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Summary of Procedural Changes Approved at the May 12, 2005 Village Council
Workshop Meeting
Votinfl
1. Voting shall be by Raye° or "nay" vote, except when the Mayor or another Council Member
requests a roll call vote; and roll call votes shall be ordered and called for by the Recording
Secretary with the person who made the motion called first, the person who seconded the
motion calf! second, and the others called in any order, except the Mayor shalt be called to
cast the final vo#e.
2. Voting by ballot shall only be used in special circumstances in which case each ballot shall be
signed.
3. It shall be standard policy that the Village Council shall not vote on any item, which was not on
the agenda, particularty because the public would not know it was going to be voted. on.
Agenda Item: Communications from Citizens
1. Communications firom Citizens is an oppor~nity for the Village Council to hear concerns from
atizens and not a time for questions and answers and debate.
2. There shall be strict adherence to the 3-minute time limit allowed for each citizen's comments;
however, when the bell rings indicating the expiration of the time limit, the citizen shall be.
allowed to finish his or her sentence.
3. A citizen may not give his or her three minutes to another atizen in order to allow them six
minutes in which to speak.
4. All questions and comments shall be addressed through -the Mayor. The Mayor shalt ask the
Council Member or staff person addressed if they want to address the subject at that time, to
.which they may respond at that time or state they would r9espond later. ff they choose to
respond at that time the response and any resuNing discourse shall be within the 3-minutia time
alkrm-ed for that citizen to speak.
5. Comments by citizens regarding agenda items shall be addressed at the time of the agenda
item. Athree-minute time limit shall be allowed for the whole discourse.
6. Communications from Citizens shall be moved on the agenda to follow the Consent Agenda,
with the provision that any Council person shall have the option to change the order on the
agenda in specaal circumstances.
7. Request to speak cards (Public Comment cards) will be accepted until the start of
Communications from Citizens. Request cards submkbed afterthe meeting has been called to
order will be handed to the Village Manager by the Recording Secretary.
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As~enda Item: Communications from Council
Communic~rtions from Council is an opportunity for individual Council Members to relate to
their Colleagues on the Counai items of interest not on the Agenda. Complimentary
comments on performance are also appropriate for presentation. This should not be used in
lieu of Any Other Matters as described herein.
Agenda Item: Anv Other Matfiers
Any Other Matters shag normally be limited to informational matters, such as reports of
meetings attended.
2. If a Council Member requesffi that a matter be reconsidered, a vote shall betaken under Any
Other Matters on whether to place that item on the next agenda.
3. One Council Member may request addition of an item to the agenda for the next Village
Council meeting, and uMess there is a vote to the contrary the i#em will be added.
quasi Judicial Hearings
1. Witnesses shah be sworn at the beginning of the hearing; however, if someone wanted to
speak who had not been swum they may be sworn at the time they request permission to
speak.
2. When reporting ex-parts communication, Council Members shall include a statement of who
they spoke to and the subject discussed, and if they visited the site.
3. The following order shall be observed by speakers during the hearing:
(1) Applicant
(?) Staff
(3) Village Council
(4) Public
(5) Applicant -final comments
(fi) F~cecutive Session -voting
This would make two changes: assuring the public would be called upon before the vote, arxi
allowing the applicant final comments before the vote.
General Items
At Vdtage Council meetings, staff members shelf sit in the audience and come to the podium
for presentations, eliminating the need for tables in front of the ~Ilage Council dais.
2. New goals and objectives shall be established after the new Village Council is in place
following the March elsdion. Annually in April Counal Members will come forward with their
lists of 3 or 4 goats and objectives foc ttre Village Manager that they wish to accomplish for the
coming fiscal year. Council will then prioritize and set their goals and objectives in May.
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3. Consent Agenda items shall be listed in a separate section of the agenda, eliminating the
need for asterisks to designate the consent agenda items.
4. Council Meetings shall be conducted and controlled by the Mayor in a formal manner with
Council Members requesting the Mayor give them the opportunity to speak and/or present
their views, with each Council Member having equal opportunity to participate with the mutual
respect of their colleagues.
5. Establishment of a new Department within the Vllage Administration, if deemed necessary,
shall be proposed by the village Manager and approv~,t by Council prior to implemerHation.
Realignment within an existing Department to maximize efficiency and effectiveness shall be
accomplished by the Vllage Manager and published to Council when implemented.
