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HomeMy WebLinkAboutResolution_61-05/06_03/09/2006RESOLUTION NO. 61-05/06 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A CONTRACT TO CHAZ EQUIPMENT Co, INC. OF WELLINGTON, FLORIDA, IN THE AMOUNT OF $110,000.00 FOR THE ROLLING HILLS WATER MAIN EXTENSION INSTALLATION, HAVING BEEN BUDGETED FY 2005/2006 IN WATER UTILITY FUND #401 ACCOUNT #401-414-662.637 IN THE AMOUNT OF $110,000.00 AND THE RO WELL 4 PIPELINE INSTALLATION IN THE AMOUNT OF $298,245.00 HAVING BEEN BUDGETED FY 2005/2006 ACCOUNT #401-414-662.641 IN THE AMOUNT OF $327,500.00 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACTS ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Consideration to award a contract to Chaz Equipment Co, Inc., of Wellington, Florida, in the amount of $110,000.00 for the Rolling Hills Water Main Extension, having been budgeted in Water Utility Fund #401, #401-414-662.637 FY 2005/2006 Budget in the amount of $110,000.OO,and the RO Well #4 Pipeline in the amount of $298,245.00 having been budgeted in FY 2005/2006 account #401-414-662.641 in the amount of $327,500.00 attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Genco, who moved its adoption. The motion was seconded by Councilmember Paterno, and upon being put to a vote, the vote was as follows: FOR ADOPTION Jim Humpage Pat Watkins Geraldine Genco Tom Paterno AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 9th day of March, A.D, 2006. MAYOR OF TEQUE Humpa `~~~~n-rrr,,~, ATTEST: '~ :• ~%n ~~'~QG~~i~ ~,~,~~~~°'~-C~ ~ ~INCO"ORATED: wen Carlisle ~~~'~':'~,, oh^~p~~ Village Clerk ~°ii~~'CI~F F` pP;~~~~ 1 Russell White Village of Tequesta 139 Bridge Road Tequesta, FL 33469 Subject: Rolling Hills Improvements Water Main Extension Dear Russell: On January 11, 2006, we conducted a bid opening for the above referenced project. After many attempts in getting contractors interested in this project, we unfortuanately only had one bid submitted for the work. Their results are below; Contractor Chaz Equipment Co. Inc. Base Bid $146,720.00 (w/Jack & Bore) We incorporated two (2) alternate bid items, which included replacing the Jack & Bore with a directional bore and an extension of the main another 1100 LF to Conch Bar Road. Those costs are as follows, Base Bid w/directional bore $130,900.00 Main extension $ 46.275.00 Total Base Bid w/alternates $177,175.00 The above costs are over the Village's budgeted amounts of $110,000.00. Due to the current underground contractor workloads, it has been becoming increasingly difficult to get these types of conhactors to bid this size of project. With that in mind, we took a different approach, whereby we incorporated the R.O. Well No. 4 raw water main as a potential part of this project. We had Chaz Equipment provide a cost for the raw water main extension anticipating that a credit could be offered on the Rolling Hills part due to the increased size of the project. As you are well aware, the raw water main is under a short timeframe due to its constraints imposed by the SFWMD Grant. It was always our intention to offer this work to the Rolling Hills contractor, since we did not have the time to bid the project and still meet SFWMD's deadlines. ARCADIS RMA 6415 Lake Worth Road Suite 307 Lake Worth Florida 33463-2907 Tel 567 433 3226 Fax 561 433 8011 www.arcad is-us.com Date: March 1, 2006 Contact: Thomas C. Jensen, P.E. Phone: (561) 433-3226 Email: tj ensen@arcadis-us. com Our ref: RF005139.0001 The cost breakdown from Chat Equipment is attached, which shows the credit being offered on the Rolling Hills project due to the additional work and the costs of the raw water main extension. Rolling Hills Credit ($ 57,175.00) Total R.O. No.4 Raw Water Main $ 288,245.00 The prices reflected in the raw water main costs are in line with past/current projects that we have presently and the total raw water main costs offered fall below the Villages' budgeted amount of $327,000.00. It is therefore our recommendation, that the Village award the Rolling Hills water main extension project to Chaz Equipment Co. Inc for the Total Base Bid w/ alternates in the amount of $177,750.00 contingent upon the Council awarding the Change Order No. 1 attached herein. The approval of the Change Order No. 1 would reflect a revised Total Base Bid w/ alternates at $110,000.00 and the addition of the R.O. No. 4 raw water main at $288,245.00, for a total contract amount of $398,245.00. Note that this is a unit price contract and the total construction cost could be more or less depending upon the amount of the fmal quantities installed. Please advise if you should have any questions pertaining to this and if