HomeMy WebLinkAboutDocumentation_Regular_Tab 14_01/11/2007VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: January 11, 2006
REQUESTED ACTION/SUMMARY:
Approve the proposal for Phase II of the IT Network from Argent Systems, Inc. of Royal Palm
Beach, Florida in the amount $81,093.93 to be purchased from Argent (FL. #252-007-99-1)
($42,637.88) and Hewlett Packard (FL #250-000-03-1) ($38,456.05).
RESOLUTION OR ORDINANCE NUMBER: Res # 16-06/07 Ord #
ORIGINATING DEPARTMENT: Tequesta Police Department
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: 001-175-664.601 $9,148.93
303-331-664.603 $40,941.00
303-3 9-663.710 $14,296.00
303-3 9-663.720 $16,708.00
CURRENT BUDGETED AMOUNT AVAILABLE: $ 111,310
AMOUNT OF THIS ITEM: $ 81,093.93
AMOUNT REMAINING AFTER THIS ITEM: 001-175-664.601 $26,452.07
BUDGET TRANSFER REQUIRED: ®Yes ^ No
APPROPRIATE FUND BALANCE: ^Yes ®No
Piggyback Contract Name and #: Hewlett Packard GSA Pricing; FL #250-000-03-1
Ar eg nt Systems, Inc.; FL #252-007-99-I
Or
Competitive Bid #
APPROVALS:
DEPARTMENT HEAD:
FINANCE DIRECTOR:
VILLAGE MANAGER:
VILLAGE MANAGE~t RECOMMENDATION:
APPROVE ITEM:
DENY ITEM: ^
VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY
^Yes ^No
®Not Applicable (n/a)
RESOLUTION NO. 16-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE
FOLLOWING PROPOSALS FOR THE PURCHASE AND IMPLEMENTATION OF
PHASE II OF THE INFORMATION TECHNOLOGY (IT) NETWORK FOR THE
VILLAGE OF TEQUESTA IN THE AMOUNT OF $81,093.93;
ARGENT SYSTEMS, INC. $42,637.88
HEWLETT PACKARD $38,456.05
AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON
BEHALF OF THE VILLAGE.
Whereas, the Village of Tequesta desires to install a comprehensive IT network that will allow
departments of the Village to communicate and coordinate their work efforts.
Whereas, the Village of Tequesta desires an IT network that will allow for future expansion
and functionality.
Whereas, the Village of Tequesta desires to purchase the computer products from Hewlett
Packard using the Hewlett Packard GSA pricing contract # FL #250-000-03-01; and
Whereas, the Village of Tequesta desires to purchase the computer products from Argent
Systems, Inc using the GSA pricing contract # FL #252-007-99-01; and
Whereas, the Village of Tequesta has budgeted funds for the purchase and implementation of
Phase II of the IT network for the Village of Tequesta in the following accounts:
General Fund, Police Patrol, Computer Equip. 001-175-664.601 $9,148.93
Capital Projects Fund, CBDR-Municpal Center 303-331-664.603 $40,941.00
Capital Projects Fund, Police Capital Projects 303-339-663.710 $14,296.00
Capital Projects Fund, Fire Capital Projects 303-339-663.720 $16,708.00
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Approve the proposals for Phase II of the IT Network from Argent Systems, Inc. in the
amount $42,637.88 and from Hewlett Packard in the amount of $38,456.05, is hereby approved and the
Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of
Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. The motion was seconded by
Councilmember ,and upon being put to a vote, the vote was as
follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declazed the Resolution duly passed and adopted this day of
A.D., 2006.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Village Clerk
"'1
BA #
Village of Teguesta
Budget Amendment Request
JE #
303-399-663.710
New Balance Available
Increase: ~a .~~~~ °~~~
Department: MISC PROJECTS-GEN Account: POLICE DEPT CAPITAL PROJS Account #:
Original Budget Balance Available Transfer Amount
$ 0.00 $ 14,296.00 $ 14,296.00
> FROM F/F/E ACCOUNT IN THE MUNICIPAL CENTER DEPT. TO POLICE AND FIRE
CAPITAL PROJECTS DEPTS. TO CORRECTLY RECORD THE EXPENSE OF PHASE 2 OF THE IT PROJECT.
Department: MISC PROJECTS-GEN
Original Budget
$ 0.00
_ Account: FIRE DEPT CAPITAL PROJS
Balance Available Transfer Amount
0.00
Justification /Comments:
Department:
Original Budget
0.00
_ Account: _
Balance Available
0.00
Account #: 303-399-663.720
New Balance Available
16,708.00 $ 16,708.00
Transfer Amount
Account #:
0.00
New Balance Available
0.00
Justification I Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:
Department: CBDR-MUNICIPAL CENTER
Account: FURNITURE /FIXTURES /EQUIP Account #:
303-331-664.603
Original Budget Balance Available Transfer Amount New Balance Available
$ 75,000.00 $ 71,945.00 $ 31,004.00 $ 102,949.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department Head: Date:
Finance Approval: Date:
Village Manager Approval: , ' Date: Y ~'~
Account #:
Village Council Approval: Resolution Number Date:
VILLAGE OF TEQUESTA
VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM
Date Prepared: December 20, 2006
Meeting Date: January 11, 2006
CLASSIFICATION:
Subject/Agenda Item/Summary:
Approve the proposal for Phase II of the IT Network from Argent Systems, Inc. of Royal Palm
Beach, Florida in the amount $81,093.93 to be purchased from Argent (FL. #252-007-99-1) ($42,637.88)
and Hewlett Packard (FL #250-000-03-1) ($38,456.05).
