HomeMy WebLinkAboutDocumentation_Regular_Tab 26_04/10/2008Item 26
Supplemental Information
From: Jensen, Tom [mailto:Tom.Jensen@arcadis-us.com]
Sent: Wednesday, April 09, 2008 12:07 PM
To: Couzzo, Michael
Cc: Telfrin, Debra
Subject: WTP Expansion
Revised work authorization is attached. As we discussed, I deleted the reference to
"engineering services during construction" (ESDC) in the paragraph under Scope, so
that no one can imply that those services are being performed. The proposed services
under Scope only relates to design and permitting. Note that we kept the actual scope
of services that would be performed in the future for ESDC, scope items 6 thru 9, with a
note under compensation that a fee would be established later for this work.
ARCADIS U.S., Inc.
Thomas C. Jensen, P.E.
Associate Vice President
2081 Vista Parkway
West Palm Beach, FL 33411
Tel 561.697.7065
Mobile 561.248.5967
Fax 561.697.7193
tom.iensen(a~arcadis-us.com
www.arcadis-us.com
ARCADIS, Imagine the result
VILLAGE OF TEQUESTA
WATER SYSTEM AND GENERAL UTILITY/CIVIL PROJECTS
WORK AUTHORIZATION
Water Treatment PlantExpansion - 3.6MGD
This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth
herein and is issued pursuant to the "Professional Engineering Consulting Services
Agreement for Water System and General Utility/Civil Projects" dated November 17,
2005. All terms and conditions of said agreement shall be applicable to this Work
Authorization.
SCOPE
The Engineer understands that this authorization is to cover engineering services related
to the design and permitting for the addition of the third R.O. train within the existing
plant which will increase the total capacity of the plant to 3.6MGD, including other
associated items. In general, the other items include equipping Well R4, R.O. pressure
vessels/membranes, high pressure pump no. 4, interconnecting piping, a degasifier, a two
stage scrubber system, chemical feed modifications, electrical and
Instrumentation/software modifications.
The following specific tasks will be performed by the Engineer.
1. Prepare preliminary plans and outline specifications, and submit to the Village for
review.
2. Prepare final plans and technical specifications.
3. Prepare permitting documents for submittal to the P. B. County Health Dept. anal
the Village Building Dept. for review and act as the Village's liaison with the
Health Department during the review process. The Village will be responsible for
payment of regulatory permit fees directly to the agency.
4. Prepare contract documents for bidding.
5. Prepare an estimate of construction costs.
6. Assist the Village with soliciting bids.
Page 1 of 3
7. Review the qualifications of the bidders and make a recommendation of award, and
prepare final contract documents.
8. Provide engineering services during construction including administration of the
construction contract and performance of all duties of the Engineer and resident
project representative as set forth in the construction contract.
9. Prepare record drawings based upon survey data provided by the contractor, and
certify the project to the appropriate regulatory agencies.
COMPENSATION
For Scope Items 1 thru 5 the Engineer shall be paid a lump sum fee of ninety-two
thousand five hundred dollars ($92,500).
It is anticipated that the bidding and construction phase of this project may not
immediately follow completion of design and permitting. When the decision to proceed
with bidding and construction is made, the Engineer will submit a proposed fee to the
Owner to cover the work described under Scope Items 6-9 above. The Engineer will not
commence work on these items prior to acceptance of the proposed fee by the Owner.
TIME OF PERFORMANCE
The Engineer will complete Scope Items 1 thru 7 within 150 days of receipt of an
executed authorization, exclusive of delays beyond the control of the Engineer.
The Engineer will complete Scope Items 8 and 9 commensurate with the construction
schedule which we anticipate to be 230 days.
This authorization can be cancelled with or without cause by the Village with 30 days
written notice. Should said cancellation occur, the Engineer will be paid for all services
performed through the cancellation date.
Page 2 of 3
ACCEPTED BY:
VILLAGE OF TEQUESTA
(Water Treatment Plant Expansion - 3.6MGD)
Michael R. Couzzo, Village Manager
DATE:
ARCADIS G&M, INC.
(Water Treatment Plant Expansion - 3.6MGD)
William D. a//ese, P.E., Vice President
DATE: ~'4' l
Page 3 of 3
VILLAGE OF TEQUESTA
~=.~' - AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date:
April 10, 2008 Meeting Type: Regular Ordinance #: Click here to enter text.
Consent Agenda: No Resolution #: Click here to enter text.
Originating Department: Manager
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Hutnorizing engineering services related to the design and permitting for the addition of the third R.O. train
within the existing water plant.
