HomeMy WebLinkAboutResolution_30-06/07_02/08/2007RESOLUTION N0.30-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING AND
INCREASING THE 2006/2007 GENERAL FUND #001 BUDGET BY
INCREASING REVENUES IN ACCOUNT # 001-175-664.601, POLICE -
COMPUTER EQUIPMENT IN THE AMOUNT OF $106,579.00 FOR THE
PURCHASE AND IMPLEMENTATION OF THE MOBILE IN-CAR
COMPUTERS AND EQUIPMENT FOR THE VILLAGE OF TEQUESTA
POLICE DEPARTMENT AND AUTHORIZING THE VILLAGE MANAGER
TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE.
Whereas, the Village Council desires to deploy in-car computers and technology in
their police patrol vehicles,
Whereas, in-car computers will allow officers to receive calls, complete police reports,
and check criminal records while remaining on patrol,
Whereas, the cost to implement the Mobile In-Caz Technology is $142,180.00,
Whereas, the Village of Tequesta has budgeted funds totaling $35,601.00 in account
#001-175-664.601; Police -Computer Equipment for the purchase of laptops and
related technology, but requires additional funding in the amount of $106,579.00 to
implement the In-Car Mobile Technology, and
Whereas, approving this resolution will increase the current 2006/2007 Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The amendment to the 2006/2007 General Fund #001 increasing budgeted
expenditures by $106,579.00 is hereby approved and the Village Manager of the Village of
Tequesta is authorized to execute the same on behalf of the Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by Council Member Watkins, who
moved its adoption. The motion was seconded by Vice-Mayor Paterno, and upon being put to a
vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
Humpage
Paterno
Watkins
The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of February,
A.D., 2007.
MAYOR OF TEQUESTA
,<
C ~ . ®~'
Jim umpage
ATTEST:
Lori McWilliams, CMC
Village Clerk
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Increase:
BA #
D rtment: MISC PROJECTS-GEN Account: POLICE DEPT CAPITAL PROJS Account #: 303-399-663.710
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 14,296.00 $ 14,296.00
Justification /Comments: MOVE FUNDS FROM F/F/E ACCOUNT IN THE MUNICIPAL CENTER DEPT. TO POLICE AND FIRE
CAPITAL PROJECTS DEPTS. TO CORRECTLY RECORD THE EXPENSE OF PHASE ~ nF THE ~T PRn i~rT
Department: MISC PROJECTS-GEN Account: FIRE DEPT CAPITAL PROJS Account #: 303-399-663.720
Original Budget Balance Available Transfer Amount New Balance Available
S 0.00 $ 0.00 $ 16,708.00 $ 16,708.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:
D rtment: CBDR-MUNICIPAL CENTER Account: FURNITURE /FIXTURES /EQUIP Account #: 303-331-664.603
Original Budget Balance Available Transfer Amount New Balance Available
$ 75,000.00 $ 71,945.00 $ 31,004.00 $ 102
949.00
Justification /Comments: ,
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Approvals:.:
Department Head:
Finance Approval:
Village Manager Approval
Village Council Approval:
Date:
Date:
~ Date: >' f"
Resolution Number
Village of Teguesta
Budget Amendment Request JE #
Date:
VILLAGE OF TEQUESTA
VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM
Date Prepared: December 20, 2006
Meeting Date: January 11, 2006
CLASSIFICATION:
Subject/Agenda Item/Summary:
Approve the proposal for Phase II of the IT Network from Argent Systems, Inc. of Royal Palm
Beach, Florida in the amount $81,093.93 to be purchased from Argent (FL. #252-007-99-1) ($42,637.88)
and Hewlett Packard (FL #250-000-03-1) ($38,456.05).
STAFF RECOMMENDATION TO ®APPROVE ^ DENY
Reviewed by: Costs: Attachments: Advertised:
(please list)
$81,093.93 Date:
1. Memorandum from
Funding Source: Chief McCollom to Paper:
^ Operating Mr. Couzzo
^ Not Required
® Other (explain) 2. Meeting Agenda
Routing Sheet
Funding available from Affected Parties:
Capital Projects Fund and 3. Resolution 16-06/07
General Fund -Capital, ^ Notified (explain)
Computer Equipment 4. Purchase Order
Requests for Argent
and Hewlett Packard
Budget Acct. #
5. Network design and
001-175-664.601 $9,148.93 quote from Argent
303-331-664.603 $40,941.00 Systems, Inc. ®Not Required
303-3q 9-663.710 $14,296.00
303-399-663.720 $16,708.00 6. Quote submitted by
HP for HP equipment
-Florida contract
#250-000-03-01
^ None
Submitted by: Originating Department: Village Manager Council Action:
Approval:
Chief W. McCollom Police Department ^ Approved
,
~~
`~
1 yy
~ A roved
w/conditions:
`, ~
~
^ Denied
^ Tabled until:
TEQUESTA POLICE DEPARTMENT
t~ ~ STq
Ao ~ MEMORANDUM
T
To: Michael R. Couzzo, Jr.
