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Home My WebLink AboutDocumentation_Regular_Tab 03_11/13/2008'' VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM j,; 1. VILLAGE COUNCIL MEETING: Meeting Date: 11 /13/2008 Meeting Type: Regular Ordinance #: N/A Consent Agenda: Yes Resolution #: 46-08 Originating Department: Public Works/Stormwater 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Terracon Maintenance 3. BUDGET /FINANCIAL IMPACT: Account #: 001-210 546.309 ($14,074.94), 403-000-115.000 ($4,906.00) and 403-250 546.308 ($8,496.95) Amount of this item: $27,477.89 Current Budgeted Amounts Available: Amount Remaining after item: 001-210-546.309: $139,079.00 001-210-546.309: $125,004.00 403-000-115.000: N/A-Accounts Receivable 403-000-115.000: N/A-Accounts Receivable 403-250-546.308: $34,706.00 403-250-546.308: $26,209.00 Budget Transfer Required: No Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Resolution to renew an agreement from Terracon Services to maintain Country Club Dr., Seabrook Rd, Dover Ditch and Russell St. retention area. Note: 40% of the cost of Dover Ditch is reimbursed to us by the Town of Jupiter. 5. APPROVALS: ___,_, y ,, ; ,d , Dept. Head: °- - r~'../~'' Finance Director: ;' / t~'~' Attorney: (for legal sufficiency) Village Manager: Yes ^ No ^ SUBMIT FOR COUNCIL DISCUSSION: ~/ • APPROVE ITEM: • DENY ITEM: ^ TEQUESTA PUBLIC WORKS MEMORANDUM TO: MICHAEL R. COUZZO, VILLAGE MANAGER FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER %~~~=-~G~;~' SUBJECT: TERRACON MAINTENANCE DATE: OCTOBER 20, 2008 Attached, please find an agenda item for the above subject. I am recommending that we renew this agreement with Terracon Services Inc., of Jupiter. The total cost is $27,477.89. The cost is shared between the General Fund Public Works Department, the Storm Water Fund and the Town of Jupiter. The General Fund Public Works Department is responsible for $14,074.94 of the contract for the maintenance of Country Club Drive and Seabrook Road and the Storm Water Fund and the Town of Jupiter are responsible for $13,402.95 of the contract for the maintenance of Dover ditch and the Russell Street retention area. The Town of Jupiter reimburses the Village for 40 % of the cost of maintaining Dover ditch. This amount has not increased over the past few years and Terracon continues to provide an excellent service to the Village. I am recommending we continue with this service. Should you have any questions, please feel free to contact me. RESOLUTION NO 46-08 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, RENEWING AN AGREEMENT FOR 11 MONTHS FROM TERRACON SERVICES INC., OF JUPITER FLORIDA, FOR THE MAINTENANCE OF DOVER DITCH & RUSSELL ST. RETENTION AREA IN THE AMOUNT OF $13,402.95 AND FOR THE MAINTENANCE OF COUNTRY CLUB DR. AND SEABROOK RD. IN THE AMOUNT OF $14,074.94, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ON BEHALF OF THE VILLAGE. WHEREAS, The Village of Tequesta seeks to renew a agreement with Terracon Services Inc., of Jupiter Florida to maintain the Country Club Drive area, Seabrook Road area, the Dover Ditch, and Russell Street retention area WHEREAS, The Village has approved the funding in the FY 08/09 budget. WHEREAS, The Town of Jupiter reimburses the Village for 40 % of the cost of the maintenance for Dover Ditch ($446.00 monthly or $4,906.00 in total for this contract). WHEREAS, The work will not start until approval from Village Council. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Letter of Renewal for this maintenance attached exhibit "A" Section 2 Resolution No.46-08 is hereby approved Section 3 This Resolution shall become effective immediately upon passage. ~- - 'r'ERRACO SERVICES, IIYC. October 14, 2008 Village of Tequesta Attn: Russell White P.O. Box 3273 Tequesta, FL 33469 RE: Public Works and Utilities Landscape Maintenance Dear Russell White, We would like to renew your contract for your landscape maintenance on both the Public Works and Utilities properties. We would like to offer you the renewal at no increase for the period of November 1, 2008 and expiring September 30, 2009. Your current rate stands at: Public Works - $1,279.54 per month Utilities - $1,218.45 per month Please let us know if you would like to renew your contract. Sin by U` Jo¢ Baglia Vice Presi~.,,.,~ Terracon Services, Inc. P.O. Box 2766 • Jupiter, FL 33468 • 561-743-1129 • Fax 561-743-1079 RESOLUTION N0. 