HomeMy WebLinkAboutDocumentation_Regular_Tab 23_11/13/2008,~f ~.
~~ ~'~ VILLAGE OF TEQUESTA
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1. VILLAGE COUNCIL MEETING
Meeting Date:
November 13, 2008 Meeting Type: ReCUlar Ordinance #: -
Consent Agenda: No Resolution #: 45-G8
Originating I~epartmerot: Police --~---
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of vnur staff ~A-,~-t~
Police Vehicle Purchase
3. BUDGET /FINANCIAL IMPACT
Account #: 001-175-664.602 Amount of this item: $32,794.00
Current Budgeted Amount Available:
$41, 000.00 Amount Remaining after item:
$8, 206.00
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot rla.crrintinn of tho ana„r!a ;fo.r,-
Request approval of Garber Chevrolet Buick Pontiac GMC of Green Cove Springs, Florida as the
vendor to supply two new police vehicles in the amount of $32,794.00, with budgeted funds, and
authorizing the Village Manager to execute the same on behalf of the Village of Tequesta. Sheriffs
Association Bid Award #07-15-0827.
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Dept. Head: --Y °~ e ~ Finan ~ `~ -°
ce ~irecter: ~.~i~~~
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Attorney: (for legal sufficiency) Yes ^ No ^
Village Manager: ~~~ --._~
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM:
• DENY ITEM: _;:~,^
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DEPT
TEQUESTA POLICE DEPARTMENT
MEMORANDUM
To: Michael R. Couzzo, Jr.
Village Manager
From: William McCollo
Chief of Police
Date: October 21, 2008
Subject: 2008/2009 POLICE VEHICLE PURCHASE
~~
Attached for your consideration is an agenda item for November 13, 2008; a request to
purchase two (2) Chevrolet Impala Police Units.
During the budget development the projected costs for new vehicles was provided by the
Chevrolet dealership. The costs were based on 2009 Flex-fuel Impalas with a full police
package. Because of the increased demand in fuel efficient vehicles, the 2009 models
were projected to cost $20,500. After the budget was approved, we located two (2) new
2008 Flex-fuel Impalas that were available $16, 397; a significant savings to the Village. The
vehicles are of the same specifications and can be purchased through the Sheriff's
Association bid.
Funding for this purchase is available in the General Fund; account #001-175-664.602. The
cost of the two vehicles is $32,794.00; the current available balance in the account is
$41,000.00. The vehicles are being purchased through the 2007 Sheriff`s Association Bid #07-
15-0827.
I respectfully request that Council approve Resolution No. 45-08.
RESOLUTION N0.45-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROVING A PROPOSAL FROM GARBER
CHEVROLET BUICK PONTIAC GMC, OF GREEN COVE SPRINGS,
FLORIDA, FOR TWO CHEVROLET IMPALA POLICE CARS PER THE
FLORIDA SHERIFFS ASSOCIATION BID AWARD 07-15-0827 IN THE
AMOUNT OF $32,794.00, HAVING A FY 2008/2009 GENERAL FUND
POLICE DEPARTMENT BUDGET ALLOCATION OF $41,000.00 AND
AUTHORIZING THE VILLAGE ,MANAGER TO EXECUTE THE
APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE PROVIDING
FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 The Chevrolet Impala police car proposal from Garber
Chevrolet Buick Pontiac GMC of Green Cove Springs, Florida, in the amount of
$32,794.00, attached hereto as Exhibit "A" and incorporated by reference as a
part of this Resolution No.45-08 is hereby approved and the Village Manager of
the Village of Tequesta is authorized to execute the same on behalf of the Village
of Tequesta.
Section 1 This Resolution shall become effective immediately upon passage
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 10!21/2008
Date Purchase Order is Req'd: ASAP
Department: Police
Req. #:
Quotes Received: 1 (See Attached)
Vendors Bids
1 Garber Chevrolet Buick Pontiac GMC $ 32,794.00 Recommended Vendor:
Garber Chevrolet Buick Pontiac GMC
Address: P.O. Box 945 Vendor #:
2 City: Green Cove S rin s
3 State & Zip: Florida 32043-0945
Comments: Sheriffs Association Bid Award #07-15-0827
Manuf./
Item Description Part# Q
Unit Price
Total Cost Account # Available Balance
(Finance tlse On! )
Chevrolet Im ala 2 $ 15,926.00 $ 31,852.00 001-175-664-602
Full Size S are 2 $ 375.00 $ 750.00 001-175-664-602
!Vent Shades 2 $ 96.00 $ 192.00 001-175-664.602
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 32,794.00
Use Only:
Head Signature: ~/~/. ~ / Date: l0 ~ d/~~
Finance Signature: Date:
~Ilage Council
PO#:
Date:
Resolution #:
Date:
Processed
Date:
Lv/ (.vi •.vvv ri.~. ..W
Sheriffs Association Contract Quote
Atfention• ~~Y~~.
To: • ~1p~.iG~A t`~t~.~ cr~.T~T•
Phone #:
Fax #: ~~/_ ?~~ ?8T'?
Re:
Bid #: t7~{ ~S-®8L''1
District: ~,
Garber Chevrolet Buick Pontiac GMC
P.O. Box 945
Green Cove Spgs, FL 32043-0945
Ph: 904-264-4502
Fax: 904-284-OO54
From: DANIEL C DEVRIES
Pages: 1 of 1
Date: t O ~Z~ -d
(tern: 5~-4 ~ .
Model #: ~pn.l,.,
Order Code Description P~Ce
Base Price of Vehicle t
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Total Vehicle Quote $ ~ 3°l .