The URL can be used to link to this page

Home My WebLink AboutDocumentation_Pension Public Safety_Tab 18_11/03/2008TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon Mc i iams DATE: November 3, 2008 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A!C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: , BUSINESS SERVICES CONNECTION INC. P M B A H GARDENS, FL 3 41 AMOUNT: $ 84.95 PAYMENT DESCRIPTION: Special Meeting August 27, 2008 preparation of minutes & synopsis AUTHORIZED BY: (2 SIGNATURES REQUIRED) ignature ignature ate ADDITIONAL COMMENTS: INFORMATION BELOW THIS LIlVE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Amount: Charge to ccount 601.000-531.304 Charge to Account # OLICE 603.000-531.304 Charge to Account # TOTAL 84.95 Requested By: cx~h~ Approved By: ~/Y` ension oar-~oordmator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature BUSINESS SERVICES CONNECTION, INC. 260 RIVERSIDE DRIVE, PALM BEACH GARDENS, FL 33410 561-694-7963 Fax 561-694-1591 October 6, 2008 TO: Village of Tequesta Public Safety Officers' Pension Board Invoice No. 8-77 INVOICE Attend Public Safety Officers' Pension Board special meeting held August 27, 2008, and prepare minutes for the meeting. 2-1/2 hours @ $33.98 ........................................................$84.95 Total Due ...................................................................... $ 4.95 .8 Please make check payable to: Business Services Connection, Inc. 260 Riverside Drive Palm Beach Gardens, FL 33410 TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon McWi lams DATE: 11/3 /2008 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: HANSON, PERRY & JENSEN, P.A. ST PALM B A , F~33401-2922 AMOUNT: " $1,548.00 ~` PAYMENT DESCRIPTION: Legal Services through October 15, 2008 for Public Safety Pension Fund AUTHORIZED BY: (2 SIGNATURES REQUIlZED) ignature ignature Date ADDITIONAL COMMENTS: INFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Amount: Charge to ccount 601.000-531.301 Charge to Account # POLICE 603.000-531.301 Charge to Account # TOTAL $ $1,548.00 Requested By: Approved By: l~~ ension oar oor orator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: igaature HANSON, PERRY S~ JENSEN, P.A. 400 EXECUTIVE CENTER DRIVE, SUITE 207 -WEST PALM BEACH, FLORIDA 33401-2922 ~_L HANSON* Hanson®hpJlaw.com ANN H. PERRY aperry~hpjlaw.com BONNI SPATARA JENSEN bsJensen@hpJlaw.com 'n~so AoMmrEO u~ N.Y. Via Email Ullage of Tequesta Public Safety Pension Fund Lori McWilliams, Pension Coordinator 345 Tequesta Drive Tequesta, FL 33469 Dear Lori: October 22, 2008 TELEPHONE (561)68fi-6550 FACSIMILE (561) 686-2602 Re: Hanson, Perry & Jensen Invoice #62684 Enclosed please find the Firm's invoice for services rendered for the period that ended 1011512008. Your current balance due is $1,548.00. If you have any questions, please do not hesitate to contact me. Sincerely, Bonni S. Jens n eSJ/adt Enclosun: Copy to: Ken Nielson, Chairman Via Email Only 0 'ANSON, PERRY & JENSEN, P.A. ~+00 Executive Center Drive Suite 207 West Palm Beach, FL 33401-2922 Invoice submitted to: Tequesta Public Safety Officers Pension Fund Lori McWilliams, Pension Coordinator -Via Email Village of Tequesta 345 Tequesta Drive Tequesta FL 33469 Betty Laur /Ken Nielson, Chairman -Via Email October 21, 2008 In Reference To: For professional services rendered as follows: Client !File No.: 1011 Invoice #62684 Professional Services Administrator 10/10/2008 BSJ Draft Draft Agreement for Business Connections, Inc. (Betty Laur} Administrator BSJ Draft Draft Resolution re: Payment to Business Connections Administrator BSJ Draft Draft Contract with Business Connections Administrator SUBTOTAL: IRS Determination Letter 9/29/2008 BSJ Telephone