37-97/98 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A BID FOR A TWO (2) YEAR CONTRACT (OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 2000) FOR AREA "B" LAWN AND LANDSCAPE MAINTENANCE TO TERRACON SERVICES, INC., OF JUPITER, FLORIDA, IN THE AMOUNT OF $85,800, SUBJECT TO FUNDS BEING APPROPRIATED FOR EACH SUCCESSIVE FISCAL YEAR, HAVING A TOTAL PROPOSED FISCAL YEAR 1999 AND FISCAL YEAR 2000 BUDGET ALLOCATION OF $107,030. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Landscaping Bid with Terracon Services, Inc. of Jupiter, Florida, for Area "B" Lawn and Landscape Maintenance, in the Amount of $85,800, Attached Hereto as Exhibit "A" and Incorporated by Reference as Part of this Resolution, is Hereby Approved Subject to Funds Being Appropriated for Such in FY 1999 and FY 2000, and the Village Manager of the Village of Tequesta is Authorized to Execute the Applicable Contract on Behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember 1`lackail, who moved its adoption. The motion was seconded by Councilmember Hansen and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION Joseph N. Capretta Carl C. Hansen Ron T . I~~ackai 1 Elizabeth A. Schauer The Mayor thereupon declared the Resolution duly passed and adopted this 27th day of August, A.D., 1998. 0 O TE ST ' L.~~ .~.~ Elizabeth A. Schauer ~.~__ Joann Mangan ello Village Clerk wp60\res\37-98 LAWN AND LANDSCAPC MAINT1rNANCI: VILLAGE OF TEQUESTA BID QUOTATION UF: BrD UOT oN AREA ' (West of FE ailroad Except Tequesta Drive, ~:ast of Fiesta Avenue) ..~-• BTD #2 Address; P• 0. Box 276f,, Jupiter, F1 . 33468 18249 131st Terrace N,, Jupiter, I'1. 33978 Telephone No. ~ to Provide complete fiuideiines and perform all work itt accordance with the contract documents attached hereto for the: specifications and Village of Tequesta P.O. Box 3273 Tcquesta, T~L 33469-0273 Gentlemen: The undersigned T3idder has carefully examined the speciFcations, contract documents and the site of the proposed work and is familiar with the nature and extent of the work and an conditions that may iu any manner affect the work to be done and the equipment find lla~cal required. 1 or The undersigned agrees to t!o all work called for by said sj~ecifications and contract documents in the manner prescribed therein and to the standards of quality established b}~ same for a tw four (24) month period at a cost tc~ the Vitlacte of Tequesta equal to the 'T'otal Amount, cnty- Iten1 N-°' Descri tion Total Amount 4 Montle Period 1 A1•tF.A 'B' -Lawn and Landscape Maintenance - if contract for Arca '13' ONLY Amt. in Words.>rl_ h~i~~ thousand Ei c~Dollars 9>~tu~lEl~i~~iers ~a5.~800.00/2yrs. AREA 'B' -Lawn and Landscape Maintenance - if contract for Area 'A' AND Area 'B' Amt. ire Words ~_ Amt. in Numbers EXHIBIT "A" ~Q 'B' - I RIZ~AKDOWN OF BID (2UOTATIpIY - AI2E '$' Site # Amt. if Contract for Area 'B' ONLY Amt. if Contract for Area 'A' AIVD '}3' 6 ; 22,1300.00 7 _ 9,600.00 8 `_33,600.00 9 960.00 10 - 2,090.00 li 4,800.00 l2 .12,000.00 1'otais 85 , 800.00 (2 yaars ) (Totals slrnuld ~rratch totals on previousPad'~) The undersigned alsa agrees as fol-ows: 1. To perform additional services and provide necessary equipment, facilities, and materials far work not covered by the above Bid Quotation, which may be authorized by the Village and to accept as full compensation, therefore, such prices as may be agreed upon in writing by the Village and the Contractor in accordance with Item 6 of the General Conditions. 2. To begin work on October 1, ! 998, upon receipt of a "Notice to Proceed" prior tc) that date. Accanpan}ping this proposal is a certified check or a Aid Bond in the amount of $ ~, 00.00 I (not less than five percent (S%) of the bid), trade payable to the Village of 1'equesta, which i ~ ~~ ..1 _.._...~ be forfeited as liquidated damages. if, in the event this proposal is accepted, the undersigned shall fail to execute the contract and furnish satisfactory contract bond under the conditions and within the time specified in the proposal; othettivise said certified or cashier's check or 13id Bond is to he returned to the undersigned. Dated this __ 20~„~h _ day of Ju , 1998. ,:~.~,..:~..,,..~..W ~... C(~NTRACTO~rracon Services, Inc ADURCSS; '4C~8 (1 18249 231st `Perrace N. Ju itcr, F1. 3?978 I3Tn #2 - '[;' (Signature and 'T'itle) BQ'B'-2