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1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
April 10, 2008 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: No Resolution #: N/A
Originating Department: Water
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Authorizing engineering services related to design, permitting and engineering services during the construction
of the replacement of a portion of the Beach Road water main extension and authorizing amending the Fiscal
Year 2007/2008 budget by appropriating $5,500.00 of undesignated, unreserved fund balance.
3. BUDGET /FINANCIAL IMPACT:
Account #: 401-414-662.632 Amount of this item: $13,000.00
Current Budgeted Amount Available:
$7,500.00 Amount Remaining after item:
$0.00
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Click here to enter text.
5. APPROVALS:
Dept. Head: ce Director:
Attorney: (for legal sufficiency)
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_ ~ Yes [/]/ No ^
Village Manager: ~ ' ~ -^-1`"
SUBMIT FOR COUNCIL DISCUSSION: d
APPROVE ITEM: d
DENY ITEM: ^
MEMORANDUM
Village of Tequesta
Administration
TO: Village Council
FROM: Michael Couzzo, Village Manager
DATE: April 10, 2008
SUBJEGT: Authorizing engineering services related to design, permitting and
engineering services during construction for the replacement of a portion
of the Beach Road water main extension.
Attached for your review and consideration is the work authorization for Arcadis G&M,
Inc. to provide engineering services related the design, permitting and engineering
services during construction for the replacement of a portion of the Beach Road water
main extension from Beach Road to the Intracoastal Waterway, approximately 750LF.
I respectfully request that Council approve the Beach Road water main replacement
work authorization.
VILLAGE OF TEQUESTA
• WATER SYSTEM AND GENERAL UTILITY/CIVIL PROJECTS
WORK AUTHORIZATION
Beach Road (SR707) Water Main Replacement
This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth
herein and is issued pursuant to the "Professional Engineering Consulting Services
Agreement for Water System and General Utility/Civil Projects" dated November 17,
2005. All terms and conditions of said agreement shall be applicable to this Work
Authorization.
SCOPE
The Engineer understands that this authorization is to cover engineering services related
to the design, permitting and engineering services during construction for the replacement
of a portion of the Beach Road water main extension from Beach Road to the Intracoastal
Waterway, approximately 750LF.
The following specific tasks will be performed by the Engineer.
1 Prepare design drawings and specifications.
2. Prepare permit support documents and submit to the P.B. County Health
Dept./FDEP and act as the Village's liaison with the Regulatory Agencies during
the permitting process. The Village will be responsible for payment of regulatory
permit fees directly to the agency.
3. Assist the Village with soliciting bids or negotiate the price with an acceptable
contractor and make a recommendation of award.
4. Administer the construction contract including the performance of all `Engineer'
duties as set forth in the construction documents.
5. Provide part-time inspection services including coordination with the Villages'
inspector.
6. Prepare record drawings based upon survey data provided by the contractor, and
certify the project to the appropriate regulatory agency.
Page 1 of 3
COMPENSATION
For Scope Items 1 thru 3 the Engineer shall be paid a lump sum fee of seven thousand
five hundred dollars ($7,500).
For Scope Items 4 thru 6 the Engineer shall be paid a lump sum fee of five thousand five
hundred dollars ($5,500).
TIME OF PERFORMANCE
The Engineer will complete Scope Items 1 thru 3 within 60 days of receipt of an executed
authorization, exclusive of delays beyond the control of the Engineer.
The Engineer will complete Scope Items 4 thru 6 commensurate with the construction
schedule which we anticipate to be 60 days.
This authorization can be cancelled with or without cause by the Village with 30 days
written notice. Should said cancellation occur, the Engineer will be paid for all services
performed through the cancellation date.
Page 2 of 3
ACCEPTED BY:
VILLAGE OF TEQUESTA
(Beach Road (SR707) Water Main Replacement)
Michael R. Couzzo, Village Manager
DATE:
ARCADIS G&M, INC.
(Beach Road (SR707) Water Main Replacement)
~.,
William ese, P.E., Vice President
DATE: ~ 26' o~
Page 3 of 3
FISCAL YEAR
BA #
2008
Village of Teguesta
Budget Amendment Request JE #
Increase: ~ ~ ~ ~ '~~~i~~~' ~ ~, ~ ~ ~ ~~ ~~,.~'~"'
Department: WATER CAPITAL EXPANSION Account: ARCHITECT & ENGINEERING Account #: 401-414-662.632
Original Budget Balance Available Transfer Amount New Balance Available
$ 7,500.00 $ 7
on /Comments: FUNDING FOR ENGINEERII
BEACH ROAD WATER MAIN
500.00 $ 13,000.00
IE REPLACEMENT OF A PORTION OF THE
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification I Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Increase:
Department: RESERVES Account: APPROPRIATE FUND BALANCE Account #:
Original Budget Appropriated to Date Appropriation Request
401-990-399.999
New Appropriation to Date
0.00 $ 7,500.00 $ 7,500.00 $
~: FUNDING FOR ENGINEERING SERVICES RELATED TO THE REPLACEMENT
Department:
Original Budget
15,000.00
A PORTION OF
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department Head:
Village Council Approval: Resolution Number Date:
Finance Approval: Date:
Village Manager Approval: ~ . --~~ Date: ~ ~ '~