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HomeMy WebLinkAboutMinutes_Regular_11/21/1972MINUTES OF THE MEETING OF THE COUNCILMEN OF THE VILLAGE OF TEQUESTA, FIARIDA The Regular Monthly Meeting of the Counci]men of the Village of Tequesta was held at 7:30 P.M., Tuesday, November 21, 1972 at the Village Hall, Councilmen present were Messrs: Russell, Little and Frank, Councilman Cunningham had advised he could not be present because of his work schedule. Also present were Robert Harp, Village Manager and Christopher H. Cook, Village Attorney. The meeting was opened with Prayer and the Pledge of Allegiance to the Flag by Mayor Russell. Mayor Russell welcomed William E. Leone as the newly appointed member of Council to serve in Mr. Barris council seat until the March 1973 General Election. The Oath of Office was administered. to Mr. Leone by the Village Clerk and he was seated on the Council. Frank moved, seconded by Leone and unanimously passed that Frank D. Cunningham be appointed. Vice-Mayor. Since Mr. Cunningham had been the Treasurer, the Mayor declared the office of Treasurer vacant. Frank moved, seconded by Little and unanimously passed that William E. Leone be elected Village Treasurer. Upon motion by Frank, seconded by Leone and. unanimously passed, the minutes of the October 17, 1972 meeting were approved. Upon motion by Frank, seconded by Leone and unanimously passed, the financial statements for October 1972 were approved. The Water Department statement was not ceanpleted by meeting time. The statement for the one (1) month period ended October 31, 1972 showed the following balances on hand: First National Bank ~ Trust Co. $ 28,855.05 Petty Cash 25.00 Community Federal Savings Fa Loan 20,000.00 Fidelity Federal Savings and Loan 16,789.49 Certificates of Deposit 126.000.00 $ 191.669.54 The Sinking Fund balance for payment of principal and interest on bonds for the Village Ha11, Land and sewer plant was $23.371.44. The Inspectors of Election Certificate showing the results of the November ?, 1972 Referendum on the Kiwanis Park question showing 605 votes for and 502 votes against was discussed by Mayor Russell. He pointed out the proposal was passed by 26~ of the eligible registered voters. Little moved, seconded by Frank and unanimously passed that the Inspectors of Election Certificate be approved and accepted. i 4 11-21-72 - 2 Mayor Russell advised that with the appointment of a new Councilman and new Treasurer, it was necessary to revise the bank signature cards and resolutions for the carious Village accounts. Frank moved, seconded by Little and unanimously passed that the signatures of the Village Manager and/or Village Treasurer and one (1) Councilman be required for the following Village accounts: First National Bank and Trust Company -Tevuesta Excise Tax Revenue Fund Operating Account Sinking Fund Water Department Revenue Fund Operation and Maintenance Fund Meter Deposits Fund Bank of Palm Beach and Trust Compan Water Department Sinking Fund Reserve Account Renewal and Replacement Fund Certificate Redemption Fund Capital Lnprovements Reserve Fund • Community Federal Savings and Loan Association Account No. S 9774 Account No. S 15871 Account No. S 15872 Account No. S 15874 Fidelity Federal Savings and Loan Association Account No. P 25083 Mayor Russell spoke of the confusion in the Village Hall during the November 7, 1972 election due to the fact that the Loxahatchee River Enviro~nental Control District and the Jupiter Inlet District were also holding their elections in the Village Hall and that the legislative act that set up the Loxahatchee -River Enviromnental Control District made the Tequesta Village Hall the only voting place for the entire District. He suggested the County provide a person in the polling place to give better direction to the voters and that "No Smoking" signs be posted when there are large crowds in the Village Hall such as at elections. This would possibly prevent a lot of the messiness in the Hall created by the large numbers of people. Mayor Russell also discussed the Village's voter registration roll and the need for purging same due to what appears to be a large nunber of names of persons who have either moved from the area, whose residence is not actually in the Village or who are deceased. The Village Manager advised that the County Superviaor of Elections had recently been advised of many of these discrepancies. Frank moved, seconded by Little and unanimously passed that the Palm Beach County Supervisor of Registrations be asked to purge the voter registration roll for PaLn Beach County Voting Precinct 2. 5 11-21-72 - 3 Mayor Russell advised the necessity for the appointment of a Sewer Committee Chairman and upon motion by Little, seconded by Frank and unanimously passed that William E. Leone be appointed Chairman of the Sewage Committee. The Village Clerk administered the Oath of Office as Treasurer to William E. Leone. CounciLnan Leone discussed some of the recent operating problems with the Village's sewer treatment facility and the Village Manager was instructed to advise the contractual plant certified operator and the plant on-site full time operator to get the plant operating properly and to discontinue the previous practice of supernating over the side. J ~ W Agro/Eco is to also be advised that this practice must stop. Counci]man Leone discussed the manner in which the plant should be operated. He then