Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 01_12/11/2008MINUTES VILLAGE OF TEQUESTA SPECIAL VILLAGE COUNCIL MEETING SEPTEMBER 30, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 6:11 p.m. A ro{I call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Vince Arena and Council Member Jim Humpage, Council Member Tom Paterno, Bridge Committee Chair Pete Pimentel, Member Jim Mansfield, Member Michael Vaccaro. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams and Department Heads. Committee Vice-Chair Mary Hinton and Member Walter Downey were absent. Mayor Watkins expressed the importance of hearing from the residents and the value of having a goal of the Bridge project being well thought out and trouble-free as possible. Approval of Agenda 1, Bridge Committee Recommendation Presentation - Chair Pete Pimentel confirmed that the Committee, after considering consultants and residents recommendations their decision to replace the bridge as an alternative to repairs, to keep the bridge in the current location and raise it as high as possible was unanimous. 2. Presentation by Arcadis on possible Bridge Design /Conceptual Plan Mr. Thomas Jensen, Project Manager, led the presentation offering options and suggested Arcadis prepare renderings and cost estimates for the next step of the project. He and his team also noted the age and deterioration of the bridge and explained the Engineering process and beautification aspects of the bridge replacement project and assured that the material suggested were far superior to what had been used fifty years ago. His team also explained traffic calming issues, lighting, landscaping and height options. Mayor Watkins noted a petition received by Counci! supporting raising the bridge along with letters from Abby Roeloffs supporting the issue to the maximum height and would like an article from the Palm Beach Post to be considered which predicted higher sea levels in Florida's future. A letter from Sue Hamm, President of Carriage Houses of Tequesta concerning the projects installation of pilings and the effects it would have to their property, seawall and swimming pool; they also stated they were against offering fishing and noted the elevation concern with visibility interfering with vehicles pulling out onto Tequesta Drive. They also felt all the surrounding unincorporated areas utilizing the bridge should contribute to its cost. Mayor Watkins stated the Village had inquired to several Counties with reference to financial assistance toward the project and had received to date a donation in the amount of $50,000 from Commissioner Marcus. Council Members Humpage and Paterno expressed their loyalties for tax payer's comments. Mayor Watkins read Dr. Greg Delange's letter concerning replacing the bridge before it was necessary and the inconvenience of additional driving time and cost of gas. She also read a letter from Mr. Vince Amy debating the flood concerns and questioned the probability of using a coating to help repel the splashing water and having a "no wake zone" in place. She also VILLAGE COUNCIL SPECIAL MEETING SEPTEMBER 30, 2008 Page 2 read a comment card from Mr. James Fitzgerald who suggested constructing walkways that would discourage fishing. Citizen Comments Dr. Chin Chen, 474 Tequesta Drive had concern with the speed of traffic, raising the bridge and the safety of residents pulling out into traffic. He also was concerned with widening the bridge and noise from paver or alternate material. He also felt fishing was not a good idea. Edwin Nelson, 370 W. Riverside Drive would like to see the bridge designed to slow traffic for the safety of kids fishing. Harold Taylor, 13 Chapel Court voiced his concerns with scheduling, cost, aesthetics and safety. He also suggested Council entertain prefabrication as well as requesting alternative ideas from several contractors. Geraldine Dube, 7 Country Club Circle felt optimizing the river view was important and suggested adding a third lane to help with future maintenance and lighting should be minimized. She questioned if the bridge being raised would decrease the maintenance and if a permit fee for fishing could be implemented. Darren Shull, 4901 Bimini Road noted residents from unincorporated areas used the bridge and hoped Council was seeking tax payer dollars from Palm Beach County and Martin County. He suggested using stainless steel rebar in the structure for longevity and noted the bridge height would assist emergency vehicles in hi-tide and storm conditions. Tim Goldsbury, 20 Tradewinds Circle was for raising the bridge. Russell Von Frank, 489 Dover Road suggested using prefabricated material and inquired on the length of the bridge closure. Joyce Wood, 475 Tequesta Drive who represented the Carriage House commented on the letter previously sent from Sue Hamm. Larry Wright, 11 Dewitt Place, Brad Mayo, 19267 W. Indies Lane and William Murphy, 6 Bayview Court inquired about the difference of cost and time between repair and replacement of bridge. Mayor Watkins noted that the cost would be discussed after public comments. Alex Barker, 15 Tradewinds Circle stated it would affect his driving time as well but supported the decision. Robert Aumack, 15 Yacht Club Place was concerned that Council did not work hard enough on repair options and felt there were better options to investigate. Frank D'Ambra II1, 23 Leeward Circle supported replacing and raising the bridge and felt the economy and timing was perfect. VILLAGE COUNCIL SPECIAL MEETING SEPTEMBER 30, 2008 Page 3 Steve Oenbrink, 35 River Drive voiced his concern on the bridge height and obstructing the vision of oncoming street traffic and felt it would encourage speed from river vessels which would factor in more spray. He felt two lanes were sufficient and landscaping would cause extra maintenance. He stated the drainage would affect the longevity of the structure and irrigation would be difficult to run. He thought increasing tonnage should be encouraged. He also felt as bad as the economy was frills and lighting should wait only making preparations for them in the future. Timothy Corder, 77 Fairview East commented on the weight capacity and did not want to see a heavy load zone. He voiced his concerns with boaters having a tight squeeze under the bridge and cars having difficulty with their line of sight. He agreed fishing was hazardous for children and parking would be a problem. He questioned the cost of heightening and asked if actual bridge