HomeMy WebLinkAboutDocumentation_Regular_Tab 23_04/10/2008Item 23
Supplemental Information
RESOLUTION NO. 20-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA,
PALM BEACH COUNTY, FLORIDA, APPROVING THE RENEWAL OF THE
VILLAGE'S CURRENT CONTRACT WITH RACHLIN COHEN & HOLTZ LLP, TO
PERFORM AUDITING SERVICES FOR THE VILLAGE OF TEQUESTA FOR
FISCAL YEAR ENDING SEPTEMBER 30, 2008 FOR A FEE NOT TO EXCEED
$70,500.00 (EXCLUDING FEDERAL OR FLORIDA SINGLE AUDIT ACT
REQUIREMENTS) AND AUTHORIZING THE VILLAGE MANAGER TO
PROCEED ON BEHALF OF THE VILLAGE.
Whereas, the Village of Tequesta is party to a contract for auditing services with the
firm of Rachlin, Cohen & Holtz, LLC; and
Whereas, said contract provides for renewal at the option of the Village; and
Whereas, the Village of Tequesta desires to renew said contract for the fiscal year
ending September 30, 2008 in an amount not to exceed $70,500.00.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 20-08, approving the renewal of the Village's current
contract for auditing services with the firm of Rachlin, Cohen & Holtz, LLC, and
authorizing the Village Manager to proceed on behalf of the Village, is hereby approved .
Section 2 This Resolution shall become effective immediately upon passage.
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1. VILLAGE COUNCIL MEETING:
Meeting Date:
April 10, 2008 Meeting Type: Regular Ordinance #:
Consent Agenda: No Resolution #: 20-08
Originating Department: Finance
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Approval of Engagement Letter from Rachlin LLP to perform auditing services for the Village of Tequesta for
Fiscal Year Ending September 30, 2008 for a fee of $70,500 (excluding single audit requirements).
3. BUDGET /FINANCIAL IMPACT:
Account #: Various Amount of this item: $70,500
Current Budgeted Amount Available:
N/A for 2008-2009 budget year Amount Remaining after item:
N/A
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Same as agenda title above
5. APPROVALS:
Dept. Head
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
,~
~~~.
Finance Director:
r,
Yes [~ No ^
Attorney: (for legal sufficiency)
Village Manager:
~r-.~---
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM: L~J
• DENY ITEM: ^
MEMORANDUM
FINANCE: DEPARTIvIENT
DATE: APRIL 4, 2008
TO: MICHAEL R COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: RESOLUTION # 20-08
Rachlin LLC have submitted an engagement letter to supply auditing services for f/y/e 9/30/2008 in an
amount not to exceed $70,500 (excluding Federal or Florida Single Audit Act requirements) and we have
been asked to have this item added to the agenda April 10, 2008 Regular Meeting of the Village Council.
4/4/0812:48 PM
RESOLUTION NO. 20-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA,
PALM BEACH COUNTY, FLORIDA, APPROVING RACHLIN COHEN & HOLTZ
LLP, TO PERFORM AUDITING SERVICES FOR THE VILLAGE OF TEQUESTA
FOR FISCAL YEAR ENDING SEPTEMBER 30, 2006 FOR A FEE NOT TO
EXCEED $70,500.00 (EXCLUDING FEDERAL OR FLORIDA SINGLE AUDIT ACT
REQUIREMENTS) AND AUTHORIZING THE VILLAGE MANAGER TO
PROCEED ON BEHALF OF THE VILLAGE.
Whereas, Rachlin Cohen and Holtz have submitted an engagement letter to
supply audit services for f/y/e 9/30/2008 in the amount not to exceed $70,500
(excluding Federal or Florida Single Audit Act requirements);
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 20-08 authorizing the Village Manager to proceed on
behalf of the Village, is hereby approved .
Section 2 This Resolution shall become effective immediately upon passage.
The foregoing Resolution was offered by _
moved its adoption. The motion was seconded by
upon being put to a vote, the vote was as follows:
who
and
For Adoption Against Adoption
Mayor Patricia Watkins
Vice-Mayor Calvin Turnquest
Council Member Vince Arena
Council Member Jim Humpage
Council Member Tom Paterno
The Mayor thereupon declared the Resolution duly passed and adopted this 13th day of
December, 2007.