discussed the November 14, 1972 Council Workshop meeting at which the terms and conditions for turning over the sewer plant to ENCON were discussed. A:review of the various conditions had been submitted to each Counci Lean, the Village Attorney and members of the ENCON District. The Village Attorney stated it was his preliminary opinion that the Dillage could turn the plant over to another governmental unit at an agreed upon price but that he wanted to give this matter further study before finalizing his opinion in this regard, He discussed the possibility of a special act or a referendum, • Councilman Little asked Mr. F, D, "Bud" Jordan to speak with the Council about the Kiwanis Park, He stated the Committee had met with representatives of Kiwanis and Counci]man Little Saturday morning and Kiwanis was willing for the Village to take over the park operation and development providing the Village will guarantee that the Boy Scouts and Girl Scouts will have the use of their existing lands and the Kiwanis want their name to be in any future park name. The Girl Scouts have approximately 1/2 acre of land for their building etc. and the Boy Scouts approximately one (1) acre. Mayor Russell said that the Village would have to have written agreements with the Scouts for their land usages. Mayor Russell said he was not in favor of the Kiwanis name for the park in perpetuity. Counci Lean Little suggested the present name be retained, The Village Attorney suggested it might be possible for the Village to be assigned the existing lease until a State- Village lease agreement is finalized. He further stated he was still waiting an Attorney Generals opinion in regard to the Village's legal ability to lease and police the park. He has written several times but the Attorney General's office has not responded as yet and he will pursue the matter. Mr. Jordan said Kiwanis would make the park available to the Village free and clear of any liabilities. Mrs, Little said the Girl Scouts would pay their own insurance. Following the discussion Little moved, seconded by Leone and unanimously passed that the Village of Tequesta start the necessary legal procedures to take over Kiwanis Park as quickly as possible. Frank moved, seconded by Little and unanimously passed that the Village Manager and Counci]man Little be authorized to look into hiring a Village Recreation Director. 6 1i-21-72 - 4 Mayor Russell advised. that Councilman Cunningham has suggested 12" blacktop over a 3,000 square foot area at the entrances to the shopping centers on Tequesta Drive be made in conjunction with the work to be done to the entrance of the Tequesta Plaza by the owner, and to repair the southwest corner of Tequesta Drive and [J.S. Highway No. 1, His estimate of cost was $700.00. Frank moved, seconded by Leone and unanimously passed that $1,000.00 be authorized for temporary repairs to Tequesta Drive at the entrances to the two shopping center intersections and the Southwest corner of Tequesta Drive and U.S. Highway No. 1. Mr. Robert B. Sattley, a resident of Tequesta Garden Apartments spoke to the Council of the need for a traffic signal at Tequesta Drive and Seabrook Road. He was advised that money had been budgeted for such an installation and the Village was awaiting a traffic count of the intersection to be made by the County since Seabrook Road is a County road. The County Traffic Engineering Department will be asked to review this matter as quickly as possible. Councilman Leone spoke of the possibility of an area traffic study that could be made as a combined effort of the Village of Tequesta and Town of Jupiter by I{imley-Horne and Associates, Inc.. The study would be provided by Federal funds and would make recommend- ations for various matters which the study might show to be necessary • for the proper traffic control in the area. Leone moved, seconded by Frank and unanimously passed that the Village enter into this study with the Town of Jupiter. Mayor Russell asked the Village Manager to contact another possible member for the Sign Committee; to look at a lot that possibly needs mowing near the Waterway Beach Condominiums. The Village Manager advised he would pursue the matter of possible sign violations. The lot clearing project is awaiting the arrival of one of the lot owners to further discuss the matter. This is the lot next to Whitehall. Mayor Russell advised the December 12, 1972 Workshop Meeting would be devoted mainly to annexation policies as discussed in the Village's Comprehensive Plan. He reported on a proposed resolution by the Tuberculosis Society to not allow smoking during Council meetings. No action was taken on the matter. The Council then considered bids that had been received for three (3) new 1973 police cars: Florida Chrysler Plymouth (Fury) $ 7,178.97 net Palm Beach Dodge, Inc. (Coronet) ?,404.99 net Crane Bros.Motors (Ramblers) 8,369.53 net The Village Manager and Police Chief both recommended that the low bid be accepted. Frank moved, seconded by Little and unanimously passed that the bid of $7,178.97 for three (3) 1973 Police Cars from Florida Chrysler Plymouth, Inc. be accepted. 