HomeMy WebLinkAboutDocumentation_Regular_Tab 12_01/11/2007VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: 1 / 11 /2007
REQUESTED ACTION/SUMMARY:
Approval to award bid to Sheehan Turf Care to maintain ball field turf six acres of
Bermuda 419 at Tequesta Park. Services to be rendered are Hart of Monthly service•
Mowing (weekly mowing. frequency is determined by seasonal variations) Ed ig_ng_(all
infield and warning track areas), Fertilization and Pest Control
RESOLUTION OR ORDINANCE NUMBER: Res # I y ~n .:/Ord #
bpj
ORIGINATING DEPARTMENT: Parks & Recreation
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: 001-210 546.306
CURRENT BUDGETED AMOUNT AVAILABLE: $98,692.00
AMOUNT OF THIS ITEM: $21,348 (Based on nine months starting in January thru
Sept. 30cn~
AMOUNT REMAINING AFTER THIS ITEM:
BUDGET TRANSFER REQUIRED: ^ Yes ®No
APPROPRIATE FUND BALANCE: L Yes ®No
Piggyback Contract Name and #:
Or
Competitive Bid # Competitive Bid Process
APPROVALS:
DEPARTMENT HEAD: ~-~-
FINANCE DIRECTOR: _ ~ ~ ~` ".~
VILLAGE MANAGER: ~~-~ `~ ~`°'~.,
VILLAGE MANAGER RECOMMENDATION:
APPROVE ITEM: ^
DENY ITEM: ^
VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY
^ Yes ^ No
^ Not Applicable (n/a)
Village OfTeq~.~
Pars&Re~n
Date: 12/22/2006
To: Michael Couao, Village Manager
Cc: Village Clerk
From: Greg Corbin, Director of Parks & Recreation
RE: Village Council Agenda Item for January, 2007 Meeting; Consideration of
award bid for Tequesta Park Ballfield(s) Bermuda 419 Turf Maintenance,
with attachment, to Sheehan Turf Care, Inc., Tequesta, Florida, in the
amount of $21,348.00 Having a FY 2006/07 Budget Allocation of
$98,692.00.
This request is to award bid in the amount of $21,348.00 to Sheehan Turf Care, Inc. for
Tequesta Park Ballfield(s) six acres of Bermuda 419 Turf Maintenance.
Please find attached a bid from Sheehan Turf Care, Inc., Tequesta, Florida; to provide
monthly maintenance service to Tequesta Park Ball field(s) six acres of Bermuda 419 Turf.
Services to be rendered are the following:
• Mowing: Weekly mowing of fields, frequency is determined by seasonal variations
• Edging: All infield and warning track areas
• Fertilization:
1. Every other month application of K Mag 0-0-22
2. Spring & Fall Application of Dylox for control of grubs and mole crickets
3. Every three months of 19-0-19 Pre-M (Weed Control)
4. Quarterly 10-4-20 applications
Interoffice Memo
• Pest Control: Weekly checks for pest in all turf areas will be performed with
control methods to follow if present.
Please place this item on the January 2007 Village Council agenda for the Council
members' consideration.
Attachments:
1. Sheehan Turf Care, Inc. Service Agreement
2. Sages & Company, Inc.
3. ROOD Outdoor Environments
r
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AS FOLLOWS:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A BID PROPOSAL TO SHEEHAN
TURF CARE, INC., OF TEQUESTA, FLORIDA, IN THE
AMOUNT OF $21,348.00 FOR TEQUESTA PARK FROM
BUDGETED ACCOUNT #001-210 546.306 AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE.
Section 1. Consideration to award a bid proposal
to Sheehan Turf Care, Inc., of Tequesta, Florida,
in the amount of $21,348.00 for the Tequesta Park,
attached hereto as Exhibit "A" and incorporated by
reference as a part of this Resolution is hereby
approved and the Village Manager of the Village of
Tequesta is authorized to execute the same on
behalf of the Village.
RESOLUTION NO. 14-06/07
RESOLUTION WAS
The motion was
OFFERED by
who moved its
seconded by
and upon being
put to a vote, the vote was as follows:
THE FOREGOING
Councilmember _
adoption.
Councilmember
FOR ADOPTION
AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly
passed and adopted this 11th day of January, A. D,
2007.