STAFF RECOMMENDATION TO ®APPROVE ^ DENY
Reviewed by: Costs: Attachments: Advertised:
(please list)
$81,093.93 Date:
1. Memorandum from
Funding Source: Chief McCollom to Paper:
^ Operating Mr. Couzzo
^ Not Required
® Other (explain) 2. Meeting Agenda
Routing Sheet
Funding available from Affected Parties:
Capital Projects Fund and 3. Resolution 16-06/07
General Fund -Capital, ^ Notified (explain)
Computer Equipment 4. Purchase Order
Requests for Argent
and Hewlett Packard
Budget Acct. #
5. Network design and
001-175-664.601 $9,148.93 quote from Argent
303-331-664.603 $40,941.00 Systems, Inc. ®Not Required
303-399-663.710 $14,296.00
303-399-663.720 $16,708.00 6. Quote submitted by
HP for HP equipment
- Florida contract
#250-000-03-O1
^ None
Submitted by: Originating Department: Village Manager Council Action:
Approval:
Chief W. McCollom Police Department ~
r, ^ Approved
~ ^Aj3Proved
w/conditions:
^ Denied
^ Tabled until:
,,~~ouESrq TEQUESTA POLICE DEPARTMENT ;~
'~ MEMORANDUM ~~
'OOLI~~'
DEPT
To: Michael R. Couzzo, Jr.
From: Chief William E. McCollo
Date: December 20, 2006
Subject: NETWORK TECHNOLOGY -PHASE II
Attached for your consideration is an agenda item for January 11, 2006; the
proposal for the completion of the Village Technology Network.
Phase I of the network has been configured and installed. We are now ready to
proceed with the implementation of Phase II.
Phase I consisted of the necessary racks, cabling, and switches that will provide the
connectivity of the servers and
--- the workflow capability that will
® ~ - z be realized by the final network.
..~,~~--_~ ,.~.~,. ~~ ~ ~ _ !~..o. ~..~. ,
~ s
~~
a $
g a
0
s
_ Z
To determine the scope of the
network each department's
needs were considered. All
departments have a need for
security; yet, they have a desire
to automate some functions
between departments. Finance
Nv requires absolute control and
security over financial records
=~i'---
,,,M1. ,. and transactions; however, they
~~es~ss,o have indicated a desire to
automate billing and receipt of
payments and, within
parameters, allow access to
payroll information. Human Resources has a pressing need to have this capability.
Community Development would benefit greatly from aVillage-wide network that would
allow an online (eGovernment) permitting process. Public Safety also has several
requirements that would benefit from a robust network.
Whereas Phase I facilitated the installation of additional equipment and ensures the
network components could be connected, Phase II is the actual software, servers and
firewalls that will comprise a functional network.
Subject: Phase II Network
Date: November 7, 2006
Page: 2
It is important to note that this is a centralized network. The network is dependent on
the parent domain located at the Village Hall. This configuration gives the Village the
maximum amount of control over the network user. Based on "policy," users will have
access to programs and files through assigned authority. The Village will be able to control
the websites that a user can
~~M i" - ' visit and what websites have
,~~~ --~~--z_ -~ .... ~' ~~ ~. access to the network. These
~'•' - _L1`L11~11a.111 ~ `~~ ~ ~~ ~ functions are a ma'or
..,~.~ ~ ~ I ~ ~ ~ improvement over the current
i I P.,°nl°°mal°-Teq°eataore ' technology being used.
~~ ~ ~ __ - Inherently, it will protect the
Village from exposure to
~ _ ~ ° ,~ ° ~ ° pornographic material, SPAM,
< ,,, , ._ , - viruses, and unwanted
A ~ solicitations.
0
z Q '~~ f:Aed OOmaln-Poets. Teyuesta.o,y
g m ~--- - -- -~-------- -~
--.-- - - ' _i The security functions
C N '
I ~ ~ ~ ~ are designed to provide
I s ~ .uw,...a.~.~e~•'.. •,~TM~•~••'• ~.U,,.r' ~ ~ ~ compliance with the many
~ E~, ~ ,, ,, ,. , Federal and State regulations
~~ ~~~~~ ~~ ~ ~~^~ ~ imposed on record keeping
i ', pOflCe Dept. ', Firo DB f.---, ~ ChNd Domain-FIn.Tsquean.orp ;
----------- - ---------p--- ------- - ------------" and the
receiving/dissemination of information such as HIPPA, FDLE, NCIC/FCIC, and CH. 119, F.S.,
the Public Records Act.
