HomeMy WebLinkAboutMinutes_Regular_03/28/1972MINUTES OF THE MEETING OF THE COUNCILMEN OF THE VILLAGE OF TEQUESTA, FLORIDA ~• The Regular Monthly Meeting of the CounciLnen of the Village of Tequesta, Florida, was held at 8:00 P.M ., Tuesday, March 28, 1972 at the Village Hall, Councilmen present were Messrs: Sylvester, Barr, Russell, Cunningham and Little. The meeting was opened with Prayer and the Pledge of Allegiance to the Flag by Councilman Barr. Upon motion by Cunningham, seconded by Little and unanimously passed, the minutes of the February 15 and February 24, 1972 special meeting were approved. The Village Clerk presented the Inspectors of Election Certificate for March 21, 1972 showing the results of the Election. Upon motion by Cunningham, seconded by Barr and unanimously passed, the Inspectors of Election Certificate was approved and accepted (copy attached to minutes). Outgoing Mayor Robert E. Sylvester thanked the Council members and staff members for their assistance during the years he had been on the Village Council and wished all well. The Village Clerk gave the Oath of Office to newly ,elected CounciLnen, William J. Russell, Thomas J. Little and William F. Frank. Councilman Frank took his seat on the Council and Mayor Sylvester turned the gavel over to Vice Mayor Barr and stepped down. Councilman Cunningham moved that the officers for the new year be: Mayor - Arthur C. Barr Vice Mayor - William J. Russell Treasurer - Frank D. Cunningham Tax Assessor - William F. Frank Tax Collector - Thomas J. Little After some discussion on procedure for Council to elect new officers, the motion was withdrawn. Councilman Cunningham then suggested that he and Councilman Little retain their present offices. Councilman Little suggested that Mr. Barr and Mr. Russell indicate and briefly discuss their positions if elected Mayor, which they did. CounciLnen Russell and Frank suggested secret ballots. Councilman Cunningham said he wanted the people to know who he voted for. Little moved, seconded by Frank and unanimously passed that William J. Russell be elected Mayor of the Village of Tequesta. The Village Clerk gave the Oath of Office to the newly elected Mayor and the Mayor spoke of Village activities in the future. Mayor Russell presented an engraved gavel and the name plate to former Mayor Sylvester. Upon motion by Cunningham, seconded by Little and unanimously passed, Arthur C. Barr was elected ViceMayor. Upon motion by Barr, seconded by Little and unanimously passed, Frank D. Cunningham was elected Treasurer. 23 3-28-72 - 2 Upon motion by Cunningham, seconded by Barr and unanimously passed, William F. Frank was elected Tax Assessor. Upon motion by Barr, seconded by Frank and unanimously passed, Thomas J. Little was elected Tax Collector. The Village Clerk administered the Oaths of Office to the newly elected officers. Mayor Russell questioned the possible division of the office of Village Manager and Clerk. The Village Manager read the duties of the Clerk from the Charter. Cunningham moved, seconded by Little and unanimously passed that Robert Harp be appointed Village Manager and Clerk. Cunningham moved, seconded by Barr and passed 4 - 0, Councilman Frank abstaining from voting, that Jean Frank be appointed Assistant Village Clerk. Barr moved, seconded by Little and unanimously passed that Gilbert T. Brophy be appointed Village Judge. Cunningham moved, seconded by Frank and unanimously passed that Christopher H. Cook, Winters, Brackett, Lord ~ Held be appointed Village Attorney. The Oaths of Office were given to the newly appointed Village officials. Upon motion by Barr, seconded. by Cunningham and unanimously passed the Village Manager's recommendation of the appointment of the following department heads was approved: Police Chief - Henry M. Dusenbery Water Department Superintendent - James W. Worth Building Official -Alvin W. Butterfield Civil Defense Director - Alvin W. Butterfield The Village Clerk administered the Oath of Office to Police Chief Dusenbery. Barr moved seconded by Cunningham and unanimously passed that the following be the depositories for Village of Tequesta funds and that the signature requirements for all accounts be the Village Manager and/or Village Treasurer and one (1) Councilman: First National Bank Fa Trust Company - Tequesta Operating Account Excise Tax Revenue Fund Sinking Fund 24 3-28-72 - 3 i First National Bank ~ Trust Company - Teauesta Water Department Revenue Fund Operation and Maintenance Fund Meter Deposits Fund Sewer Department Operation and Maintenance Fund Bank of Palm Beach and Trust Compa Water Department Sinking Fund Reserve Account Renewal and Replacement Fund Certificate Redemption Fund Capital Improvements Reserve Fund Community Federal SavinFS and Loan Association Account No. S 9774 Account No. S 15871 Account No. S 