From: Chief William E. McCollo
Date: December 20, 2006
Subject: NETWORK TECHNOLOGY -PHASE II
Attached for your consideration is an agenda item for January 1 1, 2006; the
proposal for the completion of the Village Technology Network.
Phase I of the network has been configured and installed. We are now ready to
proceed with the implementation of Phase II.
Phase I consisted of the necessary racks, cabling, and switches that will provide the
connectivity of the servers and
' °~ °` ` the workflow capability that will
~_ ® ~ ~ ~~~ ~~ ~r~ be realized by the final network.
F~ . ;
,~„~-~
'
To determine the scope of the
~ """'°°'"""-"`'"'`"T"'w"°~"° network each department's
~ Y . _f __..__.-.. _ _ needs were considered. All
_ ` ;, ~, -~' ~ _ - ---------
~ departments have a need for
< _ ,n
~ security; yet, they have a desire
9 °"s mM~
~ ~~ s~,
~'
~ ~
to automate some functions
.
' ~
6 ~ '~'~' E,~..,
`.'""=_
_
~ VtAN 1 , between departments. Finance
"°'"°°~_ - ,. _~~ ~°~T__- requires absolute control and
_a,__7_----'-- ---~, --- ` ,----~,
_ ~
~
' security over financial records
d ~ ~
_
A
~ and transactions; however, they
o ~
,! ~"et~sso have indicated a desire to
x .
_ automate billing and receipt of
payments and, within
parameters, allow access to
payroll information. Human Resources has a pressing need to have this capability.
Comm unity Development would benefit greatly from a Village-wide network that would
allow an online (eGovernment) permitting process. Public Safety also has several
require ments that would benefit from a robust network.
Whereas Phase I facilitated the installation of additional equipment and ensures the
network components could be connected, Phase II is the actual software, servers and
firewalls that will comprise a functional network.
Subject: Phase II Network
Date: November 7, 2006
Page: 2
It is important to note that this is a centralized network. The network is dependent on
the parent domain located at the Village Half. This configuration gives the Village the
maximum amount of control over the network user. Based on "policy," users will have
access to programs and files through assigned authority. The Village will be able to control
the websites that a user can
~ o., ~ ~, - - ---- -----
~~ , - ~ .~ visit and what websites have
~ , ~, ~ (~
'"'a°" ~~~~ access to the network. These
w„ -11 EO ~ functions are a major
~w: ~ ~ improvement over the current
' ` ~ '~ °'~"°°~""_'`""°~'=°'° technology being used.
"'°'~° ? .___________~_________ Inherently, it will protect the
~- ~ ~ ~, Village from exposure to
.; ~.a ~°~ ;~ a,i pornographic material, SPAM,
~~ `- ~ v viruses, and unwanted
s ,, , ., ,,
m ' solicitations.
o s
a
~ ~ y ~ CAhd °an n Potlce.Tp"asta.wy
,.-- _, ,_ ____ __, _ _ _ The security functions
~ ~ $ ~ ~ ~ ~ -~ ~~ ~~ are designed to provide
~ a °?°°"°~``~ ..x~..~ ~~ ,~ ~ ~' compliance with the many
a
', ~'., ,~~ i~'~ ~ Federal and State re ulations
g
~ "'` `` "~ ' ~ imposed on record keeping
' ~ POIICY OBpt ~ ~ Flre OBpf , i ChNtl Domdn FntT~q"gdtwy ,
°~----------- --- ~ and the
receiving/dissemination of information such as HIPPA, FDLE, NCIC/FCIC, and CH. 119, F.S.,
the Public Records Act.
The total cost of Phase II is $81,093.93, which is allocated in the 2006/07 budget:
• 001-175-664.601 General Fund, Police Patrol, Computer Equipment $9,148.93
• 303-331-664.603 Capital Projects Fund, CBDR-Municipal Center,
Fumiivre/Fixtures/Equipment $40,941.00
• 303-399-663.710 Capital Projects Fund, Misc. Projects ,Police Department Capital
Projects $14,296.00
• 303-399-663.720 Capital Projects Fund, Misc. Projects, Fire Department Capital
Projects $16,708.00
I would request that the Council approve the network proposed by Argent Systems,
Inc. All of the Hewlett Packard (HP) products (servers and networking) will be purchased
directly from HP at existing GSA pricing. Since Argent is currently the technology provider for
the Village of Tequesta I would request that the remaining portion of the contract be
awarded to Argent Systems, Inc. Argent has provided the network design and consultation
without charge. The components for the network are available through GSA pricing and/or
can be purchased through existing contracts.
