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Home My WebLink AboutDocumentation_Regular_Tab 05_02/08/2007VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: February 8, 2007 REQUESTED ACTION/SUMMARY: Approve the purchase of fifteen (15) Panasonic laptop computers from Insight Public Sector; Florida Contract #250-000-03-01 and agree the purchase of the miscellaneous equipment necessary to install the computers. RESOLUTION OR ORDINANCE NUMBER: Res # 30-06/07 Ord # ORIGINATING DEPARTMENT: Tequesta Police Department FUNDING SOURCE: 2006/2007 BUDGET ACCOUNT NUMBER: 001-175-664.601 CURRENT BUDGETED AMOUNT AVAILABLE: $ 142,180.00 AMOUNT OF THIS ITEM: $ 142,180.00 AMOUNT REMAINING AFTER THIS ITEM: $0.00 BUDGET TRANSFER REQUIRED: ^Yes ®No APPROPRIATE FUND BALANCE: ^Yes ®No Piggyback Contract Name and #: Florida Contract #250-000-03-01 Or Competitive Bid APPROVALS: DEPARTMENT HEAD: FINANCE DIRECTOR: VILLA(il; MANAGER: VILLAGE MANAGER RECOMMENDATION: APPROVE ITEM: [~ DENY ITEM: ^ VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ^Yes ^No ®Not Applicable (n/a) `. TEQUESTA POLICE DEPARTMENT u sTq '~, ' MEMORANDUM '~OLIGF' - To: Michael R. Couzzo, Jr. From: Chief William E. McCollom Date: January 23, 2007 Subject: IN-CAR MOBILE COMPUTERS AND TECHNOLOGY As follow-up to the presentation I provided to Council on January 11, 2007, I respectfully request approval to purchase the In-Car Mobile Computers and software: Resolution #30-06/07. Resolution #30-06/07 The cost of the laptops, air-cards, and in-car equipment is $142,180.00 available in account #001-175-664.601; Police -Capital, Computer Equipment. We have selected the Panasonic Toughbook because of its durability in our type of environment. The rugged construction of the Toughbook ensures 5 to six years of service. Insight Public Sector, Inc. has been selected as the vendor for the laptops. Insight has an excellent reputation as a Panasonic dealer and has worked with many local agencies. In addition, we will be able to leverage the pricing from an existing contract; FLORIDA CONTRACT 250-000-03-1. The equipment required to install the computers and make them functional in the police vehicles such as printers, computer mounts, and cabling are purchased from various vendors, please refer to the attached itemized list: Tequesta Police Department -Marked Vehicle Equipment List. The expenditures for the laptops, air-cards, and in-car equipment qualify for reimbursement through the Palm Beach Countywide Communications System - $12.50 Allocation, known as the "$12.50 Fund." With the proof of purchase and physical hardware in our possession we can then apply for the reimbursement. As of September 30, 2006, the Tequesta $12.50 Fund's balance was $81,262.44. Once the procurement of the computers and equipment is complete we can process the agreements with Advanced Technology Systems; Public Safety Division (ATSj and Advanced Public Safety (APSj. ATS has agreed, Subject: In-Car Mobile Computers and Equipment Date: January 23, 2007 Page: 2 through the generosity of Jeffrey Rubenstein, the owner of Advanced Public Safety, to donate to the Village of Tequesta the mobile client software, a Computer Aided Dispatch system, field reporting system, and a record management system (RMS). Advanced Public Safety has agreed to donate to the Village of Tequesta the entire query software and voice response software and all licensing for the software. This software package and licensing would normally cost the Village over $360,000. Advanced Public Safety and ATS have