The URL can be used to link to this page

Home My WebLink AboutDocumentation_Pension Public Safety_Tab 17_11/03/2008TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: n o isms AMOUNT: PAYMENT AUTHORIZED $2,$20.50 S~N9 l~~Y ~ JE1vs~IV, P®J~a 400 E:xECUnvE CENTER DRIVE, SurrE 207 -WEST PALM BEACH, FLORIDA 33401-2922 JELL HANSON° ~'hanson ®hpjlaw.com 1 H. PERRY vNerry®hpjlaw.com BONNI SPATARA JENSEN bsjensen~hpjlaw.com nAL50 ADMITTED IN N.Y. Via Email ~Ilage of Tequesta Public Safety Pension Fund Lori McWilliams, Pension Coordinator 345 Tequesta Drive Tequesta, FL 33469 Dear Lori: August 20, 2008 TELEPHONE (561 ~ 666-6550 FACSIMILE (561) 686-2802 Re: Hanson, Perry & Jensen Invoice #62530 Enclosed please find the Firm's invoice for services rendered for the period that ended 8/fi5/2008, Thank you for your payment of $572.75. Your current balance due is $2,858.00. If you have any questions, please do not hesitate to contact me. Sincerely, Bonni S. Jense BSJ/adt Encbsure Copy to: Ken Nielson, Chairman Via Email Only -._--- -_ ~p u L ~'~-~ ~~~ ~ 7 1 ~~ ~.~ ~~~.~-- C~,~V. HANSON, PERRY & JENSEN, P.A. executive Center Drive 207 West Palm Beach, FL 33401 Invoice submitted to: Tequesta Public Safety Officers Pension Fund Lori McWilliams, Pension Coordinator -Via Email Village of Tequesta 345 Tequesta Drive Tequesta FL 33469 Betty Laur /Ken Nielson, Chairman -Via Email August 20, 2008 In Reference To: For professional services rendered as follows: Client /File No.: 1011 Invoice #62530 Professional Services Hrs/Rate Amount Attendance at Trustee Meeting 8/1/2008 KA Prep Atty Rept Prepare Attorney Report, Handouts, and Folder for upcoming Meeting 1.75 75 00/hr 131.25 - 8/4 meeting . Attendance at Trustee Meeting 8/4/2008 BSJ Attend Attend meeting 3.00 600.00 Attendance at Trustee Meeting 200.OOlhr BSJ Attend Attend Joint Meeting with Village and Board 1.50 300.00 Attendance at Trustee Meeting 200.00/hr 8/11/2008 ADT Review Review notes from meeting 0.50 37.50 Attendance at Trustee Meeting 75.00/hr SUBTOTAL: [ 6.75 1,068.75] Attornev Engagement Agreement 8/1/2008 KA E-Mail E-Mail to Trustees attorney Agreement 0.50 NO CHARGE Attorney Engagement Agreement 75.00/hr c Tequesta Public Safety Officers Pension Fund Page 2 Hrs/Rate Amount 8/11/2008 ADT Review & revise 0.50 NO CHARGE Review and revise attorney Agreement per attorney markup 75.OOlhr Attorney Engagement Agreement SUBTOTAL: [ 1.00 0.00] Definition of Salary 8/1 /2008 BSJ Telephone call 0 10 20 00 Telephone call with Merlene Reid . . 200 00/hr Definition of Salary . 8/14/2008 BSJ Telephone call 0 50 100 00 Telephone call with Jody Forsythe . . 200 00/hr Review emails re: Salary Definition . Definition of Salary SUBTOTAL: j 0.60 120.001 Misc Correspondence 7/23/2008 KS E-Mail 0.25 6.25 E-Mail Memorandums regarding Law Update and Internal Revenue 25.00/hr Service determination letters to Trustees ~ Misc Correspondence SUBTOTAL: [ 0.25 6.25] MonitorlConsultant - BOGDAHN 7/16/2008 BSJ Telephone call Telephone call with Dave West 0.10 20.00 Monitor/Consultant - BOGDAHN 200.00/hr 7/22/2008 BSJ Review Review email from Dave West 0.20 200 00/hr 40.00 Review Pension Plan Document investment provisions . Monitor/Consultant - BOGDAHN BSJ E-Mail E-Mail to Dave West re: Ordinance Investment Provisions 0.25 50.00 Monitor/Consultant - BOGDAHN 200.00/hr 8/1 /2008 BSJ Review Review Email from Dave West 0.20 40.00 Research Plan Investment Provisions 200.00/hr Monitor/Consultant - BOGDAHN 8/13/2008 BSJ Telephone call Telephone call with Betty Laur 0.75 150.00 E-mail to Betty Laur 200.00/hr Tequesta Public Safety Officers Pension Fund Review and revise sample RFP for Monitor Monitor/Consultant - BOGDAHN SUBTOTAL: Plan Document 7/25/2008 BSJ Review Review email from Merlene Reid E-mail to Merlene Reid Review Pension Plan Document Plan Document BSJ Telephone call Telephone call with Trish Shoemaker re: Police Chief Opt Out -._____ Plan Document KA Draft ~'___---- -----..