Toward that end, I have written the Resolution and appropriate paperwork
requesting the Council to approve the purchase and implementation of Phase tl.
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Municipal Center
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $21,939.35 Address: 4638 126th Drive North
2 City: Royal Palm Beach
3 State & Zip: Florida, 33411
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is currentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi for this ro'ect free of char e.
Manuf./
Item Description Part# Qt Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
itec Antivirus Enterprise
on (v.1o.1)upgradeLicense
10522837
25
$49.39
$1,234.75
303-331-664.603
idewinderG2 Security
ppliance SW61-AP-410D
-8-A
1
$4,737.00
$4,737.00
303-331-664.603
martFilter, 100-249 Users SFCL-100-249
-12
100
$179.00
$1,790.00
303-331-664.603
erformance Option t!1 for 410 SWOP-AP-PUP
1-41
1
$561.00
$561.00
303-331-664.603
tivirus for Sidewinder G2 SWLC-AVR-
100-24
100
$128.40
$1,284.00
303-331-664.603
Copper Interfaces Option SWOP-AP-HO
1-410D
1
$303.00
$303.00
303-331-664.603
idewinder G2 Appliance
ode 410 - 12 month SWTS-SPRD-
410-12
1
$1,158.00
$1,158.00
303-331-664.603
C Smart UPS 3000VA
U 120V w/12' Cord SUA3000R2X1
as
1
$1,317.89
$1,317.89
303-331-664.603
UA3000RM2U SU027RM2U 1 $89.71 $89.71 303-331-664.603
abor & Shi in /A ------- $9 464.00 $9 464.00 303-331-664.603
Total: $21,939.35
Finance/Administrative Use Only:
De artment Head Si nature: Date:
j ~'
'-finance Director Si nature: Date:
lage Manager Approval: Date:
Villa a Council A proval: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 12/21/2006
Date Purchase Order is Req'd: ASAP
Department: Fire
Req. #-
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $4,626.98 Address: 4638 126th Drive North.
2 City: Royal Palm Beach
3 State & Zip: Florida, 33411
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is currentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi n for this ro'ect free of char e.
Manuf./
Item Description Part# Qt Unit Price Total Cost Account#
Available Balance
(Finance Use Only)
or & Shi in N/A --------- $4,626.98 $4,626.98 303-3y9-663.720
Total: $4 6
F' a inistrat" Use Only:
De artment Head Si nature: Date:
~ LZ
'"finance Director Si natur Date:
r
illage Manager Approv Date:
y
Villa a Council A proval: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 12/21/2006
Date Purchase Order is Req'd: ASAP
Department: Police
Req. #-
Quotes Received: 1
Vendors (See Attached)
Bids Recommended Vendor:
ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $9,148.93 Address: 4638 126th Drive North
2 City: Royal Palm Beach
3 State 8 Zip: Florida, 33411
Comments: Florida Contract 252-007-99-1
his is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo T Network for the Villa e of
e uesta. Ar ent S stems, Inc. is currentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems, Inc. rovided all of the consultation and desi for this ro'ect free of char e.
Manuf.i
Item Description Part#
Qt . Unit Price
Total Cost Account#
Available Balance
(Finance Use Only)
rtec Antivirus Enterprise
on (v.10.t)U grade License
10522837
35
$49.39
$1,728.65
001-175-664.601
ymantec Antivirus Enterprise
dition (v. 10.1) -Media -Win
10517878
1
$19.28
$19.28
001-175-664.601
ymantec Ghost Solution Suite
(v 1.1) Level A (10-24) -Win
10485748
20
$31.00
$620.00
001-175-664.601
ymantec Ghost Solution Suite - (v
t.t)GoldMaintenance(to-za)-win
10485760
20
$5.65
$113.00
001-175-664.601
y~8 1PC Elite P'ro oam CD-Wnl) 10489128 1 $20.25 $20.25 001-175-664.601
icrosoft Win Srv 2003
TD -Media CD -English
P73-00156
1
$24.45
$24.45
001-175-664.601
idewinder G2 Security
ppliance SW61-AP-410
D-B-A
1
$4,737.00
$4,737.00
001-175-664,601
erformance0 tion#1for410 SWOP-AP-PUP
1-41
1
$561.00
$561.00
001-175-664.601
Copper Interfaces Option SWOP-AP-HO
1-410D
1
$303.00
$303.00
001-175-664.601
abor & Shi in /A ----- $1 022.30 $1 022.30 001-175-664.601
Total: $9,148.93
/
f
~
De artment Head Si nature: ~"•``-' ' '~ ~-__
~ ~i,na dministrative Use Only:
f~ € ~~`-+~ Date:
.,
~~ ~•.~ '~,.