MAYOR OF TEQUESTA
ATTEST:
Patricia Watkins
Lori McWilliams, CMC
Village Clerk
04/04/2008 10:13
eaie;3i~pn8 6.55
March, 2b, 2008
9544356972
3053778331
Honorable Mayvrr Village Council and
Village Manager
Village of Tcqucsta
34S "Cequaeta Dave.
Tcqucsta,l 1.33469
JERRYCHIOCCA
RACWtr Y~I
a
~~
8cccuntent~ • advlsore
PAGE 02
PAGE 01107
We arc pleasod to coo.ti,rm our understanding o.f tltc continued services we arc to provide to the V~l~agc oiF
Tequesta (the Village) for the year ending Scpter~al3er 30, 7008, We will audit tlzn financial statcxncnts of
the governmental aCtiv'ities, each. major. fund, a.rad the aggregatr. z~crrtairung fund inforrnat~on, which
collectcve,ly com~+rise the entity's basic finetxeial statements of the Villalyc, as of and for the year ceding
September 30. 2008. The document we submit M you will irelude Che follgwing additional infbrmatron
required by generally accepted aeepunting principles that wi11 be subj~tnd tp the auditing procediues
applied in our audit of the finaac~al statements upon whielt we will provide an opinicm in relahion to khe
basic fin.anciai siattrrrcnta:
!, lvl;anaaemcnt'abiscussion and Analysis
2 Combining grid individual fund tin.ancial statements
3. Required supplexncntary infc~nrtation
4. Scheduic afcxpcndinxres of federal awards and state financial assistance. as applicable.
Audit Qb jectivea
The objective of aur. audit is the express+on off' art Opinion ea to whether your f}nancial statements arc
fuxr,ly prcgcntcd, itt all material raspcats, inconformity wikh [J.$. generally accepted accounting prinaiples
and to report on the fairness of tha additiozt.at information referred to ira the fast paragraph whom
cor<sidcrcd in it:17-tion to the financial ataterruents taken as a whale. T`ne objective also includes t+eportirtg
on-~-~
• Tnteraal control related to the fi.naneiai. gtatcmenta az~d cotxtpli$r-ee with laws, regulations, and the
pravisiorts of contracts or giant agreexvents, ttoncorrtpliance with which could have a material effect
ort the l'tnancial statements in accordance with Govarnmept.lt~diling Star~dprdt.
Internal control related to major programs and an opinion {or dtsclaitncr of opitaion) on compltianta
with laws, regulations, and the provisions of contracts ar grant agream.ents that could have a diract
slid rtaaterial Effect on each major program in aacOrdar~cC with the Single Audit Act Am~endmcnts of
1996 and 4MH Circular A•193, Ar~dits of 5'rates, Local Gvverrarrrenty, and Nort-Profit
Organisations said. tha Florida Single Rudit Act and Chapter 1,O.SSO, Rules of the Auditor Cien~l
of the Stato of Florida.
~~~
Rc~lin ur • onw Snutheoat YMird avvaue ~ Tenth door . MiamE, ptArids 33t31 . ~~ ~8,;tr7.@28 • ~a 31tb,317,833t ~ wwrKr~Nrt.COm
Art Irteepen0lr-~ Member o! BAA'@C filly Infarnallart8l
Il ~ ~ r c r a ~t t ~ s u s c t s s~ e ~ w ct t •~ ~ N r ~ s c N
04/04/2008 10:13 9544356972 JERRYCHIOCCA PAGE 03
04%03/2000 03:55 305377631 RACHLIN F'R(s~ 02/07
I~onorablc Msy~, V illage Council and
Village Matzr-ger
Village of Tequesta
March 26, 2008
Page 2
7]ic reports on in.teryat-1 control and compliance will each i.nelude a stattrn,ont that the report is intended far
tha infarrnatian attd use of this Village, management, Sptcific legislative ar regulatoxy bpole8, ft;dexal and
sate awarding agertcice, and if applicable, pass,tlarough entities and is not intended to be and should not
be used. by anyone oth~or than these specified patties.
