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Home My WebLink AboutDocumentation_Regular_Tab 15_01/11/2007VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: January 11, 2006 REQUESTED ACTION/SUMMARY: Approve a request to purchase two (2) Ford Expeditions from Duval Ford, of Jacksonville, Florida per the Florida Sheriffs Association Bid Award #06-14-0821. RESOLUTION OR ORDINANCE NUMBER: Res # 17-06/07 Ord # ORIGINATING DEPARTMENT: Tequesta Police Department FUNDING SOURCE: 2006/2007 BUDGET ACCOUNT NUMBER: 001-175-664.602 CURRENT BUDGETED AMOUNT AVAILABLE: $ 57,000.00 AMOUNT OF THIS ITEM: $ 50,916.00 AMOUNT REMAINING AFTER THIS ITEM: $ 6,084.00 BUDGET TRANSFER REQUIRED: ^Yes ®No APPROPRIATE FUND BALANCE: ^Yes ®No Piggyback Contract Name and #: Or Competitive Bid # Florida Sheriff s Bid Award #06-14-0821 APPROVALS: DEPARTMENT HEAD: FINANCE DIRECTOR: VILLAGE MANAGER: VILLAGE MANAGE~t RECOMMENDATION: APPROVE ITEM: DENY ITEM: ^ VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ^Yes ^No ®Not Applicable (N/A) ~ i~~~l"" c~K RESOLUTION NO. 17-06/07 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A PROPOSAL FROM DUVAL FORD, OF JACKSONVILLE, FLORIDA, FOR TWO FORD EXPEDITIONS (4X2) PER THE FLORIDA SHERIFFS ASSOCIATION BID AWARD 06-14-0821 IN THE AMOUNT OF $50,916.00, HAVING A FY 2006- 2007 GENERAL FUND POLICE DEPARTMENT BUDGET ALLOCATION OF $57,000.00, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. Whereas, The Village Council desires to improve their response capability in the event of a natural disaster. Whereas, The Tequesta Police Department requires two vehicles with added capacity and towing capability. Whereas, The Village of Tequesta has budgeted funds for the purchase of two new police vehicles in: Police -Capital Outlay Vehicles #001-175-664.602 $50,916.00 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Ford police car proposals from Duval Ford, of Jacksonville, Florida, in the amount of $50,916, attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution, is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded by Councilmember ,and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION RESOLUTION: 17-06/07 The Mayor thereupon declared the Resolution duly passed and adopted this day of , A.D., 2006. MAYOR OF TEQUESTA Jim Humpage ATTEST: Village Clerk Tequesta Police Department Vehicle Status 11 /23/2006 Staff Department Year Make 8< Model Remarks: McCotlom Police 1998 Ford unit 1 sur lused Remove -Filed Asset Com .Form McCollom Police 1999 Ford unit 5 Vehicle crashed -total loss McCollom Police 2000 Ford unit 6 Transferred to Communi Development De artment McCollom Police 2000 Ford unit 7 In service McCollom Police 2001 Ford unit 8 In service McCollom Police 2001 Ford unit 9 In service McCollom Police 2002 Ford unit 10 In service McCollom Police 2002 Ford unit 11 In service McCollom Police 2002 Chevrolet unit 12 A ressive Drivin Vehicle McCollom Police 2003 Ford unit 15 In service ~ McCollom Police 2003 Ford unit 16 In service McCollom Police 2004 Jee unit 18 Transferred to Communit Development Department McCollom Police 2004 Ford unit 19 In service