agreed to provide all future licensing and upgrade costs at no charge. This will mean a recurring annual savings to the Village of Tequesta in excess of $20,000.00. As noted during my presentation there are several benefits from using this technology. The officers' presence will increase because they can complete their paperwork and submit their reports from the field; they are no longer required to leave the streets and spend several hours writing reports at headquarters. Although no one likes receiving traffic citations, this system reduces the violator's delay caused by officers' completing records checks, looking up Statutes, and issuing the citation. The stress of a traffic stop is reduced because the officer receives critical information about the registered owner and the vehicle prior to initiating the stop; consequently, officer safety is increased and the officer is more at ease when speaking to the violator. Once the software is fully implemented citizens will be able to access reports via the Internet and purchase the report from the convenience of their home. I want to thank you and the Council for the opportunity to present this project for your consideration. I hope you find the documentation sufficient; however, I will be available to answer any questions. VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM Date Prepared: January 22, 2007 Meeting Date: February 8, 2007 CLASSIFICATION: Subject/Agenda Item/Summary: Approve the purchase of fifteen (15) Panasonic laptop computers from Insight Public Sector; Florida Contract #250-000-03-01 and the purchase of the miscellaneous equipment necessary to install the computers. STAFF RECOMMENDATION TO ®APPROVE ^ DENY Reviewed by: Costs: Attachments: Advertised: (please list) $142,180.00 Date: 1. Memorandum TO Funding Source: Mr. Couzzo Paper: ^ Operating 2. Routing Sheet ^ Not Required ® Other (explain) 3. Resolution #30-06/07 Funding available in Affected Parties: Capital Expenditure 4. Quote from Insight Account. Public Sector ^ Notified (explain) Budget Acct. # 5. Purchase Order Request OO1-175-664.601 -Police, Computer Equipment ^ None ®Not Required Submitted by: Originating Department: Village Manager Council Action: Approval: Chief William McCollom Police Department ^ Approved i - ~~;' ~'..'~ ^Approved .~ 1~ ~~. t w/conditions: ^ Denied ^ Tabled until: RESOLUTION N0.30-06/07 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING AND INCREASING THE 2006/2007 GENERAL FUND #(101 BUDGET BY INCREASING REVENUES IN ACCOUNT # 001-175-664.601, POLICE - COMPUTER EQUIPMENT IN THE AMOUNT OF $106,579.00 FOR THE PURCHASE AND IMPLEMENTATION OF THE MOBILE IN-CAR COMPUTERS AND EQUIPMENT FOR THE VILLAGE OF TEQUESTA POLICE DEPARTMENT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. Whereas, the Village Council desires to deploy in-car computers and technology in their police patrol vehicles, Whereas, in-car computers will allow officers to receive calls, complete police reports, and check criminal records while remaining on patrol, Whereas, the cost to implement the Mobile In-Car Technology is $142,180.00, Whereas, the Village of Tequesta has budgeted funds totaling $35,601.00 in account #001-175-664.601; Police -Computer Equipment for the purchase of laptops and related technology, but requires additional funding in the amount of $106,579.00 to implement the In-Car Mobile Technology, and Whereas, approving this resolution will increase the current 2006/2007 Budget. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The amendment to the 2006/2007 General Fund #001 increasing budgeted expenditures by $106,579.00 is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING Councilmember follows: FOR ADOPTION RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded by ,and upon being put to a vote, the vote was as AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this A.D., 2007. MAYOR OF TEQUESTA day of Jim Humpage I ATTEST: Lori McWilliams, CMC Village Clerk Request for Quotation F~fl~ _ ~ _ Tequesta Police Dept. ~ y 11U~ t ~ Chief McCullum `"''" ~J ~~ -., Date: Respondent Name: Terms Freight 12/22/2006 Brian LaBadie -Phone: 800-543-2437x13 30 days None PRICING PER FLORIDA CONTRACT 250-000-03-1 Panasonic Touahbook 30 Touch with Emissive 15 CF-30CAQCZBM Intel Core Duo Processor L2400 1.66Ghz (Centrino), 13.3" $4,099.00 Touch XGA,512MB, 80G6, Intel 802.11a+b+g, WIN XP SP2, TPM1.2, Bluetooth, Emissive Backlit keyboard, GPS,NO Optical 15 CF-WMBA5512-AX Axiom - 512G6 Memory Upgrade (Installation Included) $99.00 15 CF-VDR301U Panasonic CF-VDR301U -Disk drive - CD-RW / DVD-ROM combo -plug-in $260.00 module 15 CF-SVCLTNF3Y Panasonic 3-Year No-Fault Protection Plus Warranty $250.00 TOTAL Brian LaBadie Account Manager 888-544-7440 x7029 Insight Public Sector 2701 N Rocky Point Ave Tampa, FL 33707 Fax:480-760-9161 Brian Mayer Inside Sales Representative 800-543-2437 Insight Public Sector 218 East Orange Ave Lake Wales, FL 33853 Fax:480-760-9162 $61,485.0[ $1,485.0[ $3,900.0[ $3,750.0[ $0.00 70,620.00 Ricardo Pryor Territory Account Manager 407-928-8003 Insight Public Sector 1370 Grafton Ct Oviedo, FL 32765 Fax:480-760-9162 14 PANASONIC i0U6HB00N PREMIER PARTNER Page 1 of 1 Panasonic recommends Windows°XP Professional for Business TOUGHBOOK toughbook 30 Powerful, Ruggetl antl Wireless ^ Full Magnesium Alloy Case with Handle ^ Moisture- and Dust-resistant Design ^ Shock-mounted, Removable HDD ^ Wide Area Wireless and GPS Capable ^ lntel`~==' Centrina~' Duo Mobile Technology Panasonic ..~ TOUGHBOOK Powerful, Rugged and Wireless Panasonic recommends Windows®XP Professional for Business DURABILITY FEATURES • Designed us~ny MIL-STD-810F test procedures • Fu8 magnesium alloy case with handle • Moisture- and dust-resistant LCD, keyboard and touchpad • Sealed port and connocto~ covers • Shock-mounted. removable HDD in 5ta!nless steel case • Rigged, dust-resstant hinges • Vibration and drop-shock resistant • Pre-Installed replaceable screen film for touchscreen protection CPU • 6itel` Core" Duo Processor 22400 - 2MR L2 cache - Processor spend 1.66GHz - 667MHz FSB STORAGE 8 MEMORY • BOGB or 60GB HDD • 512MB SDRAM (DDR2) standard, expandable to 4096MB DISPLAY • With 80GB HDD: 13.3" 1024 x 768 (XGA) transmissive, daylight-readable TFT AcKive Matrix Color LCD with Touchscreen • bVith 6068 HDD: 13.3' 1024 x 768 (XGAj transmissive, daylight-readable TFT Active Matrix Color LCD without Touchscreen • External video support up to 1280 x 1024 at 16 milliat colors (24 bR color depth) • 6~tel `Mobile 945GM graphic controller DVMT up to 128MB • 1000 Nit (touchscreen models), 500 Nlt LCD brightness (non-touchscreen models) AUDIO Sigmatel" STAC9751 T AC-97 v2.1 Compl!ant Audio Codec • Integrated front-fac;ing speaker • Convenient keyboard volume and mute ccmtrols EXPANSION SLOTS • PC Card Type II x 1 • Secure Digital (SDI Card • Express Card/54 x t MULTIMEDIA POCKET • WIII accept optional Canbo or Multi Drive. or 2nd Battery KEYBOARD 8 INPUT • 87-key with dedicated Windows" key • P!