designers were involved in the present process. Walter Jacob, 158 River Drive felt the tides should be considered in the bridge design. Richard Dube, 7 Country Club Drive supported a bike lane. Dottie Campbell, 30 Eastwinds Circle supported the bridge replacement and urged a vote to decide the details. She also felt the height of the bridge would attract more boat traffic causing more damage to the mangroves. Mayor Watkins read into the record a letter from Connie and Terry Fisher requesting the pedestrian walk way to be open as much as possible during the project. Rush Simonson, 475 Tequesta Drive Carriage House felt this was an opportunity to design an aesthetically pleasing bridge. He also felt safety for boat traffic and pedestrians should be essential. Kevin Newfield, 83 River Drive commented on the inconvenience of the bridge project and road repairs and felt they should be done simultaneously. Randy Cropp, 218 Turtle Creek supported raising the bridge and felt the Village could save money as bridge costs had significantly reduced. Pert Towne, 364 Fairway North noted that DOT (the Department of Transportation) declared the bridge obsolete in the late 1980's and supported replacement. Dick Wilson, 24 Leeward Circle questioned the extra cost for the eve feet and who would pay for that extra cost. Jim Williams, 32 Tradewinds Circle commented that the design should propose traffic slowing ideas. Frank D'Ambra lll, 23 Leeward Circle suggested placing patrol cars by the bridge to slow traffic. VILLAGE COUNCIL SPECIAL MEETING SEPTEMBER 30, 2008 Page 4 Ben Ward, 28 Starboard Way was in favor of a new bridge and encouraged approaching the Metropolitan Planning Organization (MPO) regarding Federal grant money. He also suggested utilizing the concrete debris to create an artificial reef. Kevin Newfield, 82 River Drive expressed concern with detouring traffic and hoped the bridge route could be accessed as long as possible during construction. Ed Tybuszynski, 10 Saddleback Road was concerned with the safety of offering fishing. 3. Council Discussion on Bridge Design /Conceptual Plan The meeting resumed after a five minute break. Mayor Watkins explained the bridge was in the conceptual stage, the cost variances, and expectations of a prolonged life of a new bridge over ongoing maintenance of repairing. Thomas Jensen explained approximate costs: • Repair ($60,000 repair was done on bridge seawalls 3 years ago) o $1.8 to $2.2 million o time parameter of 60-90 days o leaving the deteriorating sea walls un-touched existing pilings • Replacement o $2.5 to $2.6 million including up to a 2 foot rise estimating an additional $300 - $400 thousand to raise the full 5 foot. 0 3.5 months up to a year for more elaborate bridge design Council Member Paterno stated the County may want to help once the bridge was completed, but no one was willing to give financial assistance at this time. Thomas Jensen also noted: • The intent to use superior products • Environmental studies to be addressed • Load capacity- keeping the tonnage low to keep large trucks from additional wear to the bridge (current five ton limit) • Pile driving was forceful and could affect surrounding seawalls and pools particularly if structures were not weN-built or aging, however techniques would be used to minimize impact • Encon and water main would be run horizontally under the riverbed 12 to 15 feet. • Raising the bridge on center spans and not the entire span to reduce view obstruction to drivers and residen#s • Regulations and posting of speed limit • Width projections do not include a bike or safety lane and would add an approximate $250 per square foot to the price • Working around the clock to save time versus the disturbance of sound traveling across the water • Tides and height of bridge impacting boat size VILLAGE COUNCIL SPECIAL MEETING SEPTEMBER 30, 2008 Page 5 • Keeping a lane open for traffic during construction not a feasible option • FPL placing their lines under ground during construction could be costly and discussing alternate option once design is complete • Keeping guardrail design open and a protective rail between traffic and pedestrian • Estimating down time as realistic as possible • Landscape beautification assisting in noise reduction Council confirmed original consensus was to replace and heighten the bridge to the maximum without impacting road. Vice Mayor Turnquest stated he was against raising the bridge. Council consensus was to obtain pricing and conceptual drawings replacing the bridge: • at 2 feet • at current the level • at the maximum height without impacting the road Harold Taylor, 13 Chapel Court questioned keeping the bridge ends at the same height while raising the bridges center without. He also questioned the wing walls and their function. Council agreed landscaping should be permitted on ends of bridge not on the bridge itself. Vice Mayor Turnquest offered to contact Representative Snyder for available funding toward the bridge project. Betty Nagy, Shay Place asked who would be responsible for any damage done to adjacent properties. Joe Hall, 159 Country Club Drive questioned eliminating lighting and offered his feelings on the necessity to have them. Sue Hamm, 475 Tequesta Drive asked if residents could do anything to protect their properties during construction and suggested adding a bike path to one side of the bridge and a walking path to the other. She also supported landscaping to muffle noise. Bob Grover, 9 Palmetto Way inquired if Public Safety staff would be placed to assist residents during construction. Dennis Cunningham, 18765 SE River Ridge Road supported raising the bridge and questioned closure to river traffic. Thomas Jensen from Arcadis stated by law the bridge would be navigable from underneath with closure only when construction would be detrimental. He questioned if Council had decided on a look for the bridge. Mayor Watkins and Manager Couzzo stated they would like to get the nicest bridge designed for the budget. Council Member Paterno suggested dressing up the bridge with stone. Manager Couuo stated he had an idea and direction to start the design process. Vice Mayor Turnquest felt the state of the economy should be kept in mind. Manager Couzzo felt the economy also opened opportunity for discounts. VILLAGE COUNCIL SPECIAL MEETING SEPTEMBER 30, 2008 Page 6 Dr. Chen Chin, 474 Tequesta Drive questioned the width requirements and how it would affect the length and impact on adjacent driveways and properties. Tom Jensen explained the widening would be maintained on the actual bridge itself but could flare toward the ends which would possibly impact driveways and properties near the bridge. Manager Couzzo reassured residents the Village would keep adjacent properties informed on any developments that might affect their property. 