As applicable, our audit will be conducted in accordance with U,S, gc~ttecally accepted auditing standards;
tlae Standards for financial audits eontait:ed in Gpvernment.~uditing Stanriardr, issued by the Comptroller
C~enerel of the United Ststts; the Single Audit Act Amertdtxitnts of 1490; 7utd the provisions of OM13
Circular A-133, the Florida Sin.git Audit Act and Chaptaur 10.530, Rules of the Auditor General of the
State of F7onida, and will includa tests of accounting records, a determination of major ptrogram(s) in
aacardancc with Circular A-133 and the p'lorida Single Audit A-ct, and other prac~dt-ns we consider
accessary to enable us to expres8 ffiuch en opinion acid to render the required reports. If our apinio>x an the
financial statements or the Single Audit compliance opirriari. is ether than unqualilxcd, we wiU illy
discuss the rcasetis with you in advance, if, for any rcasar,, we are ut+able tp complete the audit or are
unable to Farm or have not farmed art opinion, we rrety dcclitic to express an opinion or to issue a report
e.s a zcrult of this engagciiaerit.
1VIAttagcment Respunsibilkiq
Managcuacnt is responsible for establishing and maintaining iiaternal control and for compliance R~itn the
provisions at' applicable laws, rcgtilatigns, contracts, agreements, and grants, In i'ulftllinR this
regponstbility, estimates and judgrrtents by management are required to assess cltc expected benefits and
related costs of the controls. The objcctivos of internal cpritrvl arc to provide ritanagcment with
reasonable, but not absolute, assurance that assets ace sAfeguarded against loss from u:iauthorixed use or
dispgsition, that traxisaCtions are executed itt accordance with mati.aRctrtcrtt's authorizations and rECOrdcd
properly to pcymit the preparation of firiaancial statcrnent~ in accardaxyre with, grttcrally accepter)
accounting prartciplos, and t}ae-t fedt=ral and state award prog~ratns ere meilaged in compliaiacc with
applicable laws and regulations sand the provisions o£ contracts a».d grant agreements.
;Vlanagemarat is raspottsible for meki.n.g alI fnancial records and related itiformetion available to uc,
including any signii~;catit vcndot' relationships lit which the vtridar has the r~portsibility for program
compliance. We understand that you wall provide us with such information xequir+cd for oe>r audit and
that you arc responsible far the accu~-cy and comp~ctcrtcsa of that information. Wr will advise you about
appropriate accounting principles and their sppl,ieation and will assist in tho preparatiai, of your financial
sraittrrnerits, including the sahvdule of expertiditures of federal awards ~-nd sates financial assistance, but the
responsibility for the financial statements remains with ydu. As part of our cttgt-gemcnt, we may propose
stex+dard, adjusting, ar corrcctina journal e>,trtcs to your financial statements. You aro responsible for
rcvitwing the entries and understanding ills tiAture of any pzvp4sed isntt'ie5 and the impact they have on
the financial stet~mctaty. That respors9ibil.it~y includCS the establishment and mai~xteziance: of adcqua~
rccnrds and ef3eCtive internAl control o~+ar fi»aroipl resgarting dnd oornpliancc, the selection srsti
application of accouritiiig principles, and the saFi~~uardmg of cassia- Mrrnagesment is responsible for
adjusting the financial statemorits to correct material misst>sternc>ats atad far cotifirmirig to us tti the
~~'11111
eadwrrcenrn • ne~usors
04/04/2008 10:13 9544356972
04/C`3/~pp8 09:55 305377R3'~1
F~onor~able Mayor, V illage Council ~d
Vi.llagc Manager
Village of Tequcsta
.March, 2G, 7008
Page 3
JERRYCHIOCCA
RACH~IN
PAGE 04
PpC~ 03/07
represc~ttation latter that the affects of any uncorrected miastatcmanta aggroFtated by wa during the eurrcrtt
engagement and p¢xtaining to the latest period presented are irnmatcrial, boat individually end in tl~e
aggregate, to the financial statements taken as a whole,
You art responsible for tl>G dcsigrt and implementation of programs ar+d controls to prevc~7t and deficct
fraud, artd for informing us about all known or suspected mud ar illegal acts e~'acting the government
involving (a) manegctrtcnt, (b} employees who have significant ,roles in lnecrrtat aantral., and (c) others
where the fraud could have a material affect on the ~izta»cial statements. Yau are also responsible for
informing us of. your knowledge of any allegations of fraud ar suspected fraud or illegal acts affecting the
governmcrtt received un cotrafiurticaraons from employees, fptsx~ex ctxtplvyCca, grantors. regulators, rn
others. Yxt addition., you arc resportsiblr for identifying and cctsur~ing that the entity eotnplies with
applicable laws and regulations arxd for taki»,B titnaly turd appropriate steps to rcn~dy Any fraud, illegal
acts, violations of cvr,traots or grant agreements, or abuse that we msy rtport. Additior~alty, as required
by aMR Circular A•133 and Chapter l0.SS0 Rules of the Auditor Gcrterel, it :,s :rtanaaeincrtt's
respcrosibility to .follow up end take connective action on reported audit ftinditt~ utd !v prepe~re a summery
schedule of prior andit findlrtgs and a corrcctivc s-ction plan.