MAYOR OF TEQUESTA
Jim Humphage
ATTEST:
Village Clerk
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order)
Date: 12/22/2006
Date Purchase Order is Req'd: ASAP
Department: Parks & Recreation
Req. #:
Quotes Received: 3 (See Attached) Recommended Vendor: Vendor #: 2372
Vendors Bids Sheehan Turf Care, Inc.
1. Sheehan Turf Care, Inc. $28,464.00 Address: 43 Ridgewood Circle
2. Sa es & Com an ,Inc. $42,000.00 City: Tequesta
3. ROOD $29,400.00 State & Zip: FL, 33469
Comments:
General Maintenance at Te uesta Park for Ball Fields Bermuda Grass.
Bids received were based on a full ear; however, contract will start in Janua 07 u on Villa a Council's a royal.
Contract will start Janua 2007 and conclude Sept 30th 2007.
Manuf./ Available Balance
Item Descri tion Part# Qt Unit Price Total Cost Account # (Finance Use On/ ,
ral Maintenance g'
~ ~ d ~ a; ``- $21, 348.00 001-210 546.306
for Ball Field Bermuda
Grass at Tequesta Park
$ -
$ -
$ -
$ -
$ -
$ -
_ Total: $21, 348.00
Finance/Administrative Use Only:
Department Head Si nature: Date: 12/22/2006
Finance Director Si nature: Date
V~,. a Mana er A royal: Date:
Villa e Council A proval: Resolution #: Date:
PO#: Processed By: Date:
~X~ ~
Sheehan Turf Care, Inc.
SheehanTurfCare(a~aol.com 43 Ridgewood Circle
(561) ?62-91?3 Tequesta, ~I. 334E9
Proposal
This service agreement between Village Of Tequesta located at Tequesta Park,
Tequesta;~.FL 33469 and Sheehan Turf Care, Inc., an independent contractor
will be valid ~ , 2006 thru , 2007
1:~~5€RV-CES TO BE RENDERED AS PART OF THE MONTHLY SERVICE:
A. MOWING: Weekly mowing of fields, frequency is determined by seasonal
variations. Minimum 52 cuts.
B. EDGING: All infield and warning track areas will be mechanically and/or
chemically treated once a month..
C. FERTILIZATION: Sheehan Tun` Care will fertilize all turf as follows.
a. Monthly checks on all irrigation on ball fields.
b. Spring and fall application of Dylox for control of grubs and mole
crickets.
c. Every 3 months application of 19-0-19 P-~e-M (Weed control)
d. Applications will be made quarterly 10-4-20
D. PEST CONTROL: Sheehan Tun` Care will perform weekly checks for pest
in all turf areas with control methods to follow if present.
The services in the service agreement to be provided for a monthly fee of
$ 2,372.00. Yearly $28,464
ADDITIONAL SERVICES
If requested, the following services will be performed and billed on a "time and
materials" basis:
A. Verticutting
8. Topdressing
C. Aerihcation
D. Overseeding
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Proposal
This service agreement between Village Of Tequesta located at Tequesta Park,
Tequesta, FL 33469 and Sheehan Turf Care, Inc., an independent contractor
will be valid January , 2007 thru September , 2007
1. SERVICES TO BE RENDERED AS PART OF THE MONTHLY SERVICE:
A. MOWING: Weekly mowing of fields, frequency is determined by seasonal
variations. Minimum 52 cuts.
B. EDGING: All infield and warning track areas will be mechanically and/or
chemically treated once a month..
C. FERTILIZATION: Sheehan Tun` Care will fertilize all turf as follows.
a. Monthly checks on all irrigation on ball fields.
b. Spring and fall application of Dylox for control of grubs and mole
crickets.
c. Every 3 months application of 19-0-19 Pre-M (Weed control)
d. Applications will be made quarfer/y 10-4-20
D. PEST CONTROL: Sheehan Turf Care will perform weekly checks for pest
in all tun` areas with control methods to follow if present.
The services in the service agreement to be provided for a monthly fee of
$ 2,372.00.