McCollom Police 2004 Ford unit 20 Out of service - Bein reconfi ured for La to Technolo McCollom Police 1994 Chevrolet unit 21 In service McCollom Police 2005 Harle unit 22 Returned end of lease; Re laced with Unit #25 (2006 Harle ~ -Lease McCollom Police 2005 Ford unit 24 pendin In service McCollom Police 2001 Ed ewater Marine 1 Replaced b a 2006 Nautica Rid id Hull Inflatable McCollom Police 2006 Ford -Unmarked Detective Veh Re laces Unit #5 McCollom Police 2006 Harle unit 25 Re laces Unit #22 McCollom Police 2006 Nautica -Marine 1/Marine 5 Re laces Ed ewater Marine 1 VILLAGE OF TEQUESTA FY 2007 CAPITAL REQUESTS FY 07 FY 08 FY 09 FY 10 FY 11 TOTAL CASH CASH CASH CASH CASH 5YEAR ACCOUNT# ESTIMATE ESTIMATE ESTIMATE ESTIMATE ESTIMATE COST DEPT 171-175-POLICE LAPTOP PROGRAM COMPUTER EQUIP 001-175-664.601 $ 36,310.00 $ 28,910.00 $ 28,910.00 $ - $ - $ 94,130.00 MACHINERY & EQUIPMENT MACH & EQUIP 664.600 $ - $ 4,500.00 $ 6,500.00 $ 15,000.00 $ 6,000.00 $ 32,000.00 PATROL CAR VEHICLES 001-175-664.602 $ 24,000.00 $ 24,000.00 $ 24,250.00 $ 24,250.00 $ 24,500.00 $ 121,000.00 PATROL SUV VEHICLES 001-175-664.602 $ 29,000.00 $ 24,000.00 $ 24,250.00 $ 24,250.00 $ 24,500.00 $ 126,000.00 PATROL CAR EMERGENCY LIGHT BAR MACH & EQUIP 001-175-664.600 $ 2,000.00 $ - $ - $ - $ - $ 2,000.00 PATROL CAR EMERGENCY LIGHT BAR MACH & EQUIP 001-175-664.600 $ 2,000.00 $ - $ - $ - $ - $ 2,000.00 RADR UNIT MACH & EQUIP 001-175-664.600 $ 2,500.00 $ - $ - $ - $ - $ 2,500.00 TOTAL: $ 95,810.00 $ 81,410.00 $ 83,910.00 $ 63,500.00 $ 55,000.00 $ 379,630.00 VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM Date Prepared: December 20, 2006 Meeting Date: January 11, 2006 CLASSIFICATION: Subject/Agenda Item/Summary: Approve a request to purchase two (2) Ford Expeditions from Duval Ford, of Jacksonville, Florida per the Florida Sheriff s Association Bid Award #06-14-0821. STAFF RECOMMENDATION TO ®APPROVE ^ DENY Reviewed by: Costs: Attachments: Advertised: (please list) $50,916.00 Date: 1. Memorandum to Funding Source: Village Manager Paper: ^ Operating 2. Meeting Agenda ^ Not Required ® Other (explain) 3. Routing Sheet Police -Capital Outlay Affected Parties: Vehicles 4. Resolution 17-06/07 ^ Notified (explain) 5. Purchase Order Budget Acct. # Requisition 001-175-664.602 6. Duval Ford Purchase Contract ^ None ®Not Required Submitted by: Originating Department: Village Manager Council Action: Approval: Chief William McCollom Police Department ^ Approved ^Approved ----1 w/conditions: -~ r~U ^ Denied ^ Tabled until: -,~~,ouESrq ~,~ TEQUESTA POLICE DEPARTMENT ~ ,~_..~ ~ ~~ ,.. i I vl Fx~ ~f Ao ~ ~E, ~ MEMORANDUM ~~y DEPT "a~.~.y~-y~ To: Michael R. Cou~o, Jr. Village Manager From: Chief William E. McColfor~~~(~ Date: December 20, 2006 Subject: 2006 - 2007 POLICE VEHICLE PURCHASE Attached for your consideration is an agenda item for January 11, 2006; a request to purchase two Ford Expeditions (4X2). Through discussions with Village staff and police staff there has been a consistent request to improve our ability to respond to critical incidents; specifically, hurricanes. Currently the Police Department is without any vehicles of