Finance Director Si nature: Date:
lage Manager Approval:
Date:
Y-'
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 12/21/2006
Date Purchase Order is Req'd: ASAP
Department: Police
Req. #-
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ent S stems, Inc. Vendor#-
2357
~ Argent Systems, Inc. $6,921.99 Address: 4638 126th Drive North
2 City: Ro al Palm Beach
3 State & Zip: Florida, 33411
Comments: Florida Contract 252-007-99-1
is is a re uisition for the urchase and im lementation of Phase 2 of the Information Technolo IT Network for the Villa e of
e uesta. Ar ent S stems, Inc. is currentl contracted to rovide maintenance for the com uters and technolo for the Villa e of
e uesta. Ar ent S stems Inc. rovided all of the consultation and desi for this ro'ect free of ch e.
Manuf./
Item Description Part# Qt . Unit Price
Total Cost Account#
Available Balance
(Finance Use Only)
ntec Antivirus Enterprise
on (v. 10.1) Upgrade License
10522837
10
$49.39
$493.90
303-3 99-663.710
idewinder G2 Appliance
ode41o12-month SWTS-SPRD-41
0-12
1
$1,158.00
$1,158.00
303-399-663.710
abor & Shi ing /A ----- $5,270.09 $5,270.09 303-3q9-663.710
Total: $6 921.99
1 ~ ~i ~' ' ce/Administrative Use Only:
De artment Head Si nature: °~,~, ,~ ~»~~':~Z[„ t»'`
Date:
~,~ .%~~ ~~'
r--
Finance Director Si nature:
Date: .
r
lage Manager Approval: -
Date:
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Municipal Center
Quotes Received: 1
Vendors (See Attached)
Bids Recommended Vendor:
ewlett Packard Vendor#-
2455
~ Hewlett Packard $19,001.02 Address: PO Box 101149
2 City: Atlanta
3 State & Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; uote #1094766-3
P Care Packs for Proliant DL380 GS &Proliant DL360 GS were removed from on final uote. See attached co for details. Due to the
umber of items in uote there are two 2 a es com risin the entire re uisition.
Manuf./
Item Description Part#
Qt Unit Price
Total Cost
Account#
Available Balance
(Finance Use Only)
.down Svr Std 2003 R2
lisp OLP NL Locl Govt
P73-01921
4
$639.00
$2,556.00
303-331-664.603
evice cArW.cov %-ioLP~~ Sn e~Se-~ R18-00190 10 $25.00 $250.00 303-331-664.603
(user CAl'GOV-MOLPrEnglishL~cense R18-00189 25 $25.00 $625.00 303-331-664.603
onfigurable-HP Proliant DL140
3Non-Hot PlugSATAServer
Multi le
2
$1,587.00
$3,174.00
303-331-664.603
Caze Pack, 3 Yeazs, Next
ay, Hazdwaze, DL14x
119508E
2
$140.00
$280.00
303-331-664.603
onfigurable-HP Proliant
L380 G5 -Rack Server
Multi le
1
$3,994.01
$3,994.01
303-331-664.603
onfigurable-HP Proliant
L360 G5 Server
Multi le
1
$3,318.01
$3,318.01
303-331-664.603
10622 (22U) Rack Cabinet -
allet
245163-B21
1
$927.00
$927.00
303-331-664.603
lU 10 pk Universal
filler Panal
AF072A
1
$58.00
$58.00
303-331-664.603
110V Fan Kit - 1000 Series
ack Gra hite
257413-B21
1
$221.00
$221.00
303-331-664.603
Total: continued a e #2
De artment Head Si nature: Finance/Administrative Use Only:
Date:
Finance Director Si nature: Date:
illage Manager Approval: i
Date:
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/2112006
ASAP
Munici al Center
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ewlett Packard Vendor#-
2455
~ Hewlett Packard $19,001.02 Address: PO Box 101149
2
City: Atlanta
3 State & Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; uote #1094766-3
Care Packs for Proliant DL380 GS & Proliant DL360 GS were removed from on final uote. See attached co for details. Due to the
umber of items in uote there are two 2 a es com risin the entire re uisition.
Manuf.!
Item Description Part# Qt Unit Price
Rack 9000/Rack 10000
ending Kit AF074A 1 $66.00
Total Cost Account#
$66.00 303-331-664.603 Available Balance
(Finance Use Only)
ckCableMan ementKit 292407-B21 1 $83.00 $83.00 303-331-664.603
TFT7600 RKM US AG052A 1 $1,616.00 $1,616.00 303-331-664.603
CATS OxlxB KVM Server
onsole Switch
262587-B21
1
$566.00
$566.00
303-331-664.603
PS2 Console Interface
dapter, 8 Pack
336044-B21
1
$521.00
$521.00
303-331-664.603
P 24A Low Volta e PDU 252663-D71 1 $248.00 $248.00 303-331-664.603
/R Conversion Kit ML350
4
358350-B21
2
$249.00
$498.00
303-331-664.603
Total: $19,001.02
FinancelAdministrative Use Onty:
De artment Head Si nature: Date:
Finance Director Si nature: Date:
Ilage Manager Approval: - Date: Y
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Fire
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ewlett Packard Vendor#-
24SS
~ Hewlett Packard $12,081.02 Address: PO Box 101149
2 City: Atlanta
3 State & Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; uote #1094766-3
Care Packs for Proliant DL380 GS & Proliant DL360 GS were removed from on final uote. See attached co for details.
