HomeMy WebLinkAboutResolution_43-05/06_02/16/2006RESOLUTION NO.43-05/06
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, ENTERING INTO A SALES
AGREEMENT/CONTRACT BETWEEN THE VILLAGE
OF TEQUESTA AND INFORMATION ACCESS
SYSTEMS, INC. (IAS), OF ORLANDO, FLORIDA FOR
THE PURCHASE AND INSTALLATION OF AN
ELECTRONIC DOCUMENT (IMAGING)
MANAGEMENT SYSTEM, IN THE AMOUNT OF
$40,981.00 BUDGETED IN 2005/2006 ACCOUNT #001
120 664.600 CAPITAL OUTLAY, MACHINERY AND
EQUIPMENT, AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE
AGREEMENT.
WHEREAS, the Village of Tequesta recognizes that the citizens of Tequesta
have a right to foster efficient and cost-effective government and recognizes the
central importance of Village records in the lives of its citizens, the Village of
Tequesta has a responsibility to its citizens to manage, preserve and make available
Village records, and
WHEREAS, pursuant to the Florida Public Records Law, Chapters 119 and
257, F.S. require the Village of Tequesta establish and maintain a program for the
economical and efficient management of the records of its offices, departments,
boazds, and commissions, and
WHEREAS, the Village of Tequesta is interested in implementing avillage-
wide document imaging system to provide improved records management, including
full text search capabilities, ease of document retrieval, disaster preparedness, and
savings on space and labor costs.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1. Consideration to award a Sales AgreementlContract between the Village
of Tequesta and Information Access Systems, Inc. (IAS) in the amount of $40,981
(account # 001 120 664.600) is hereby approved and the Village Manager of the
Village of Tequesta is authorized to execute the same on behalf of the Village.
THE FOREGOING RESOLUTION was offered by Vice Mayor Watkins, who
moved its adoption. The Resolution was seconded by Council Member Paterno, and
upon being put to vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
Jim Humpage
Pat Watkins
Geraldine A. Genco
Tom Paterno
The Mayor thereupon declazed the Resolution duly passed and adopted this 16~' day
of February 2006, A.D.
ATTEST:
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Jim Humpage, ~yor
. Gwen Carlisle, Village Clerk ~~~~~~"""-i~ii~~i
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VILLAGE OF TEQUESTA
Post Office Box 3273
Tequesta, Florida 33469-0273
(561) 575-6200 • Fax: (561) 575-6203
VENDOR
NO.: 2925
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INFORMATION ACCESS SYSTEMS INC
900 S GOLDENROD ROAD #C
ORLANDO FL 32822
PURCHASE ORDER
DATE DATE REQUIRED PAGE
02/27/2006 02/27/2006 1456 1
S
H
I
P
T
O
ADMINISTRATION
VILLAGE OF TEQUESTA
250 TEQUESTA DRIVE
SUITE 300
TEQUESTA FL 33469
SHIP VIA ORDERED BY GWEN CARLISLE
F.O.B. P.O.TYPE Regular
TERMS REQ. NO. 1151
BEST QUALITY PROVIDER-DOCUMENT IMAGING SYSTEM
FL STATE SALES TAX EXEMP. CERT. # 60-43-113759-54C E.I.N. 59-6044081
1.000 40% AGREEMENT SIGNING $16,392.4000
1.000 40% DELIVERY OF HARDWARE/SOFTW $16,392.4000
1.000 20% COMPLETION OF MSTR SYTMS TES $8,196.2000
001-120-664.600 Mach/Equip $40,981.0000
Total
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
INVOICES, PACKAGES, AND SHIPPING DOCUMENTS.
DELIVERIES WILL BE ACCEPTED
MONDAY THRU FRIDAY 8:30 AM - 4:00 PM
$16,392.40
$16,392.40
$8,196.20
$40,981.00
APPROVED ~r
/ ~' _ .
AU IZED SIGNATURE FINANCE