you would like us to be in attendance at the Council meeting to answer any questions relative to this. Sincerely, ARCADIS RMA, Thomas C. Jensen, P.E. PROPOSAL T0: VILLAGE OF TEQUESTA P.O. BOX 3273 357 TEQUESTA DRIVE TEQUESTA, FLORIDA 33469 FROM.: (Hereinafter referred to as Bidder) Gentlemen: The undersigned., as Bidder, proposes to furnish all labor, materials, equipment, services, -and incidentals necessary to perform all work in accordance with the Contract Documents entitled:"Village of Tequesta, Rolling Hills Water Main Extension." Bidder has also received addenda numbers ~ through ~, and have included their provisions in -this proposal. Bidder now submits the following-and hereby agrees: 1. The only person(s) interested in this bid, or Agreement, as principal are named herein; that the bid is made without connection with any other -person, company, or parties making a bid; and that it is in all respects fai-r and in good faith without collusion or fraud, or other illegal practices. 2. To hold Bid-open until an Agreement has been executed between the uillage and the accepted Bidder, or until -sixty (60) calendar days after the bid opening date, whi-chever is shorter. 3. To enter into and execute an Agreement on the basis of this Proposal, within twenty (20) calendar days after the notice of award of the Contract is issued. To furnish the 100% Performance Bond and 100% Payment Bond in accordance with the Contract Documents. Failure to execute the Contract and furnish said Bonds within twenty(20) days shall cause bid security to be forfeited, not as p-malty, but as fixed and liquidated damages for costs and -expenses incurred, payable into the funds of the Village. 4. To start work within ten (10) calendar days of the Date of Commencement as established in the Notice to Proceed. Work shall be completed within the number of calendar days specified in Article 3 of the Construction Agreement. 5. In the event of multiplication, addition, or clerical errors on the Proposal Forms, the Village may correct these errors to clarify the Bids. The information which results in the lowest cost to the Villag-e will be considered correct, and therefore utilized. P-1 Village of Tequ~sta Rolling Hills Improvements Water main Extension Item No. Description A. WATER MAIN EXTENSION (Base Bid) Estimated Quantity Unit 1. PVC Pipe a. 8-inch 2. RSGV w/Bax a. 8-inch 3. Fire Hydrant Assembly 4. D.I. Fittings 5. Sample Points 6. Sack and Bore 7. Road Restoration a. Asphalt Replacement b. Overlay Placement 8_ Main Connection 9. Air Release Valve 10. Sod // _~ 1, 600 LF $ ~b Estimated Price Amount $ 7 6r~ ~' $ ' 3 EA $~C~1J()'~ 1 EA 700 LB 3 EA 112 LF 30 SY 250 SY 3 EA 2 EA 2,350 SY Total (Base Bi ~b $ $ ,~a $ ~o• $ 3 b~~-1' $~®. ~ $ o D ' Q~ $ ~~~ . $ ~~ $ ~ ~) $ $~~~o~ $ a ~U ` ~ I' $ ~,~Za~ $ DD' $ Co o~ ~i $ `~t~D ` $ ~J ` Z ~ P-2 Village of Tequesta Rolling Hills Improvements Water Main Extension Item. No. Description Estimated Quantity Unit Estimated Price Amount. B. Alternate Bid-Item 1 (STA 10+84 to STA 21+83) 1. PVC Pipe a. 8-inch 2. RSGV w/Box a_ 8-inch 3. Sample Points 4. Main-Connection 5. Sod Total (Alt . Bid Item 1) C. Alternate Bid Item 2 1. Directional Bore 140 LF Total (Atl. Bid Item 2) DO ~ 1, 150 LF $ 3~ - $ 3 ~~ 1 EA $ ' ~ $ ~ O ' ~ 1 EA $ ~~~}©'~ $ ~ ~~' ~ ~3 3~ .7~ `~ $ $_.~ $ $ `f $ ~ ,~ 1 EA 1-, 700 SY *May replace item No. 6 in base bid P-3 The following is a complete list of the subcontractors to be used if the undersigned is awarded the Contract for this project. The subcontractors performing more than $10,000work (equipment and labor) on this project must be listed below. Subcontractors named below may not be changed by the Contractor. The Owner may request a change order under the terms of applicable sections of the General Conditions. Type of Work ~"f-~~L~ --~ ~,~~=t~.~=~ c t ~~, ~~ Name and Address of Subcontractor lot ~~~~~ ~ ~ ~ ~~~-~ ~ P~-ic~ ~ ~cc_C~~en 5 ~ ~l~ ~ ~3~ 1 ~ f ?~~,°I ~G~ ~Re Clv~l ~ ~~ ~~. 33~~~ Dated this ~_ day of aOf~ ~/ (month) (year) Contractor.- ./ ~ ~ CORPORATE Address: SEAL B/y: l~ ~ ~~~~~~~~~ ~i P-4 TRENCH SAFETY ACT (90-96, Laws of Florida) Bidder acknowledges that included in the appropriate bid items of the proposal and in the Total Bid Price are costs for complying with the Florida Trench Safety Act (90-96, Laws of Florida) effective October 1, 1990. The bidder further identifies the costs of such compliance to be summarized below: Trench Safety Unit of Measure Measure Unit Unit (Description) LF( /SF) Quantit Cost A~c~P~ I._.