6. The Village Attorney shall only be tasked to perform services by a Consensus of Counal or at
the request of the ~Ilage Manager.
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DRAFT
Items for Council Consideration at 4/10/08 Council Meeting
• Presentation and. Approval of Comprehensive Plan Consultants Agreement
Ms. Catherine Harding, Director of Community Development
• Presentation and Approval on Water Rate Study -Ordinance ##
Mr. Michael Couzzo, Village Manager
• Presentation and Approval of CAFR
Ms. JoAnn Forsythe, Director of Finance
• Approval of Council Policy Procedures
• Approval of Leased Vehicle for Police Chief
Mr. William McCollom, Police Chief
• Consideration and Possible Action on Appointment of Resident Bridge Committee
• Ordinance 4-08, First Reading, Amending Ordinance regarding gates and structures
• Ordinance 5-08, Second Reading, Amending Chapter 22. Community Development. At
Article II. Community Appearance. Division 1. Generally by Amending Section 22-31 to
remove reference to the Community Appearance Board since that Board no longer exists;
further amending Division 2. Planning and Zoning Advisory Board by amending this division
at Sections 22-52, 22-55 and 22-56 to revise the authority, power and duties of the
Planning and Zoning Advisory Board (First Reading 3/18/08) Ms. Catherine Harding,
Director of Community Development
• Ordinance 6-08, Second Reading, Amending Chapter 62. Planning and Development. At
Article II. Local Planning Agency. By amending this article at Sections 62-32, 62-33 and
62-36 to revise the authority, power and duties of the Local Planning Agency in accordance
with state iaw; and adopting an entirely new Section 62-37 to provide for notice
requirements (First Reading 3/18/08)
Ms. Catherine Harding, Director of Community Development
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• Ordinance 7-08, Second Reading, Amending Chapter 78. Zoning. At Article 1. By
Eliminating the definition of Community Appearance Board, at Article III. Appeals and
Variances. By Amending Section 78-62 through 78-67 To Provide for Revised Appellate
Jurisdiction And Revised Notice Requirements; and at Article IX. Supplemental
Regulations. Division 2. Site Plan Review. By Amending Sections 78-331 and 78-334 to
Provide for Review by the Planning and Zoning Advisory Board and Revised Notice
Requirements; and at Article IX. Supplemental Regulations. Division 3. Special Exception
Uses. By Amending Section 78-368 to Provide Revised Notice Requirements; by amending
Division 4. Landscaping. By Amending Section 78-393 to Delete Reference to the
Community Appearance Board. and At Article X at Section 78-705 to Revise Parking
Requirements for Single Family Dwelling Units (First Reading 3/18/08)
Ms. Catherine Harding, Director of Community Development
• Ordinance 9-08, Second Reading, Amending Exhibit "A" of Section 2-30 of the Code of
Ordinances relating to the Employees' Pension Trust Funds; Amending Exhibit "A" to
provide for the appointment of Trustees to the Board of Trustees (First Reading 3/18/08)
Village Clerk McWilliams
• Resolution 13-08, Finding that the Expenditure of Money in Support of the Proposed
Amendment to the Palm Beach County Charter Serves a Public Purpose; Providing that the
Dissemination of Information Concerning the Impacts of this Amendment on the Citizens of
the County and the Village is Essential to the Health, Safety, Protection and Welfare of the
Village and its Citizens
Trela White, Village Attorney
• Update on Palm Beach County Fire Station 11
Mr. James Weinand, Fire Chief
• Approval of Investment Advisory Council -Policy/Plan
Ms. JoAnn Forsythe, Director of Finance
• Approval of One Year Extension Agreement with Rachlin Cohen for Auditing
Services
Ms. JoAnn Forsythe, Director of Finance
• Approval of infrared Camera Purchase for the Fire Department
Mr. James Weinand, Fire Chief
• Discussion and Approval of 3'd Train Engineering Conditioning Contract for Services
Agreement
Mr. Michael Couzzo, Village Manager
• Approval of Engineering for lntercoastal Direct Burial Waterline
Mr. Michael Couzzo, Village Manager
• Approval of Relocation of Utility Lines for Bridge
Mr. Michael Couzzo, Village Manager
• Council designation of members to various governmental assemblies
Lori McWilliams, Village Clerk
• Approval of Village Memorial