call Telephone call with Jody Forsythe re: Determination Letter IRS Determination Letter SUBTOTAL: Hrs/Rate Amount 0.75 150.00 200.00/hr 0.50 100.00 200.00/hr 0.50 100.00 200.00/hr [ 1.75 350.00) 0.10 20.00 200.00/hr [ 0.10 20.00] 'equesta Public Safety Officers Pension Fund Page 2 Hrs/Rate Amount Inv Mgr -General 10/1/2008 BSJ Draft 0.50 100.00 Draft Memorandum re: Qualified Public Depositories 200.00/hr Research §280 F.S. Research Filing Requirements Review Public Depositor Identification Acknowledgment Form Review Public Depositor Annual Report Review 1/14/08 letter from Alex Sink Inv Mgr -General SUBTOTAL: [ 0.50 100.00] Misc Matters 9/17/2008 KA Telephone calls 0.75 56.25 Telephone calls with Lori McWilliams and Betty Laur re: Betty's payments 75.00/hr through Salem -can checks be signed electronically to avoid Trustees having to come ever 2 weeks to sign E-mails with Lori re: Contract for Betty and Salem Addendum to Salem Trust Agreement Misc Matters 9/26/2008 KA E-Mail 0.25 18.75 E-Mail Agenda and Background material with email from State with new 75.00/hr Date Misc Matters 10/13/2008 BSJ Review 0.10 20.00 Review Internal Revenue Service Notice 2008-98 200.00/hr Misc Matters SUBTOTAL: [ 1.10 95.00) Plan Document 9/16/2008 KA E-Mail 0.50 37.50 E-Mail Plan Amendment and Actuarial Impact Statement to State 75.00/hr between 1st and 2nd readings as required Plan Document SUBTOTAL: [ 0.50 37.50] For professional services rendered 3.95 $602.50 equesta Public Safety Officers Pension Fund Page 3 Additional Charges Qtv/Price Amount Bill File 10/15/2008 HPJ Photocopies$ 13 3.25 Copy Charges 0.25 Bill File SUBTOTAL: [ 3.25] Total additional charges $3.25 Total amount of this bill $605.75 Previous balance $942.25 Balance due $1,548.00 Current 30 Days 60 Days 90 Days 120 Days 510.50 0.00 1 37.50 0.00 0.00 , ~~~ 0 H.ANSON, PERRY 8~L JENSEN, P.A. 400 EXECUTIVE CENTER ORNE, SUITE 207 -WEST PALM BEACH, FLORIDA 33401-2922 'LL HANSON* TELEPHONE (561) 686-6550 jhansonr~hpjlaw.com FACSIMILE (56i) 686-2802 ANN H. PERRY aperry4~ hpJlaw.com BONNE SPATARA JENSEN bsjensen®hpjlaw.com September 23, 2008 *a~so AoM~rreo iN N.Y. Via Email Village of Tequesta Public Safety Pension Fund Lori McWilliams, Pension Coordinator 345 Tequesta Drive Tequesta, FL 33469 Re: Hanson, Perry & Jensen Invoice #62fi01 Dear Lori; Enclosed please find the Firm's invoice for services rendered for the period that ended 9/15/2008. Thank you for your payment of $2,820.50. Your current balance due is $942.25. If you have any questions, please do not hesitate to contact me. Si erely, ~J ~~ , Bonni S. Jensen BSJIadt Enclosure Copy to: Ken Nielson, Chairman Via Email Only 0 ~' NSON, PERRY & JENSEN, P.A. ~+00 Executive Center Drive Suite 207 West Palm Beach, FL 33401-2922 Invoice submitted to: Tequesta Public Safety Officers Pension Fund Lori McWilliams, Pension Coordinator -Via Email Village of Tequesta 345 Tequesta Drive Tequesta FL 33469 Betty Laur /Ken Nielson, Chairman -Via Email September 22, 2008 In Reference To: For professional services rendered as follows: Client /File No.: 1011 Invoice #62601 Professional Services Hrs/Rate Amount Attorney Engagement Agreement 9/11/2008 KA Review 0.50 NO CHARGE Review changes to attorney Agreement 75.00/hr E-mail to Lori McWilliams and Trustees Attorney Engagement Agreement SUBTOTAL: [ 0.50 0.00] Bill File 8/27/2008 KA E-mails 0.25 NO CHARGE E-mails with Betty Laur, Lori McWilliams and Hanson, Perry & Jensen, 75.00/hr P.A. billing Manager re: invoice inquiry for letter sent to Kevin Pittman Bill File SUBTOTAL: [ 0.25 O.OOj Minutes of Trustee Meetings 9/12/2008 KA Review 0.25 18.75 Review minutes in preparation for special meeting 75.00/hr Minutes of Trustee Meetings C