HomeMy WebLinkAboutDocumentation_Regular_Tab 11_11/17/2005VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: November 10, 2005
AMENDED MEETING DATE: November 17, 2005
SUBJECT: Public Safet~Building Improvements AV Equipment Expenditure
COVER MEMO ATTACHED: Yes
CONSENT AGENDA OR REGULAR AGENDA: Regular
RESOLUTION OR ORDINANCE NUMBER:
ORIGINATING DEPARTMENT: Fire -
DEPARTMENT HEAD APPROVAL:
FUNDING SOURCE:
ACCOUNT NUMBER: 001-192-664.600
CURRENT BUDGETED AMOUNT AVAILABLE: $24,400.00
AMOUNT OF THIS ITEM: $ 21,619.14
BUDGETED BALANCE REMAINING: $2,780.86
(PIGGYBACK CONTRACT NAME AND #
OR
COMPETITIVE BID FOR ANYTHING OVER $10,000 - 3 BIDS ATTACHED
APPROVALS:
FINANCE DIRECTOR T;Ti ,,~_ `C ~ ~ '~ ~
VILLAGE MANAGER `'
VILLAGE ATTORNEY (if Needed) Yes o
PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA
Memorandum
To: Michael R. Couzzo, Villag M r
From: James M. Weinand, Fire Ch'
Date: November 3, 2005
Subject: Public Safety Building Im vements AV Equipment
Purchase
Attached is the Resolution and Purchase Order Requisition,
including the required three bids, for the purchase and
installation of the audiovisual equipment for the Emergency
Operation Center.
Again, I feel that these improvements are needed and will
significantly assist in the planning, mitigation and
recovery process of the community during disasters.
If you see fit, please forward this request to the Village
Council for their consideration at their next meeting.
j~
Attch.
M:1Administration Documents\Village ManagerlBuilding upgrade agenda item ( 1172005 expenditure requestdoc
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #: 11/02/2005
ASAP
Fire Rescue
Quotes Received: 3 (See Attached)
Vendors Bids Recommended Vendor:
Audio Visual Solutions Vendor #: 2733
Audio Visual Solutions $21,619.14 P.O. Box 222126
Pearson Audio $24,912.35 Holl ood, FL 33022-2126
CCS Presentation S stems $26,385.20 800-903-4287
Comments: Ex ansion of the Audiovisual E ui m ent in the Emer enc O rations Center
Item Descri tion Qt . Unit Price
Total Cost Account # Available Balance
Finance Use Ont
As r attached AVS Price Quote $ 21,819.14
#051011-1 CB
TOTAL S 2 14
Fin elAdminis
De artment Head Si nature: Use Only:
Date: ~ ,3 ?iGO~
Finance Si nature: Date:
Villa a Man er A rova . Date:
Villa a Council A royal: Resolution #: Date:
PO#: Processed B : Date:
u~~ ~s~al s®luti®ns
"fetter cornmtrnications tlarougli advanced tec~inology"
Prue Quotation
To
Veliage o~ Teq~iesta
Fi~°e fescue
357 Tequesta Dr
Tegeaesta, Ft_ 33469
# OS1011~1C~
®ate P.O. # Terms Shi Via F.~.~.
