HomeMy WebLinkAboutAgenda_Pension Public Safety_11/03/2008AGENDA
BOARD OF TRUSTEES
TEQUESTA PUBLIC SAFETY OFFICERS'
PENSION TRUST FUND
REGULAR QUARTERLY BOARD MEETING
TO BE HELD IN THE VILLAGE COUNCIL CHAMBERS
VILLAGE HALL
345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
MONDAY, NOVEMBER 3, 2008
10:30 A.M.
* Asterisk indicates no backup provided prior to agenda deadline
I. CALL TO ORDER AND ROLL CALL
Chair Ken Nielson
Secretary Ray Giblin
Board Member Ed Sabin
Board Member David Cooper
Board Member Robert Young
Attorney Bonni Jensen
Pension Coordinator Lori McWilliams
Dave West, Bogdahn Consulting LLC -Monitor
Anthony Brown, Rockwood Capital Advisors, LLC - Investment
Manager
Steve Palmquist, Gabriel, Roeder, Smith & Company -Actuary
Betty Laur, Recording Secretary
II. ANNUAL ELECTION OF OFFICERS
a. Annual Election of Chair
b. Annual Election of Secretary
III. APPROVAL OF AGENDA
IV. SWEARING IN
1. *New Board Member Robert Young to be sworn in -Approved by
Village Council May 8, 2008 -Village Clerk Lori McWilliams
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 3, 2008 2
IV. APPROVAL OF MINUTES
2. Tequesta Public Safety Officers' Pension Trust Fund Board of
Trustees Quarterly Meeting Minutes -August 4, 2008
3. Tequesta Public Safety Officers' Pension Trust Fund Board of
Trustees Special Meeting Minutes -August 27, 2008
V. PRESENTATIONS*
*[PRESENTATION/REPORT BOOKLETS LOCATED INSIDE BACK
COVER OF AGENDA BOOK]
4. Presentation By Monitor- Dave West, Bogdahn Consulting, LLC
5. Presentation by Investment Manager -Rockwood Capital Advisors,
LLC Representative
6. Presentation by Actuary -New Tools and Services Offered by GRS -
Steve Palmquist, Gabriel, Roeder and Smith Company
VI. UNFINISHED BUSINESS
7. Review Results of RFP for Monitoring Consultant -Attorney Bonni
Jensen (In separate package)
8. Approval of Budget (Tabled at Special Meeting of 8/27/08) -Senior
Accountant Monica Rahim
9. Summary Plan Description -Attorney Bonni Jensen
10. Status of Ordinance 13-08 (re-stating Public Safety Officers' Pension
Plan) changing the Firefighters' member contribution from 6.1 % to
5% -Pension Coordinator Lori McWilliams
11. *Consideration of approval of incorporation of the mandatory Hart
Act provisions into the pension plan -Attorney Bonni Jensen
12. Recent Legislative Changes IRS Determination Letters- Attorney
Bonni Jensen
VII. STANDING REPORTS (INFORMATION ITEMS)
13. New applicants for participation in Pension Plan
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 3, 2008
None
14. Change of Beneficiary
James Trube
Gary Harris
3
15. Request for withdrawal of contributions (employees terminating
employment with Village of Tequesta) -Ratification of withdrawals
made since the last meeting on 2 signature basis:
None
16. Statement of Activities
VII. PAYMENTS TO BE RATIFIED (PAYMENTS MADE SINCE LAST
MEETING)
17. Hanson, Perry & Jensen, P.A.
Services through 8/15/08 $ 2,820.50
Business Services Connection, Inc.
Recording/Preparation of 8/4/08 minutes 246.35
Gehring Group
Fiduciary Liability Policy Premium
October 1, 2008-October 1, 2009 3,317.56
Business Services Connection, Inc.
Office Work for weeks ended 10/3 and 10/10/08 254.85
*Business Services Connection, Inc.
Office Work for weeks ended 10/17 and 10/24/08 161.41
(Backup to be provided at meeting)
VIII. PAYMENTS TO BE REVIEWED AND APPROVED
18. Business Services Connection, Inc.
Recording/Preparation of 8/27 Special Meeting
Minutes 84.95
Hanson, Perry & Jensen, P.A.
Services through 10/15/08 1,548.00
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 3, 2008
Bogdahn Consulting, LLC
Fee for Quarter ending 3/30/08
Rockwood Capital Advisors, LLC
Fee for Quarter ending 3/31/08
Gabriel Roeder Smith & Company
Actuarial Services through 8/31/08
IX. NEW BUSINESS
19. Budget Report -Senior Accountant Monica Rahim
2,000.00
5,556.75
4,862.00
20. Police Chief s request to withdraw from the Public Safety Officers'
Pension Plan -Lori McWilliams, Pension Coordinator
4
21. Contract for Betty Laur's services with addendum to authorize Lori
McWilliams as Betty's supervisor to be able to sign the Salem Trust
check request form to request Betty's checks every two weeks instead
of two board members -Lori McWilliams, Pension Coordinator
22. *Discussion and consideration of preferences for signers on check
request forms and checks -Lori McWilliams, Pension Coordinator
23. Discussion of charges by Salem Trust to write checks -Lori
McWilliams, Pension Coordinator
24. *Minutes no longer in abbreviated format; synopsis provided -Lori
McWilliams, Pension Coordinator
25. *Update on second State Division of Retirement Workshop -Attorney
Bonni Jensen
26. *Discussion and consideration of procedure on whether to allow
Pension Board Attorney to directly speak to past employees and
residents about pension item matters -Lori McWilliams, Pension
Coordinator
27. Consideration of future budgeting for Z-year renewals for Travelers
Fiduciary Liability Policy -Duman Resources Director Merlene Reid
28. Discussion of uses of Chapter 175 and 185 Premium Tax Revenue for
the period 1998 to FY 9/30/2007 -Attorney Bonni Jensen
Agenda -Public Safety Officers' Pension Trust Fund Board Meeting
November 3, 2008 5
29. Consideration of approval of quote from Fund Balance for Custom
Report for Calculation of Pension Benefits for Terminated Employees
-Senior Accountant Monica Rahim
X. ANY OTHER MATTERS
XI. COMMUNICATIONS FROM CITIZENS
XII. ADJOURNMENT
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any
decision made by this Board with respect to any matter considered at this meeting or
hearing he/she will need a record of the proceedings, and that, for such purpose, he/she
may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
REMINDER: Salem Trust Financial Statements are available for review in the
Village Clerk's Office