4. Any Other Matters Adjournment MOTION: Vice-Mayor Tumquest moved to adjourn the meeting at 9:19 p.m.; seconded by Council Member Arena, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA LOCAL PLANNING AGENCY OCTOBER 9, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 7:01 p.m. A roll call was taken by Executive Assistant Debra Telfrin. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Tom Paterno. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Trela White, Executive Assistant Debra Telfrin, and Department Heads. Approval of Agenda MOTION: Council Member Humpage moved approval of the agenda as presented; seconded by Vice Mayor Turnquest. Motion unanimously cared 5-0. New Business 1. Ordinance 16-08, First Reading, Amending the Comprehensive Development Plan to Evaluation and Appraisal ("EAR") based amendments Mayor Watkins opened the public hearing to Council. Council Member Humpage noted an error in item 19 policy 1.4.2 and recommended changing "are less" to "or less". Mayor Watkins noted double wording on page 4, item 5 policy 1.3.2. written as "neighborhoods though by prohibiting". Mayor Watkins opened the public hearing for public comment. There being no public comments the public hearing was closed. MOTION: Council Member Humpage moved to recommend approval of Ordinance 16-08 with changes noted to item 19 policy 1.4.2 and item 5 policy 1.3.2; seconded by Council Member Paterno. Recommendation unanimously carried 5-0. Adjournment Upon motion by Council Member Humpage, seconded by Council Member Paterno, Motion unanimously carried 5-0 the meeting was adjourned at 7:05 in order to begin the Village Council meeting. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE COUNCIL WORKSHOP NOVEMBER 3, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 5:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Vince Arena, Council Member Jim Humpage and Council Member Tom Paterno. Also in attendance were: Village Manager Michael R. Couzzo,. Jr., and Village Clerk Lori McWilliams. 1. Status Update and Discussion on Bridge Concept Village Manager Couzzo described the three conceptual bridge drawings comparing their similarities and changes to the present bridge. Greg Delange, 18804 Rio Vista Drive voiced his concern with the inconvenience relating to time and fuel. Timothy Corder, 77 Fairview East agreed with the inconvenience quandary and noted the possibility of going over deadlines and closure time. Betty Nagy, 26 Shay Place questioned the reasoning of more expensive alternatives. She felt more people were interested in not raising the bridge. Mayor Watkins stated since this was a one time opportunity the Village wanted multiple alternatives. Harry S Eterita, 478 Tequesta Drive was concerned with raising the bridge and the possibility of water draining off a higher bridge and affecting their property. Manager Couzzo reassured that engineers would be taking into consideration all possible problems and probable solutions. Harold Taylor, 13 Chapel Court preferred Alternate 2. Carl Hoffman, 35 Tradewinds Circle stated the bridge replacement came with obstacles which he accepted, he was for Alternate 2. Carol Brandt, 19257 Riverside felt navigating under the bridge was difficult at present and would like to see the recreational aspects considered in the new design. Jim Fitzgerald, 103 Fitzgerald noted the height restriction and stated he preferred drawing Alternate 2. Abby Roeloffs, 23 Tradewinds Circle reiterated Committee, Council and Engineer conclusions. She felt the improvements would raise tax values and was good for the VILLAGE COUNCIL WORKSHOP NOVEMBER 3, 2008 Page 2 Village. She felt Council and Manager Couzzo would make the best decision for Tequesta. Joe Baker, 73 Fairview East asked if the bridge would be taken over by the State. Manager Couzzo stated the County offered to take the bridge over after it was completed and stated he felt Tequesta should stay in control of the bridge, its weight restrictions and speed limits. Mr. Baker felt the height was good where it was and voted for Alternate 1. Manager Couzzo explained the bridge utility conduits would be run under the bridge below the river bed and the possibility of doing portions of the project until they could be afforded. He noted that lighting could be put off as long as the pipe work was in place. Carl Hanson, 264 River Drive questioned if the option of repair had been cancelled and why. He also supported raising the bridge; and questioned the four months estimate. Mayor Watkins and Council Member Paterno gave an explanation. Dr. Chin Chen, 474 Tequesta Drive questioned the length and width changes. He also was concerned with the speed people were traveling versus what was posted and suggested speed bumps. Manager Couzzo noted several options that were being considered to help reduce speed. Joe Baker questioned an alternate lane being provided for convenience Manager Couzzo noted it would not be feasible to have an alternate lane which would add additional time and cost to the project. Paul Moran, 478 Tequesta Drive inquired about the difference of road elevations and widths between Alternate 1 & 2. Manager Couzzo replied 16 feet, distributed evenly and he did not feel it was a noticeable change. Frank Broedelt, 23 Country Club Circle supported replacement of the bridge and understood it had inconveniences with its process; he was in favor of Alternate 2. Pat Gordon, 10 Bay Harbour Road would like Alternate 1 because it was closest to what was there, he did not feel the time frame was realistic considering the difference in height. Manager Couzzo noted that parts of the bridge were manufactured off site and would be brought in making Alternates 1 & 2 similar in construction and did not feel the projected time frame was unrealistic. Ed Smith, 11 Starboard Way stated Alternate 2 was a better choice since Tequesta was a boating Village and it would improve the property values. VILLAGE COUNCIL WORKSHOP NOVEMBER 3, 2008 Page 3 Marsha Neilson 94 Beechwood Trail had concerns with financing, bonding and FPL charges. Manager Couzzo felt bonding would likely be avoided and used past projects as examples of how Tequesta stayed within their budgets. 