-essuro sensitive touchpad with vertical scrolling support • 1burhscreen LCD (only with Touchscreen version) INTERFACE • External Video MiniD-sub 15 pin • Headphones/Speaker Mini-jack Stereo • Microphone/Line In Mini-jack • Por Replicator 80 pin (Reinforeedl • Serial D-sub 9 pin • Ext. Antenna Conn. 50 Ohm Coaxial • l1SB 20 (x 3j 4 pin • IEEE 1394a (Frewire) 4 pin • 1i)r100'1000 Ethernet RJ-45 • 56K Modern RJ-11 WIRELESS • Bluetooth"v2.0 + EDR • Intel` PROM/ireless 3945ABG LAN connection 80'2.11x'big • Security -Autttent!cation: LEAP, WPA, 8021x. EAP-TLS, EAP-FAST, PEAP - Encryption: (KIP. TKIP 128-bit and 64-bit WEP, Hardware AES • Slide on/off switch POWER SUPPLY • lithium Ion battery pack (10.65V, 8.55Ah) with overcharge protection • Battery operation; TBD"' • Battery charging time: TBD"' • .4C Adapter: AC 100V-240V 50/60HZ, Auto Sensing/Switching rvordwide power supply • Pop-up on-screen battery status reporting POWER MANAGEMENT • F~Obernation. Standby, ACPI Bios ^ Ful! Magnesium Alloy Case with Handle ^ ,Moisture- and Dust-resistant Design ^ Shock-mounted. Removable HDD ^ Wide Area Wireless and GPS Capable ^ /nte/° Centrino`" Duo Mobile Technolvn> INTEGRATED OPTIONS""' • V'Vide Arca Wireless Sotuhons EVDO - HSDPA • Global Posruoning System (GPS) Receiver • Backlit Keyboard -sealed rubber or plastic emissive • SrnariGa!~J Reader • Fingerprint Scanner ACCESSORIES"" • AC Adapter (3 pint CF-AA1653AM • MIL-461 Compliant AC Adapter CFAA1653ASM • Battery Charger CF-VCBTBIU • Combo Drive (DVD-ROMYCD-RW") CF-VDR301 U • DVD Multi Drive (DVD-RAM/DVD-RW/CD-RW") CF-VDM30'IU • ComFolio Universal Carrying Case (large capaclt`7) CF-COMUNIV • CnmFolio Universal Jr. Carrying Case CF-COMUNIVJR • Desktop Port Replicator CF-VEB272A2W + Externs! USB Floppy' Drive CF-VFDU03W • Lithium Ion Battery Pack GF-VZSU46U • Lith~urn Inn Battery Pack CF-VZ_SU1430U for Multmed?a Pocket • Memory Cards - 512MB CF-WMBA5512 - 1GB CF-WM6A501G • ToughMate Nylon Sling Carrying Case CF-TM2.9 • Touchscreen Large Stylus with Tether Hole CF-VNP004U • Vehicle Mount Poi1 Replicator CF-WEB2732 (USB 20) • Vehicle Mount Port Replicator CF-WEB2912 with Integrated Dual Hlgh-gain Antenna Pass-throughs iUSe 20) • Vehicle Mount Port Replicator CF-WEB2732CBL witkr Integrated High-gain Antenna Pass-through (USB 2.0J • 13.3" LCD Protector F'm. CF-VPFG3U SOFTWARE GCnU;rle Windows' XP Professional SP2 'Decode software _s ega~red for UVU move pray (Inr~ladadl • Setup. Diagnostics, DMI V!ewor. On~ine Reference Manual, °CU aurhonng software s requrrad to wnte GD-RW. Unoiuded) Adohe Acrobat'' Reader '°Bettey ne;to*manr•e fcatrrrc~s su h s c~harye t=rt?e anri ide s~~an ran vary i d-tq Yn b co.?dltions !nd: v loch tr c ~ n.,~_der nJ t nttcry SECURITY FEATURES • °assword SCC:uity: Supervisor; User, Hard-Disk Lock are ~.is.,d Batt y ou ratan antl .,.,barge times rvil vary t,a .d „n • Cable lock slot many factors mcwding scrr~en brghtness, app;ications, features power • Trusted Platfo!'m Module (TPM) Security Ghip v.1.2 management uettery condroonaig and other customer preferences. WARRANTY • 3-year limited warranty, parts & labor Barta,ry te,Eng res!;Its from Mobd:~Merk 2102. /+' ~:c:5 rs a~~:d Ini t ttxl ~'1;]t~u~ ray v3^,~ cl~ r 'r lnq c,~n.,r DIMENSIONS & WEIGHT • 2.8"W) x 1 L9"(W'1 x t L3"(Dj ,tom-r, r ?r,~~a~,,,,, H ~ lbs. ,~-rte ry-,~,i - .. _ P:~on, __. ._ , , ~, ia. For more information call 1-800-662-3537 or visit us on the Web at panasonic.com/toughbook. P i isor-ie i5 eorstantly enhancing p! >,t it s;>ocifications and 3.cessories. Specifications sub,oct to change without notice- Tiademer! -are property of their respective owners. 