10/11 /2005 Net 30 days Best Way Destination
C~IStar~er # Cr3ntacf Tele hand Fax Sales ~e
James M.Weinand 561-744-4051 561-575-6239 CB
Quantity Item # Description Unit Total
2 PIO-PDP424MV Pioneer 42" WVGA Professional Plasma Display Monitor with 2,366.75 4,733.50
Tuner (Aspect Ratio 16;9)
2 PEE-PSWPION42 Peerless Flat Panel kilted Wail Mount Bracket Includes Adapter 185.00 . 370.00
Plate For Pioneer 42" Plasma Display
BELOW ITEM ON BROWARD COUNTY SCHOOL BOARD
CONTRACT # 25-016h
1 LGE-RU27LZ50C LG 2T' Widescreen LCD HD Monitor W/NTSC Tuner, WXGA, 1,697.00 1,697.00
Stand/Speakers
1 CHI-FWD110S Chief Pivot/Tilt Dual Arm Wall Mount for 27" LCD Monitor (Silver] 169.Op 169.00
1 CHI-FSB4101 S Chief Mounting System Interface Bracket (Silver) 39.00 39.00
1 SHA-BQCXGC40XU/1 Sharp Replacement Lampfor LCD Projector Model XG-C40UX 599.00 599.00
1 KRA-VP88 KramerVP-888X8 RGBHV ~ Balanced Stereo Audio Matrir. 1,752.20 1,752.20
Switcher
12 KRA-CGF5BM6 Kramer Moled 15 Pin HD Female to 5 BNC Male Cable 6' 37.00 444.00
t WES-WP258265 West Penn Flsxibl® RBG/SYNC Plenum Cable (1,000 Feet Lot) 1,379,00 1,379.00
1 WES-25Q841 West Penn Feet, #25Q841 RG-6 Coaxi2l Plenum Cable (1,000 679.00 679.00
Feet Lot)
8 CVG-HD15P Comprehensive High Density 15-pin (VGA) Maie Metal 3.45 27.60
Connector with Hood.
6 CVG-PJFP Comprehensive Phono to F Plug 1.99 11.94
CONDITIONS: The prices and terms on this quotation era not subject to verhal changes or other agreematt unless approved in writing by Audio Usual Sdufiars
Corpaation (Seller). All quotailons and egrermenis are Gontirgent upon availability of materials and subjed to change by the Seller before final acceptance.
Typographical R mathematical errors are subjed to correction. Conditions not spedfically stated harem shall be gayemed by established trade customs. Atl
orders are subject to ~dlf approval, Installation drarges are tras~1 on the job site heing available and ready forins4af1a5at. Any delays caused hY Ste
oontradors, work to be prpvided by other co; rtradors, owners, Persmnel, architepls, inspedas a other faders not conL'otled by the Seller are not gie
respan~blllty of ttm Seiler and may result in additional charges fortime, materials and/or storage. Shipping charges, if nd Indicated olhenvise are addiGmal. T®tas
TPt6s ~n®t~l®n ~ v~6ed f®r 30 ~~gs~.
Qoar)ted by: Accepted by: Date:
Audi® ~fsu~l S~~utl®~s IGerp®r~~0~
P~ ~®~ 22212 l~oll~~a~c1, ~'~ 33022d2fl26
Tel: (9~4) ~25~~~~~~~ (~00) ~®3~42~7
~+'~~ ~ ~~~41 ~~'7~r~~~ i
~ud.i® is~~.l ®l~ti~ns
"fetter cotnr,~unications through advanced technology"
To:
village of Teque~ta
Fire Rescue
357 Tequesta ®r
Tequesta, FL 33469
price ~~~tation
## 4-51~11®1C~
Date P.O. # Terms Shi Via F.®.B.
10/11 /2005 Net 30 d2ys Best Way Destination
Customer# Contact Tile hone Fax Sales Re
James M. Wsinand 561.-744-4051 561-575-6239 CB
Quantity Item # Description Unit Total
2 AVS-CUSPLTIC 1 Gang Stainless Custom Multimedia Wall Plate (all Female 60.00 120.00
Pass Through Connectors) with 1 VGA style Sub D 15 and (1
HP18/3.5 Mini Stereo for Audio Female to Solder)
1 AMX-M3000 AMX NI-3000 Controller 2,750.00 2,750.00
1 AMX-PSN2.8 AMX Power SI_Ipply 199.75 199.75
7 AMX-IR AMX IR Emitters 70.00 490.00
1 AMX PROGRAM AMX Custom System Programming, New and Exisiting 2,700.00 2,700.00
Equipment. 2-3 Days
1 SHIPPING Shipping Charge for All Equipment 758.15 758.15
1 AVS-MISC Misc, Cables and Connectors Charge 300.00 300.00
1 AVS-INSTALL Installation/Integration forAbvoe Equipment, with Customer 2,400.00 2,400.00
Existing Equipment, Except 120 Volts Requirement.