ADDITIONAL SERVICES
If requested, the following services will be performed and billed on a "time and
materials" basis:
A. Verticutting
8. Topdressing
C. Aerification
D. Overseeding
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Pt 1 }}q~ 3768
'°'d" 'I ~ ~~ russta, FL 33469
___. S(1-74fi .5186 8(111-7~1-5186
(~ I] Fi ~ yi~l. '43-0139
AUTUiI<~n unvntcin MGNI'S
T)ATL;:
SERVICE AGREEMENT
NOVI+JMT3TR 2a, 2UU6
(5611743-0139 p.z
FitE~;ENTEU TU: VILLAGE U~' TE(~UESTA ~'/0 SUB (rARLO
i36 RTZ.IDGF.. ROAD
TEQUESTA, FL. 33469
Jt)B LOCATION: TEQESTA PARK >3Al~L FIELDS
COiJNTY L[NF, ROAD
TEQUESTA, FL. 33469
'T'L:T.T:T'T-TONE # 561-5'75-624U
PRESENTED T3Y: ROOD OU'T'DOOR l+JN'VTRONMiJN'T'S
P.Q. ROX 3768
TEQUESTA, FT, 33469
CONTRACT VAI,II~ T"ROIVi 12/O1/U61'O 11/3U/07
THE~SF ARE T1=IF SF,RV~CES THAT ARE INCLUDED IN T~iIS COl'VTRACT:
I.) ~1~OW, TJ~I~1~ AND WEED CONTROL $ 1,275.U1i
Z.) FERTIT..I~ATTON (4X) YEAR (Plus app. Sales Tax) $ 475.Ui!
3.) PEST C()N'1'ROL (plus app. Sales Tax) ~ 350.00
4.) IRRIGATION MAINTENANCE $ 35U.UU
TO'T'AL MUNTI-ILY SERVICE AGREEl1~ENT .A~,IVTOUNT: $ 2,4SOA0
rwo rH4USANA FOUR HUNDRED FIFTYD4LLARS AND OoiCENTS
TOTAL YEARLY SERYTC)J AGRT+1EMTi1NT AMOUNT: $ 29,400,00
TWENTY-N[NE TF[OUSANn FOiTR HUNDRED DOLLARS AND OO/CENTS
.~4L)~177)NgL S~:k 6'IC~'E.S: Aa~diticlnul Services will he performed unless noted in writing to cancel.
IRRIGAT,IDIV ,~'E'P.gIRS (LAb'i7R} ~~0. UO HOUR + Pf1KT.S (plus upp ~5ales ~'uxj)
f1DU1'1'IUNAL. SPRAY ~ZAB(~R) ~"45.00 HC1UR ~- CHEMICALS {plus app Sales Tax)
Mov ~0 06 10:42a Rood Landscape [5611743-0139 p.3
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S>C<rRV~CE DESCRiYT1UN
i.) M[)w,'cRilVi AND WEED C(llvTrtpL
t1.) MON'1NG: (52X) 1'LIZ YLAR. I'requcz~cy is determined by seasuual variatiunti.
B.) TR1Nr: All hells at~d bard surface areas (sidewalk, driveway, etc.) to he edged at
each mowing.
C.) WE)rI) CON'1'R()[..: Removal of arty weeds or debris at each visit as needed using
n~echattical or cl~ernical means.
l).) G]~~VEItAf, CLEANUP: Removal of any and all debris from sidewalks, driveways,
pool areas, lavvm ~rreas etc. ,zt each visit.
2.) l~I+:RTrr.r:~AT1QN:
hood will fertilize all turf, with granular, sulfur coated blend (4x) times pcr year_ Apply Pre-
M every three () months
hood will perform monthly checks for pest ui all turf, tree acid bed areas with control )xtethods
to follow if prest:nt. Apply i)ylc~x fc-r (`rrtihS and Mole Crickets ui spring and fait.
4.) C)l2R[c:ATr~p>v MAIN'I~L:NANGr:
Check System once fsor month, perform minor adjustments, cleaning of heads alad zxtonitoring
c>~tin~e clock.
s.) s['FCIt1,L 7'Y Slf;kvrc;~s:
.A.) Citrus Program: all citrus ~vilI be sprayed fir fungus, insects and a foliar spray for
nutritional value (4X) per year.
13.) l~etit~'2aot Feed Palrns: liquid injee;tion of fertilizer, fiul~+icidc rznd insecticide; info coil.
around tl,e root mass of al! sfecially paln>s (~X) pcr year.
C..) Tetracycline Injections: injections tt~r coconuts to help in prevention of lethal yellowing,_
D.} 1-libiscus Care: growth inhihitpr sprayed every twn tnnnifis to maintain Dwari~Hibiscus.
2
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AI7DITION~,L SF.RVyCES A~~AILARLI; FRUM R4Un OUTDOQR EN ViRO~inNIEIV~c~
The followirng services can be performed and billed on a "time and materials"
Basis.