02(706 Panesnnic Co!poratiorr of North Arnerlr_a. All rig) its reserved. '~ Panasonic Cerrtrino® Duo ~ - ss30 W 10/06 Village of Tequesta Purchase Order Requisition (Not a Purchase Order) Date: Date Purchase Order is Req'd: Department: Req. #- 12/26/2006 January 2007 Police Quotes Received: 1 (See Attached) Vendors Bids Recommended Vendor: nsi ht Public Sector Vendor#- 2277 ~ Insight Public Sector $70,620.00 Address: P O BOX 713096 2 City: COLUMBUS 3 State & Zip: OH 43271-3096 Comments: Contract FL -Information Technolo Hardware 250-000-03-1 urchase of 15 -Panasonic CF-301a to com uters for the in-car mobile technolo ro ram. Manuf./ Item Description Part# Qt Unit Price Total Cost Account# Available Balance (Finance Use Only) F-30 Intel Core L2400 aptop CF-30CAQCZ BM 15 $4,099.00 $61,485.00 OO1-175-664-601 XIOM - 512GB MEM PGRADE CF-WMBA5512 -Ax 15 $99.00 $1,485.00 001-175-664-601 anasonic CF-VDR30] U -Disk rive CD-RW/DVD-RW CF-VDR301U 15 $260.00 $3,900.00 001-175-664-601 anasonic 3-yr Warranty CF-SVCLTNF3 v 15 $250.00 $3,750.00 001-175-664-601 Total: $70,620.00 Fi De artment Head Si nature: /Administrative Use Only: Date: / ~~ ®y ~ Finance Director Si nature: Date: Village Manager Approval: Date: Villa a Council Approval: Resolution #- Date: PO#: Processed By: Date: Tequesta Police Department Marked Vehicle Equipment List EXHIBIT "B" ,All Patrol Cars -_ Item Brand Model # _ ', # p/Car r Un-t Price ~ Tots/ Pnce - - Vendor - -- _- - - -- 1). I Computer pedestals D & R LT5200 (Laptop mnt ,spring loaded) 1 $ 207.00 $ 207.00 D & R Electronics Co Ltd _ --- PANCF27 (Laptop tray, Panasonic) ! 1 $ 70.00 ~ $ 70.00 _. _ - - - ___ - __ '_LGFCV Le s-Ford Police Interce t. 1 $ 22.40 $ 22.40 ( g --- p) - - __ - FLMNT-29 (Floor mount plate) 1 $ 35.70: $ 35.70 - r - -- -- - - --- - $ - $ - HARDW K-1 1 " HARDW K-2 1 ' $ - $ - '• •' - _-- - - 1 $24.95 $ 24.95 Radio Shack Delray Mall 2 . Am lifted S esker Radio Shack 21-5~_ I - - _ -- 3). Slip printer Epson TM-U590/U590P (USB)- 1 ' $ 592.00 $ 592.00 Insight.com 4).;Printer power cable Epson IPS-170 (power cable) 1 $ 27.50 ' $ 27.50 Insight.com __- -- - T _ _ __ - _-_ _ - - - - 5) ~ Printer Canon BJC-85 USB I 1 ' $ 225.39 $ 225.39 Insight.com -_._ _ _ 6). Printer Shelves Custom made '~ 1 $ 25.00 $ 25.00 SBS Acrylic & Plastics Displays and Designs 7).~D a Lights/Dual Mode Ford Police Interceptor 1 ', $ 25.00 ~ $ 25.00 ':Law Enforcement Supply 8). USB hubs (4 port) Belkin Components F5U01A PE /B PI 1 $ 29.99 29.99 ' -- - - ~ _ -- i _.-- -- -- - -_ _ ---- T __ _ ---- --- -~ Insight.com __ - - 3 9.99 ! 29.97 _ --- - -- 9). USB device cables (6 ft.) Belkin Compone is USB2 ug ug $ $ Insight.com 10).,DC-DC adapter L & E 'LE1540-300A 1 ', $ 93.00 ' $ 93.00 L & E - - - - - r- - -- - __ - - - - __ -~-- -- 11). Cup holder Sea Dog ~ - _ _ _ -2 $ 3.50 $ 7.00 12). Cell Phone Holder 1 $ 15.00 , $ 15.00 --- - _ __ _'~_ - _ _. _-- -- ll- _ _-- -- ___ - 13 .Modem cable 14 ft. Cable Ex ress Custom order 1 - 22.00 22.00 - -- __ ___ - _ - _- __ _ ---- _ - _1-- Cable Express Extension cord (15 ft, 14/3) Romex 1 !, $ 15.00 $ 15.00 Home Depot 1 Tequesta Police Department Marked Vehicle Equipment List EXHIBIT "B" - 15).,Flashlights Streamlight _ SL-20XP i~ __ - 1 $ - ~ ' _ - _ 16). Flashlight charger __ Streamlight -- SL-20XP Charger Sleave 1 - $ - _ 17 . Volta e R /2hr. Timer 9 ~~ _ Armor LE-VA12 , 1 I - $ 56.00 ~ - - -_ $ 56.00 L 8~ E -- __ - -- --- _ 18). Modem MP200 Sierra Wireless 001-0036 1 ' $ 934.00 $ 934.00 'L & E _ 19). j Modem Antenna w/cable 1 $ 33.00 i $ 33.00 L & E - _ -- - I --- - 20). Trunk Organizers , - 1 $ 96.00 - - $ 96.00 Law Enforcement Supply - - -- -~ - ( ) 21 ..Power Inverter 140 watts y Links s - ( ) L03040 Power2Go 1 ~ $ 37.99 $ 37.99 ~Insight.com (Formerly- CoMark) _ - - -- 22 4 Fire exten wsher 5 Ibs 9 ~ ( ) 2.5 lbs. ABC T e Yp 1 $ 22.00 $ 22.00 Delray Fire Extenguisher, Inc. ____ _- -- __ __ 23 . - p Push Bum er -_ Go Rhino EP-5038 ~ 1 '~, $ 236.00 236 00 FI Sheriffs Assoc. Contract Vendor ~ - 24).', - --- Vehicle Partition Setma #10 S CV Ford Police Interce for _ ( -- p ) 1 - $ 298.00 $ 298 00 _ _ Law Enforcement Supply - -- _ -- _ ~ 25 . Lower Partition ext. anel P Setina LEP 1 $ 35.00 $ 35.00 ~, Law Enforcement Supply --_ -- 26 . Gra hics Packa e p 9 1 $ 189.00 $ 189.00 Grafix Shoppe (Total price includes installation) __ _ - ___ _- - - _ _ --- - I -_ -- 27). - 3 to 1 Electrical Plug Adapter - - No cord 1 $ 2.99 $ 2.99 ~ome Depot --- --- Sub Total ~µt<;k€_-``? - , Tequesta Police Department Marked Vehicle Equipment List EXHIBIT "B" 28). Emergency Light Packages Light Bar Cars: __ __ ____ _ --- i Whelen g p Ultra Ed a Miami S ecs $1,769.00 Law Enforcement Supply 1 $1,769.00 - - _ _ - _ - Whelen - B-Link control head -- -- - 1 , $ - __ $0.00_ - Whelen p #47 Strap kit for Police Interce for 1 $ $0.00 - ~ '., - Whelen - -_ Swin awa control bracket 9 Y __ _ _ _. 1 $ 46.20 ~ $46.20 ,~ ~, -_ _ - -- Whelen SPS660PKGX (w/4 clear tubes) 2 $ 225.OOT $450.00 _ " Whelen Dash King (Remote:single tube/Blue--Rt. rear deck) _ 1 _ $ 63.13 $63.13 " - Whelen Dash King (Remote:single tube/Red--Lt. Rear deck) 1 $ 63.13 $63.13 Whelen 100 Watt Siren Speaker w/bracket 1 $ 132.24 $132.24 " Sub Total $2,523.70 - - --- -- - Siick Top Cars: _ ~ _ SPS660PKGX (Pwr. Head w/4 lights) Whelen 2 }_$ 225._00 $ 450.00 Law Enforcem_ ent Supply _ Whelen GRLSTRBI (Remote:Grill Strobe-Blue) 57.57 ', 2 I $ $ 115.14 - g ( - _ - ) Whelen Dash Kin Dual Tube Self cont.: Blue/Red _ __ _3_ $ 183.54 -- - -- $ 550.62 _ ___ _ _ _ _ _ _ _ Whelen ,100 Watt Siren Speaker w/bracket 1 ', $ 132.24 $ 132.24 " Whelen 'Swing away control switch bracket 1 $ 46.20 $ 46.20 " ~ - - Federal - 'Smart Siren w/SS/SIG Master C 1 $ 634.00 $ 634.00 ' " Federal iicrophone extension ~ 1 $ - $ Federal -- PA microphone - 1 $ - - $ " Sub Total $1,928.20 / "- , ~6 UESTq n ~., ~' ~ '?. ~~ LIGF'.~ DEPT ~~ TEQUESTA POLICE DEPARTMENT MEMORANDUM To: Michael R. Couzzo, Jr. " ~~, / From: Chief William E. McCollor~ Date: January 23, 2007 Subject: IN-CAR MOBILE COMPUTERS AND TECHNOLOGY / ~ \ a As follow-up to the presentation I provided to Council on January 14, 2007, I respectfully request approval to purchase the In-Car Mobile Computers and software: Resolution #30-06/07. Resolution #30-06/07 The cost of the laptops, air-cards, and in-car equipment is $142,180.00 available in account #001-175-664.601; Police -Capital, Computer Equipment. We have selected the Panasonic Toughbook because of its durability in our type of environment. The rugged construction of the Toughbook ensures 5 to six years of service. Insight Public Sector, Inc. has been selected as the vendor for the laptops. Insight has an excellent reputation as a Panasonic dealer and has worked with many local agencies. In addition, we will be able to leverage the pricing from an existing contract; FLORIDA CONTRACT 250-000-03-1. The equipment required to install the computers and make them functional in the police vehicles such as printers, computer mounts, and cabling are purchased from various vendors, please refer to the attached itemized list: Tequesta Police