Sales Tax 0.00% 0.00
CONDITIONS: The prices and terms on this quotation ace not 5ubjectto verbal rltenges or ocher agreanent unless approved In wrung by Audio Visual S°lutions
Corporation (Seller). All quotations and agreements are corrtingenf upon availabiNry of materials acrd subject to change by the Seller before final acceptance.
Typographical or mathematical errors are subject to correction. Conditions not spetlfically slated herein shall be governed by established fade customs All
orders are subject fo credit approval. Installation charges are based on the job site bang avalable and ready for insiatiation. Any delays caused by Ste
contracmrs, work to be prauided by other ~niradors, owners, personnel, arr}tifeds, in~edors a otherfactors net cnntro0ed by the SeGer are not the
responsbiHry of the Sella and may result In additiatal charges tprtinte, materialsand/a stordge. Shipping charges, If not indicated otherwise are additional. ~®1211 21,619.14
This ga~~t~ti~n is -r~ii~ f®r 3~ ~aY~-
Quoted by: Accepted by:
A~di~ 'visual s®luti®n~ ~®r~t>trati®>~
P® 13®~z ~2212~i ~®11~~®d, FI, ~302~~2~2~
'~~1; (9~4~ ~25~4~~~®r (~OQ~ 90~a42~7
Date:
EERSON
puo~o
511 South Olive Avenue
West Palm Beach, FL 33401
PROPOSAL
TROY SPRADLIN
- Project Manager
561-832-1921
561-723-2091 cell
561-832-1957 fax
Project Number 2615
Tequesta EOC
Peter Allen
Fire Rescue
357 Tequesta Drive
Tequesta, FL 33469
C20020 561-575-6250
9/29/2005 Page: 1
Tequesta EOC
Peter Allen
Fire Rescue
357 Tequesta Drive
Tequesta, FL 33469
Project Title..: EOC Video Upgrade
Qty Mfg-Item No. Description Unit Price Extended
2 NEC 42" Plasma display 2912.00 5824.00
4 Plasma wall mount brackets 162.50 650.00
1 Ceiling mount for 20" TV 147.97
1 20" Color TV Stereo Audio 123.50
1 Lamp for Sharp XG-C40 XU 726.70
1 UPS 1000VA / 640W 928.08
4 VGA Cable M-F 100' molded (Laptops) 104.00 416.00
2 VGA Cable 100' MHRP Plenum (Plasmas) 279.50 559.00
1 ALTINEX- SQ35490 Multi-Matrix Switcher 5634.20
1 AMX Programming 2080.00
1 AMX RS232 Module 455.00
1 AMX AXB-TC 227.50
1000 4 C. 20 AWG -RS232 wire 354.90 M 354.90
1000 RG59/U 20 AWG PLENUM wire 318.50 M 318.50
1 Misc. Cables And Connectors 325.00
LABOR -Installation /Setup 5850.00
DIRECT TV-Subcontract (Add approx $1,000 for P&L)
ADD TV - (If TV's needed add $1080.00)
Freight: 292.00 292.00
This * * Proposal * * is Valid for 90 Days.
$24,912.35
SCOPE OF WORK
1. Peerson Audio, Inc. excludes any and all costs associated with Bonding, Permitting, electrical junction
boxes/conduit supply and installation, electrical power receptacle supply and installation