__..____ Draft cover letter to Kevin Pittman (no email address) ~_ Plan Document KA Review 8 revise- -'---------- - ~____ _ _.- .___ _ Review and revise draft Ordinance from attorney markup Plan Document Page 3 Hrs/Rate Amount [ 1,50 300.00] 0.50 100.00 200.00/hr 0.10 20.00 200.00/hr 0.50 't r~r ~~= ~7 5~~ 75.00/hr `~~-=' 0.25 18.75 75.00/hr ./1/2008 BSJ Review 0.75 150.00 Review City Council audio from 7/10/08 200.00/hr Plan Document 8/5/2008 BSJ Draft 1.50 300.00 Draft Restatement - 6.1 % contribution reduced to 5% for Firefighters; 200.00/hr Clarified included /excluded types of salary and scrivener in Forfeiture Draft Ordinance for Exhibit B E-mail to Lori McWilliams re: restatement Telephone call with Lori McWilliams Plan Document 8/13/2008 BSJ Telephone call 0.10 20.00 Telephone call with Lori McWilliams re: draft Pension Plan Document 200.00/hr Plan Document 8/14/2008 KA Research 3.00 225.00 Research definition of wages §185; Internal Revenue Service Code 75.00/hr 3401; Internal Revenue Service instructions E-mails with Jody, Michelle and Lori re: pensionable income Plan Document SUBTOTAL: [ 6.70 871.25] Tequesta Public Safety Officers Pension Fund Page 4 Hrs/Rate Amount Summary Plan Description 7/16/2008 KA E-mails 0.25 18 75 E-mails with Betty Laur re: Summary Plan Description revision 75 00/hr . Summary Plan Description . 7/21/2008 BSJ Review ~ revise 1.00 200 00 Review and revise Summary Plan Description 200 00/hr . Summary Plan Description . 7/22/2008 KA E-Mail 0.25 18 75 E-Mail Summary Plan Description update to Betty for inclusion in 75 00/hr . meeting packet . Summary Plan Description 8/1/2008 KA Review & revise 0 50 37 50 Review and revise per attorney markup . 75 00/hr . Summary Plan Description . 8/11/2008 ADT Review & revise 0.50 37 50 Review and revise Summary Plan Description per attorney markup to 75 00/hr . include new FF contribution rate . Summary Plan Description 8/15/2008 BSJ Review & revise 0.25 50 00 Review and revise Summary Plan Description 200 00/hr . Summary Plan Description . SU670TAL: [ 2.75 362.50] For professional services rendered 19.55 $2,728.75 Additional Charges Qty/Price Bill File 8/18/2008 HPJ Photocopies$ Copy Charges 517 129.25 0 25 Bill File . SUBTOTAL: [ 129.25] Total additional charges $129.25 Total amount of this bill $2,858.00 Previous balance $572.75 Total payments ($572.75) ~e4uesta Public Safety Officers Pension Fund Balance due 0 Page Amount $2,858.00 0 Laur, Se From: ~llcWilliams, Lori. ~t: Wednesday, August 27, 2008 3:37 PiVi ~~ Laur, Betty Subject: RE: TEQUESTA PSO - )nvoice Betty, /-~, credit isgood -please just note on the invoice why and attach this email. Thanks. From: Laur, Betty Sent: Wednesday, August 27, 2008 3:35 PM To: Lori McWilliams (Imcwilliams@tequesta.org) Subject: FW: TEQUESTA PSO -Invoice Lori, what would you like to do? From: Karen Amenita [mailto:karena@hpjlaw.com] Sent: Wednesday, August 27, 2008 3:33 PM To: Laur, Betty Cc: Bonni S. Jensen; Angela Twomey Subject: Re: TEQUESTA PSO -Invoice Betty - ;~ uld a credit on your account be sufficient? Or do you want Angela to re-do the bill? You can deduct the $37.50 from your payment if she issues acredit -because