Manuf./
Item Description Part# Qt
Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
Windows Srv Std 2003
OLP Govt
P73-01921
3
$639.00
$1,917.00
303-399-663.720
S Windows Srv Std 2003
PEN STL GOV
R18-00190
10
$25.00
$250.00
303-399-663.720
S WIN SRV USER CAL
003 OPEN STL GOV
R18-00189
3S
$25.00
$875.00
303-3q9-663.720
nfigurable-HP Proliant DL 140
3 Non-Hot Plug SATA Server
Multi le
1
$1,587.00
$1,587.00
303-399-663.720
Care Pack, 3 Years, Next
ay, Hazdwaze, DL14x
9S08E
1
$140.00
$140.00
303-399-663.720
otlfigwable-HP Proliant
L380 GS - Kack Server
Multi le
1
$3,994.01
$3,994.01
303-399-663.720
oriligurable-I-1P Proliant
L360 GS - Server
Multi le
1
$3,318.01
$3,318.01
303-3~i9-663.720
Total: ,081.02
Fin ce/Admin' rative Use Only:
De artment Head Si nature: Date:
/~ ZL LGG~
"finance Director Si nature: Date:
Ilage Manager Approval: Date: p
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #- 12/21/2006
ASAP
Police
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
ewlett Packard Vendor#-
2455
~ Hewlett Packard $7,374.01 Address: PO Box 101149
2 City: Atlanta
3 State ~ Zip: Georgia 30392-1149
Comments: Contract FL -Information Technolo Hardware 250-000-03-1 ; uote #1094766-3
Care Packs for Proliant DL380 GS &Proliant DL360 GS were removed from on final uote. See attached co for details.
Manuf./
Item Description Part# Qt . Unit Price
Total Cost Account# Available Balance
(Finance Use Only)
Windows Srv Std 2003
OLP Govt
P73-01921
2
$639.00
$1,278.00
303-3x39-663.710
S Windows Srv Std 2003
PEN sTL Gov
R18-00190
5
$25.00
$125.00
303-3q 9-663.710
S WIN SRV USER CAL
003 OPEN STL GOV
R18-00189
10
$25.00
$250.00
303-3q9-663.710
nfigurable-HP Proliant DL140
3Non-HotPIugSATAServer
Multl le
1
$1,$87.00
$1,$87.00
303-399-663.710
Care Pack, 3 Years, Next
ay,Hazdwaze,DL14x
U9508E
1
$140.00
$140.00
303-3y9-663.710
onfigurable-HP Proliant
L380 GS -Rack Server
Multi le
1
$3,994.01
$3,994.01
303-3`I9-663.710
Total: $7 374.01
a' ,_r~ , Fin /Administrative Use Only:
De artment Head Si nature: `-~~ i"~~ / '
Date: E
~<~ ~ ~' l
Finance Director Si nature: Date:
t
Ilage Manager Approval:
Date:
Villa a Council A royal: Resolution #- Date:
PO#: Processed By: Date:
Village of Tequesta
Information Technology
Cost Synopsis
Phase 2 $ 81,093.93
~~o~~i $ 40,941.00
$ 7,487.00
I°ire $ 12,964.50
Police $ 19,701.43
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Village of Tequesta
Information Technology
Cost -Estimated Shipping Charges
Manuf Part number Descri tion Cost Price Extended
Estimated Shi in Char es $ 28.00
Estimated Shi in Char es $ 364.00
Estimated Shi in Char es $ 196.00
Estimated Shi in Char es $ 196.00
To tal Shi in Char es $ 784.00
EXHIBIT "A"
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~F ? a,:ri, ~~,~,~ Proprietary and Confidential
Public Sector Sales
vember 09, 2006
VILLAGE OF TEQUESTA
COMMUNITY DEVELOPMENT
250 TEQUESTA DR STE 305
TEQUESTA FL 33469-0000
Dear William McCollom,
Thank you for your recent interest in Hewlett-Packard Public Sector Sales. Award-winning Hewlett-Packard products are
designed to deliver high-performance technology, powerful networking and legendary Hewlett-Packard quality -all at a value
that your budget demands. From handheld PCs to AlphaServer Supercomputers, Hewlett-Packard provides a single resource
for complete solutions that meet ali your computing needs. You can rely on Hewlett-Packard for the performance, uptime, and
efficiency you need to keep your agency running smoothly and hassle-free. Every Hewlett-Packard product is designed and
tested to provide industry-standard compatibility and investment protection. And, with special maintenance services, easy
ordering and flexible finanrting, Hewlett-Packard makes buying the right solution for your organization easier and more
convenient than ever.