Aa pari of our. audit, we will assist is the preparation of s draft of your financial statements, schedule of
expenditures of federal awards and start financial assistance seed related notes. Iri accordance
r'overnmer:x Audtttrrg Standards, you wil) be required to review and approve tl~aae financial statements
prior to their ~ssuartae ar±.d .have a resportsiblllry td bt in t paaition in fact acid appearenoe to make an
mformcd judgment on those financial 5taremcnts. Further, you are required to designate a qualified
rrtxnagcme:~t-level irdividuai to be responsible for overseeing our services.
Audit procedut'es~Gerrc~ral
An audit ixtcludes Cxarrrinitig, pxt a test br-sis, evidence supporting the amounts artd disclosures in the
financial statements; therefore, our audit will involve judgmcrit about the rtumbd- of transactions ro be
examined aztd tht areas to be tested. We will plan and perform the audit w obtain reasortablc rather than
absolute assurance about whether kha fmasicial statetricnts art free oi'matcrial misstatames»t, whether from
(1) errors, (2) firaudulent frnancial repartirtg, (3) tttisappropriation of assets, or (~) vioiaticros of laws or
governmental regulations that arc attributable to the entity or tv acts by management ar ermplayses actitt$
on bthalf of the entity. Because the dctazrrtittation of abuse is subjective, Government Auditing 5'tandar~
do not expect auditors to provided reasonable assurance of detecting about. As required by the Single
Audit Act Atrrcndmcnts of 1996, OMB Circular A-133, the Florida Single Audit Aat, atad Chapter 10.55fl
Rules of tt,c Auditor General, put audit will include tuts of transactions related to Major federal and state
awazd programs for cornpliartce with applicable laws and regulations and the provisions af' aankracta acrd
~r~ant agreements. Because art audit is designed to provide reasonable, Uut net absolute assurance and
brcaus~ vEre .vill not perForna a detailed examination of ap tattttsactions, then' ie a risk that material
m~ssLattments or noncompliance may exist at~d not be detected by ua- to additi.an, an audit is nr~t draigr-ad
to detect immaterial snisstaterttertts or +ri,olatioxls of laws ar gavcri,nc~ntal regulations that do not hpve a
dzrtct and material effect on the finyutcial stattmertts ar major pxe$ratre. l:Iowever, we will inform you of
i~~~IN~
aCCuunCantq • ~Aul~rnw
04/04/2008 10:13 9544356972 JERRYCHIOCCA PAGE 05
r^ai03/2008 09:55 3053778331 RACFiLiN PAGE 0aI07
Honorable .TVlayor, Vill$ge Council and.
Villr~go Manager
Vrllage of Tequesta
~larr.lt, Z6, 2008
page 4
;~nx material errors and any fraudulent financial reporting ar rttisappropriatioat. of assets that ootnas to our
attention. We will also inform you of a,ny violations of laws or governtre~ntal regulations that come to our
attetYtion, unless clearly inconsequtntial. We will include such matte in the taports required. for a Single
Audit. Our responsibility as auditors is Hmited to the period cavCxed by our audit and dada t-ot Cxtend to
matters that might arias during any later pertioda for which ~nvc arc not engaged es auditors. C?ur liabilities
far this engagement arse itmitcd to the fees paid font the work perforwncd.
Ous procedures will ineluda tests of doautrtcntaty evidtrnce suppottixtg tht transactions recorded in the
accounts, and may inclu-dG tests of the physical CxistencC of Y1rv~entoriO9~ and direct Confirmation of
reccivablcs anal certain other allots end liabilities by correspondence wltk- sele~ctsd individuals, ereditoxs,
bnd fin,artcial institutia~ns. We will requost written rapresantettatxs from your attorneys as part of the
engagement, and they rrtay bill you for responding to this inquiry. At the conclusion of our audit, we will
also require ccPt'airt written representatrons trots you about the financial stetet++er+ta and xel,4ted rnaLters.