1. I,vndseajre enhancements
2. Pruning ~tif trees (over eight feet in height) or espalier of trees or vines.
3. irrigation renovations.
4. Ynstxllati~~ta of mulch or soil in pl;~nting hells or other areas.
5. Special p~~ograms for pests, diseases or nutritional deficiencies.
(Yov ~0 06 10:43a Rood Landscape (5611743-0138 p.5
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CONTRACT CONIlIT1ONS:
A.) Advance notice shall be given for any extra work when conditions permit.
R,) Property shall be Dept neatly manicured at all tirncs. All work is to be performed in a
pnofeseunal mainarcr, according to industry practices, Services shall be rendered as specified,
with the execpti~~-n of legal holidays, striiwcs, accidents, inclement weather or any other delays
beyond the control of Rood Outdoor bnvironments, loc.
C.) Rood Outdoor Environments, Inc. shall provide all labor (dressed in company uniform)
supervision, equipment and materials necessary for the performance of this agrccmettt.
D.) Hood Outduur L+"nr~ironmcnts, [nc. srgrees to maintain a ~encral public liability insurance
policy as required by law and Worker's Compensation insurance. A copy of our current
Certificate of inwurance is available upon request.
E.} Rood Outdoor F,Rrvirnnments, Inc, is a drug free workplace, and agrees to currtinue thiti
prutrarn.
~'•) Any repairs or extra worl~ necessary due to hurricanes, floods, lightning or other acts of
nature shall not 1'>c covered uutler this agreement.
f;,} This agreerirent may be cancelled by either party upon ninety days written notice.
Ii.) Monthly Maintenance Invoices are billed iq advance of Service, beginning on, and due,
the 1 g` of every month. If Service begins during the month, apro-rated Invoice will be
mailed at the time Service begins with payment due upon receipt. We do accept Major
Credit Cards for Your convenience. You may also elect to have your Invoices emailed to
,you as an added convenic~nce.
NOTE: 1{ood Outdoor Environments, lrlc. reserves the risht to cease services without
nutic;c ii'the Custorrier account becomes 'i'Hl;1ZTY D.A.YS past dec. All accounts
unpaid within 1 p days of billing date could be subject to an added monthly 1 '/~°/Q
service charge until the account is paid in fill. Tharilc You.
Agreed to this 20TH day of NOVEIVII3ER~, 2pQ~,,
~- - -~
Y- - ~~,~~
Tom Haworth, Account Executive ~ ~~~~ ~~~ -- ~'~"' ~'-`
Tracy
Accepted by:
[~andscapc Main#cnance Manager
C'usio-ner Si~r~aturc is Manclatozy
please prinE n~une
4
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• • r
Landscape Contractors • Estate Maintenance • Environmental Services
November 28, 2006
Village of Tequesta
Public Works Department
136 Bridge Road
Tequesta, Florida 33469
RE: Tequesta Park Ball Fields
We are pleased to submit our proposal for the maintenance on the above referenced
property.
SCOPE OF WORK:
Mowino•
Weekly mowing of fields, frequency determined by seasonal variations. Minimum 52
cuts. $3,500.00 Per Month
Eds~in~
All infield and warning track areas will be mechanically and/or chemically treated once a
month. (Included)
Fertilization:
A. Monthly checks on all irrigation on ball fields (included).
B. Spring and fall application of Dylox for grubs and mole crickets. $65.00/Bag
C. Quarterly application of 19-0-19 Pre-M (weed control). $55.00/Bag
D. Quarterly application of 10-4-20. $30.00/Bag
Pest Control:
Perform weekly checks of all turf areas for pests with control methods to follow as
needed. (Weekly checks included) Treatments $100.00/Hour
19940 Mona Road • Suite #5 •Tequesta, FL 33469 • phone: 561.746.4880 • fax: 561.746.4802
Additional Optional Services:
The following additional services will be pertormed and billed on a time and material
basis.
A. Verticutting
B. Topdressing
C. Aerification
D. Overseeding
Terms of Agreement:
This agreement may be canceled by either party upon thirty (30) days written notice.
Compensation:
The fees for the Scope of Work are as noted above.
If this proposal is acceptable to you, please sign where designated and return one copy
to me.
Sincerely,
Sages & Company, Inc.
By:
Accepted by (Owner/Client)
By:
(Signature)
(Date)
(Print Name)
a