2. Council Discussion: Council Member Arena noted past meetings and their outcomes. He had concern with the underneath shape and the clearance for boats. He noted the width was regulated by State law. He asked about the proposed material and noise. Manager Couzzo stated pavers were not considered but a Chicago brick which he felt was more soothing to the eye and noted the goal was to have options. Vice Mayor Turnquest noted he would like to go with the majority of residents supporting Alternate 2 and would conform to the Department of Transportation on height and speed regulations. His main concern was with the line of visibility for drivers. He also suggested cameras be installed to help enforce speed restrictions. Council Member Paterno liked Alternate 3 for its visual appeal but felt the time and cost restricted it from being a good option for residents. He supported Alternate 2. Council Member Humpage stated cost was a concern but felt FPL was supplying the conduit. If the Village could not pay for running the conduit under the bridge this year they could wait. He noted that everyone ends up paying taxes for different items others use and the residents should keep in that mind. He commented that residents use the Island Way Bridge frequently and the Village did not pay for that. He also noted that the tide had been rising for over fifty years and raising the bridge was an educated decision. He also supported Alternate 2. Council Member Arena reminded the residents that Commissioner Marcus donated $50,000 and utilizing demolition material to a reef could also help with cost. Mayor Watkins felt the project was about the integrity of the bridge and raising it made sense. She was concerned with Alternate 3 and noted the majority of residents she spoke with were as well. She believed the replacement would be aesthetically pleasing and a positive for the entire Village. She felt something should be done to assist with speed concerns and a bicycle path should be considered. She noted it appeared the majority was for Alternate 2. a. Smoke Signals Mayor Watkins resumed the meeting after a short break. VILLAGE COUNCIL WORKSHOP NOVEMBER 3, 2008 Page 4 Council Member Arena noted that residents voiced their input on a paper copy of Smoke Signal versus accessing it on the Internet. He suggested offering issues at local businesses and free news racks to eliminate mailing costs. He presented different printing and cost options and suggested obtaining sponsors. Council Member Humpage noted the original Smoke Signals was on a smaller scale and supported saving money. Council Member Paterno questioned that it had already been decided that the flyer was not budget supported and felt the majority of residents could view the publication on the web or receive it in their emails. Vice Mayor Turnquest supported locating sponsors and keeping the publication available in paper form. Mayor Watkins stated she also liked having the paper in hand and suggested eliminating the glossy finish to cut back on cost. Dottie Campbell, 30 Eastwinds Circle felt that smoke signals was a great publication that had come a long way and did not support cutting back. Frank D'Ambra III, 23 Leeward Circle felt information was frequently antiquated. He suggested focusing on an email version and possibly partnering with the new Tequesta magazine could be more economical. Marsha Neilson, 94 Beechwood Trail voiced her opinion on the glossy finish and felt it was wasted money. She also noted there were many people that did not have email access and supported placing it at local businesses and suggested including them in the local property owner associations and their newcomer packets. Council Member Paterno felt information needed to be more current. Mayor Watkins suggested researching businesses and residents to see if the idea was probable. b. Local Charities Council Member Arena advised that Parks and Recreation was looking into offering the Christmas movie event to toys for tots for their drive. He also stated National City Bank was willing to work with the Village on coordinating a breast cancer walk. Council Member Humpage supported local support charities. Council Member Paterno was not sure if he would support charities outside the Village but noted he would support local charities. Mayor Watkins announced she would alert Council on any request received and would like to support local charities as well. She felt there were residents who were part of the Special Olympics group and felt the Village should support them. Council Member Humpage felt Council should do the research on the charities preferred. Council supported Council Member Arena researching additional information on a breast cancer walk. VILLAGE COUNCIL WORKSHOP NOVEMBER 3, 2008 Page 5 Dottie Campbell, 30 Eastwinds Circle noted a national organization that evaluated charities and their operating costs and suggested the Village investigate their website before donating. c. Schedule Public Bridge Meeting Mayor Watkins confirmed the bridge would go on the November agenda. d. Beacon Council Member Humpage suggested the Village submit a column with the Beacon newspaper called "From the Village" with the first article on Community Development and their procedures. He stated residents could make suggestions on future publication subject via the website. He noted the article would be free to the Village. e. Letter to Officials Vice-Mayor Turnquest stated he would withdraw his suggestion to request financial support from neighboring communities on the bridge project after he had time to realize that tax payers all take turns paying for and supporting projects. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting at 7:33p.m.; seconded by Council Member Patemo, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE COUNCIL PENSION WORKSHOP NOVEMBER 5, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 8:34 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Vince Arena, and Council Member Tom Paterno. Also in attendance were: Village Manager Michael R. Couzzo, Jr., and Village Clerk Lori McWilliams. Council Member Jim Humpage was absent from the meeting. 