that will match her books when she enters the payment and the credit against the current invoice. But if you prefer -she can undo and redo the bill. Please let us know your preference <]<arer~a@hpjlaw.eorn> Legal Assistant to Bonni S.lensen (bsiensenC«~hpilaw.com) HANSON, PERRY & JENSEN, P.A. 400 Executive Center Drive, Suite 207 West Palm Beach, Florida 33401-2922 561.686.6550 (Phone) 561.686.2802 (Fax) CONFIDENTIALITY NOTICE•This communication is confidential, may be privileged and is meant only for the intended recipient. If you are not the intended recipient, please notify the sender ASAP and delete this message from your system. IRS CIRCULAR 230 NOTICE• To the extent that this message or any attachment concerns tax matters, it is not intended to be used and cannot be used by a gayer for the purpose of avoiding penalties that may be imposed by law. Laur, Betty wrote: ~hankvou! From: Karen Amenita [mailto:karerea(Jhpjlavv.ccrn Sent: Wednesday, August 27, 2008 3:28 PM ?'®: Laur. Betty Cc: Bonni S. Jensen; McWilliams, Lori; Angela Twomey Subject: TEQUESTA PSO -Invoice Hi Betty - I spoke with Bonni about the letter to Kevin Pittman. She said to let you know that she will remove the charge for drafting and sending the letter and sending it to Kevin Pittman and that we will definitely forward everything to you and Lori in the future to keep the costs down. She apologizes for any inconvenience. Legal Assistant to Bonni S. Jensen (bsiensen(a~hpila~n~.com) HANSON, PERRY & JENSEN, P.A. 400 Executive Center Drive. Suite 207 West Palm Beach, Florida 33401-2922 561.686.6550 (Phone) 561.686.2802 (Fax) ~yNFIDENTIALITY NOTICE: This communication is confidential, may be privileged and is meant only for the intended recipient. If you are not the intended recipient, please notify the sender ASAP and delete this message from your system. IRS CIRCULAR 230 NOTICE: To the extent that this message or any attachment concerns tax matters, it is not intended to be used and cannot be used by a taxpayer for the purpose of avoiding penalties that may be imposed by law. Laur, Betty wrote: Karen, To avoid costs such as the letter to Kevin Pittman on your last invoice, we will be happy to help with any clerical duties such as items that need to be distributed. You could email to me and Lori, and we would get them to the board members. Here is a list of all the current board members with their email addresses: General Employees Pension Board Michael D. Rhodes - mdrhodes@bellsouth.net ~~r1 Hansen - c28hansen@aol.com nie C. Mangum, Jr. - acemanPUm@aol.com Deanna Mayo dmayo@tequesta.orP Michelle Gload mPload@teguesta.ore Michelle just replaced Michael Couzzo, who has resigned) Public Safety Officers Pension Board yen iVielson -1<enf~SGe}son@aol.co~~ yard Sabin - csabin(~3irnpiant.eore: Kay Giblin - raiblin@teguesta.or~ Robert Young - ~oun~@TheE~ensionGrout~.l~i David Cooper - stcinerino@con~scast.nci I will try to keep you up to date on any change::.. Thanks. Karen. Betty 0 0 ~'O: Linda Bookstein/Karen Russ® SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: n c i ams DATE: September 3, 2008 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment firom the above referenced trust account: PAYARTF. T(1• AMOUNT: PAYMEN'T' AUTHQRTZED C at 814/08 quarterly meeting and preparation of minutes & ADDITIONAL COHIlKENTS S 246.35 ~~iJ~Ill'C~~~ ~~~ d ~~~~ ~®1~1`V~~ i l®l~y ~l~~a 260 RIVERSIDE DRIVE, PALRA BEACH GARDENS, FL 33410 561-694-7963 Fax 561-694-1591 August 13, 2008 TO: Village of Tequesta Public Safety Officers' Pension Board Invoice No. 8-64 INVOICE Attend Public Safety Officers' Pension Board regular quarterly meeting held August 4, 2008, and prepare minutes for the meeting. (3-1/4 hrs for meeting; 4 hrs preparation of minutes) 7-1/4 hours @ $33.98 ........................................................