Audit Procedures--~lnteXnal Co~nttolr
In planning and performing OW audit, wt will consider the intemal control suffi.cicnt to plan the audit in
order io dctarmine the nature, timing, and extort of our auditing procedures for the purpose of expressing
our opinions on the Village of Tcquesta'a basic finat~ial statements gttd on its comphancE ruith
requircznettts applicable to major pragrarns.
We wr11 obtain an undcrstxnding of the dcsigrt of the relevant controls and whether they have bccrt placed
in cyporation, attd we will assess control risk. Tests of conntrols tray be performed to test the effectiveness
of certain controls that we consider relevant to preventing and detecting errors and Fraud that are material
to the financial staterar.~ts and to preventing and detecting ~arvisstaterncnts resulting from iIleael acts and
other noncompliance .matters that have a duect and material effeot ors t>,e f,.tnaxtaial etaterrtcttts. Tests of
corMtrpl6 rtlativC to the financial statements are required only if control risk is assessed below the
nna~imum lave]. Our fasts, i.f pcrforrncd, will be Ices in scope than would be naocsssry to render an
opinion on irtetnHl control ar-d, sceordingly, nv opinion will be expressed in our rCport bn internal contra]
issued pureuarit td Crvvern~erel Ar~diling bYandards.
.'Ls applicable, as required by OMB Circular A-133 and Ghaptcr 1 O.SSQ Rules of the Auditor Gettc~ral, we
will perform tests of controls ovtx complia»ca to tvaluata the efFoctivetacss of the design al~d operation vt
controls r~hat we cozlsidet relevant Do preventing or detecting material noncomplianec with compliance
requirements applicable t.a each major fcdcral and state award program. I~owever, our teats will be less ~n
scope than would be necessary to render an opinion on those ootttrola and, accordingly, rto opiriitYrl 'Wall be
expressed in our report art internal control issued pursuant to 011QB Circular A-133 and Chapter 10.55!)
Rules of the Auditor Oeneral,
An audit is not designed to Dravida assurutce on internal contra) or to identify deGcicnciea. Howevor,
during the audit, we will conytnanicate to yon and those clrargCd with governa>fce llute~roal control
related matters that are required to be communicated under stsundards tstablished by the American
~C~lfl~1
accauntanra ~ ~msors
04/04/2008 10:13 9544356972 JERRYCHIOCCA PAGE 06
X34!03/:'008 [1'3:55 3053778331 I~ACMLIhI PAGE 05/07
I3anorablc Mayor., Villagc Council and
Villagc Martagcr
'Villagc of Tequesta
March 26, ~OpB
Psga 5
Institute of Certified kublic Accountants. Stgoifleant deflrleneies imvolva rnattare ~otning to our attention
relating to deficiencies in the design or operation of the intGrn+tl conhol that, in our judgnnent, could
adversely affect tl'1e entity's abiH.ty to raoord, process, summarixc, and rEpcorrt financial data cas+sistcnt
with the aasertioas of rnanagtitnent in the fieepcial statezx+ents. We will also inform you of arty
deficicnCit.x or other mt<ttcrs involving i~tcrnai control, i~F any, as required by Govarnnrent Auditing
Sxandards, OMH Circular A-133, sand Chapter l U.530 Rules of the Auditor acneral.
Audit Procedare~-Goaaplia<nce
Our audit will be con.ductCd in accordance with Ilia standards re>*errcd to iti the swoon title4 ~Rvdit
Ob~ectivas. As part of obtaining reasonable :assurance about whctl'tcr the f,neazcial statements argil free of
material misstaten'aaiit, we will pe~arform tests of the Village's compliance with applicable laws and
regulations and the provisions of contracts and agx'ctrnents, including grant a~reernents. However, the
objective of thost procedures will riot be to provide an opinion on overall compliance and we will trot
express srich an opinion in our report nn compliance issued pursuant to Cvv~srmnasret Auditing Sxandards.
O?vi~ Circular A-133 ~ttd Chapter 10.550 Rules o~ the Auditor General require that we also plan and
pezform the andi.t to Obtain reasonable assurance about Whether the auditee leas complied with applicable
leWs ~d rCgitla-tlons and the prbV191ot15 Of Cpntrarsts and grant agreanxents apphcablC iD 1'I'1$]oX pXOgramS.
