HomeMy WebLinkAboutMinutes_Broker of Record_10/15/2008VILLAGE OF TEQUESTA
BROKER OF RECORD -SELECTION COMMITTEE
MINUTES
WEDNESDAY, OCTOBER 15, 2008
1. Call to Order and Roll Call
The Village of Broker of Record Selection Committee held a scheduled meeting at the
Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on Wednesday, October
15, 2008. The meeting was called to order at 3:04 p.m. by Village Clerk McWilliams
who called the roll. Present were Manager Michael Couzzo, Human Resources
Manager Merlene Reid, Police Chief William McCollom, Fire Chief James Weinand,
Finance Director JoAnn Forsythe, and Village Clerk Lori McWilliams.
Merlene Reid, Human Resources Manager, provided a short summary /overview on the
RFP process leading up to the meeting. She explained four RFP's were received with
Superior Insurance Solutions being disqualified for not labeling the RFP envelope
correctly, and therefore being mistaken for daily mail and opened. She noted Chief
McCollom pointed out the Drug Free document was not completed and signed by Erin
Rankin and therefore should be disqualified.
MOTION: Chief McCollom moved approval of disqualifying Erin Rankin from the
process due to not properly completing the Drug Free document; seconded by Merlene
Reid; motion carried unanimously 4-0.
The committee agreed Wells Fargo and Gehring Group met the requirements as
outlined in the RFP. Manager Couzzo recommended the two groups make
presentations to Council in a public forum. Chief McCollom suggested inviting the
unions.
Ms. Reid noted the committee needed to establish criteria to rank the firms. The
following interview questions were suggested:
• Can we get all prices in by July?
• What's your history with governmental clients and unions
• What's your history with HSAs
• Can the Village band together with other organizations for the specific purpose of
gaining insurance
• What are the number of employees that you have in office who will help service the
employees problems and questions
The committee agreed to provide three interview questions to the Human Resources
Manager and the committee would meet again to narrow the questions to two each
member.
Adjournment
MOTION: Chief McCollom moved to adjourn; seconded by Fire Chief Weinand;
motion carried unanimously 4-0.
Respectfully submitted,
~i 0'~- ~`l ec.J..c-ee~
Lori McWilliams, CMC
Village Clerk