Attached is the price quotation you requested. When submitting a purchase order directly to Hewlett-Packard, please be
certain to inGude the requested information on the Ordering Information page attached to this quotation. InGuding the
necessary information will ensure the accurate and timely processing of your order through Hewlett-Packard Public Sector.
You may order online at htto://welcome ho com/country/us/eng/solutions/pub sector html or fax in your purchase order at
800-825-2329.
-Please reference this contract: FL -INFORMATION TECHNOLOGY HARDWARE Contract
(250-000-03-1) terms and conditions.
-The terms and conditions of the FL -INFORMATION TECHNOLOGY HARDWARE Contract
(250-000-03-1) will apply to any order placed as a result of this inquiry; no other terms or
conditions shall apply.
If you should have questions regarding this quotation or need any other assistance, please contact your Public Sector sales
representative.
Sincerely,
Sharon Eckrich
Inside Sales Representative
Publlc Sector Sales
Ordering Information
' never been easier to place your direct orders with Hewlett-Packard. Now you can have fast, accurate service with special options designed to
sonalize, process and expedite your shipments with higher levels of accuracy. Ordering Hewlett-Packard products is as simple as picking up the
one, using the fax machine, or togging onto the Hewlett-Packard Public Sector website at
http://welcome.hp.com/country/us/eno/solutions/pub sector.htmi
Online orderino
With the Hewlett-Packard Online Store, you can create quotes with real-time pricing; place an order using a credit card
or purchase order, keep up-to-date on the latest product promotions and pridng available on your contrail,
inquire about order status and view produd/price information -all from your desktop PC. Visit
htto://welcome.hp.com/country/us/enq/solutions/pub sector.html
Faxing Option
Faxing your order is convenient, too. Simply fill out your request on the customer purchase order and send
to 1-800-825-2329. Your order will be promptly handled, and you can call a Customer Service Representative to confirm your order.
Personalized Telesales
To provide more personal service to you, our telephone sales and order administration representatives are assigned by territory. This
means you can reach a dedicated government, education, or medical sales team every time you call -giving you added value by letting
you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements.
To request a quote, check product availability, and other related questions, call your Telesales Representative.
OMer Accuracy
To ensure the accurate and timely processing of your order, please verify that your purchase order inductee the following information:
o BIII-to address,
0 3hipdo address,
o Purchase order number,
o Part number, description, and price,
o Corrtraet # and name
o Reselbr of choke
o Contact name ,phone number, and email address,
o Special delivery requirements
o Requested delivery date
o Signature of authorized purchaser
o Please note the Hewlett Packard must bs listed as the vendor.
x-Exempt Certificate Requirements
All tax-exempt accounts should have atax-exempt certificate on file with Hewlett-Packard to avoid having sales tax added to their invoice. This
certificate needs to be provided only once. If you are ordering for the first time, please include with your order or account application,
Free Configuration Services lexclude~ non-configure to order IPG oroductl
When you purchase Hewlett-Packard products through Public Sector, you become eligible for configuration of Hewlett-Packard hardware options and
upgrades at NO extra cost. To request this free service, dearly state on your purchase order which options and upgrades you would like installed and
list each carfguration separately. Once an order is placed, in-stock items require 2-4 business days for installation.
HP Credit
Hewlett-Packard's financing programs can help your agency purchase or lease HP solutions. To inquire more about a customized finandal solution
proposal cell your Telesales Representative.
Order Tracking and Status
All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders are shipped within seven days of receipt
provided all items are in stock and ail necessary information has been properly included on your purchase order. (Remember that ship complete orders
can be delayed if a particular item is not currently in stodcJ To inquire about the stelae of your order, you can either b9 on to
ham://welcome.hp.corn/countrvlus/enq/solutions/pub sectochtmlor call your corresponding Customer Service Representative.
Returned Merchandise
A return material authorization number (RMA) is required for all returns to be processedReturns may be requested within 30 days of shipment.
Please call your Public Sector Customer Service Representative in order to have an RMA assigned. Please have a copy of the packing slip available
when you call.
Customer Relationship and Sales For Public Sector Sales
Fax:800-825-2329
Education: 800-888-3224 Higher Ed: 877-480-4433 STS: 888-202-4682 Returns: 800-888-3224 x1060
`I
l
LICE QUOTATION
ote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 1 of 5
William IIAcCollom
VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product dlsconUnuatbn is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please Include the quote number and contract from this quote on the corresponding
purchase order.
