the building capacity was 169 students, not the zoning. Chair Schauer noted there were presently 137 students, and if each portable could accommodate roughly 30 students, they were looking at 227 students from pre-K through 8~' grade, with all the portables being at full capacity. Mr. Roy responded that would necessitate 25 or 30 people coming from the 5`~ to the 6~' grade, and their current enrollment in the 5~` grade was 14, so that would not happen in the short time this temporary measure would be in effect. Chair Schauer advised she worked for St. Jude Catholic Church, which had built All Saints Catholic School in Jupiter. When they started the plans, she had told them they needed to look to the future and needed to go up in height. The school was built at three stories. The Town of Jupiter approved pre-K to 8`~, but when the school opened it was only pre-K to 5~' grade, and in June 2007 there would be the first graduating 8 grade class. Chair Schauer commented this school had a problem, which Mr. Roy acknowledged, and advised they had to go off-site with part of the school, but did not want to throw away the 3`d, 4`~, 5~' classes, especially with the strong parent interest they had. Mr. Roy commented he had been interim headmaster of the Gulfstream school, and the town of Gulfstream had a cap of 250 students which they had to abide by, and he did not think the church or the school board would have any problem if the Village chose to place a cap on their enrollment. Mr. Roy advised they wanted to expand, but could not on the Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 6 present property, and they wanted to buy some time to move part of the school off site. Chair Schauer asked if there were any way to reduce traffic, and asked if the parents would be okay with school busses. Chair Schauer described the traffic problems the school originally caused on Seabrook. Mr. Roy read into the record a summary from the traffic study: According to observed data, there were no existing queuing problems during either the A.M, arrival or the P.M. dismissal periods. The addition of a total of 45 middle school students arriving about the same time as the existing student body is not expected to cause queuing problems during the A.M. dropoff period. However, during the P.M. pickup period, the additional students would cause vehicular queues to expand into Seabrook Road during the peak period if dismissal occurred at the same time as one of the existing sessions. Therefore, in order to alleviate the conflicting situation, the proposed dismissal period for middle school students should be separated from the existing dismissal periods by a minimum of 30 minutes. This staggered pattern would not interfere with existing operations and is expected to allow the queue to be accommodated within the area provided. The traffic study was provided to the recording secretary for the record. Vice Chair Okun requested any incident reports or feedback from the Police Department with regards to any problems relating to traffic and the school, to come back to this board for review. Michael Palage commented he would like to see the traffic report and asked if there were any relationship between the firm that did the report and the church. Mr. Palage noted the traffic report summary had indicated no queuing problems, but the neighbors had reported queuing problems, and suggested a third opinion. Chair Schauer commented that was one reason the Vice Chair had asked for information from the Police Department, and the study had been provided tonight to the recording secretary so that it could be a matter of record and be provided verbatim in the minutes of this meeting. Hal Hutchinson, 77 Camelia Circle, asked the urgency and the driving force to put in temporary buildings to expand the school. Chair Schauer advised she could answer that when 5~' grade students left a religious school they were leaving a code of conduct and if they were going into Jupiter Middle School, there was a problem there with the existing student population. The majority of the time, parents had a haxd time with their children going from a private school into a public school, and it had taken this length of time to realize they needed this. Mr. Hutchinson commented they knew when they started the school that the students were going to progress and graduate, so that wasn't the driving force, and asked what it was. The Principal, Christine Vanderwestheizen, responded there was no driving force----every year the Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 7 parents asked for this, and every year the school had said, show me the money and then we will go to the next step, and this year the 3`d, 4`~`, and 5`h grade parents had said they would make a commitment to help with money and immediately start a capital campaign in order to have their children stay in this school through 8~ grade. Ms. Vanderwestheizen commented she was a resident of Tequesta and would never do anything to hurt the Village. Starting a week from Monday, the school would begin staggered dropoff times, one at 2, 2:30, and 3 o'clock, which had been planned before the traffic report was received. In the mornings, children could be dropped off at 7 a.m., but no one did that because they had to pay extra for that. They started dropping off at 20 minutes to 8, unti18:30 a.m., so it was extremely staggered already. If another grade were added it would be