1. Discussion and Explanation on Pension Board Administration Manager Couzzo provided an overview of the current condition of the two defined benefit pension plans for the Tequesta employees. Manager Couzzo recommended obtaining an impact statement from the actuary to see how a long-term recession would affect the pension plans, and explained how contributions to the plans worked to determine the Village contribution. Items discussed: • Past contributions. • To be proactive on economics and get input from the pension boards • How costs to the program escalate and the financial impact on the Village. • Fiduciary duties and responsibilities of different entities to the pension plan. • Mortality tables not being current and how that affected the funds. • Cost of impact statements. • The need to change the assumption rate for this economic environment and how to finance the difference. • The possibility of setting aside some reserves as a hedge down the road if needed, or actually putting a set percentage into the fund each year to smooth out the need for money in less prosperous times. • Mechanism to update procedures: Village Council to go to the Pension Boards to ask for current mortality tables; took at doing the assumptions differently by asking the actuary to calculate the assumption at 6%, 5%, etc., and provide an analysis to the pension boards, who would then analyze it, come to a consensus and give the Village Council a recommendation. Public Safety Officers Pension Board Member Ken Nielson offered comments on the Council's discussion and insight provided by the investment manager that since the U.S. Treasury was out of money the bailouts would have to be financed by other countries, and treasuries would carry a higher rate of interest. Discussion ensued. It was very tough for the actuary to provide accurate assumptions because so many things could change. VILLAGE COUNCIL PENSfON WORKSHOP NOVEMBER 5, 2008 Page 2 Council Member Paterno requested a list of everything that should be considered. Manager Couzzo advised an agenda item would be added for the November 13 Village Council meeting to direct the Pension Boards what they wanted done. Fire Chief Weinand advised actuarial reports were based on the prior year. The Village Manager indicated the actuary could project based on the past. Council Member Paterno agreed to work with the Village Manager in presenting this item at the Village Council meeting. Police Chief McCollom expressed his opinion it was very important that employees be able to depend on their retirement funds. ADJOURNMENT MOTION: Council Member Paterno moved to adjourn the meeting at 10:11a.m.; seconded by Vice Mayor Tumquest, motion carried unanimously 4-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES NOVEMBER 13, 2008 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 8:00 p.m. A roH call was taken by Village Clerk McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Calvin Turnquest, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Tom Paterno. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Trela White, Village Clerk McWilliams, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Watkins gave the invocation followed by the pledge to the flag. APPROVAL OF AGENDA • Vice-Mayor Turnquest removed Items 3, 4, and 6 from the Consent Agenda for discussion. • Council Member Paterno removed Items 7, 8 and 9 from the Consent Agenda for discussion. • Mayor Watkins and Council Member Paterno noted they had items to discuss under Any Other Matters. MOTION: Council Member Humpage moved approval of the Agenda as amended; seconded by Vice-Mayor Turnquest; motion carried by unanimous 5-0 vote. PRESENTATION: 1. Presentation of Red Cross Certificate to Mr. Bonito Mayor Watkins presented Mr. Bonito with a certificate of recognition from the Red Cross for his emergency efforts on the Gulf Coast. STANDING REPORTS • Village Attorney Advised Council the "Let Us Vote" initiative passed and provided a short summary. She spoke with the Jupiter Inlet Colony attorney regarding the Fire /Rescue contract; however, their Council had not reviewed the information. • Village Manager Village Manager Couzzo acknowledged the efforts and professionalism of staff during the residential house fire. He commented on the combined agency and staff efforts during a difficult time. CONSENT AGENDA MOTION: Council Member Humpage moved approval of the following Consent Agenda as amended; seconded by Council Member Paterno; motion carried unanimously 5-0. Minutes -Regular Council Meeting 11/13/08 Page 2 2. MINUTES: 10/9/08 Regular Meeting Minutes 3. Resolution 46-08. Renewing Agreement for Eleven (11) Months from Terracon Services, Inc. for Maintenance of Dover Ditch and Russell Street Retention Areas in the Amount of $13,402.95 and for the Maintenance of Country Club Drive and Seabrook Road in the Amount of $14,074.94 REMOVED FROM CONSENT AGENDA 4. Resolution 47-08, Awarding proposal to Highway Technologies of Clearwater, Florida for the purchase of two (2) message boards in the amount of $34,750.00 REMOVED FROM CONSENT AGENDA 5. Resolution 48-08, Awarding proposal to Bobcat of Palm Beach for the Purchase of a S175 Bobcat in the amount of $22,593.56 with Trade-in of Backhoe Attachment 6. Resolution 50-08, Awarding a proposal from Stinger Systems of Tampa for 18 S-200 Projectile Stun Guns Systems in the amount of $17,662.00 REMOVED FROM CONSENT AGENDA 7. Resolution 51-08, Increasing General Fund #001 Budget by $229,173.09 to Budget Revenues from Insurance Premium Tax Revenues and Increase an Equal Amount in the Pension Contribution Expenditures in the Police and Fire Departments REMOVED FROM CONSENT AGENDA 8. Resolution 52-08. Rolling FY 2008 Encumbrance Funding into FY 2009 REMOVED FROM CONSENT AGENDA 9. Resolution 53-08. Approval of FY 2007-2008 Year End budget Adjustments REMOVED FROM CONSENT AGENDA 10. DUPLICATE 11. Council Re-appointment for Board of Adjustment Members: • Jon Newman, Regular Member -three year term beginning 11/13/08 and ending 11/13/11 • Bernard Ward, Alternate Member -two year term beginning 11/13/08 and ending 11/13/10 Minutes -Regular Council Meeting 11/13/08 Page 3 12. Council Approval of Memorandum of Understanding between the Village of Tequesta and the Floriida Department of Highway Safety and Motor Vehicles Drivers License or Motor Vehicle Record Data Exchange 13. Council Approval of Mutual Aid Agreement between the Village of Tequesta and Palm Beach County for Sexual Predator /Offender Tracking Task Force 14. Council Approval of Personnel Policy Revisions and Addition END OF CONSENT AGENDA 3. Resolution 46-08. Renewing Agreement for Eleven (11) Months from Terracon Services, Inc. for Maintenance of Dover Ditch and Russell Street Retention Areas in the Amount of $13,402.95 and for the Maintenance of Country Club Drive and Seabrook Road in the Amount of $14,074.94 Attorney White read the Resolution title into the record. Vice-Mayor Turnquest asked about going out for RFP and Mr. Russell White, Director of Public Works noted the Village was happy with the services provided and that there had not been an increase in several years. MOTION: Council Member Humpage moved approval of Item 3; seconded by Council Member Paterno; motion carried unanimously 5-0. 