15872 Account No. S 15874 Fidelity Federal Savings and Loan Association • Account No. P 25038 ' The Village Manager recapped the receipts and disbursements for the five (5) month period ended February 29, 1972. Balances on hand were as follows: First National Bank €~ Trust Co. $ 26,794.68 Petty Cash 25.00 Community Federal Savings F~ Loan 20,000.00 Fidelity Federal Savings ~ Loan 16,172.69 Certificates of Deposit 130,000.00 $ 192=992.37 The Sinking Fund balance for payment of principal and interest on the Village Hall Bonds and bonds for purchase of the land east of the Village Hall was $24,463.17. Upon motion by Cunningham, seconded by Little and unanimousTas`sed, the financial statements were approved. The Village Manager presented his report covering activities for the month of February 1972. Building statistics were: February 1972 Year to Date No. Valuation No. Valuation 40 ~5 houses) 1,771,520. 166 (20 houses) $ 2,721,095. Last Year 20 (6 houses) $ 169,430. 130 (26 houses) $ 3,257,820. 25 3-28-72 - 4 Police Chief Dusenbery presented the Police Department and Civil Defense reports for the month of February and upon motion by Little, seconded by Cunningham and unanimously passed they were approved. Mr. Earl Cooper, High School teacher and Key Club sponsor asked if they could speak to Council next meeting about the Key Club project to sell ice cream since the Club was not represented by a member tonight. Mr. Bill Lund from the Loxahatchee River Enviromnental Control District stated their Board was in the process of answering the Villages letter regarding the Districts proposed assumption of ownership of the Villages sewage treatment facility. He further advised that the Board had adopted a bond resolution and hoped to validate the bonds in the very near future. He announced there would be an open forum held at 8:00 P.M., April 3, 1972 in the Village Hall to give the citizens of the area an opportunity to ask questions in regard to the District's program. The Village Clerk gave second reading by title only, which provides for an R-1 Single Family Dwelling Zoning Classification for lands annexed by Ordinance No. 162 and No. 172. Cunningham moved, seconded by Little and unanimously passed that the second reading be approved. The first reading having been approved at the February • meeting, Ordinance No. 191 was hereby passed and adopted. The Village Clerk read Resolution No. 2-71/72 pertaining to the issuance of $49,000.00 Water Revenue Certificates and the GPA~s Certificate of Accounting, which was based upon water revenues for 1971. Upon motion by Cunningham, seconded by Little and unanimously passed, the Certificate of Accounting and Resolution No. 2-71/72 were approved. The following bids had been received for the construction of Well No. 1? in Well Field No. 4: Alsay Drilling, Inc. $ 12,495.00 Pippin Corporation 11,820.00 The Water Department Consulting Engineer had recomraend.ed awarding the contract to Pippin Corporation. Upon motion by Cunningham, seconded by Frank and unanimously passed, the Council awarded the contract to Pippin Corporation on their bid of $11,820.00. The follok~ing bids had been received on a 1972 van type truck for the Water Department to replace the 1967 Volkswagen truck: Bruce King Chevrolet $ 2,765.45 Palm Beach Dodge 2,448.00 The Village Manager and Water Department Superintendent recommended purchase of the Dodge truck. Cunningham moved, seconded by Barr and unanimously passed that the bid of Palm Beach Dodge be accepted for the new truck in the amount of $2,448.00. 26 3-28-?2 - 5 Mr. Sumpter H. Barker, Brockway, Owen and Anderson Engineers, Inc. discussed the bids for construction of the bicycle path along the south side of Tequesta Drive from Seabrook Road to Country Club Drive, The bids were: Atlas Construction $ 7,255,00 Belvedere Construction 8,950.00 Mondell Paving 7,200.00 The Engineer recommended accepting the low bid and stated the total costs including engineering, etc. should be approximately $10,000,00 Little moved, seconded. by Frank and unanimously passed that the contract for construction of the bicycle path be awarded to Mondell Paving at a cost of $7,200.00. Councilman Little suggested the Police Department provide for better enforcement of bicycle regulations, especially lights, etc. He said warnings should be given and a child's parents notified, It was suggested the Village look into various types of bicycle programs offered. Mr. Barker discussed bids that had been received for the improvements to Tequesta Drive between U. S. No. 1 and Old Dixie Highway. Information was in his letter of March 28, 1972. He recommended that if the Council wishes to pursue the project, the contract be awarded as follows: • Paving - Mondell Paving, Inc. $ 49,616.00 Drainage -Belvedere Construction Co. 19,052.50 Irrigation System - Belvedere