auesta Public Safety Officers Pension Fund Page 2 Hrs/Rate Amount SUBTOTAL: [ 0.25 18.75) Misc Matters 9/8/2008 BSJ Telephone call 0.35 NO CHARGE Telephone call with Ms. Malloy 200.00/hr Telephone call with Merlene Reid and Lori McWilliams Misc Matters SUBTOTAL: [ 0.35 0.00) Monitor /Consultant -RFP 8/27/2008 KA E-mails 0.50 37.50 E-mails with Lori re: process for Request For Proposal as performed by 75.00/hr Hanson, Perry & Jensen, P.A. Monitor /Consultant -RFP 9/10/2008 BSJ Review & revise 0.50 100.00 Review and revise Request For Proposal 200.00/hr Monitor /Consultant -RFP KA Review & revise 0.50 37.50 Review and revise Request For Proposal from attorney markup 75.00/hr E-mail to Lori McWilliams and Trustees Monitor /Consultant -RFP BSJ Draft 0.75 150.00 Draft Affidavit under §287.133(3)(a) for Request For Proposal 200.00/hr attachment Prepare SEC questions for Request For Proposal Monitor /Consultant -RFP KA Draft 1.50 112.50 Draft Request For Proposal 75.00/hr Monitor /Consultant -RFP 9/11/2008 BSJ Review 0.35 70.00 Review email from Lori McWilliams 200.00/hr E-mail to Lori McWilliams Monitor /Consultant -RFP 9/12/2008 KA E-Mail 0.25 18.75 E-Mail Request For Proposal to Monitor/Consultants 75.00/hr Monitor /Consultant -RFP SUBTOTAL: [ 4.35 526.25] auesta Public Safety Officers Pension Fund Monitor/Consultant - BOGDAHN 9/12/2008 KA Review & revise Review and revise Addendum for Investment Monitor /Consultant Agreement and Exhibit "A" per attorney markup and send to Bogdahn and Ken Nielson for review Monitor/Consultant - BOGDAHN SUBTOTAL: Page 3 Hrs/Rate Amount 1.00 75.00 75.00/hr [ 1.00 75.00] Plan Document 8/20/2008 BSJ Telephone call 0.35 Telephone call with Michael Cuozzo re: Definition of Salary and percent 200.00/hr of Pension Contribution Plan Document BSJ Telephone calls Telephone calls with Michael Cuozzo re: Ordinance Amendment to Pension Plan Document; Change in Contributions and Definition of Salary Review Pension Plan Document Plan Document 8/21!2008 BSJ E-Mail E-mail and Telephone call with Jody Forsythe re: current Pension Plan Document and Pension Plan Document history Plan Document 8/25/2008 BSJ Telephone call Telephone call with Michael Cuozzo Telephone call with Jodie Forsythe Plan Document SUBTOTAL: Summary Plan Description 9/11/2008 KA Review & revise Review and revise from attorney markup -remove edit marks, add actuarial data pages, E-mail to Betty Laur, Lori McWilliams and Trustees Summary Plan Description SUBTOTAL: For professional services rendered 70.00 0.25 50.00 200.00/hr 0.25 50.00 200.00/hr 0.30 60.00 200.00/hr [ 1.15 230.00] 1.00 75.00 75.00/hr [ 1.00 75.00] 8.85 $925.00 ~uesta Public Safety Officers Pension Fund Page 4 Additional Charges Qtv/Price Amount Bill File 9/15/2008 HPJ Photocopies$ 69 17.25 Copy Charges 0.25 Bill File SUBTOTAL: [ 17 25] Total additional charges $17.25 Total amount of this bill $942.25 Previous balance $2,858.00 Total payments ($2,820.50) Total credits ($37.50) Balance due $942.25 Current 30 Days 60 Days 90 Days 120 bays G TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon Mc i iams DATE: 11 /3/08 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: BOGDAHN CONSULTING. LLC AMOUNT: $ 2,000.00 PAYMENT DESCRIPTION: 9Q/ 0 08 RLY MONITORING FEE FOR QUARTER ENDING AUTHORIZED BY: (2 SIGNATURES REQUIRED) ignature) ignature ate ADDITIONAL COMMENTS: INFORMATION BELOW TffiS LINE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Amount: Charge to ccount 601.000-531.307 Charge to Account # POLICE 603.000-531.307 Charge to Account # TOTAL 2 000.00 Requested By: Approved By: ension oar oor orator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature N!'