$246.35 Total Due .......................................................................$246.35 Please make check payable to: Business Services Connection, Inc. 260 Riverside Drive Palm Beach Gardens, FL 33410 v i r O: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon McWi Hams DATE: 09/26/08 PAYMENT FROM STC ACCOUNT: ~uesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: GEHRING GROUP 115 5 arc i ar ens ve Surte 2 Pa Beac ar ens, FL 33410 AMOUNT: $ 3,317.56 , , ,.~ .~ - ;~ ;;7 a., PAYMENT DESCRIl'TION: ~'~' l" ~~!'~ `~ ~ ` /~~' G~%" -;~ Fiduciary Liability Insurance Polic 1=~1~/0~7----1.OH/98 AUTHORIZED ~~ ADDITIONAL COMMENTS: INF®RIVIATI®N BEL®W TICS LINE F®IZ TISE l~Y Vll~,)<,AG)E ®F TEQ~JE~TA FINANCE DEPARTMENT ®NLY Vendor # Amount: Charge to Account 601.000-531.307 $ 2,415.27 Charge to Account # POLICE 603.000-531.307 902.29 Charge to Account # TOTAL 3,317.56 Requested By: ~~,~~- . ;~~%~ .~,~~..=~-,._--~ ,,a Approved By: X ~) ~= ~., ' ~ _ !' r' ~ ~ u, ? ay ;~ "' ~i `(Pension oar oor orator) REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature _ E~II ~I~UP ~~ PROFESSIONAL SERVICES 1 1505 Fairchild Gardens Avenue Suite 202 Palm Beach Gardens, FL 33410 800.244.3696 TOLL FREE 561.626.6797 PHONE 561.626.6970 FAx www.gehringgroup.com N V O I C E DATE: September 24, 2008 INVOICE NO: 1 A Bill To: Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469-0273 Tel: (561) 575-6200 x256 F ~• (561) 575-6203 For: General Empioyees Pension fund DESCRIPTION AMOUNT Fiduciary Liability Insurance Effective 10/1/2008 -10/1/2009 $4,137.97 $4,137.97 w POLi~N iVO, :1.~3 3 5 PEk{$~,~T~ SID 111~~~,FAI~~ FUNt,~: FI(~uCUl1R~F' R~Sf~Q(K(~i~iI,ITY If~~`C]itAr4GE RQL.IQ~( NA1VlE ~-'F ~~S~~N~tT~t~ °~R-11;5:T OR'R~~tN ~Nt~p:R~E~II~~T' It is,a~r~ed #hai-aS of the.effectiye date h. ¢reof~t~e complete=:nams of thi3'Qesignat~d: Tru,$t or RIar7 under the at4ached policy rs; Viil~g~ of Tequssta 4aenetai ,trrrtpbyses° Tru~# Fund; Village of Te:~ta PW1{Ic St~fety Q~€tc:;eri~' 1?enSlo~ti Tru'S~~Fur~d This:`endc~FSement;fpFms part of tha pGili~y ~ajnrhich=attaelled; effecfiv~ on the;iriceptiesn ~date-nf the:policy unless afherwise stated herein:- Endorsemsnt_effeef~e ~TOBER;Q1, 20'67 Pnlic~r°No ; 0.49: FIB 1A~505~323 Bi~M ~y-, _ .. .w {;a~'utfc~Yed F2ept-eseitiativ~j Accepted lay: ~, Insurariee ftepcese~ltafive Name:of Designated Trust or Rlarr,~ndorsement F-1.658_{U3=86) c Reid, Merlene From: Rahim, Monica ~t: Friday, September 19, 2008 10:34 AM Reid, Merlene Subject: RE: Renewal Invoice 2008-2010 Pension Plans Hi Merlene The breakdown for the total yearly premium of $4,137.97 is given below: The General Employees Pension Fund -$820.41 Public Safety Pension Fund Firefighters Pension - $2,415.27 Police Officers Pension - $902.29 From: Reid, Merlene Sent: Wednesday, September 17, 2008 12:43 PM To: Rahim, Monica Cc: Laur, Betty Subject: Renewal Invoice 2008-2010 Pension Plans Hi Monica, The insurance providers have sent a 2 year invoice with the rates holding until 2010. Can you do the usual break-down percentages in respect of Public Safety and the General fund as I want to give it to Betty for submission to the General ~ Ming that's being held tomorrow. Merlene 0 TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon McWi lams DATE: 10/ 10/08 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: Business Services Connection, Inc. xax AMOUNT: $ 254.85 PAYMENT DESCRIPTION: Office work for Pension Board for AUTHORIZED ded October 3 & October 10 ADDITIONAL COMMENTS: INFORMATION BELOW TffiS LINE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Charge to ccount 601.000-531.307 Chazge to Account # POLICE 603.000-531.307 Charge to Account # Amount: TOTAL 254.85 Requested By: c~~-~-c-c-h.