2. Remove existing unused equipment and deliver to customer.
3. Install new equipment in rack.
4. Rewire rack.
5. Install new plasma displays as per customer instruction.
6. Mount existing plasma displays as per customer instruction.
7. Install new TV and bracket in Lobby.
8. Install cabling for plasmas and TV.
9. Install cabling for Laptop inputs.
10. Program AMX system to accept new changes.
11. Subcontract DIRECT TV installation.
CCS Presentation Systems
8785 Perimeter Park Blvd.
Jacksonville, FL 32216
PH: 904-998-7227 FAX: 9D4-998-7225
Price Quote
DATE Quote #
8/1 412 00 5 LB-4342
Prepared For: Prepared by:
Village of Tequesta
James M Weinand, Fire Chief LB
Tequesta, FI
ITEM DESCRIPTION QTY PRICE TOTAL
EOC UPGRADES:
PX-42VP5A NEC Plasmasync 42" Plasma 2 1,769.00 3,538.OD
FWMK Secure Wall Mount Kit for NEC MultiSync 42 and 50 Inch 2 125.00 250.00
Plasma Screens
Above Pricing: Florida State Contract # 250-000-03-1
60-472-01 Extron MAV PLUS 24 X 24 Composite Udeo and Stereo 1 8,495.00 8,495.00
Audio with IP Link Matrix Switcher
60-638-21 Extron MVX 8 X 8 VGA and Stereo Audio matrix Switcher 1 1,834.00 1,834.00
(No State Contract, Bid # for Extron Products)
AMX PROGRAMMING AMX Programming 1 1,175.00 1,175.00
AXC-232++ AMX RS-232/422 Interface 4 360.00 1,440.00
AXB-IRS4 AMX IR/Serial Interface 2 425.00 850.00
PSN 6.5 AMX Power Supply 1 260.00 260.00
242mp Samsung 24" LCD Flat Panel Monitor (VGA and Video 1 1,895.20 1,895.20
inputs)
FWD-110S Chief Dual Swing Arm Wall Mount for Samsung 242mp 1 128.00 128.00
TU1041 Sony TV Tuner, 181 Channel Tuning capability with Stereo 4 454.00 1,816.00
Capability, IR Remote Capability, Rack Mountable
Installation Product Installation 1 2,900.00 2,900.00
REF AMX, Samsung, Chief,Sony, Installation: Broward Cty
School Bid # 24-025N w/additional
discounts.
SMART220RMXL2U Tripp-Cite Smart Pro Rack Mountable UPS 1 954.00 954.00
Miscellaneous Materials 1 850.00 850.00
Non-Profit Tax-Exempt 0.00 0.00
TOTAL ~26,38s.2o
Federal Tax ID: 59-3276267
Order Authorization
RESOLUTION NO. 23-05/06
A RESOLUTION OF TAE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING
OF THE PURCHASE AND INSTALLATION OF AUDIOVISUAL
EQUIP~NT, FOR THE SM~:RGENCY OPERATIONS CBNTER OF
PDBLIC SAFETY FACILITY AT 357 TEQUESTA DRIVE, IN THE
AMOUNT OF $21,619.14 FROM AUDxO VISUAL SOLUTIONS, OF
HOLLYWOOD, FLORIDA, TO BE PAID OUT OF ACCOUNT # 001-
192.664.600, HAVING A FY 2005/2006 BUDGET ALLOCATION
OF $24,400.00 FOR THIS PROJECT, AND AUTHORIZING THE
VILLAGE 1~ANAGER TO EZECUTE THE APPLICABLE DOCOMLNTS
ON BEHALF OF THE VILLAGE.
WHEREAS, the Village of Tequesta seeks to improve the
capabilities of the Emergency Operation Center for the
protection of the residents of this Community; and
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGB COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The purchase and installation of audiovisual equipment
for the emergency operations center in the Public Safety Facility
at 357_ Tequesta Drive, from audio Visual Solutions, of Hollywood,
Florida, as listed on the attached quotation #0501011-1CB,
attached hereto as Exhibit "A°" and incorporated by reference as
part of the resolution, is hereby approved.
THE FOREGOING RESOLUTION WAS OFFERED BY Council Member
who moved its adoption. The motion
was seconded by Council Member and
upon being put to vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this day of
A.D., 2005.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Gwen Carlisle
Village Clerk