The total cost of Phase II is $81,093.93, which is allocated in the 2006/07 budget:
• 001-175-664.601 General Fund, Police Patrol, Computer Equipment $9,148.93
• 303-331-664.603 Capital Projects Fund, CBDR-Municipal Center,
Furniture/Fixtures/Equipment $40,941.00
• 303-399-663.710 Capital Projects Fund, Misc. Projects ,Police Department Capital
Projects $14,296.00
• 303-399-663.720 Capital Projects Fund, Misc. Projects, Fire Department Capital
Projects $16,708.00
I would request that the Council approve the network proposed by Argent Systems,
Inc. All of the Hewlett Packard (HP) products (servers and networking) will be purchased
directly from HP at existing GSA pricing. Since Argent is currently the technology provider for
the Village of Tequesta I would request that the remaining portion of the contract be
awarded to Argent Systems, Inc. Argent has provided the network design and consultation
without charge. The components for the network are available through GSA pricing and/or
can be purchased through existing contracts.
Toward that end, I have written the Resolution and appropriate paperwork
requesting the Council to approve the purchase and implementation of Phase II.
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Municipal Center
Quotes Received: 1
Vendors (See Attached)
Bids Recommended Vendor:
r ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $21,939.35 Address: 4638 126th Drive North
2 City: Royal Palm Beach
3 State & Zip: Florida, 33411
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is currentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi n for this ro'ect free of char e.
Manuf./
Item Description Part#
Qt Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
ymantec Antivirus Enterprise
dition (v. 10.1) Upgrade License 10522837 25 $49.39 $1,234.75 303-331-664.603
idewinder G2 Security
ppliance SW61-AP-410D
-8-A
1
$4,737.00
$4,737.00
303-331-664.603
SmartFilter, t00-249 Users SFCL-100-249
-12
100
$179.00
$1,790.00
303-331-664.603
erformance Option # 1 for 410 SWOP-AP-PUP
1-41
1
$561.00
$561.00
303-331-664.603
ntivirus for Sidewinder G2 SWLGAVR-
100-24
100
$128.40
$1,284.00
303-331-664.603
Copper Interfaces Option SWOP-AP-HO
1-410D
1
$303.00
$303.00
303-331-664.603
Sidewinder G2 Appliance
ode 410 - 12 month SWTS-SPRD-
410-12
I
$1,158.00
$1,15 8.00
303-331-664.603
PC Smart UPS 3000VA
M2U 120Vw/12'Cord SUA3000R2X1
45
1
$1,317.89
$1,317.89
303-331-664.603
SUA3000RM2U SU027RM2U 1 $89.71 $89.71 303-331-664.603
abor & Shi in N/A ------- $9 464.00 $9 464.00 303-331-664.603
Total: $21,939.35
De artment Head Si nature: Finance/Administrative Use Only:
Date:
L ~''~
Finance Director Si nature: Date:
Village Manager Approval: ~~ Date:
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Fire
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
r ent S stems, Inc. Vendor#-
2357
t Argent Systems, [nc. $4,626.98 Address: 4638 126th Drive North
2 City: Royal Palm Beach
3 State & Zip: Florida, 3341 l
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is currentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi n for this ro'ect free of char e.
Manuf./
Item Description Part# Qt Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
Labor & Shipping N/A --------- $4,626.98 $4,626.98 303-3q9-663.720
Total: $4,6 .9
F' a inistrat' Use Only:
De artment Head Si nature: Date:
~~ Lz
Finance Director Si natur Date:
Village Manager Approva . ~ Date: y
Villa a Council A proval: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 12/21/2006
Date Purchase Order is Req'd: ASAP
Department: Police
Req. #-
Quotes Received: I (See Attached)
Vendors Bids Recommended Vendor:
r ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $9,148.93 Address: 4638 126th Drive North
2 City: Royal Palm Beach
3 State & Zip: Florida, 33411
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is current] contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi n for this ro~ect free of char e.
Manuf./
Item Description Part# Qt
Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
ymantec Mtivirus Enterprise
dition(v.10.1)UpgradeLicense
10522837
35
$49.39
$1,728.65
001-175-664.601
ymantec Antivirus Enterprise
dition(v.10.1)-Media-Win
10517878
1
$19.28
$19.28
001-175-664.601
ymantec Ghost Solution Suite
(v 1.1) Level A (10-24) -Win
10485748
20
$31.00
$620.00
001-175-664.601
ymantec Ghost Solution Sui[e - (v
L l) Gold Maintenance (10-24)- Win
10485760
20
$5.65
$113.00
001-175-664.601
edia tel PChElite P ot'~am CD - W n I I 10489128 1 $20.25 $20.25 001-175-664.601
icrosoft Win Srv 2003
STD -Media CD -English
P73-00156
l
$24.45
$24.45
001-175-664.601
Sidewinder G2 Security
ppliance SW61-AP-410
D-8-A
1
$4,737.00
$4,737.00
00]-175-664.601
erformance Option #I for 410 SWOP-AP-PUP
1-41
1
$561.00
$561.00
001-175-664.601
SCopperlnterfacesOption SWOP-AP-HO
I-410D
1
$303.00
$303.00
001-175-664.601
abor & Shi in N/A ----- $1 022.30 $1 022.30 001-175-664.601
Total: $9,148.93
~ ! Fina
De artment Head Si nature: (% ~ ~~ -"~' ! dministrative Use Only:
'~ Date:
~~ •~~~ ~~~
Finance Director Si nature: Date:
Village Manager Approval: ~' ~//fir Date: Y
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Police
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
r ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $6,921.99 Address: 4638 126th Drive North
p City: Royal Palm Beach
3 State & Zip: Florida, 3341 l
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is cunentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi n for this ro'ect free of char e.