Item Part No. Description Qtv Unit Price Extended
Group: A
1. -Configurable-HP ProLiant DL140 G3 Non-Hot Plug 4 $1,587.0 $6,348.00
SATA Server
409023-621 Product - HP ProLiant DL140 G3 Non-Hot Plug SATA
Server
409158-L21 Processor -Dual Core Intel® Xeon® 5050 (3.OOGHz, 667
FSB) Processor
397411-821 Memory - HP 2GB Fully Buffered DIMM PC2-5300
2X1G6 Memory
Storage controller -Embedded SATA RAID Controller
383410-621 1st hard drive - HP 80G6 SATA non-hot plug 7,200 rpm
1" hard drive
383410-621 2nd hard drive - HP 80GB SATA non-hot plug 7,200 rpm
1" hard drive
361040-621 Multimedia drive -16X DVD-ROM Drive
Network card - 2 Integrated Broadcom 10/100/1000 5721
NICs
Power supply - 650W Power Supply (Non-Hot Plug,
Autoswitching)
Server management - IPMI 2.0 support
HP ProLiant Lights Out 100i Remote Management
support
Warranty - 1-year limited warranty, parts only. 1 year
limited Global warranty
2. U9508E HP Care Pack, 3 Years, Next Da ,Hardware, DL14x 4 $140.00 $560.00
SUB TOTAL : 6,908.00
Group: B
3. -Configurable- HP ProLiant DL380 G5 -Rack Server 3 $3,994.01 $11,982.03
391835-B21 Product - HP ProLiant DL380 G5 Server
397326-L21 Processor -Dual Core Intel® Xeon® 5050 (3.OOGHz, 667
FSB) Processor
397411-621 Memory - HP 2GB Fully Buffered DIMM PC2-5300
2X1GB Memory
356963-821 Multimedia drive - CD slimline 24X carbon drive
405162-B21 Storage controller - HP Smart Array P400/512 Controller
339780-621 RAIDsetting -RAID 5 drive set with online spare
(requires matching 4 hard drives)
ote: For detailed warranty information, please link to "URL" for more information www.ho.com/clo/soecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
~~CE QUQ 1 !1 1 ~01~1 Page 2 of 5
ote Number: 1094766-3
November 09, 2006 William McCollom
Provided by: Sharon Eckrich VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for
SO days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
431958-B21 1st hard drive - HP 146G6 Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
431958-621 2nd hard drive - HP 146G6 Hot Plug 2.5 SAS 10,000
rpm Hard Drive
431958-621 3rd hard drive - HP 146GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
431958-B21 4th hard drive - HP 146GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
Power supply - HP 1000-W Hot-Plug Power Supply
399771-001 Redundant power supply - HP 1000-W Redundant
Hot-Plug Power Supply (NEMA)
Redundant fan options - HP Redundant Hot-Plug Fans
Network card -Embedded NC373i Multifunction Gigabit
Network Adapter
Server management -Integrated Lights Out 2 (iL0 2)
Standard Management
Warranty - 3 years parts, labor and onsite service (3!313)
standard warranty. Certain restrictions and exclusions
apply.
4. ~N4e46E I IP-Bare Paerh;~ Yearn,#;~;eiir~P4x', "--'------, 3.., ,-$'~` ~^ 5~@-~
SUB TOTAL : 514,337.03
Group: C
-Configurable- HP ProLiant DL360 G5 Server
399524-B21 Product - HP ProLiant DL360 G5 Server
399532-L21 Processor -Dual Core Intel® Xeon® 5050 (3.OOGHz, 667
FSB) Processor
397411-B21 Memory - HP 2G6 Fully Buffered DIMM PC2-5300
2X1GB Memory
399548-128 Storage controller - HP Smart Array E200i/128 Controller
375861-621 1st hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
375861-621 2nd hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
375861-621 3rd hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
375861-621 4th hard drive - HP 72GB Hot Plug 2.5 SAS 10,000 rpm
Hard Drive
$3,318.01 $6,636.02
. ote: For detailed warranty information, please Ilnk to "URL" for more information www.ho.com/golspecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
I
ICE QUOTATION
ote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 3 of 5
William McCollum
VILLAGE OF TEQUESTA
Contract: FL-INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation Is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
339780-B21 RAID setting -RAID 5 drive set with online spare
(requires matching 4 hard drives)
Network card - 2 Embedded NC373i Multifunction
Gigabit Network Adapter
Power supply - HP 1 u Server 700w HP Power Supply
399542-621 Redundant power supply - HP 1u Server 700w Hot-plug
Power Supply
Redundant fan options - HP Redundant Fans
356963-621 Multimedia drive - CD slimline 24X carbon drive
Server management -Integrated Lights Out 2 (iL0 2)
Standard Management
Warranty - 3 years parts, labor and onsite service (3/3/3)
standard warranty. Certain restrictions and exclusions
apply.
