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Home My WebLink AboutResolution_32-00/01_03/08/2001RESOLUTION NO. 32-00/Ol A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, A4~TARDING A CONTRACT TO TERRACON SERVICES, INC., OF JUPITER, FLORIDA, IN THE AMOUNT OF $76,490.00 FOR STREETLIGHT CONDUIT INSTALLATION AND LANDSCAPE IMPROVEMENTS ON SEABROOK ROAD, AUTHORIZING AN INTRA FUND TRANSFER OF $138,000,00, TO FUND THIS PROJECT, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Consideration to award a contract to Terracon Services, Inc., of Jupiter, Florida, in the amount of $76,490.00 for streetlight conduit installation and landscape improvements on Seabrook Road, authorizing a Intra Fund Transfer of $138,000,00 attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Genco who moved its adoption. The motion was seconded by Councilmember Schauer and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION Joseph N. Capretta Elizabeth A. Schauer Sharon D. Walker Geraldine A. Genco Basil E. Dalack • The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of March, A.D, 2001. MAYOR OF TEQUESTA ~ ~~ Jo eph N. Capre a • ATTEST: oann Mangan llo Village Clerk Word\ Resolution\TerraconSe rvices QUALIFIED BID TABULATION SHEET STREETLIGHTS, IRRIGATION AND LANDSCAPE IMPROVEMENTS SEABROOK ROAD DAYS TO BIDDER NAMES PROPOSAL COMPLETE Aiello Landscape, Inc. $84,800 60 Terracon Services, Inc. $76,490 45 r SINGLE PROJECT BID EXHIBIT "A" SEABROOK ROAD STREETSCAPE IMPROVEMENTS VILLAGE OF TEQUESTA BID QUOTATION OF: Name: Terracon Services , Inc . "' Address: P • 0. Box 2766, Jupiter, F1 33468 Telephone No. 5 61- 7 4 3 -112 9 r to perform all work in accordance with the specifications and contract documents attached hereto far the: ,.. Village of Tequesta „~ P.O. Box 3273 Tequesta, FL 33469-0273 Gentlemen: The undersigned Bidder has carefully examined the plans, specifications, contract documents and the site of the proposed work and is familiar with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment and labor required. The undersigned agrees to do all work called for by said specifications and contract documents, in the manner prescribed therein and to the standards of quality established by same at a cost to the •- Village of Tequesta equal to the total amounts indicated below: i ~• ~~ ~~ BQ-4 r r a I'TElsi DESCP.IPTtt?"l QTY UNIT U14~IT ESTI2~iATED COST COST l East Palatka Holiy 3 ~' 4 5 0.0 0 1, 3 5 0.0 0 2 Live Oaks 22 Ea. 800.00 17,600.00 3 Cabbage Palms 33 Ea. ~ 18 0.00 5 , 940.00 4 Sod 25,000 SF . 2 8 7, 0 0 0.0 0 5 Izrigation System Installation --- LS --- 34,500.00 f L~stall conduit for FPL street lights --- LS --- er lan 9, 700.00 7 One Year Maintenance & vJarcanty --- L5 --- as described 4 0 0.0 0 "'" Note: 1 Incidentals such as staking trees, fertilizer, mulch, soil, etc. to be included in the price of the related item. TOTAL BID QUOTATION AMOUNT LET WORDS AND NUMBERS_$ 76.49.0.00 ~,. Seventy-six thousand four hundred ninet;Y---00 1100 DOLLARS $76,490.00 ALTERNATE BIDS ALTERNATE NO. 1 - Live Oak trees 18' x l 1'; 4-112" cal.; 100 gaI container in lieu of 16'x9'; ""' ~„ cat ~ 7 00 gat c.ontaLTleI {ADTII ALTERI4TAT£ BID NO. 1 BID QUOTATION AMOUNT IN WORDS ANI? NUMBERS $ 8 9.6 ~ 0.00 ... Eighty-nine thousand six hundred _ninety---00 ll00DOLLAP.S o $89.690 00 Deduct $586.OC if permit fees for landscape are not required for ~%illage cf Tequesta. ,.. .+ BQ-5 .~. The undersigned also agrees as follows: 1. To perform additional services and provide necessary equipment, facilities, and materials for work not covered by the above Bid Quotations, which maybe authorized by the Village and to accept as full compensation, therefore, such .~ prices as may be agreed upon in writing by the Village and the Contractor in accordance with Item 15 of the General Conditions. "' 2. To commence work on or about Apri12, 2001 within 10 days after the date of written Notice to Proceed, to substantially complete the entire Work within (indicate No.} 4 5 consecutive calendar days after the date of written Notice r"' to Proceed, subject to such extensions of time allowed by the Conditions of the Contract, and to achieve Final Completion of the Work by no Iaer than 30 days after the actual date of substantial completion. .. Accompanying this proposal is a certified check or a Bid Bond in the amount of $ 8 , 7 5 0.0 0 (not less than five percent (5%) of the base bid), made payable to the Village of Tequesta, which ,,,,. is to be forfeited as Iiquidated damages, if, in the event this proposal is accepted, the undersigned shall fail to execute the contract and furnish satisfactory contract bond under the conditions and within the time specif ed in the proposal; otherwise said certified or cashier's check or Bid Bond is to be returned to the undersigned. Dated this 2 2 day of January , 2001 ... CONTRACTOR:Terracon Services, Inc: ADDRESS: P.O. Box 2766 Jupiter, FL 33468 BY: ~~t~.~....G ~J,~ ~ -~c.~.