Manuf./
Item Description Part# Qt Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
ymantec Antivirus Enterprise
dition (v. 10.I) Upgrade License 10522837 ] 0 $49.39 $493.90 303-3 ~9-663.710
'idewinder G2 Appliance
ode 41012-month SWTS-SPRD-41
0-12
l
$1,158.00
$1,158.00
303-349-663.710
abor & Ship ing N/A ----- $5,270.09 $5,270.09 303-399-663.710
Total: $6,921.99
~r_..
/~~~/f Fi ce/Administrative Use Only:
De artment Head Si nature: ;~ ~/ / I ~ Date:
/
,~ ~~~ ~h
r
Finance Director Si nature:
Date:
r
Village Manager Approval:
Date:
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Municipal Center
Quotes Received: 1
Vendors (See Attached)
Bids Recommended Vendor:
Hewlett Packard Vendor#-
2455
1 Hewlett Packard $19,001.02 Address: PO Box 101 149
2 City: Atlanta
3 State & Zip: Georgia 30392-1 149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; uote #1094766-3
HP Care Packs for Proliant DL380 GS &Proliant DL360 GS were removed from on final uote. See attached co for details. Due to the
umber of items in uote there are two 2 a es com risin the entire re uisition.
Manuf./
Item Description Part#
Qt Unit Price
Total Cost
Account# Available Balance
(Finance Use Only)
Windows Svr Std 2003 R2
English OLP NL Locl Govt
P73-01921
4
$639.00
$2,556.00
303-331-664.603
icrosoft Windows Srv 2003 -License - I
evice CAL-GOV-MOLP-English
R18-00190
l0
$25.00
$250.00
303-331-664.603
icrosoft Windows Server 2003 -License
I userCAl-GOV-MOLP-English
R18-00189
25
$25.00
$625.00
303-331-664.603
onfigurable-HP Proliant DL140
3 Notl-Ho[ Plug SATA Server
Multiple
2
$1,587.00
$3,174.00
303-331-664.603
P Care Pack, 3 Yeazs, Next
ay, Hardwaze, DL14x
U9508E
2
$140.00
$280.00
303-331-664.603
onfigurable-HP Proliant
DL380 GS -Rack Server
Multiple
1
$3,994.01
$3,994.01
303-331-664.603
onfigurable-HP Proliant
DL360 GS Server
Multiple
1
$3,318.01
$3,318.01
303-331-664.603
I IP I0622 (22U) Rack Cabinet -
allet
245163-B21
1
$927.00
$927.00
303-331-664.603
iP 1 U 10 pk Universal
Filler Panal
AF072A
1
$58.00
$58.00
303-331-664.603
I l OV Fan Kit - 1000 Series
Rack Gra hite
257413-B21
1
$221.00
$221.00
303-331-664.603
Total: continued a e #2
De artment Head Si nature: Finance/Administrative Use Only:
Date:
Finance Director Si nature: Date:
Village Manager Approval: r
Date:
Villa a Council A roval: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Munici al Center
Quotes Received: 1
Vendors (See Attached)
Bids Recommended Vendor:
Hewlett Packard Vendor#-
2455
~ Hewlett Packard $19,001.02 Address: PO Box 101 149
2 City: Atlanta
3 State & Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; uote #1094766-3
HP Care Packs for Proliant DL380 GS &Proliant DL360 GS were removed from on final uote. See attached co for details. Due to the
umber of items in uote there are two 2 a es com risin the entire re uisition.
Manuf./
Item Description Part#
Qt . Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
P Rack 9000/Rack 10000
rounding Kit
AF074A
1
$66.00
$66.00
303-331-664.603
ack Cable Management Kit 292407-B21 1 $83.00 $83.00 303-331-664.603
P TFT7600 RKM US AG052A 1 $1,616.00 $1,616.00 303-331-664.603
P CATS Oxlx8 KVM Server
onsole Switch
262587-B21
1
$566.00
$566.00
303-331-664.603
P PS2 Console Interface
dapter, 8 Pack
336044-B21
1
$521.00
$521.00
303-331-664.603
HP 24A Low Voltage PDU 252663-D71 1 $248.00 $248.00 303-331-664.603
f/R Conversion Kit ML350
4
358350-B21
2
$249.00
$498.00
303-331-664.603
Total: $19,001.02
De artment Head Si nature: Finance/Administrative Use Only:
Date:
Y
Finance Director Si nature: Date:
Village Manager Approval: Date: Y
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Fire
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ewlett Packard Vendor#-
2455
~ Hewlett Packard $12,081.02 Address: PO Box 101149
2 City: Atlanta
3 State & Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; note #1094766-3
P Care Packs for Proliant DL380 GS &Proliant DL360 GS were removed from on final uote. See attached co for details.