4. Resolution 47-08, Awarding proposal to Highway Technologies of Clearwater, Florida for the purchase of two (2) message boards in the amount of $34,750.00 Attorney White read the Resolution title into the record. Vice-Mayor Turnquest asked about the dimensions and item specifications of the message boards to which Mr. Russell White, Director of Public Works explained. MOTION: Council Member Humpage moved approval of Item 4; seconded by Council Member Paterno; motion carried unanimously 5-0. 6. Resolution 50-08, Awarding a proposal from Stinger Systems of Tampa for 18 S-200 Projectile Stun Guns Systems in the amount of $17,662.00 Attorney White read the Resolution title into the record. Vice-Mayor Turnquest inquired on if the stun guns had been tested by the officers and on the officers and asked about the distribution of voltage to which Police Chief Minutes -Regular Council Meeting 11/13/08 Page 4 McCollom advised the officers would each take a hit prior to carrying the gun. He explained the trigger would discontinue after 4 (four) seconds and would re-charge itself. Council Member Humpage noted there was a camera onboard the device. MOTION: Council Member Humpage moved approval of Item 6; seconded by Council Member Paterno; motion carried unanimously 5-0. 7. Resolution 51-08, Increasing General Fund #001 Budget by $229,173.09 to Budget Revenues from Insurance Premium Tax Revenues and Increase an Equal Amount in the Pension Contribution Expenditures in the Police and Fire Departments Attorney White read the Resolution title into the record. Council Member Paterno asked for an explanation of the item and Ms. JoAnn Forsythe, Director of Finance provided an overview. Council Member Humpage noted these were funds received; Council Member Paterno reminded Council investment income was down for all pensions. Ms. Forsythe advised these were unrealized losses. MOTION: Council Member Humpage moved approval of Item 7; seconded by Vice- Mayor Turnquest; motian carried unanimously 5-0. 8. Resolution 52-08. Rolling FY 2008 Encumbrance Funding into FY 2009 Attorney White read the Resolution title into the record. Council Member Paterno asked what the unused $74,000 was under "Water Plant Expansion" and Mr. Couzzo, Village Manager explained train design. MOTION: Council Member Humpage moved approval of Item 8; seconded by Vice- Mayor Turnquest; motion carried unanimously 5-0. 9. Resolution 53-08. Approval of FY 2007-2008 Year End budget Adjustments Attorney White read the Resolution title into the record. Council Member Paterno inquired on the unrealized loss to the State Board of Administration (SBA) and asked the status of other funds. Ms. JoAnn Forsythe, Director of Finance explained Fund A made money and that this was Fund B where questionable securities were placed. Village Manager Couzzo advised 97% of Village funds invested in-SBA were in Fund A. Minutes -Regular Council Meeting 11/13/08 Page 5 MOTION: Council Member Humpage moved approval of Item 9; seconded by Council Member Paterno; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS • Mr. Russell von Frank, 489 Dover Road, asked what the bridge would cost, commented on attending a Pension Board meeting and noted investments were down 7%, discussed an IRS excise fee, and spoke about a PBA meeting with Detective Weinblatt and Chief Weinand. • Mr. Vincent Amy, 56 River Drive, thanked Council for offering the minutes via the website. COMMUNICATIONS FROM COUNCIL • Vice-Mayor Turnquest appreciated the swift actions of the Fire and Police departments regarding the fire and complimented the staff involved. • Council Member Humpage noted over $21,000 was raised during the Public Safety Memorial Golf Tournament and asked the Mayor to assist in developing a letter of thanks to the celebrity donors. • Council Member Paterno advised Council there would be a Jupiter Inlet Park dedication ceremony on December 5, 2008 at 1:00 p.m. • Council Member Arena complimented Russell White, Director of Public Works as the community's unsung hero and provided accolades to the election workers and Ms. Campbel{ for her dedicated service to the election process. • Mayor Watkins complimented the Fire, Police, and Public Works departments for their assistance to during the fire. She mentioned the re-appointments to the Board of Adjustment and reminded Council and residents of the upcoming Harvest Festival. REGULAR AGENDA NEW BUSINESS 15. Award of Engineering Contract for Tequesta Bridge After detailed Council discussion, Richard Dube, 7 Country Club Circle, asked Council to hire only US citizens to work on the bridge. MOTION: Council Member Humpage moved approval of the work authorization, cost estimate, proposed draft timeline, bridge elevation alternate #2 and bridge cross section alternate #7, 2 an 3; seconded by Vice-Mayor Turnquest; motion carried unanimously 5-0. 16. Authorizing the Public Safety Pension Board and General Employee Pension Board to Conduct an Impact Study of the Following Conditions and their Financial Ramifications (Short and Long Term) on these Plans: Minutes -Regular Council Meeting 11/13/08 Page 6 • Plan Assumptions vs. Actual Returns • Mortality Tables Utilized for Actuarial Reports vs. Current Trends • Future Plan Contributions Based on Market Conditions and Economic Trends • Actuarial Considerations of all Income Effecting Pension Payouts and Liabilities • Revising Actuarial Assumptions Based Upon Modified Forecasts and Models MOTION: Council Member Humpage moved approval of Item 16; seconded by Council Member Paterno; motion carried unanimously 5-t7. 