half an hour after all the others. Mr. Hutchinson commented whether or not this was granted, there were major problems associated with it, the first of which was traffic, and expressed his opinion they did not have an official traffic study. Ms. Harding confirmed it was an official traffic study and she needed to review it with staff to be sure it contained everything needed. It was confirmed that Kimley-Horn and Associates conducted the study, dated November 1. Chair Schauer commented they probably submitted it today, which was why the boazd did not have it. Mr. Hutchinson commented then nobody here knew anything about the traffic study, but had heard from Mrs. Nagy that she had a major problem with her husband coming back from dialysis. Mr. Hutchinson stated a lot of people who traveled Seabrook had a problem with traffic. Mr. Hutchinson expressed his opinion the buildings were ugly and the neighbors north and east would have to look at them, the fence was four years late, and the school had not lived up to its promises. Also, the board had nothing from South Florida Water Management regarding the impact of using half of the detention pond, and asked where the water would go if there was a hurricane with a lot of rain and flooding. Mr. Hutchinson stated the board had some serious things to consider. Tom Brinkman, 81 Camelia Circle, conf rmed there were currently only 14 5~' grade students, the modular units each had a capacity of 30, and recommended giving them one module for that grade-because the other two would sit empty unless they already had other children coming in to go into the 6~' grade. Mr. Brinkman asked how many of those children lived in Tequesta. Chair Schauer responded this was an Episcopalian church, and open to all denominations. Mr. Brinkman asked why the school was submitting a plan for three grades when there were only 14 students in one grade that would need the space. Principal Christine Vanderwestheizen advised there was one student from Jupiter Farms, one from Hobe Sound, and the rest were from Tequesta.. The reason they were asking for three modulars now was to avoid having to come back next yeaz and the year after that. Ms. Vanderwestheizen explained the school did not get children from other schools; the children who started at the school stayed with that school. This Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 8 year's 5~' grade did not pick up even one new student. There had been one new 4~` grader because their family had relocated from New York. There was a very strict placement test, so the children fit into their community, and they did not just take anyone to warm the seats. Mr. Brinkman asked how long the 7`i' and 8~` grade modules would remain empty. Principal Vanderwestheizen commented they would put one now and when there was a commitment from the parents they would add another, and if necessary, the next, but it would stop them from coming back to the Village for permission for each one, and that was the only reason they asked for three units. Vice Chair Okun asked if the next phase was to move the younger grades to an off-site location, because of the sequence of students moving on should free up space now occupied, so that they would not be required to have three units, and if so, was moving them off site driven by their current enrollment. Mr. Roy answered that going off-site now would require a great deal more money to lease an existing building and remodel it--that would cost substantially more than adding modulazs. Mr. Roy acknowledged they might expand to 6~' grade and there might not be enough pazent interest to continue the expansion, and the school might stop the expansion at 6~' grade; however, they hoped to provide the educational opportunity for pre-K through 8~' because that would benefit both the school and the Village of Tequesta. Vice Chair Okun commented three modulars would be a more intensive use than needed for the first year, which Mr. Roy confirmed and added that the next year hopefully there would be a 7a' grade. Mr. Roy indicated he did not believe there would be a problem only adding one unit; the only difficulty would be site prep for bringing in another in a yeaz, and site prep for another a yeaz after that. Vice Chair Okun commented it appeared to him the youngest grades became a feeder for the entire school experience because once they were in the system they usually went through and the continuity remained, so they would be controlling enrollment by the lowest grades. Mr. Roy agreed, but commented first grade enrollment varied from year to yeaz, and advised maximum class size was 18, even though the modular units had a capacity of 30. Mr. Roy confirmed class size could be restricted by the Village also, and there was a cap of 250 on the Gulfstream school. Vice Chair Okun noted they were taking a gamble if they could not have a robust early years program, which would probably motivate them to have anoff--site location. Mr. Roy confirmed they fully intended this to be a temporary measure. Vice Chair Okun commented he was hearing that the units were not going to be temporary-that they would be a part of the landscape. Chair Schauer responded, not necessarily. Vice Chair Okun commented he didn't want to be on this boazd when they were to be taken out. Chair Schauer recalled when she and Mrs. Watkins were working on the new Jupiter High School, they had stressed that the school must take into