Const. Co. 14,495.00 Traffic Signal System - Signal Const. Co. 10,300.00 Contracts $ 93,463.50 Engineering, Plans, Specifications, etc. 12,705.86 Total Estimated Project Cost $ 106,169.36 The Village Manager advised there was approximately $59,000. in the streets and drainage fund and traffic .signal installation fund. He further advised the Village anticipated $35,000.00 from the County for work included in the project to improve the intersection of Old Dixie Highway and Tequesta Drive and which the County Engineer and Mr. Barker had been working on to meet the County's requirements in this regard. Mr, Barker also discussed alternate methods of provid- ing for the irrigation system. No definite action was taken on the bids or engineers recommendation. Councilman Little suggested the two shopping centers which would benefit from the improvement should be asked to participate financially. The Village Manager and Mayor ~,nll meet with the owners of the shopping centers to discuss this prior to the April 18,1972 Council Meeting and will also discuss it with County Commissioner Culpepper. Councilman Barr then reviewed the proposed agreement between the Village and Contributors to provide an additional 50,000 gpd sewage plant capacity to be paid for by the Contributors at an estimated cost of $65,000,00. He reviewed the work of the Sewage Coffimittee in reviewing the first agreement and the Comnittee~s letter of March 23, 1972 to the Contributors with suggested changes. Anew 27 3-28-72 - 6 +i addendian had just been received from the Contributors and the Committee should have tune to review it, but the Committee would recommend that the project should proceed subject tv approval of the final doctsnent. The contributors suggesting paying $57,500.00 if the Village was to receive 15f of the proposed new capacity. Mayor Russell said he believed the Contributors were working in the interest of the Village as well as for themselves. The Se~a.ge Commvittee is to review and study the final draft prior to Council taking action. Councilman Cunningham said the Contributors should pay the cost of $65,000.00 and the Village receive 15~. Attorney for the Contributors, James Weber, said he believed the group has attempted to fully comply with the desires of the Village thru the various documents. Mr. A. L. Hutchison asked who would pay the difference in cost, if any, the users ar the Village. He further stated the Village should take care of various areas in the Village that might presently need the service first. The proposed expansion could prevent a proliferation of individual small package plants, and it is hoped we can be using a District or County sewage system at the earliest possible time. Councilman Barr recited the names of the Sewage Committee members and the Consulting Engineer. A gentleman in the audience suggested a public hearing should be held on the expansion. Barr moved, seconded by Cunningham that the Village Council approve the agreement consisting of documents presented, subject to the Village receiving 15~ (7500 gpd) of the capacity and the Contributors paying $65,000.00, subject to administrative and legal approvals of the final docwnent. The vote was 4 to 0 with Little abstaining from voting until he has read the final docwnent. It was suggested that a special Council meeting might be called in the event the final agreement is received shortly and can be reviewed by the Village Sewage Committee. Mrs. Campbell said the Council should consider the will of the people. Mr. Campbell said the Council should get bids before taking action. The Village Attorney advised he had not made much progress with requests for various ordinances, but the noise ordinance would be discussed at the next Workshop Meeting where the engineer would be present to discuss his noise measuring equi}anent. Mr. Skinner of a condominiiur- on Beach Road suggested automatic signalization for the Water Department p~saping system. A citizen suggested the Council hold two workshop and two regular meet- ings each month. The Village Manager reported the Department of Transportation had made a traffic study of the intersection of U.S. No. 1 and Bridge Road and again denied a request for a "S'top and Go" traffic signal. He advised he would attend the 30th Annual Conference for Municipal Finance Officers and Clerks, April 9-12, 1972, 5t. Augustine, Florida. He advised of Senator Lawton Chiles conference in Davie, April 3, 1972. The Councilmen had received a letter from the Country Ciub Point Property Owners Association re: New East West Road. He advised that • a copy of the Immediate Action Transit Program, Palm Beach County, was 28 3-28-72 - 7 . available for anyone who desired to read it. There being no further business, the meeting adjourned at 1Q:30 P.M. Respectfully suhnitted, !ti.L; ~, p • C~ ,~.