Manuf./
Item Description Part# Qt
Unit Price
Total Cost Account#
Available Balance
(Finance Use Only)
S Windows Srv Std 2003
OLP Govt
P73-01921
3
$639.00
$1,917.00
303-399-663.720
S Windows Srv Std 2003
PEN sTL Gov
R18-00190
10
$25.00
$250.00
303-399-663.720
S WIN SRV USER CAL
003 OPEN STL GOV
R18-00189
35
$25.00
$875.00
303-3q9-663.720
onfigurable-HP Proliant DL140
3 Non-Hot Plug SATA Server
Multiple
1
$1,587.00
$1,587.00
303-399-663.720
P Care Pack, 3 Years, Next
ay,Hardwaze,DL14x
U9508E
1
$140.00
$140.00
303-3~i9-663.720
onfigurable-HP Proliant
L380 GS -Rack Server
Multi le
]
$3,994.01
$3,994.01
303-339-663.720
onfigurable-HP Proliant
L360 GS - Server
Multiple
l
$3,318.01
$3,318.01
303-3"~9-663.720
Total: ,081.02
Fin
De artment Head Si nature: cetAdmin' rative Use Only:
Date:
~~ LL LGfy
Finance Director Si nature: Date:
Village Manager Approval: Date: O
Villa a Council Ap royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Police
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ewlett Packard Vendor#-
2455
~ Hewlett Packard $7,374.01 Address: PO Box 101149
2 City: Atlanta
3 State & Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; note #1094766-3
P Care Packs for Proliant DL380 GS & Proliant DL360 GS were removed from on final uote. See attached co for details.
Manuf./
Item Description Part# Qt .
Unit Price
Total Cost Account#
Available Balance
(Finance Use Only)
S Windows Srv Std 2003
2 OLP Govt
P73-01921
2
$639.00
$1,278.00
303-3~i9-663.710
S Windows Srv Std 2003
PENSTLGOV
R18-00190
5
$25.00
$125.00
303-3~9-663.710
S W1N SRV USER CAL
003 OPEN STL GOV
R18-00189
10
$25.00
$250.00
303-399-663.710
onfigurable-HP Proliant DL140
3 Non-Hot Plug SATA Server
Multiple
1
$1,587.00
$1,587.00
303-39 9-663.710
P Caze Pack, 3 Years, Next
ay, Hazdwaze, DL 14x
U9508E
1
$140.00
$140.00
303-3 j 9-663.710
onfigurable-HP Proliant
L380 GS -Rack Server
Multiple
1
$3,994.01
$3,994.01
303-399-663.710
Total: $7,374.01
~",/~ ,~'~ ~ ~ Firi
De artment Head Si nature: I ~" (. /Administrative Use Only:
1 Date:
~_ ~ ~~1 ~ C~
Finance Director Si nature: Date:
Village Manager Approval: t
Date:
Villa a Council Approval: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Information Technology
Cost Synopsis
Phase 2 $ 81,093.93
~- ~ $ 40,941.00
$ 7,487.00
$ 12,964.50
~'~6ice $ ;9 ~~1.~l3
Village of Tequesta
Information Technology
Cost -Software
~~, ~Gw,, s nantec..
Windows Server System Yi
Manuf Part number Descri tion Q Price Extended
Symantec 10522837 Symantec Antivirus Enterprise Edition - (v. 10.1) -upgrade license + 1 Year Gold Maintenance
1 unit - GOV -Value Program - level B (25-99) -Win 70 $ 3,457.30
Microsoft P73-00156 Microsoft Windows Server 2003 Standard Edition -Media -volume - CD -English 1 $ 24.45
Symantec 10517878 Symantec Antivirus Enterprise Edition - (v. 10.1) -media -Win 1 $ 19.28
Symantec 10485748 Symantec Ghost Solution Suite - (v. 1.1) -license - 1 PC - GOV -Value Program - level A (10-
24)-Win 20 $ 620.00
Symantec 10485760 Symantec Ghost Solution Suite - (v. 1.1) -Gold Maintenance (1 year) - 1 PC - GOV -Value
Program - level A (10-24) -Win 20 $ 113.00
Symantec 10489128 Symantec Ghost Solution Suite - (v. 1.1) -media - 1 PC -Elite Forecast, Elite Commit, Value
Program - CD -Win 1 $ 20.25
T otal Char es $ 4,254.28
EXHIBIT "A"
Village of Tequesta
Information Technology
Cost -APC UPS
Legendary Reliability'
Manuf Part number Descri tion Q Cost Price Extended
APC SUA3000R2X145 APC Smart UPS 3000VA RM 2U 120V W/ 12FT LINE CORD 1 $1,317.89 $1,317.89
APC
SU027RM2U APC Backplate kit w/(2)5-15R, (2) 5-20R and (1) L5-30R for
SUA2200RM2U and SUA3000RM2U
1
$ 89.71
$ 89.71
Total Char es $1,407.60
EXHIBIT "A"
Village of Tequesta
Information Technology
Cost -Sidewinder Firewall
Manuf Part number Descri tion Q Cost Price Extended
SC SW61-AP-410D-8-A Sidewinder G2 Security Appliance 2
$ 5,900.00
$ 4,737.00
$ 9,474.00
SC SWOP-AP-PUP1-41 Performance Option #1 for 410 2
$ 600.00
$ 561.00
$ 1,122.00
SC SWOP-AP-HO1-
410D 5 Copper Interfaces option 1
$ 325.00
$ 303.00
$ 303.00
SC SWTS-SPRD-410-
12 Sidewinder G2 Appliance Mode 410 12month Support 2
$1,239.00
$ 1,158.00
$ 2, 316.00
SC SFCL-100-249-12 SmartFilter, 100-249 Users 100 $2,325.00 $ 1,790.00 $ 1,790.00
SC SWLC-AVR-100-24 Anti-Virus for Sidewinder G2 100 $1,600.00 $ 1,284.00 $ 1,284.00
SC SWOP-AP-HO1-
410D 5 Copper Interfaces option 1
$ 325.00
$ 303.00
$ 303.00
Total Char es $16,592.00
EXHIBIT "A"
Village of Tequesta
Information Technology
Cost -Argent Systems Labor
Manuf Part number Descri tion Q Cost Price Extended
LABOR N/A Configuration and programming of the firewall charged as flat rate man hours. '... __ _ 20 $ 70.00 $ 1,400.00
LABOR N/A
Assembly of all hardware. Installation of windows server OS on all systems. Configuration of
domain structure including active directory, dns, dhcp and shared devices. Remapping all