~ Approved By: ~ (',(~ ~ ~ ension oar oor mator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature ,,,., BUSINESS SERVICES CONNECTION, INC. 260 Riverside Drive, Palm Beach Gardens, FL 33410 561-694-7963 Fax: 561-694-1591 October 10, 2008 Invoice No. 8-78 TO: Public Safety Officers Pension Board INVOICE Office work for week ended October 3, 2008 .......................3.75 hrs Office work for week ended October 10, 2008 ......................3.75 hrs 7.5 hours @ $33.98 Total Due ............................................................... $254.85 Please make check payable to: Business Services Connection, Inc. 260 Riverside Drive Palm Beach Gardens, FL 33410 1~0A.I~ID ®E ~°R~7~TlEl~ 'If'EQLTE~TA EI~I..I~ ~~lE~ OEIFI~IE~ I~IEI~T~IOT~T ~°~gT~T fFI.TI~T MEE~'IiNG MII~TI'~ A6.J~9aJSH `~9 °~®®~ ~A~E Attorney Jensen advised that as noted by Boardmember Nielson at the last meeting, there was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that stated invoices should be paid within 45 days of the due date. Statute 218.73 established the due date-if you received an invoice it was 45 days from that date; if you did not receive a proper invoice then there was a list of criteria to follow to determine the due date; but it also provided that the board could agree separately in regard to a contract, so she could add in her invoice that it was payable quarterly so the board would not be in violation. Boardmember Nielson suggested authorizing Pension Coordinator Carlisle to pay invoices and then bring to the board for approval. Ms. Carlisle agreed so long as the board agreed to accept two signatures, and that would mean boardmembers would be called at times throughout the quarter for signatures instead of one time. Chair Sabin clarified that Boardmember Nielson was suggesting that between quarterly meetings the Pension Coordinator obtain boardmembers' signatures to go ahead and pay invoices. Consensus of the Board was that the Pension Coordinator would pay bills in between quarterly meetings so long as they were recurring payments on a contract basis or consistent payments to a vendor. if an invoice was something different it would be brought before the board. Boardmember Nielson stated he was recommending the board authorize expenditures in advance. Ms. Carlisle indicated then she would call two members of the board when there were invoices to be paid, and they would essentially be paying ahead of approval. Attorney Jensen clarified that the board would be ratifying payments that had been made at their next meeting. MOTION: Boardmember Nielson made a motion that invoices submitted in accordance with authorized expenditures by the board can be paid timely without having to be subsequently approved by the board. Secretary Giblin seconded the motion, which carried by unanimous 5-0 vote. 9• REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING) Chair Sabin commented this. matter had been discussed eazlier in the meeting, and requested that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting. VII• STANDING REPORTS (INFORMATION ITEMS) The following items were noted as information items::