7 11-21-72 - 5 Police Chief Dusenbery then discussed several pieces of equipment for recording radio and telephone messages at the police desk, The one unit would cost approximately $3,500.00. Chief Dusenbery said he believed two (2) Magnasync/Moviola "Insta-Calls" would adequately serve for this work a considerable length of time and could be purchased at a cost of $1,699.40 installed and recommended these units, Frank moved, seconded by Little and unanimously passed that the contract for the purchase of two (2) Magnasync/Moviola °Insta-Call" units complete and installed at a total cost of $1,699.40 be awarded to Gator Fire and Safety Engineering, Inc. The Village Manager then discussed the bids that had been received for a 1/2 ton pick-up truck for the Maintenance Department: Bruce King Chevrolet, Inc. $ 2,561.09 General GMC Truck Sales ~ Service 2,644.64 Rich Motors,Inc,-International 2,694.82 The Village Manager recommended acceptance of the low bid. Leone moved, seconded by Frank and unanimously passed that the purchase of a 1/2 ton pick-up truck be made from Bruce King Chevrolet, Inc. on their low bid of $2,561.09. • The Village Manager displayed the new Jupiter-Tequesta Fire Control District shoulder patch. He reminded the Councilmen of Jupiter Mayor Carlin White asking if the Village would be interested in negotiating a water service franchise with the Town of Jupiter. The Village Manager advised Mayor White the Council would be willing to discuss the matter. Mayor White was to discuss it with his Commissioners at their meeting tonight. The Village Manager advised of the I-95 hearing being held tonight in Stuart and displayed a study for I-95. He further stated the recent heavy rains had pointed up the drainage problem areas in the Village. The Village Manager discussed a request from the local Rotary Club for the Village to sponsor a Christmas Decorating Contest but no action was authorized by the Village Council in this regard and it will not be done this year. Aiayor Russell presented a Certificate of Appreciation and name plate to resigned Councilman Arthur C. Barr, The Mayer spoke of the proposed mthly increase in Councilmen fees for newly elected Councilmen in March 1973, which would be $50.00 per month instead of $20.00. Little moved, seconded by Frank and unanimously passed that the newly elected Councilmen in the March 1973 General Election be paid $50.00 per month. Mayor Russell spoke of the possibility of Federal Revenue Sharing funds being used to help',;pay off the debt on the land east of the Village Hall. g 11-21-72 - 6 Mr. A. L. Hutchison spoke of the speeding problem on State Road 707, in the condominium area, especially during the hours of 11:30 P.M. and 1:30 A.M. on Friday and Saturdays and asked if something could be done by the Police Departmem to deter the speeding. He suggested placing a car with radar. The Councilmen discussed the proposed improvements for Beacon Street. The engineers proposed plan for a thirty-five foot (35') right-of way calls for a four foot (4') Swale area on the north side of the road, with twenty foot (20') wide road pavement which would require the entire road to be approximately three foot (3') further south than the existing road. The engineers cost estimate for construction improvements was $9,600.00 with addi- tional costs for survey work for design, engineer design, contract preparation and surveillance and construction staking, amounting to $2,148.00 for a total estimated cost of $11,748.00. Several of the Counci Lnen expressed concern about the amount to be charged by the engineers for their preparation of plans, specifications, etc. The Village Manager was asked to discuss the engineers fees with Mr. Barker to see if a reduction could be made. The Village Attorney advised there were still two (2) parcels of land which were necessary to be acquired for the right-of-away and he believed the owners of one parcel would be agreeable to the proposed plan but that condemnation proceedings would probably be required to obtain the last remaining parcel. Frank moved, seconded by Leone and unanimously passed that the Village proceed with the Beacon Street improvements pursuant to the engineers plan and estimated cost. Mr. William Dunham, resident of River Drive, spoke to the Village Council about a recent Zoning Board of Adjustment Public Hearing which seemed to him to be redundant since the owner who had asked for a variance to permit the construction of a bay window eighteen feet (18') from the rear lot line instead of twenty feet (ZO') had had the footer for same constructed. and it stood well above the ground and would not be able to be removed if their application for variance would not be granted. He further stated the owner was filling in a natural Swale at the rear of the property with grading which could cause drainage problems. He further stated there was some question whether or not the Chairnian of the Zoning Board had allowed them to speak about the variance. Mayor Russell asked the Village Manager to get a written report from the Building Official on why the base for the proposed window was permitted to be constructed prior to the granting of the variance; ~fiy the base was too high and how the property owner would have been able to grade his lot without leaving the base above grade if the Board had not granted the variance. The Building Official is to further report on the filling in of the natural Swale at the rear of the property where the house is under construction and what effect this would have on all of the surround- • ing properties . 9 11-21-72 - 7 i There being no further business, the meeting adjourned at 10:05 P.M. Respectfully submitted, c ~~~ Robert Harp Village Clerk • -~