~.: ,, {Signature d Title) ,r ._ BQ-6 January 25, 2001 Gary Preston Director of Department of Public Works Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 CEE & JENSON Engineers • Architects • Planners, Inc. SINCE 1951 One Harvard Circle West Palm Beach, FL 33409 Telephone (561) 515-6500 Executive Fax (561) 515-6503 Fax (561) 515-6502 Fax No. (561) 575-6245 Re: Country Club Drive Phase III and Seabrook Road Streetscape Projects Dear Nir. Preston: We have reviewed the bids received from interested bidders for the subject projects. Three sealed bids were submitted by the 2:00 p.m. deadline. One additional bid was received by fax rather than in a sealed envelope as required and, therefore, we recommend that it be rejected. All three of the bidders submitted bids for the Seabrook Road project, however, only two bids were received for Country Club Drive Phase III. One of the bidders chose to offer a 2.5% reduction in the total bid amount if selected for both projects. The reduction amounts to approximately $5,000.00. As indicated on the attached bid tabulation, the low bid for both projects (individually and combined) was submitted by Green Acres LN Service, Inc., a landscape construction firm located in Fort Lauderdale. Their bid is as follows: A. Country Club Drive Phase III $120,533.00 B. Seabrook Road Streetscape $ 74,035.00 C. Country Club Drive Phase III and Seabrook Road Streetscape $189,443.00 The combined bid submitted for both projects is $189,443.00. Several matters regarding this bid should be noted as follows: 1. Green Acres does not hold a Certified Landscape Contractors License as required by the bidding documents. The firm also does not have a certified arborist or pesticide applicator as required. 2. The time period indicated by Green Acres for completing both projects is 150 days or 5 months. The bid cost breakdown indicates a total amount of $4,500.00 for the one-year maintenance and warranty item for both projects. Green Acres advises that this figure is in error and should have been doubled for a total of $9,000.00, however, the firm will abide by the lower figure. F:\M DT\Ltr-GaryPres[on-Ol -?4-01 _SeabrookStreetscapebids_mdt.doc Engineering M EB 0002934 • Architecture K AA 0000656 • Lantlscape Architecture M LC 0000050 • Land Surveying N LB 0002934 • Interior Design % IB 0001020 The only other bid received for the Country Club Drive project was submitted by Aiello Landscape, Inc. at $126,092.00, it is $6,459.00 (about 5%) more than the Green Acres bid. The firm holds a Certified Landscape Contractors License and has the services of a certified arborist and pesticide specialist. In addition to the bid of Green Acres, two bids were received for the Seabrook Road Project. The lower of these bids was submitted by Terracon Services, Inc. and is $75,904.00. This bid is $1,869.00 or 2.5% more than the low bid of Green Acres. The other bid, submitted by Aiello is $10,765.00 or nearly 15% more than the low bid. Terracon holds a Certified Landscape Contractors License and has the services of a certified arborist and pesticide specialist. Analysis and Recommendation Unless the Village was to waive the requirement that bidders must hold a Certified Landscape Contractors License, the bid submitted by Green Acres must be rejected. The requirement has been imposed by the Village on all recent landscape-related projects at time of bidding and is considered very desirable in assuring competent services. That view is shared by the designers of the two projects in question. It is, therefore, recommended that the Country Club Drive project be awarded to Aiello Landscape, Inc. by acceptance of its bid $126,092.00. The projected construction timeframe is indicated as 90 days. It is further recommended that the Seabrook Road project be awarded to Terracon Services, Inc. by acceptance of its bid of $75,904.00. The projected construction timeframe is 45 days. This bid is approximately 11% less than the Aiello bid for the project and offers a 25% reduction in the construction timeframe indicated by Aiello. Only one alternate bid was received for substituting larger oal~ trees for those specified in the base bid. The cost of that alternate bid submitted by Terracon for the Seabrook Road project added approximately $13,000.00 or 18% to the Seabrook Road project. No alternate bid was submitted for Country Club Drive. Availability of quality trees at the larger size is limited and the quality of those trees may be marginal. The additional cost does not appear justified and the alternate is, therefore, not recommended. The recommendations are based on approval by the Village attorney, that insurance and bonding requirements are met. As you know, both firms have performed satisfactorily under previous contracts with the Village. Very truly yours, Mitchell D. Thomas Vice President Lc 21-004.01 One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 515-6500 • Fax (561) 515-6502 Engineering +r EB 00029~a • Architecture M AA 0000656 • Lantlscape Architecture N LC 0000050 • Lantl Surveying x LB 0002934 • Interior Design x IB 0001020 j~~ FOSTER jOHNSTON 8t STUBBS, P..A.. Attorneys and Counselors John C. Randolph, Esq. Direct Dial: (561) 650-0458 E-mail: jandolph@jones-foster.com January 8, 2001 Mr. Gary Preston Village of Tequesta Public Works Department Post Office Box 3273 Tequesta, Florida 33469-9273 Flagler Center Tower, Suite 1100 505 South Flagler Drive West Palm Beach, Florida 33401 Telephone (561) 659-3000 Mailing Address Post Office Box 347 West Palm Beach, Florida 33402-3475 Facsimile (561) 832-1454 VIA FAX: 575-6245 RE: Village of Tequesta Country Club Drive Phase III/Seabrook Road Improvements Our File No. 13153.1 Dear Gary: I have reviewed the documents you submitted to me under your letter of January 3, 2001, relating to Country Club Drive Phase III/Seabrook Road Improvements and have approved same as to legal form and sufficiency. Sincerely, JONES, F TER, JOHNSTON & STUBBS, P.A. C. Randolph JCR/ssm