consideration future growth of the north county. Jupiter Farms students that Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 9 attended Dwyer had gone to the new Jupiter High, and now after only two years there were so many portables at Jupiter High that they were going to ask the Jupiter Farms students to go back to Dwyer. The school needed to look at future capacity, but money was a constraint for a private institution. Vice Chair Okun commented this school was probably more deliberate about their planning than the public schools because it was their lifeline, and the sooner they had anoff-site location to start building their program, the better their planning would be and the better they would be able to assess all needs. Vice Chair Okun expressed his opinion that the question asked as to why they wanted all three portables was valid and suggested they use phasing as an option; not slamming the door, but if the buildings were there it would be a burden on them, and there would be a push to fill the buildings. Vice Chair Okun stated he was eagerly waiting for the police department to provide real feedback. The only thing he was hearing from the community at large was the traffic was not only cumbersome and irritating, it actually introduced a risk factor that this board should not be dealing with, and. now was probably the best time to deal with it properly. Tom Brinkman, 81 Camelia Circle, commented it would cost a lot of money right now to go off-site, but if the Village let them have three modules, and they were only going to move 5~' grade to the 6~` grade, that meant at least temporary for at least three years. Modules cost money, and they would be wasting their money, even though it was temporary, because if they built off- site they did not need the other modules. If there were only 11 or 12 5~' graders there might be a way to split it up where they could have two classes in one room. Vice Chair Okun commented that was basically what he was saying, that they were going to be fueling their growth by their younger years and then would have firm control over their future, although the first handful of years would be difficult, and he appreciated the fact that this was parent driven and they did not want to send their children out into another environment until absolutely necessary. Mr. Brinkman asked what they meant by temporary-if they put the units on the property the neighbors would have to look at them all the time, they were going to be modulaz homes, and it came down to the fact that they did not need them now. Vice Chair Okun commented as far as Mr. Brinlanan's and Ms. Pepoby's concerns about the wall-it was not the church's fault the neighbors had put up with a detrimental situation if that was one of the things insisted upon by the Village to grant approval, so shake their forgers at the Village because the Village was not diligent in following up, if the Village, in fact, had received a complaint. Ms. Pepoby had indicated she had had to go to someone on Village staff and then things happened, and oftentimes unless there was a meeting, Ms. Harding did not hear about it, but when she did she took swift action to correct the situation. Mr. Brinkman indicted he just wanted everybody to take a hard look at this. It could be good for the kids, but there might be a different way of Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 10 going about it, because he could not see putting up three modules for 14 kids going into the 6`t' grade. Mary Hinton, 12 Oakland Court, Tequesta commented the units could be phased, and if it was an aesthetic issue they could be skinned to make them aesthetically pleasing. Ms. Hinton advised they needed to know how many they could get on the site because there was a certain amount of infrastructure planning needed, and the drainage, impervious surfaces, and traffic all needed to be addressed. The reason the school was here tonight was to ask for permission to go ahead and do the whole thing, but it did not mean they would all be installed tomorrow. Vice Chair Okun made the point that when something was phased you planned for the maximum but did not implement it all. Mrs. Hinton agreed, but commented the infrastructure had to be in place, and that was the reason the school was before the board. The church and school were going to work with the neighbors to satisfy their concerns. The traffic study had been done by Kimley-Horn, and Mrs. Hinton commented she could not see that company putting their reputation and license on the line to do a favor to the school, so she had taken that a little negatively. Vice Chair Okun commented that was a snapshot in time, whereas the police had a continuous picture. Mrs. Hinton agreed, and commented the best way was to work with the police, perhaps bring their traffic engineer in, look at staggered times, and at what could make this work as opposed to what did not work. Betty Nagy, Shay Place, commented whether or not times were staggered, this would mean more traffic on her street and it was not fair to the residents. Vice Chair Okun responded that was not necessazily true-if the Police Department came back with recommendations regarding it not being a safe issue, that would have a huge impact on the decision of this board. Mrs. Nagy commented then they had to wait until there was an accident. Chair Shauer advised the board was saying they would make a recommendation to Ms. Hazding and the