any significant road clearance. The fleet includes one Chevrolet Suburban; however, the Suburban is due for replacement and will be surplused in this coming year (FY 2006-2007). Once the Suburban is retired the Police Department will no longer have a vehicle capable of towing the marine unit. The purchase of these two vehicles will increase the department's ability to respond in the event of a hurricane and will ensure a vehicle is available to tow the Police/Fire boat. The funding for this purchase is available in the General Fund; account # 001-175- 664.602. The cost of the two vehicles is $50,916.00; the current available balance in the account is $57,000.00. The vehicles are being purchased through the 2006 Sheriff's Association Bid Award #06-14-0821. As required, I have attached the necessary paperwork to be presented to the Council. Village of Tequesta Purchase Order Requisition (Not a Purchase Order) Date: 12/20/2006 Date Purchase Order is Req'd: ASAP Department: Police/Patrol Req. #- Quotes Received: State Bid Vendors (See Attached) Bids Recommended Vendor: uval Ford Vendor#- 0486 ~ Duval Ford $25,458.00/Vehicle Address: P.O. Box 7687 (1616 Cassat Ave.) 2 City: Jacksonville 3 State & Zip: Florida, 32238 Comments: Sheriffs Association Bid Award #06-14-0821 Manuf./ Item Description Part# Qt Unit Price Total Cost Account# Available Balance (Finance Use Only) 007 Expedition Spec 18 2 $20,143.00 $40,286.00 001-175-664.602 Rainshields DRV 2 $98.00 $196.00 001-175-664.602 Wrap Around Grille Guard WGG 2 $795.00 $1,590.00 001-175-664.602 Tow Package 536 2 $465.00 $930.00 001-175-664.602 Left Hand Spotlight DLHP 2 $295.00 $590.00 001-175-664.602 Go Rhino Push Bumper DGR-3000 2 $397.00 $794.00 001-175-664.602 5/75 Extra Care Warranty 5/75 E 2 $1,640.00 $3,280.00 001-175-664.602 Tu-Tone Paint N/A 2 $1,625.00 $3,250.00 001-175-664.602 Total: $50,916.00 De artment Head Si nature: , ' a ministrative Use Only: Date: l~ ~ v6 Finance Director Si nature: Date: Village Manager Approval: / /r Date: Villa e Council A royal: Resolution #- Date: PO#: Processed By: Date: FROM :DUUALFORD GOVT SALES FAX N0. :9043876816 Dec. 20 2006 09:35AM P1i2 ,~-- ~~ ~~-~.~ 1 •~' Date: 1 n-~q '~~A Attn: ~ ~ ~~ cc~~d~ Contract 1~0.06-14-0821 WC Ap~lCeciate yOpr interest 1A thr 2UU7 FlOridA ShCYfffA AssOC.iation/TIOrldA AlfACiptlOri Ott:ouetieF AtIfGlIAAIAg C:OIIU'ACt. Listed below Are the itcm9 we diRCUSSed. Fux No. (9(14) 387-6816 Sinccrcly, .\ V P.O. Bvx 7687 1616 Cassat Avenue Jacksonville, FL 32238 Telephone 904/388-21 a4 ~C.Oot-~ ~ro~t~~- rte 9dbC~.l~4~ Folct~ar~~~t(~'k, 1 ~'~S ~C ~~ ~/Sg FROM :DUVALFORD GOVT SALES FAX N0. :9043876816 Dec. 20 2006 09:36AM P2i2 ,. .. •• -~ ~~~-~ ~IJ- Hate: ~ I - ~ 7 ~~ ~ . • Attn. /~L 1~1~ Contract No. Oli-14-OR21 We uppreclate your iutereyt in the 2UU'7 Florida 5ueriffs Aasociatlou/Florida Association of Counties Purchasing C;untraet. Listed bciow are tht items we diRCUSSecI. ,. ../L. ~ l _ ~'C G ~ s-f~rYY? ~ I Z D O F ~' 8'It~` ~ l ~ lxil ~ 0~-/'~. C 'Le~J o, gin. .. rsx tv~. ~9oa~ ~s~-ssYF - Sincerely, a • P.O. Box 7687 1616 Cassat Avenue Jacksonville, FL 32238 Telephone 904/388-2144