HomeMy WebLinkAboutResolution_01-06/07_10/11/2006RESOLUTION NO.Ol-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING
A BID PROPOSAL WITH INFORMATION ACCESS SYSTEMS, INC.
(IAS), OF ORLANDO, FLORIDA FOR THE PURCHASE AND
INSTALLATION OF COMPUTER SOFTWARE (VERITY) FOR THE
VILLAGE'S ELECTRONIC DOCUMENT MANAGEMENT
(IMAGING) SYSTEM, IN THE AMOUNT OF $10,700.00 FUNDED IN
GENERAL FUND #001 2006!2007, ACCOUNT #001-120-664.600
MACHINERY AND EQUIPMENT, AND TRANSFERING $2,070.00
FROM ACCOUNT #001-120-664.600, MACHINERY AND
EQUIPMENT TO ACCOUNT #001-120-546.301 OFFICE
EQUIPMENT/REPAIR AND MAINTENANCE TO COVER THE
ANNUAL MAINTENANCE COST OF THE EQUIPMENT; AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE.
WHEREAS, the Village of Tequesta has implemented avillage-wide document imaging
system to provide improved records management, including full text search capabilities, ease of
document retrieval, disaster preparedness, and
WHEREAS, Information Access Systems (IAS) has agreed to furnish software, Verity, to
the existing On Base electronic document management (imaging) system, and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to award a contract with Information Access Systems, Ina (IAS} for a
Full -Text Indexing (Verity) Server, software licenses, and installation for the Village of Tequesta
in the amount of $12,770.00; and hereby authorizing the Village Manager to execute the contract on
behalf of the Village.
THE FOREGOING RESOLUTION was offered by Council Member Watkins, who moved its
adoption. The Resolution was seconded by Council Member Genco, and upon being put to vote,
the vote was as follows:
FOR ADOPTION
Jim Humpage
Tom Paterno
Geraldine A. Genco
Pat Watkins
AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 11 ~" day of October
2006, A.D.
ATTEST:
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PRICING FOR VILLAGE OF TEOUESTA
~..- ~ Information Access Systems, Inc.
\ 900 South Goldenrod Road
Suite C
_~f ~ Orlando, FL 32822
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407-839-1477
www.iasinc.net
1-Jun-06
Full-Text Indexing (Verity) Components for
the Village of Tequesta
Qty. Description
1 OnBase Full-Text indexing Server
Unit Extended Annual
Price Price Mairrt.
$ 8,000.00 $ 8,000.00 $ 1,800.00
Provides integration with Verity to provide
advanced Full Text searches for words or
phrases that exist within documents stored in
OnBase. These words or phrases can exist in
COLD documents, text renditions of image
documents (OCRed images), and many 3r0 party
application documents. Can perform fuzzy
searches, wildcard searches, stemming
searches, thesaurus searches and searches
combining full-text and keywords on all
document types.
4 OnBase fuH-Text Concurrer-t C/lent License
$ 240.00 $ 960.00 $ 216.00
Provides the ability to retrieve full text data
stored in verity Full Text collections. Verity Full
Text can index OCR images, COLD text
documents, Adobe PDF documents, Microsoft
Office documents, WordPerfect documents,
HTML documents and many others. License
lease begins upon first Fuil-Text activity, ends
when user closes or minimizes Full-Text. Each
license provides access to the OnBase Full-Text
to one user at a time, but can allow up to 5 to
10 users access to the system per license
depending on how often the users access the
system and how long they are on the system
each time.
2 OnBase Full-Text Workstation C/fent Lkense
Provides the ability to retrieve full text data
stored in Verity Full Text collections. Verity Full
Text Can index OCR images, COLD text
documents, Adobe PDF documents, Microsoft
Office documents, WordPerfect documents,
HTML documents and many others. Valid for a
single named user logged into one workstation
at a time. his license provides access to the
Verity Full-Text system from one workstation
per license.
Software Subtotal
$ 120.00 ¢ 240.00 ; 54.00
~ 9,200.00 ~ 2,070.00
Installation Services
installation and Testing $ 1,500.00
Install and test OnBase Full-Text Server Module
Install and test Full -Text Client Licenses
Setup OnBase Collections for Fuli-Text
Project Management and Fu/I Text End User
Training $ -
Should be About 4 hours used for Project Mgmt.
and Training, so you can elect to have this
charge taken out of your Block of Time
purchased with the original system. (4 X $150 =
$600)
Installation Services subtotal ; 1,500.00
Total Investment For Full-Text
verity Software and Installation ; 12,770.00
OnBase Verity Fu//-Text Server Approximately $4,315.00
Dell PowerEdge 2800
Pentium Xeon 3.0 GHz Processor
2 GB RAM
Two Mirrored 73 GB hard drives - 10k RPM
100/1000 Mbps NIC
Three Year On-site 7x24 support with 4 hour
response
Windows 2003 Server