school, and would advise Ms. Harding of the issues the board wanted addressed. Mrs. Nagy commented this was not just for her husband, and if it meant getting a petition signed by everyone who was against it, that could be done. Chair Schauer advised the boazd would do their recommendations by what they had heard this evening and would give direction. Mrs. Hinton asked the classification of Seabrook, which Chair Schauer indicated was residential. Hal Hutchison recalled the Fire Rescue department had previously been housed in a modulaz unit where there had been a serious problem with rats. Ms. Harding indicated there was an ordinance allowing modular units but they had to be temporary, and agreed to research that ordinance for Mr. Hutchison the next day to provide the ordinance number and definition of "temporary". Planning and Zoning Advisory Board November 2, 2006 Meeting Minutes Page 11 Board Member Royce recommended establishing a time frame for the units to be there. Mr. Royce commented Jupiter Christian School had a dropoff point at the bowling alley while they were rebuilding, and suggested the applicant talk to them about the possibility of getting a used school bus or a temporary solution for a dropoff point to help alleviate the traffic situation. Boazd Member Royce also asked for the definition of "temporary". Vice Chair Okun stated one of the things the board needed to stipulate was an absolute plan that would take the traffic out of the drive area and manage the traffic problem. Chair Schauer asked that at the next meeting a site plan be provided that gave the exact location and how much of the detention area, and how it was going to look, a buffer zone to the north and east of the property line, and the exact location of the units. She requested that more specifics be addressed, stated the board would like to review the traffic report from Kimley-Horn, have a response from the Police Department as to what had occurred on Seabrook Road as faz as incident reports because of the school. Chair Schauer advised that the more information the applicant could provide, the better, and after approval by this boazd they would go before the Village Council. The Council could undo everything this boazd had done. The applicant was asked to contact Jupiter Christian school, as suggested by Board Member Royce, and provide some type of verbiage to the board as to an off site location for drop off/ pickup; approximate staggered times, class limit size; and the definition of "temporary". Vice Chair Okun suggested the applicant look at the entire site plan and revise it to manage the traffic off the public road, which would be more cost effective than offsite dropoff. Mr. Roy acknowledged that was a very valid point, and asked if, for example, the school would be able to mandate that all parents had to turn right. Chair Schauer advised that would be a question for the Police Department, and staff would ask them. Chair Schauer advised the applicant that the more information they could provide, the better it would be-such as landscaping, buffer zone, time line. Vice Chair Okun expressed his opinion this would be a very valuable community asset if the problems could be solved. Principal Vanderwestheizen invited the neighbors to come to the school, buzz, and ask for Mrs. West, to tell her about such things as the grass needed cutting, etc., and she would see it was done because she was paying someone to do that and she did not see everything. She invited them to tell her about anything-something that was supposed to have been done ten years ago, because she wanted the neighbors to be happy, and announced her office was open every day from 7:45 a.m. to 6 p.m. If they saw her blue car with an American flag they would know she was there. Planning and Zoning Advisory Board " November 2, 2006 Meeting Minutes Page 12 Ms. Harding added to the list a complete landscape plan. Chair Schauer agreed and explained the board needed to know how the total picture would look-the applicant would have to do it with three units whether or not they were placed, and if it were approved, the applicant would work with Ms. Harding regazding placement. MOTION: Vice Chair Okun made a motion to table the application for Good Shepherd Episcopal Church, 402 Seabrook Road, Tequesta, Florida, for three temporary modular classroom units. Board member Royce seconded the motion, which carried by unanimous 3-0 vote. V. COMMUNICATIONS FROM CITIZENS There was no communication from citizens. VI. ANY OTHER MATTERS Chair Schauer reported last month the board had discussed the fact that Board Member Reinwald missed all the meetings, and she had written a letter, but had not sent it because of a new development. Ms. Hazding reported Mr. Blase was resigning for health reasons, so a new alternate was needed as well as a new member. Ms. Harding indicated an ad could be placed in the Village newsletter, and she would write to the Village Council to inform them that they needed to select a member and an alternate, and which district they needed to be from. Ms. Harding noted she would try to get a letter regazding this matter read at the next Village Council meeting. Boazd member Hood made a formal request for a name plate. VII. ADJOURNMENT Upon motion by Vice Chair Okun, seconded by Board member Hood, and unanimously carried, the meeting was adjourned at 8:15 p.m. Respectfully submitted, ~~~~'~~ I Betty Laur Recording Secretary