As applicable, our procedures will vorisiet oi'the applicable procedures dtACribcd an the GMB Ctrt~udar A-
1.33 Canpliance .Supplement for the types of coinplianc~ rcquiretxtents that could have a direct and
material ctlE'cet on each of the Vcllage's rt+ajor pragratr~. The purpose of those procedures wiU be to
cxpre~sa azt vpirlion ot1 the Village's compliance with rcalwretracr~ts applicable to each of its major
programs .tn 4ur report on compliance issued pursuant to l7MB Circr.~lar A-133 and the Florida Single
Audit Act.
Audit Adntunistrsttian, Fees, and Other'
We understand that your et»ployacs will prepare al] cash, accounts rsCC{vabin, yr other confirmations we
request. and wd] locate arwy invoices selected by us for testing.
At the conclusion of tl'~e ctigagcnt, wt will complete the appropriate sections of and sign tho Data
Collection Form. (required under pcderal Single Audit Act only) that summarizes vur audit .findirtgS. Vl~e
will f+mvida; our reports to the Village; however, it is maziagcmait's responsibility to submit the reporting
package (meludinlr financial statements, sehcdule of ex~enditaares of federal awards and state financial
assistance, sumrnazy schedule of prior audit findings, auditdra' reports, tend a corrective action plan) aio»g
with the Data Collection l+orm to the designated federal clr~aringhouse and, i.t' appropriate, to pass-through
cziti.tica. 'lC'hC Data Collection Form and the reporting package must >~ submitted within the earlier vT 30
days afrcr receipt of the auditors' reports or wzitxe months attcr the end of the audit period, unlosa a longer.
period is agreed to in advarica by the cognizant ar oversi.ght agez~.cy far audits. At the cottclusiort of the
engagen~cx~t, we ~~vill provide infazxttation to management as to wham the raaporti.ng paclrages should be
aub~t+itted and the number to submit.
i~chlin
F~countanta -aAytamrs
04/04/2008 10:13 9544356972 JERRYCHIOCCA PAGE 07
~+:~10?i {~C~B A9: 55 3x53778331 RACHLYN FADE QIF,fP37
Honorable iVXayer, Vi.ll.agc Council and
Yi)]agc Manager
Village of Tequasta
!vXarch ~6, 2Q08
Pa.Qe 6
'1^hc audit documentation far this crtgagcmant is the property of Rachlin LL)' and constitutes conf detatial
information. Howcvec, pursuant to authority given by law or regulatitm., wo may be requeseed to make
certain audit documentation available to a rvgulatpry or grantor agency for purposes of a quality review of
the audit, to resolve audit flndinga, or to carry out oversight responsibilities. We will notify you of any
such request. If requested, access to such audit docuuxntatiori v+i+Jl bt provided under the supervision of
Rrtc)xlin persorur-e1. Furthcrrrtore, upon request, we may provide copive of aekated audit doeurnentatton to
the aforetnentio>y.ed partfcs. These parties may irttcnd, ox decide, to distnbutc the topics or infotx'nation
coriteined th.e~rCin to others, %naluditlg ether gpverrirnental agencies.
The audit documentation for this engagement will br retairtcd foram{Mimum of three years aRct t>ae date
the auditors' report is issued or for. an_y additional period. requested by the regulatory or gratttar agrttcy. If
wC sre aware that a federal awarding agency; pa55-tFa~ough ezt#i#y, or auditae is cor~testin.g an audit
Ending, we will contact the party (ies) contesting thf audit finding for guidance prior to destroying the
audit dc~cumentatiott.
~'Ve estimate that our fees for this en,gagctne-at will ba $90,540 for the audit of the Village's basic i';nanaial
statement`s (excluding ]Federal or Florida Single Audit Act requirements ~- st:c bC10w). These fats era
combined to include the audit, ongoing C3ASB aaaiatance and continued work relativCs to the new
standards- Our hourly rates vary according to the degrcc of responsibility irivalved.and the expCriencc
lrvel of the persctttacl assigned to the audit. The above fee is based on anticipated cooperation from your
personnel and tl-e Assumption that unexpected cireumstanccs will trot be tneaugttrtd during the audit. If
additional time is required bcaausa ox unexpected circutnstanccs yr far changes in the requirements of t}te
Governmental ACCouriting Standards Village or our professional auditing standards or ahar~ges it, nc~
:funds strttetur¢ of the Village, we will discuss these a+t~untsta,»ecA with yeti E-ttd arrive at a new fee
tstirnate before we recur the additional casts.