3. BUDGET /FINANCIAL IMPACT:
Account #: 414-164-665.632
Current Budgeted Amount Available:
$150, 000.00
Amount of this item: $92,500.00
Amount Remaining after item:
$57,500.00
Budget Transfer Required: Choose an Appropriate Fund Balance: Choose an item.
.d
~~en~.
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Authorizing ARCADIS G&M, Inc. to perform engineering services related to the design, permitting and
engineering services during construction for the addition of the third R.O. train within the existing water plant.
5. APPROVALS:
Dept. Head:
Finance Director:
Attorney: (for legal sufficiency)
Village Manager:
Yes ~ No ^
• SUBMIT FOR COUNCIL DISCUSSION: ^/
• APPROVE ITEM:
• DENY ITEM: ^
MEMORANDUM
Village of Tequesta
Administration
TO: Village Council
FROM: Michael Couzzo, Village Manager r
DATE: April 10, 2008
SUBJECT: Authorizing engineering services during construction for the addition of the
water plant third R.O. train.
Attached for your review and consideration is the work authorization for Arcadis G&M,
Inc. to provide engineering services related the design, permitting and engineering
services for addition of the 3~d R.O. train within the existing water plant which will
increase the total reverse osmosis capacity of the plant to 3.6MGD, including other
associated items.
I respectfully request that Council approve the Water Treatment Plant Expansion work
authorization.
VILLAGE OF TEQi7ESTA
WA'I'EIt SYSTEl1~d AND GENERAL UTILITY/CIVIL PROJECTS
WORD AiJTIIOIBIZATION
Water Treatment Plant Expansion - 3.6t1~Gd~
This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth
herein and is issued pursuant to the "Professional Engineering Consulting Services
Agreement for Water System and General Utility/Civil Projects" dated November 17,
2005. All terms and conditions of said agreement shall be applicable to this Work
Authorization.
SCOPE
The Engineer understands that this authorization is to cover engineering services related
to the design, permitting and engineering services during construction for the addition of
the third R.O. train within the existing plant which will increase the total capacity of the
plant to 3.6MGD, including other associated items. In general, the other items include
equipping Well R4, R.O. pressure vessels/membranes, high pressure pump no. 4,
interconnecting piping, a degasifier, a two stage scrubber system, chemical feed
modifications, electrical and instrumentation/software modifications.
The following specific tasks will be performed by the Engineer.
1. Prepare preliminary plans and outline specifications, and submit to the Village for
review.
2. Prepare final plans and technical specifications.
3. Prepare permitting documents for submittal to the P. B. County Health Dept. and
the Village Building Dept. for review and act as the Village's liaison with the
Health Department during the review process. The Village will be responsible for
payment of regulatory permit fees directly to the agency.
4. Prepare contract documents for bidding.
5. Prepare an estimate of construction costs.
6. Assist the Village with soliciting bids.
Page 1 of 3
7. Review the qualifications of the bidders and make a. recommendation of award, and
prepare final contract documents.
8. Provide engineering services during construction including administration of the
construction contract and performance of all duties of the Engineer and resident
project representative as set forth in the construction contract.
9. Prepare record drawings based upon survey data provided by the contractor, and
certify the project to the appropriate regulatory agencies.
COMPENSATION
For Scope Items 1 thru 5 the Engineer shall be paid a lump sum fee of ninety-two
thousand five hundred dollars ($92,500).
It is anticipated that the bidding and construction phase of this project may not
immediately follow completion of design and permitting. When the decision to proceed
with bidding and constriction is made, the Engineer will submit a proposed fee to the
Owner to cover the work described under Scope Items 6-9 above. The Engineer will not
commence work on these items prior to acceptance of the proposed fee by the Owner.
TIME OF PERFORMANCE
The Engineer will complete Scope Items 1 thru 7 within 150 days of receipt of an
executed authorization, exclusive of delays beyond the control of the Engineer.
The Engineer will complete Scope Items 8 and 9 commensurate with the construction
schedule which we anticipate to be 230 days.
This authorization can be cancelled with or without cause by the Village with 30 days
written notice. Should said cancellation occur, the Engineer will be paid for all services
performed through the cancellation date.
Page2of3
ACCEPTED BY:
VILLAGE OF TEQUESTA
(Water Treat tent Plant Expansion - 3.6MGD)
Michael R. Couzzo, Village Manager
DATE:
ARCADIS G&M,1NC.
(Water Treatrrcent Plant Expansion - 3.6MGD)
d-~-
~Iilliam ese, P.E., Vice President
DATE: ~ ~D ~~
Page 3 of 3