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1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
April 10, 2008 Meeting Type: Regular Ordinance #: Click here to enter text.
Consent Agenda: No Resolution #: Click here to enter text.
Originating Department: Manager
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Authorizing engineering services related to the design, permitting and engineering services during construction
for the relocation of the Tequesta Bridge Utility Lines.
3. BUDGET /FINANCIAL IMPACT:
Account #: Click here to enter text. Amount of this item: Click here to enter text.
Current Budgeted Amount Available: Amount Remaining after item:
Click here to enter text.
Budget Transfer Required: Choose an Appropriate Fund Balance: Choose an ifierr.
i;e?~ .
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Authorizing ARCADIS G&M, Inc. to perform engineering services related to the design, permitting and
engineering services during construction for the relocation/replacement of the Village water main and ENCON
force main.
5. APPROVALS:
Dept. Head: 6 -- ~ Finance Director:
Attorney: (for legal sufficiency) Yes [~ No ^
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Village Manager: ~---G'a' ~
• SUBMIT FOR COUNCIL DISCUSSION: [~
• APPROVE ITEM:
• DENY ITEM: ^
MEMORANDUM
Village of Tequesta
Administration
TO: Village Council
FROM: Michael Couzzo, Village Manager
DATE: April 10, 2008
SUBJECT: Authorizing engineering services related to design, permitting and
engineering services during construction for the relocation of the Tequesta
Bridge Utility Lines.
Attached for your review and consideration is the work authorization for Arcadis G&M,
Inc. to provide engineering services related the design, permitting and engineering
services during construction for the relocation/replacement of the Village water main
and ENCON force main.
I respectfully request that Council approve the Tequesta Drive Bridge Utility
Relocations.
VILLAGE OF TEQUESTA
WATER SYSTEM AND GENERAL UTILITY/CIVIL PROJECTS
WORK AUTHORIZATION
Tequesta Drive Bridge Utility Relocations
This Work Authorization authorizes ARCADIS G&M, Inc. to perform the work set forth
herein and is issued pursuant to the "Professional Engineering Consulting Services
Agreement for Water System and General Utility/Civil Projects" dated November 17,
2005. All terms and conditions of said agreement shall be applicable to this Work
Authorization.
SCOPE
The Engineer understands that this authorization is to cover engineering services related
to the design, permitting and engineering services during construction for the replacement
of the following;
- Village water main
- ENCON force main
Both pipes will be replaced under the Loxahatchee River with HDPE, installed by the
directional bore method. The existing pipes will be removed from the bridge once the
new pipes are installed and cleared for use. The following specific tasks will be
performed by the Engineer.
1. Meet with the Village and ENCON staff to coordinate the design requirements.
2. Perform a survey of the area to include an above grade locations survey, topo of the
immediate project area and soundings of the river bottom to determine the
directional bore profile.
3. Provide subsurface explorations on either side of the bridge to include two (2)
borings at a depth of SOft. and a letter report of their findings.
4. Prepare design drawings and specifications.
5. Prepare permit support documents and submit to the P.B. County Health
Dept./FDEP and act as the Village's liaison with the Regulatory Agencies during
the permitting process. The Village will be responsible for payment of regulatory
permit fees directly to the agency.
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6. Assist the Village with soliciting bids or negotiate the price with an acceptable
contractor and make a recommendation of award.
7. Administer the construction contract including the performance of all `Engineer'
duties as set forth in the construction documents.
8. Provide part-time inspection services including coordination with the Villages' and
ENCON's inspectors.
9. Prepare record drawings based upon survey data provided by the contractor, and
certify the project to the appropriate regulatory agency.
COMPENSATION
For Scope Items 1, 2, 4, 5 and 6 the Engineer shall be paid a lump sum fee of twenty
thousand five hundred dollars ($20,500).
For Scope Items 3 the Engineer shall be paid a lump sum fee of four thousand seven
hundred dollars ($4,700).
For Scope Items 7 thru 9 the Engineer shall be paid a lump sum fee of fifteen thousand
five hundred dollars ($15,500).
TIME OF PERFORMANCE
The Engineer will complete Scope Items 1 thru 6 within 75 days of receipt of an executed
authorization, exclusive of delays beyond the control of the Engineer.
The Engineer will complete Scope Items 7 thru 9 commensurate with the construction
schedule which we anticipate to be 60 days.
This authorization can be cancelled with or without cause by the Village with 30 days
written notice. Should said cancellation occur, the Engineer will be paid for all services
performed through the cancellation date.
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ACCEPTED BY:
VILLAGE OF TEQUESTA
(Tequesta Drive Bridge Utility Relocations)
Michael R. Couzzo, Village Manager
DATE:
ARCADIS G&M, INC.
(Tequesta Drive Bridge Utility Relocations)
;~.~--
William D. Reese, P.E., Vice President
DATE: ~i'/3~9 8
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