In addition., if the Village is required to undergo as audit in accordance vv+th tl+e k'edcxal Sinslc Audit Act
and ('~MH Ci.rcular A-133, Aurlfts of ,States, Local Got~er-tmerct.4, and 1Vot for-Profit Organi~atia-ts
Receiving Federal ~fwarcly, the additional fee will be X8,000. This i°ee is dcpcndettt on the txumber of
federal programs that have tq be tasted as ac major program in accordance with the requirements of the
1~ cd~ral Single Audit Act and d1Vt~ Circular A-13 3 .
lf, the Village is subject to t11e Florida Single Audit Act aztd Chapter 10.y50 Rules of the ,Auditcu General,
the additional fee will !~e 58,000. Thiv fat is dependent on the number of state pro~ratns that have to be
tested as a major program in accordance with the requirements of the Florida 3inglc Audit Act anal the
Rules o.f the Auditor t3eneral, Chapter 10.550.
Otu invoices for thesE fees will ba rendered as the work progresses, and are payable an presentatfon. 1n
accordance with our firm policies, altould any invoices remain uttpa{d foe mono than thirty days, we
reserve the right to defer providir+.g any additional strutter unto all outstarwdirag invoices are paid. A late
payment charge of 1% per rrxo+tth wii.l be added to all ttttpaid balances after thirty days. You agrcc that
w~c are not resporisiblc fdr tlta impact on the Village of any delay that results from, suoh teen-payment by
ya~~.
Rd~h11n
arrountesCS ~ edv~ears
04/04/2008 10:13 9544356972 JERRYCHIOCCA PAGE 08
CJ4~'~,l~i'0l?~$ ~9^: 55 3~~537~8331 RAC-ILTN ...PAGE" 07/0T
I~onorab]e Mayor, Village Council and
Village Manager.
Village of Tequcsta
.March 2ti, 2008
Aage 7
We aeknawledge your right to termina=:c our services at arty tune, at~a yon aetdacwvlydge our ri~gi,t to
rcSigm at any tirric (including izt5tances where in Ottr judgnri~t, our indc~et~tdC~nce has beam impaired or we
cgn no longer rtly on the irttegrity of management), subject in either case to our right to paytncnt foz
charges ineuned to the date df krnunatian or resignatrgtl.
Zt is our goal to ;maintain a constructive and positive relationship with you. If .far any reason you are
dissatisfied with tbic quality or cants of our services, please let ua know so tive can discuss and, hopefully
rectify thc+ problettt. Should we be t~nablc to a1i7iCably resolve any such dispute, we believe a prompt and
fait resolution, without the time and expcn~ae of formal cottzt proeeedir~go, would 1~e m our mutual
i»t~erests. 7o this end, we bath agree that any controversy (including fee disputcP and mt-lpractice claims)
~wc may have sltal! be submitted to binding arbitration to be conduated in k'lorida before the Americatx
fa~bttratioo; AssnCiation (A.l•-.p-) in accordanCtw with the Commercial Axbltration Rules of the AAA. We
both wasvc any right to bring a court utien, ar to have a jury trial, and agree that the party prevailing in
a»y arbitration ahal: be entitled to recovcs~ from the non-prevailing party its rettux-ablo attorney's fors and
costs, i.neludittg fens and costs which might be ittctrtred in litigation related to f,}~c arbitration. In
accordance with our firm's policies, tlu terns of, this eragagamarrt letter are subject to approval by our
internal Client Acccptancc Corrunittee.
Government ~udiring Standards require that wt provide you with a copy of our mast recent quality
cantral review rrport. Uur txtoat recent (dated 2Ot)'~ peer review report hss been pxo~7ded to you.
We appreciate thG opportunity tcs be of continued gt1`v~cc to the Village and believe this fetter acctsrntEly
surnrrtarizcs rht significant retina of our engag~e*1lertt. !f you have any qut5tions, please let us !stow. If you
agree with the toting of cur cngagerrter<t as deaeribed t» this letter, please sign the etclased copy and
return it to u9,
Sincvrdiy,
W
C'* try Ch~occs, CPA
Pa,rtntr
RESk'(7lVSE:
This letter correctly sets forth floc understanding of the Village of Tcqueata.
13v:
Tide:
Date:
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