HomeMy WebLinkAboutDocumentation_Regular_Tab 13_01/11/2007VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: January 11, 2006
REQUESTED ACTION/SUMMARY:
Approve the proposal for the modification and installation of the in-car mobile radios as
proposed by Car-Comm, Inc of Palm Beach Gardens.
RESOLUTION OR ORDINANCE NUMBER: Res # 15-06/07 Ord #
ORIGINATING DEPARTMENT: Tequesta Police Department
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: 001-172-546.304
CURRENT BUDGETED AMOUNT AVAILABLE: $ 9,396.80
AMOUNT OF THIS ITEM: $ 6,824.00
AMOUNT REMA[N[NG AFTER THIS ITEM: $ 2,572.80
BUDGET TRANSFER REQUIRED: ^Yes ®No
APPROPRIATE FUND BALANCE: ^Yes ®NO
Piggyback Contract Name and #: N/A
Or
Competitive Bid #
APPROVALS:
DEPARTMENT HEAD:
FINANCE DIRECTOR:
VILLAGE MANAGER: -
VILLAGE MANAGE~t RECOMMENDATION:
APPROVE ITEM:
DENY ITEM: ^
VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY
^Yes ^No
®Not Applicable (n/a)
RESOLUTION NO. 15-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE PROPOSAL
FROM CAR-COMM, INC. OF PALM BEACH GARDENS, FLORIDA FOR THE
CONVERSION OF MOBILE RADIOS FOR THE VILLAGE OF TEQUESTA
POLICE DEPARTMENT IN THE AMOUNT OF $6,824.00 PAYABLE FROM
GENERAL FUND ACCOUNT #001-172-546.304 COMMUNICATION -
EQUIPMENT/MAINTENANCE HAVING A BALANCE OF $9,396.80 AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON
BEHALF OF THE VILLAGE.
Whereas, Car-Comm, Inc. of Palm Beach Gardens, Florida is the authorized contractor for the
Village of Tequesta Police Department's 800 MHz radio system.
Whereas, the Village of Tequesta Police Department requires the radio configuration to be
modified to preserve space in the patrol vehicles.
Whereas, the modification of the radios will reduce exposure of the radio system to failure and
reduce future maintenance and repair costs.
Whereas, the Village of Tequesta has budgeted funds for the required equipment and labor to
complete the conversion in:
Police/Communication -Equipment/Maintenance #001-172-546.304 $6,824.00
Whereas, the funds are reimbursable through the Palm Beach Countywide Communications
System - $12.50 Allocation; known as the "$12.50 Fund."
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Approve the proposal for the modification and installation of the in-car mobile radios as
proposed by Car-Comm, Inc. of Palm Beach Gardens, attached hereto as Exhibit "A" and incorporated by
reference as a part of this Resolution, is hereby approved and the Village Manager of the Village of
Tequesta is authorized to execute the same on behalf of the Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. The motion was seconded by
Councilmember
and upon being put to a vote, the vote was as
follows:
FOR ADOPTION AGAINST ADOPTION
RESOLUTION #15-06/07
The Mayor thereupon declared the Resolution duly passed and adopted this day of
A.D., 2006.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Village Clerk
TEQUESTA POLICE DEPARTMENT
,~E,OU ~Tq ,"~.,,
' '" ~ MEMORANDUM
'~OIIGF.
PT
To:
From:
Date:
Subject:
Michael R. Couzzo, Jr.
Village Manager
~~.~
Chief William E. McCollon~
December 20, 2006
MOBILE RADIO CONVERSION
Attached for your consideration is an agenda item for January 11, 2006; a proposal to
modify the in-car mobile radios.
When the new radio equipment for the 800 MHz system was purchased the equipment was
purchased with the current vehicle configuration in mind. However, with the advent of new
technology and the requisite reconfiguration of the cars, space is limited. In addition,
having a single unit radio exposes the unit to more possibilities for failure, not to mention the
mounting requirements make the unit more difficult to service.
Car-Comm, Inc. our current contractor for the 800 MHz system, can provide us a remote
control head, which will allow us to mount the main radio on a service tray in he trunk of the
car. This will reduce the exposure to the radio, conserve space in the front compartment,
and make servicing of the unit much easier.
Car-Comm, Inc. has provided a quote in the amount of $6,824.00. Their quote includes the
reconfiguration of the radios as well as the installation of the radios in the car. I would
request that Council approve their proposal.
The funding for the reconfiguration of the radios is available in the Police/Communication
Equipment Maintenance account; 001-172-546.304.
Once the funds are expended the Village can ask for reimbursement through the
Countywide Communications System - $12.50 Allocation, known as the "$12.50 Fund."