i~4~87-E I~a~pee~i; 3 Yeas, 4 I leal~;34~Hef~v..ai• , 2 $156,®A -$^~o-•„
SUB TOTAL : 57,546.02
Group: p
See Comments Beiow 9 $639.00 $5,751.00
P7301921 MS W/NDOWS SVR STD 2003
R2 OLP GOVT
GEM $639
8• See Comments Below 25 $25.00 $625.00
R18-00190 MS WIN SVR DEVICE CAL 2003
OPEN STL GOV
GEM $25
9• See Comments Beiow 70 $25.00 $1,750.00
R18-00189 MS W/N SVR USER CAL 2003
OPEN STL GOV
GEM $25
SUB TOTAL : 58,126.00
Group: E
10. HP Pallet 10622 (22U) Rack Cabinet
$927.00 $927.00
te: For detailed warranty information, please Ilnk to "URL" for more information www.ho.com/goisoecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
C~v]
LICE QUOTATION
ote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 4 of 5
William McCollum
VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product availability and product discontinuation Is subject to change without notice. The prices in this quotation are valid for
30 days Trom quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order.
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245163-621 Rack 10000 series - HP 10622 (22U) rack cabinet -
pallet
11. AF072A HP 1U 10pk Universal Filler Panel 1 $58.00 $58.00
12. 257413-B21 110V Fan Kit (Graphite) for 10000 Series Racks 1 $221.00 $221.00
110V Fan Kit (Graphite) for 10000 Series Racks.
This kit mounts on the top of the 10000 Series rack
and pulls heated air from the back of the rack out
through the top. Kit color is graphite.
13. See Comments Below 1 $66.00 $66.00
AF074A grounding kit-single
GEM $66
This is a replacement for expired item 260457-82t
292407-B21 Rack Cable Managemnet Kit 1 $83.00 $83.00
Provides an easy way to organize and route cables
within a rack Ten cable clips, ten cable rings, one
1U access panel, and one 2U access panel included
15. AG052A HP TFT7800 RKM US 1 $1,616.00 $1,616.00
16. 336044-621 HP CATS Ox1x8 KVM Server Console Switch 1 $566.00 $566.00
17. 262587-621 IP Console Interface Adapter, 8 pack 1 $521.00 $521.00
Interface adapters convert the standard keyboard,
video and mouse (PS2) connections to RJ45
connections.
18. HP 24A Low Voltage PDU 1 $248.00 $248.00
252663-D71 Power distribution modules - HP Modular Power
Distribution Units (mPDU), Low Volt Model, 24A
(100-127 VAC) (NA, Japan)
19. 358350-B21 T/R Conversion Kit ML350 G4 2 $249.00 $498.00
SUB TOTAL : ;4,804.00
TOTAL PRICE
GET MORE FOR YOUR MONEY
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ote: For detailed warranty information, please link to "URL" for more information www.ho.com/ao/soecificwarrantvinfo.
Sales taxes added where applicable. Freight is FOB Destination.
iICE QUOTATION
ote Number: 1094766-3
November 09, 2006
Provided by: Sharon Eckrich
Page 5 of 5
~Iliam McCollom
VILLAGE OF TEQUESTA
Contract: FL -INFORMATION TECHNOLOGY HARDWARE (250-000-03-1)
Product avallabiNty and product discontinuation is subject to change without notice. The prices in this quotation are valid for
30 days from quote date above. Please include the quote number and contract from this quote on the corresponding
purchase order,
Make the most of your budget and protect against technology obsolescence. Lease these HP products with a
purchase price of $41,721.05 for 36 months for as little as $1,319.22 per month. At the end of the lease, send the
equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair
market value.'
GET MORE WITH HP FINANCIAL SERVICES
For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a
financial services representative who specializes in supporting government and education entities.
* The monthly payment amount is for a lease commencing on or before 12/9/2006 with a term of 36 months and a fair
market value purchase option at the end of the lease term. This and other leasing and fmancing options are available
through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified education and state and
'al customers in the U.S. and subject to credit approval and execution of standard HPFSC documentation. Fees and
er restrictions may apply. This is not a commitment to lease. Rates and payments are subject to change at any time
without notice. Leasing and fmancing options for Federal governmental agencies (subject to a $50,000 minimum) are
available from Hewlett-Packard Company.
Comments:
ote: For detailed warranty information, please fink to "URL" for more information www.ho.com/go/specificwarrantvinfo.
Sales taxes added where applicable. Freight Is FOB Destination.