workstations to new domain. Migrating user settings and profiles. Migration and setup of new and
existing software. Includes all misc. work to bring the Admin side of the network to a full "Live"
status. Charged as flat rate man hours. PHASE 2
60
70.00
18,200.00
Total Labor $ ~s,soo.oo
EXHIBIT "A"
Village of Tequesta
Information Technology
Cost -Estimated Shipping Charges
Manuf Part number Descri tion Q Cost Price Extended
Estimated Shi in Char es $ 28.00
Estimated Shi in Char es $ 364.00
Estimated Shi in Char es $ 196.00
Estimated Ship in Char es $ 196.00
To tal Shi in Char es $ 784.00
EXHIBIT "A"
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Public Sector Sales
November 09, 2006
VILLAGE OF TEQUESTA
COMMUNITY DEVELOPMENT
250 TEQUESTA DR STE 305
TEQUESTA FL 33469-0000
Dear William McCollom,
Thank you for your recent interest in Hewlett-Packard Public Sector Sales. Award-winning Hewlett-Packard products are
designed to deliver high-performance technology, powerful networking and legendary Hewlett-Packard quality -all at a value
that your budget demands. From handheld PCs to AlphaServer Supercomputers, Hewlett-Packard provides a single resource
for complete solutions that meet alt your computing needs. You can rely on Hewlett-Packard for the performance, uptime, and
efficiency you need to keep your agency running smoothly and hassle-free. Every Hewlett-Packard product is designed and
tested to provide industry-standard compatibility and investment protection. And, with special maintenance services, easy
ordering and flexible financing, Hewlett-Packard makes buying the right solution for your organization easier and more
convenient than ever.
Attached is the price quotation you requested. When submitting a purchase order directly to Hewlett-Packard, please be
certain to include the requested information on the Ordering Information page attached to this quotation. Including the
necessary information will ensure the accurate and timely processing of your order through Hewlett-Packard Public Sector.
You may order online at http //welcome hp com/country/usleng/solutions/pub sector.html or fax in your purchase order at
800-825-2329.
-Please reference this contract: FL -INFORMATION TECHNOLOGY HARDWARE Contract
(250-000-03-1) terms and conditions.
-The terms and conditions of the FL -INFORMATION TECHNOLOGY HARDWARE Contract
(250-000-03-1) will apply to any order placed as a result of this inquiry; no other terms or
conditions shall apply.
If you should have questions regarding this quotation or need any other assistance, please contact your Public Sector sales
representative.
Sincerely,
Sharon Eckrich
Inside Sales Representative
Public Sector Sales
Ordering Information
It's never been easier to place your direct orders with Hewlett-Packard. Now you can have fast, accurate service with special options designed to
personalize, process and expedite your shipments with higher levels of accuracy. Ordering Hewlett-Packard products is as simple as picking up the
phone, using the fax machine, or logging onto the Hewlett-Packard Public Sector website at
http //welcome hp com/country/us/englsolutions/pub sector html
Online ordering
Wdh the Hewlett-Packard Online Store, you can create quotes with real-time pricing; place an order using a credit card
or purchase order, keep up-to~late on the latest product promotions and pricing available on your contract,
inquire about order status and view product/price information -all from your desktop PC. Visit
http //welcome hp com/country/us/enq/solutions/pub sector.html
Faxing Option
Faxing your order is convenient, too. Simply fill out your request on the customer purchase order and send
to 1-800-825-2329. Your order will be promptly handled, and you can call a Customer Service Representative to confirm your order.
Personalized Telesales
To provide more personal service to you, our telephone sales and order administration representatives are assigned by teritory. This
means you can reach a dedicated government, education, or medical sales team every time you call -giving you added value by letting
you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements.
To request a quote, check product availability, and other related questions, call your Telesales Representative.
Order Accuracy
To ensure the accurate and timely processing of your order, please verify that your purchase order includes the following information:
o Bill-to address,
o Ship-to address,
o Purchase order number,
o Part number, description, and price,
o Contract # and name
o Reseller of choice
o Contact name ,phone number, and email address,
o Special delivery requirements
o Requested delivery date
o Signature of authorized purchaser
o Please note the Hewlett Packard must be listed as the vendor.