~ ~ tood ~ _ ~' B. c. D. Extended Cost 1~~~ TOTAL $ (loct7 If applicable, the Contractor certifies that all trench excavation done within his control in excess of five feet in depth shall be in accordance with the Florida. Department of Transportation's Special Provisions Article 125-1 and Sub-article 125-4.1 (TRENCH EXCAVATION SAFETY SYSTEM AND SHORING, SPECIAL-TRENCH EXCAVATION). Failure to complete the above may result in the-bid being declared non-responsive. Contractor agrees that the abo safety compliances and posts are included in his bid package. Signatu-r of Bddin Contractor ~ ~ P~~ ~~c'~I~ ~2~~ ~. T SA-1 05-139 GREAT AMERICAN INSURANCE COMPANY OHIO Bond No. BID BOND Approved by The American Institute of Architects, A.I.A. Document No. A310 February, 1970 Edition KNOW ALL MEN BY THESE PRESENTS: that we CHAZ EQUIPMENT COMPANY, INC . 3460 FAIRLANE FARMS ROAD, WELLINGTON, FL 33414 as Principal, hereinafter called Principal, and GREAT AMERICAN INSURANCE COMPANY, a corporation duly organized under the laws of the State of Ohio, with Administrative Offices at 580 Walnut Street, Cincinnati, Ohio 45202, as Surety, hereinafter called the Surety, are held firmly bound unto VILLAGE OF 'EQUESTA, 136 BRIDGE ROAD TEQUESTA, FL 333469 as Obligee, hereinafter called Obligee, in the sum of FIVE PECENT OF BID Dollars ($ ----5~------ For the payment of which sum well and truly to be made, and the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for VILLAGE OF TEQUESTA ROLLING HILLS WATERMAIN EXTENSION THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of s id, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material famished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another Party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 11th day of January 2006 In the presence of: GREAT AMERICAN INSURANCE COMPANY (Seal) (Surety) ~~ By: (Attorney-in-Fact) MALCOLM G. MCCAMPBELL, ATTORNEY-IN-FACT ~. and F9630a .. c GREAT AMERICAN INSURANCE COMPANY Administrative Office: 580 WALNUT STREET • CINCINNATI, OHIO 45202 513-369-5000 FAX 513-723-2740 e number of persons authorized by s power of attorney is not more than TWO No. 0 18121 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY, a corporation organized and existing under and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below its true and lawful attorney-in-fact, for it and in its name, place and stead to execute in behalf of the said Company, as surety, any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof; for all obligees including any and all consents required by the Department of Transportation, State of Florida, incident to the release of retained percentages and/or final estimates; provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit stated below. SAM L. ELLINGTON Name Address Limit of Power ALL OF ALL MALCOLM G. MCCAMPBELL WEST PALM BEACH, FLORIDA $10,000,000 This Power of Attorney revokes all previous powers issued in behalf of the attorney(s)-in-fact named above. IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriate officers and its corporate seal hereunto affixed this 11TH day of MAY 2005 Attest GREAT AMERICAN INSURANCE COMPANY DAVID C. KITCHIN (513-412-4602) ATE OF OHIO, COUNTY OF HAMILTON - ss: On this 11TH day of MAY, 2005 ,before me personally appeared DAVID C. KITCHIN, to me known, being duly sworn, deposes and says that he resides in Cincinnati, Ohio, that he is the Divisional Senior Vice President of the Bond Division of Great American Insurance Company, the Company described in and which executed the above instrument; that he knows the seal of the said Company; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by authority of his office under the By-Laws of said Company, and that he signed his name thereto by like authority. This Power of Attorney is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance Company by unanimous written consent dated March 1, 1993. RESOLVED: That the Division President, the several Division Vice Presidents and Assistant Vice Presidents, or any one of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys-in-Fact to execute on behalf of the Company, as surety, any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof; to prescribe their respective duties and the respective limits of their authority; and to revoke any such appointment at any time. RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract or suretyship, or other written obligation in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed. CERTIFICATION I, RONALD C. HAYES, Assistant Secretary of Great American Insurance Company, do hereby certify that the foregoing Power of Attorney and the Resolutions of the Board of Directors of March 1, 1993 have not been revoked and are now in full force and effect. Signed and sealed this 11TH day of JANUARY 2006 s i i s~F larval