Department -Marked Vehicle Equipment List. The expenditures for the laptops, air-cards, and in-car equipment qualify for reimbursement through the Palm Beach Countywide Communications System - $12.50 Allocation, known as the "$12.50 Fund." With the proof of purchase and physical hardware in our possession we can then apply for the reimbursement. As of September 30, 2006, the Tequesta $12.50 Fund's balance was $81,262.44. Once the procurement of the computers and equipment is complete we can process the agreements with Advanced Technology Systems; Public Safety Division (ATS) and Advanced Public Safety (APS). ATS has agreed, Subject: In-Car Mobile Computers and Equipment ~~~~u/ Date: January 23, 2007 ~, Page: 2 through the generosity of Jeffrey Rubenstein, the owner of Advanced Public Safety, to donate to the Village of Tequesta the mobile client software, a Computer Aided Dispatch system, field reporting system, and a record management system (RMS). Advanced Public Safety has agreed to donate to the Village of Tequesta the entire query software and voice response software and all licensing for the software. This software package and licensing would normally cost the Village over $360,000. Advanced Public Safety and ATS have agreed to provide all future licensing and upgrade costs at no charge. This will mean a recurring annual savings to the Village of Tequesta in excess of $20,000.00. As noted during my presentation there are several benefits from using this technology. The officers' presence will increase because they can complete their paperwork and submit their reports from the field; they are no longer required to leave the streets and spend several hours writing reports at headquarters. Although no one likes receiving traffic citations, this system reduces the violator's delay caused by officers' completing records checks, looking up Statutes, and issuing the citation. The stress of a traffic stop is reduced because the officer receives critical information about the registered owner and the vehicle prior to initiating the stop; consequently, officer safety is increased and the officer is more at ease when speaking to the violator. Once the software is fully implemented citizens will be able to access reports via the Internet and purchase the report from the convenience of their home. I want to thank you and the Council for the opportunity to present this project for your consideration. I hope you find the documentation sufficient; however, I will be available to answer any questions. • Memorandum To: Michael R. Couzzo, Village Manager From: James M. Weinand, Fire Chief Date: January 16, 2007 Subject: Palm Beach County EMS Grant Award We received notification from Palm Beach County Emergency Medical Services Office that we have been recommended to receive two grant awards: one for $16,788.00 and the other for $15,285.00, for new medical equipment. As a condition of the Palm Beach County Emergency Medical Services Grant, the County requires a resolution from the Village Council, stating that the Village will use the grant monies, if awarded, to purchase the specified equipment in the grant request and that the funds will not be used to supplant the existing budget. • If you deem this request appropriate, please forward this to the Village Council for their consideration at their February 8, 2007, Village Council meeting. If you have any questions or concerns, please do not hesitate to contact me. ~~ ,~ ~o~ Attachment /~ U M:\Administration Documents\Village Manager\EMS Grant Award 2006.doc