Tax-Exemat Certificate Requirements
All tax-exempt accounts should have atax-exempt certificate on file with Hewlett-Packard to avoid having sales tax added to their invoice. This
certificate needs to be provided only once. If you are ordering for the first time, please include with your order or account application.
Free Configuration Services (excludes non-configure to order IPG aroductl
When you purchase Hewlett-Packard products through Public Sector, you become eligible for configuration of Hewlett-Packard hardware options and
upgrades at NO extra cost. To request this free service, Dearly state on your purchase order which options and upgrades you would like installed and
list each configuration separately. Once an order is placed, in-stock items require 2-4 business days for installation.
HP Credit
Hewlett-Packard's financing programs can help your agency purchase or lease HP solutions. To inquire more about a customized financial solution
proposal call your Telesales Representative.
t~raer I raclclna ana suir<us
All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders are shipped within seven days of receipt
provided all items are in stock and all necessary information has been properly inGuded on your purchase order. (Remember that ship complete orders
can be delayed if a particular item is not curently in stock.) To inquire about the status of your order, you can either log onto
http //welcome hp com/country/us/enq/solutions/pub sector htmlor call your corresponding Customer Service Representative.
Returned Merchandise
A return material authorization number (RMA) is required for all returns to be processed.Returns may be requested within 30 days of shipment.
Please call your Public Sector Customer Service Representative in order to have an RMA assigned. Please have a copy of the packing slip available
when you call.
111stomer Relationship and Sales For Public Sector Sales
Fax: 800-825-2329
Education: 800-888-3224 Higher Ed:877-480-4433 STL: 888-202-4682 Returns: 800-888-3224 x1060
PRICE QUOTATION Page 1 of5
Quote Number: 1094766-3
November 09, 2006 William McCollom
Provided by: Sharon Eckrich VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
Group: A
1. -Configurable-HP ProLiant DL140 G3 Non-Hot Plug 4 $1,587.00 $6,348.00
SATA Server
409023-621 Product - HP ProLiant DL140 G3 Non-Hot Plug SATA
Server
409158-L21 Processor -Dual Core Intel® Xeon® 5050 (3.OOGHz, 667
FSB) Processor
397411-B21 Memory - HP 2G6 Fully Buffered DIMM PC2-5300
2X1GB Memory
Storage controller -Embedded SATA RAID Controller
383410-621 1st hard drive - HP 80G8 SATA non-hot plug 7,200 rpm
1" hard drive
383410-621 2nd hard drive - HP 80GB SATA non-hot plug 7,200 rpm
1" hard drive
361040-621 Multimedia drive - 16X DVD-ROM Drive
Network card - 2 Integrated Broadcom 10/100/1000 5721
NICs
Power supply - 650W Power Supply (Non-Hot Plug,
Autoswitching)
Server management - IPMI 2.0 support
HP ProLiant Lights Out 100i Remote Management
support
Warranty - 1-year limited warranty, parts only. 1 year
limited Global warranty
2. U9508E HP Care Pack, 3 Years, Next Day, Hardware, DL14x 4 $140.00 $560.00
SUB TOTAL : 56,908.00
Group: B
3. -Configurable- HP ProLiant DL380 G5 -Rack Server 3 $3,994.01 $11,982.03
391835-621 Product - HP ProLiant DL380 G5 Server
397326-L21 Processor -Dual Core Intel®Xeon® 5050 (3.OOGHz, 667
FSB) Processor
397411-621 Memory - HP 2G6 Fully Buffered DIMM PC2-5300
2X1GB Memory
356963-B21 Multimedia drive - CD slimline 24X carbon drive
405162-621 Storage controller - HP Smart Array P400/512 Controller
339780-621 RAID setting -RAID 5 drive set with online spare
(requires matching 4 hard drives)
Note: For detailed warranty information, please link to "URL" for more information www.hD.com/go/specificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
PRICE QUOTATION
Quote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 2 of 5
William McCollom
VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are vatfd for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
431958-B21 1st hard drive - HP 146G6 Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
431958-621 2nd hard drive - HP 146G6 Hot Plug 2.5 SAS 10,000
rpm Hard Drive
431958-B21 3rd hard drive - HP 146GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
431958-621 4th hard drive - HP 146G6 Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
Power supply - HP 1000-W Hot-Plug Power Supply
399771-001 Redundant power supply - HP 1000-W Redundant
Hot-Plug Power Supply (NEMA)
Redundant fan options - HP Redundant Hot-Plug Fans
Network card -Embedded NC373i Multifunction Gigabit
Network Adapter
Server management -Integrated Lights Out 2 (iL0 2)
Standard Management
Warranty - 3 years parts, labor and onsite service (3/3/3)
standard warranty. Certain restrictions and exclusions
apply.
4.