The $12.50 Fund is monies generated from traffic citations issued by police officers
throughout Palm Beach County. Twelve dollars and fifty cents ($12.50) of each citation is
collected by Palm Beach County pursuant to PBC Resolution, #R2003-00865. These funds
are available for the contributor's use as long as the equipment/purchases are solely for
uses allowed pursuant to 318.21(10) F.S.
VILLAGE OF TEQUESTA
VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM
Date Prepared: December 20, 2006
Meeting Date: January 11, 2006
CLASSIFICATION:
Subject/Agenda Item/Summary:
Approve the proposal for the modification and installation of the in-car mobile radios as proposed
by Car-Comm, Inc of Palm Beach Gardens.
STAFF RECOMMENDATION TO ®APPROVE ^ DENY
Reviewed by: Costs: Attachments: Advertised:
(please list)
$6,824.00 Date:
1. Memorandum to
Funding Source: Village Manager Paper:
® Operating
2. Meeting Agenda ^ Not Required
^ Other (explain)
3. Routing Sheet
Police -Communication Affected Parties:
Equipment / 4. Resolution 15-06/07
Maintenance ^ Notified (explain)
5. Purchase Order
Requisition
Budget Acct. #
6. Car-Comm Quote &
001-172-546.304 Back-up material
^ None ®Not Required
Submitted by: Originating Department: Village Manager Council Action:
Approval:
Chief William McCollom Police Department ^ Approved
^Approved
t''~~j~
~
~ ~ ~ w/conditions:
~
'
\~ ` ~~
lr
D
i
en
ed
^ Tabled until:
P'~ ~
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/20/2006
ASAP
Police/Communications
Quotes Received: N/A (See Attached)
Vendors Bids Recommended Vendor:
ar-Comm, Inc. Vendor#-
0400
t Car-Comm, Inc. $6,824.00 Address: 1011 l B Ironwood Road
2 City: Palm Beach Gardens
3 State & Zip: Florida, 33410
Comments: The delive of the 800 MHz in-car radios is endin the order to confi ure and ro am the s stem. This re uest is a ortion of
ri i~lal develo ment of the new ublic safe radios stem desi ned b Car-Comm, Inc. The im lementation of a mobile la to ro ram
e wires that the radios are modified to conserves ace in the driver's com artment. This modification will also reduce the risk of radio failure
s well as im rove the abili to maintain the radios.
Manuf./
Item Description Part# Qt Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
~o System Conversion 53 SL-RMT
CONV
8
$853.00
$6,824.00
001-172-546.304
Total: $6,824.00
.rs ~ ~~Firi~eelAdministrative Use Only: ;
De artment Head Si nature: ~ °,< ~ `~~ Date ` ° i'=`
Finance Director Si nature: Date:
___~.
,lage Manager Approval:,-'--'~/~.._____ _
¢~~""°m~_ Date: !
~''
P
Villa e Council A proval: Resolution #- Date:
PO#: Processed By: Date:
QUOTE
Car-Comm, Inc.
10111 Ironwood Road, Suite B
Palm Beach Gardens, FL 33410-4898
(561)694-0868
FEIN: 59-2314487
Quote No: sJw-o61o21-z4
Invoice Date: 10/21/2006
Expiration Date: 11/30/2006
PO No:
Bill To: Village of Tequesta
Police Department, Attn: Lt Riccardi
357 Tequesta Drive
Tequesta FL 33469-0273
Ship To: Police Department
-Quantity Item # Description Client Cost Extension
8 53SL-RMT CONV Remote Mount Conversion parts & labor 853.00 6824.00
250-5300-001 5300 Remote Control Head Kit, single or dual, 999.00
includes remote control head, mounting bracket
blank radio front panel, cabling.
Ediscount SB Palm Beach Cty Contract 06C-31R -249.75
(Contract Provides fora 25% discount on
EFJohnson Products)
,Conversion Labor Disassemble unit, install remote cable pig tail and
remote pc boards in radio, reassemble with blank cover
disassemble radio face controller and install into
remote housing & reassemble. Set-up radio and test
in new configuration for proper operation. 185.00
Ldiscount Maintenance Client Courtesy Discount -81.25
Total: 6824.00
Work Description:
Modify dash mount 53SL units to standard remote mount units.
Prepared By: Stephanie Waterman, Administrator Client Acceptance:
Date
1. Ifapplicable sa/es taxes are not inc/uded. State and Local taxes wil/appty ifcharges are incurred.
2. Net 30 terms are extended upon receipt if charges are incurred.
Quote Remote Conversions 102106