17. Ordinance 17-08, First Reading, annexing two (2) parcels of real property comprising of a total of 8 acres, more or less, {ocated at 4534-4546 County Line Road Attorney White read the title to Ordinance 17-08 into the record. Mayor Watkins opened the public hearing to Council for comment. Vice-Mayor Turnquest thanked the applicant for his willingness to annex into the Village. Council Member Humpage commented on the second paragraph of the County letter regarding an 80-foot right-of-way. Ms. Catherine Harding, Director of Community Development, believed the County was suggesting to reserve the right-of-way along County Line Road at the time of development. There being no further comments, Mayor Watkins opened the hearing to the public. There being no public comments, Mayor Watkins closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 17-08 on First Reading; seconded by Vice-Mayor Turnquest; motion carried unanimously 5-0. 18. Ordinance 18-08, First Reading, Adding bakery to permitted uses in the MU Zoning District Attorney White read the title to Ordinance 18-08 into the record. Mayor Watkins opened the public hearing to Council for comment. There being no Council comments, the Mayor opened the meeting to the public for comment. Ms. Geraldine Genco-Dube, 7 Country Club Circle, believed this would be a Comp Plan Amendment and asked who would pay the legal fees and suggested making some items conditional improvements such as compliance on parking. Attorney White advised it would not be a Comp Plan Amendment and only a retail use. Minutes -Regular Council Meeting 11/13/08 Page 7 MOTION: Council Member Humpage moved approval of Ordinance 18-08 on First Reading; seconded by Vice-Mayor Turnquest; motion carried 4-1 with Council Member Paterno in dissent. 19. Ordinance 19-08, First Reading, Updating the Sign Code due to other Changes in the Code of Ordinances Attorney White read the title to Ordinance 19-08 into the record. Mayor Watkins opened the hearing to Council for comments. There being no comments, she opened the meeting to the public for comments. There being no public comment, she closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 19-08 on First Reading; seconded by Vice-Mayor Turnquest; motion carried 3-2 with Council Member Paterno and Council Member Arena in dissent. 20. Ordinance 20-08, First Readinq, Amending the Code of Ordinances to Chapter 10 - Animals, Article I, II and III Attorney White read the title to Ordinance 20-08 into the record. Mayor Watkins opened the hearing to Council for comments. There being no comments, she opened the meeting to the public for comments. There being no public comment, she closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 20-08 on First Reading; seconded by Council Member Paterno; motion carried unanimously 5-0. 21. Ordinance 21-08, First Reading, Amending the Code of Ordinances Chapter 42, Article II, Section 42-37 -Law Enforcement Off Duty Services -Direct Compensation Attorney White read the title to Ordinance 21-08 into the record. Mayor Watkins opened the hearing to Council for comments. Consensus of Council agreed to ensure the officers continue to receive the same amount of pay and no out of town use of police cars would be allowed for off duty details. There being no further comments, Mayor Watkins closed the public hearing to Council and opened the meeting to the public. Ms. Marsha Nielson commented on the administration fee on top of the old rate and Mr. Russell von Frank commented on payment of workers compensation. There being no further public comments, the Mayor closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 21-08 on First Reading; seconded by Council Member Paterno; motion carried unanimously 5-0. Minutes -Regular Council Meeting 11/13/08 Page 8 22. Ordinance 22-08, First Reading, Adopting New Chapter 63 to be Entitled Right-of-Way Attorney White read the title to Ordinance 22-08 into the record. Mayor Watkins opened the hearing to Council for comments. Consensus of Council agreed that new or 50% improvements to property would require underground lines. There being no additional comments, she opened the meeting to the public for comments. There being no public comment, she closed the public hearing. MOTION: Council Member Humpage moved approval of Ordinance 22-08 on First Reading; seconded by Council Member Paterno; motion carried unanimously 5-0. 23. Resolution 45-08, purchase from Garber Chevrolet Buick Pontiac GMC of Green Cove Springs two Chevrolet Impala Police Cars in the Amount of $32,794.00 Attorney White read the Resolution title into the record. MOTION: Council Member Humpage moved approval of Resolution 45-08; seconded by Vice-Mayor Turnquest; motion carried unanimously 5-0. 24. Resolution 49-08, Opposing any Change in the Village's Water Rate Making Authority Established by the Florida Legislature in Section 180.91, F.S. Attorney White read the Resolution title into the record. MOTION: Council Member Humpage moved approval of Resolution 49-08; seconded by Vice-Mayor Turnquest; motion carried unanimously 5-0. 25. Council Discussion and Approval of Girl Scouts Sponsorship Request MOTION: Council Member Humpage moved approval of a $500 donation to the Girl Scouts; seconded by Council Member Paterno; motion carried unanimously 5-0. 26. Council Discussion and Approval of Jupiter Lighthouse and Museum Donation Request Consensus of Council agreed to table for future discussion. ANY OTHER MATTERS • Council Member Paterno believed the Village needed to be more aggressive with the Jupiter Inlet Colony issue. Council Member Humpage suggested a workshop to plan a strategy with the Village Attorney. Council Member Paterno noted Jupiter Inlet Colony paid less than Village residents. Consensus of Council agreed to request a spot on the December Jupiter Inlet Colony agenda to discuss the issue. Council Member Paterno Minutes -Regular Council Meeting 11/13/08 Page 9 suggested the Audit Committee do more than select the auditors and the auditors should go to the committee with questions. Consensus of Council agreed .that at this time the Audit Committee was tasked with selection of the Auditor. Council Member Paterno commented on a program called E-Verification that verified citizenship and suggested the Village begin using the software. He commented on Cornerstone property and suggested the Village negotiate with the bank to purchase the property. Consensus of Council authorized Council Member Paterno to represent Council in negotiations with the bank and come back to Council. Richard Dube suggested Council contact Mr. Mastriani regarding his property which would increase tax revenues; Geraldine Genco-Dube believed the Cornerstone property would make a good place for the Lighthouse Center for the Arts. Council Member Paterno noted the Palm Beach County Intergovernmental Association was a different committee than he believed; he commented on the Supreme Court case regarding monuments and suggested Council keep an eye on Jupiter's Riverwalk project as they have suggested using Tequesta parking lots for overflow. • Council Member Arena suggested a workshop on water rates and Consensus of Council agreed to send residents a letter from the Mayor and Council explaining Council was holding the line on water rates as long as possible. Council Member Arena asked to discuss the Business Forum during the January meeting. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn, seconded by Council Member Arena, the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 10:48 p. m. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA LOCAL PLANNING AGENCY NOVEMBER 13, 2008 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Vince Arena, Council Member Tom Paterno, and Council Member Jim Humpage. Also in attendance were: Village Attorney Trela White, Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads APPROVAL OF AGENDA MOTION: Council Member Humpage moved approval of the agenda as presented; seconded by Vice Mayor Turnquest Motion unanimously carried 5-0. NEW BUSINESS 1. Ordinance 18-08. First Reading Adding bakery to permitted uses in the MU Zoning District Mayor Watkins opened the public hearing for Council comment. Council Member Arena reported he had contacted two business owners regarding their parking, which they felt was terrible. Community Development Director Harding provided a history of the site. Village Manager Couzzo recalled to the best of his ability there was no current shared parking agreement, but advised that would have to be researched. Council Member Humpage provided a history of the mixed use zoning category on that site, and commented he was in favor of adding the bakery use. Board Member Paterno felt there were plenty of spaces for a bakery in the C-1 and C-2 districts. Contract zoning was defined by the Village Attorney; Council Member Paterno expressed his opinion this was a form of legal contract zoning for one person, and therefore he was against it; also he felt it would be unfair to grant this and not do it for the next request. Attorney White explained the law regarding changing uses, and advised she had prepared the ordinance in case the Council wanted to proceed. Mayor Watkins expressed her opinion this use would not be harmful in this location, and felt it would be nice for the residents. Vice Mayor Turnquest commented the business owner was a Tequesta resident moving her business from Stuart, and it would help her and be something the residents could enjoy walking to from their homes. Council Member Arena commented he was in favor of the bakery; the parking was another issue. Council Member Paterno indicated he was in favor of a bakery, but not to change the zoning for one person. He also did not want it to be a wholesale business in the future. Community Development Director Harding advised in a fetter the bakery owner stated their intent to sell retail. Discussion ensued regarding the items previously mentioned. There being no further Council comments, Mayor Watkins opened the hearing to the public. Geraldine Genco Dube, 7 Country Club Circle, recalled a reciprocal parking agreement that was to have been negotiated between the property owner and the bank, and since the parking Local Planning Agency November 13, 2008 Page 2 of 3 was already a problem she felt the parking issue should be addressed before the use was changed. She suggested asking the owners to figure out the parking issues. Dottie Campbell, 30 Eastwinds Circle, urged the Council to do everything possible to fill the vacant business locations in the Village. There being no further comments the public hearing was closed. MOTION: Council Member Humpage moved approval of Ordinance 18-08. Council Member Paterno asked if anyone had a business relation conflict; Attorney White advised this was a legislative matter and disclosure of ex-pane communication was not required. Vice Mayor Turnquest seconded the motion. During discussion of the motion, Vice Mayor Turnquest requested as per Mrs. Dube's comments that the parking be addressed. Motion unanimously carried 4-1 with Council Member Paterno opposed. 2. Ordinance 19-08, First Reading Updating the Sign Code due to other Changes in the Code of Ordinances Mayor Watkins opened the public hearing for Council comment. Council Member Arena commented on the problem of political signs in the rights of way; and suggested a 10-foot setback for political signs. The Village Attorney advised political signs were temporary and were not allowed in the rights-of-way to prevent an impediment to vehicles and pedestrians. Political speech was highly protected and the more a municipality regulated these temporary signs the more likely they were to be challenged. A regulation could be applied to the length of time they could remain after an election, which was a littering issue and not a signage issue. Real estate signs needed to be on the property, not in the right-of-way. It was suggested to place political signs 10 feet from the road. The Attorney advised she would not recommend any more regulations regarding political signs. Council Member Arena asked all Council Members to observe the political signs and their placement during the next election. Real estate signs were discussed further. Council Member Paterno suggested regulating multiple signs. Attorney White advised the signs being referred to had been approved by Council during a site plan review, and it could be made more stringent. Council Member Arena asked if there was something in the code that allowed banners and helium balloons for cone-day event, and was advised that was allowed as a special event. There were no further comments from Council and no comments from the public. Mayor Watkins declared the public hearing closed. Local Planning Agency November 13, 2008 Page 3 of 3 MOTION: Council Member Humpage moved to recommend to the 19-08. Council Member Paterno seconded the motion, Member Arena opposed. ADJOURNMENT Village Council approval of Ordinance which carried by 4-1 vote, with Council MOTION: Vice Mayor Turnquest moved to adjourn the meeting; seconded by Council Member Paterno. The motion to adjourn carried unanimously 5-0; therefore the meeting was adjourned at 8:00 p. m. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are .not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.