\ I HF, BOGDAHN GROUP 340 West Central Avenue Suite 300 Winter Haven, FL 33880 Bill To Tequesta Public Safety Att: Betty Laur 345 Tequesta Drive ~! Tequesta, Fl 33469-2766 Invoice Date Invoice # 9/30/2008 3438 Description Amount Performance Evaluation and Consulting Services 07/01/08 - 09/30/08 2,000.00 Balance Due $2,000.00 TO: Julie Clark/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon McWi lams DATE: 11 /3/08 PAYMENT FROM STC ACCOUNT: Tice uesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: ROCKWOOD CAPITAL ADVISORS ATTN: ACCOUNTS RECEIVABLE AMOUNT: $ 5,556.75 PAYMENT DESCRIl'TION: MANAGEMENT FEE FOR QUARTER ENDED 9/30/08 AUTHORIZED BY: (2 SIGNATURES REQUIRED) ignature ignature ate ADDITIONAL COMMENTS: INFORMATION BELOW THIS LINE FOR USE BY VII.LAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Charge to ccount 601.000-531.307 Charge to Account # POLICE 603.000-531.307 Charge to Account Amount: TOTAL 5 556.75 Requested By: ~~ Approved By: enslon oar oor orator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature 0 Quarterly Statement of Fees September 30, 2008 Tequesta Public Safety Quarter-ending Market Value: $ 4,245,400.16 0.60% on $ 1,000,000.00 = $ 6,000.00 0.50% $ 3,245,400.16 $ 16,227.00 0.45% $ - $ - $ 4,245,400.16 $ 22,227.00 (annual) Period Covered: June 30, 2008 to September 30, 2008 Management Fees Due Rockwood: $ 5,556.75 Please remit to: Rockwood Capital Advisors attn: Accounts Receivable 721 Emerson Road, Suite 565 St. Louis, Missouri 63141 314-962-8336 314-962-1254 (Fax) 888-962-8336 (Toll free) We appreciate your business! Please call with any questions. cc: BonniJensen (For your records only. Original sent to Board of Trustees) TO: Linda Bookstein/Karen Russo SALEM TRUST COMPANY DEERFIELD BEACH FAX: 954-725-4493 FROM: Lon McWi lams, Pension Coor orator DATE: 11 /03/08 PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784 Please make the following payment from the above referenced trust account: PAYABLE TO: #78009 SMITH & COMPANY r v rw~ i ovvv AMOUNT: $4,862.00 PAYMENT DESCRIPTION: Actuarial Services through 8/31/08 r~pazation o 1 ctuana pact tatement; atten oar Meetins AUTHORIZED BY: (2 SIGNATURES REQUIRED) ignature ignature ate ADDITIONAL COMMENTS: INFORMATION BELOW THIS LIlVE FOR USE BY VILLAGE OF TEQUESTA FINANCE DEPARTMENT ONLY Vendor # Charge to ccount 601.000-531.309 Charge to Account # POLICE 603.000-531.309 Charge to Account # Amount: TOTAL 4 862.00 Requested By: ~~,~ ~Z.ct/~J Approved By: fi(~l~/?-~~ soon Boar oor orator REVIEWED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED: ignature GRS Gabriel Roeder Smith & Company Consultants & Actuaries One East Broward Blvd. Suite 505 Ft. Lauderdale, Florida 33301-1872 (954) 527-1616 TEQUESTA PUBLIC SAFETY OFFICERS' PENSION TRUST FUND Ms. Lori McWilliams Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469-0273 8/31/2008 Invoice 105878 Dept. # 78009 Gabriel Roeder Smith & Company PO Box 78000 Detroit, Michigan 48278-0009 or ACH Payment to: Gabriel Roeder Smith & Company JPMorgan Chase, ABA #: 072000326 Account #: 0486723 PLEASE INDICATE THE INVOICE NUMBER ON YOUR REMITTANCE. THANK YOU. Gabriel, Roeder, Smith 8 Company STATEMENT ~~$~` 10/15/2008 Dept. #78009 TEQUESTAP P.O. Box 78000 7etroit MI 48278-0009 °~~ ~:. ~t ,~t~, ~~ :48) 799-9000 Ext. 1151 TEQUESTA PUBLIC SAFETY OFFICERS' PENSION TRUST FUND VILLAGE OF TEQUESTA; ACCOUNTS PAYABLE 345 TEQUESTA DR. TEQUESTA FL 33469-0273 0-30 Davs 31 - 60 Davs 61 - 90 Davs 91 and Over $0.00 $4,862.00 $0.00 $0.00 Codes: SLS = Sales /Invoices FIN = Finance Charges CR = Credit Memos SCP = Scheduled Payments SVC = Service /Repairs RTN = Returns DR = Debit Memos WRN = Warranties PMT = Payments ...,...,.. ,...,,.....,, ,,,.,,...o~ „arm ~~~ F,~.~~~~ ~y ~~ payments to your account.