--P::~L-iaf~13L38ii--
SUB TOTAL : S14,337.03
Group: C
5. -Configurable- HP ProLiant DL360 G5 Server
399524-621 Product - HP ProLiant DL360 G5 Server
399532-L21 Processor -Dual Core Intel® Xeon® 5050 (3.OOGHz, 667
FSB) Processor
397411-B21 Memory - HP 2GB Fully Buffered DIMM PC2-5300
2X1 GB Memory
399548-128 Storage controller - HP Smart Array E200i/128 Controller
375861-621 1st hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
375861-B21 2nd hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
375861-B21 3rd hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
375861-B21 4th hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
2 $3,318.01 $6,636.02
Note: For detailed warranty information, please link to "URL" for more information www.ha.comlaolsaecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
[~v]
PRICE QUOTATION
Quote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 3 of 5
William McCollom
VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availabiFity and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase orler.
• ~• • • tlt •~•
339780-B21 RAID setting -RAID 5 drive set with online spare
(requires matching 4 hard drives)
Network card - 2 Embedded NC373i Multifunction
Gigabit Network Adapter
Power supply - HP 1 u Server 700w HP Power Supply
399542-621 Redundant power supply - HP 1u Server 700w Hot-plug
Power Supply
Redundant fan options - HP Redundant Fans
356963-B21 Multimedia drive - CD slimline 24X carbon drive
Server management -Integrated Lights Out 2 (iL0 2)
Standard Management
Warranty - 3 years parts, labor and onsite service (3/313)
standard warranty. Certain restrictions and exclusions
apply.
g ue~o7c 110 n r~ ~ ~ ~ ~ -- Z $455 8A $819 A9s-
v~ v 111 volt r acly vrealer-4 II6dlr, ~2~~cr~ IlaryAafe,
SUB TOTAL : 57,546.02
Group: D
See Comments Below
P7301921 MS WINDOWS SVR STD 2003
R2 OLP GOVT
GEM $639
8. See Comments Below
R18-00190 MS WIN SVR pEVICE CAL 2003
OPEN STL GOV
GEM $25
9. See Comments Below
R18-00189 MS WIN SVR USER CAL 2003
OPEN STL GOV
GEM $25
$639.00 $5,751.00
25 $25.00 $625.00
70 $25.00 $1,750.00
SUB TOTAL : 58,126.00
Group: E
10. HP Pallet 10622 (22U) Rack Cabinet
$927.00 $927.00
Note: For detailed warranty information, please link to "URL" for more information www.hp.com/golspecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
PRICE QUOTATION Page4of5
Quote Number: 1094766-3
November 09, 2006 William McCollum
Provided by: Sharon Eckrich VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
245163-621 Rack 10000 series - HP 10622 (22U) rack cabinet -
pallet
11. AF072A HP 1U 10pk Universal Filler Panel 1 $58.00 $58.00
12. 257413-621 110V Fan Kit (Graphite) for 10000 Series Racks 1 $221.00 $221.00
110V Fan Kit (Graphite) for 10000 Series Racks.
This kit mounts on the top of the 10000 Series rack
and pulls heated air from the back of the rack out
through the top. Kit color is graphite.
13. See Comments Below 1 $66.00 $66.00 •
AF074A grounding kit-single
GEM $66
This is a replacement for expired item 260457-821
14. 292407-621 Rack Cable Managemnet Kit 1 $83.00 $83.00
Provides an easy way to organize and route cables
within a rack Ten cable clips, ten cable rings, one
1U access panel, and one 2U access panel included
15. AG052A HP TFT7600 RKM US 1 $1,616.00 $1,616.00
16. 336044-B21 HP CAT5 Ox1x8 KVM Server Console Switch 1 $566.00 $566.00
17. 262587-B21 IP Console Interface Adapter, 8 pack 1 $521.00 $521.00
Interface adapters convert the standard keyboard,
video and mouse (PS2) connections to RJ45
connections.
18. HP 24A Low Voltage PDU 1 $248.00 $248.00
252663-D71 Power distribution modules - HP Modular Power
Distribution Units (mPDU), Low Volt Model, 24A
(100-127 VAC) (NA, Japan)
19. 358350-B21 T!R Conversion Kit ML350 G4 2 $249.00 $498.00
SUB TOTAL : $4,804.00
TOTAL PRICE : _~w~ ~se~.ne
~34,~sc.os
GET MORE FOR YOUR MONEY
Note: For detailed warranty information, please link to "URL" for more information www.ho.com/go/saecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
PRICE QUOTATION
Quote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 5 of 5
William McCollom
VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
Item Part No. Descriation Qtv. Unit Price Extended
Make the most of your budget and protect against technology obsolescence. Lease these HP products with a
purchase price of $41,721.05 for 36 months for as little as $1,319.22 per month. At the end of the lease, send the
equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair
market value.*
GET MORE WITH HP FINANCIAL SERVICES
For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a
financial services representative who specializes in supporting government and education entities.
* The monthly payment amount is for a lease commencing on or before 12/9/2006 with a term of 36 months and a fair
market value purchase option at the end of the lease term. This and other leasing and financing options are available
through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified education and state and
local customers in the U.S. and subject to credit approval and execution of standard HPFSC documentation. Fees and
other restrictions may apply. This is not a commitment to lease. Rates and payments are subject to change at any time
without notice. Leasing and fmancing options for Federal governmental agencies (subject to a $50,000 minimum) are
available from Hewlett-Packard Company.
Comments:
Note: For detailed warranty information, please link to "URL" for more information www.ha.com/go/specificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.