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HomeMy WebLinkAboutAgenda_Pension General_02/02/2009BOARD OF TRUSTEES TEQUESTA GENERAL EMPLOYEES' PENSION TRUST FUND REGULAR QUARTERLY BOARD MEETING TO BE HELD IN THE VILLAGE HALL 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA MONDAY, FEBRUARY 2, 2009 To be held immediately following the 10 a.m. Joint Meeting of both Pension Boards * Asterisk indicates no backup provfded prior to agenda deadline I. CALL TO ORDER AND ROLL CALL Chair Michael D. Rhodes Secretary Carl Hansen Board Member Archie Mangum Board Member Deanna Mayo Board Member Michelle Gload Attorney Bonni Jensen Finance Director Joann Forsythe -representing Management Senior Accountant Monica Rahim Dave West, Bogdahn Consulting LLC -Monitor II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES 1. Tequesta General Employees' Pension Trust Fund Board of Trustees Quarterly Meeting Minutes -November 3, 2008 2. Tequesta Public Safety Officers' Pension Trust Fund Board of Trustees and General Employees' Pension Trust Fund Board of Trustees Joint Meeting Minutes -December 10, 2008 IV. PRESENTATIONS (PRESENTATION BOOKLETS LOCATED INSIDE BACK COVER OF AGENDA BOOK) 3. *Quarterly Presentation By Monitor- Dave West, Bogdahn Consulting, LLC Agenda -General Employees' Pension Trust Fund Board Meeting February 2, 2009 2 V. UNFINISHED BUSINESS 4. *Consideration of expanding investment options as discussed at the 9/18/08 Special Meeting and the 11/3/08 regular Quarterly Meeting; the Board requested. a written and verbal presentation from Dana Investment Advisors and a written statement from Mr. West for this meeting -Dana Investment Advisors Representative, Dave West, Bogdahn Consulting, LLC and Attorney Bonni Jensen (Any backup will be provided at the meeting) 5. Report from HR Director Merlene Reid regarding requested employee survey - HR Director Merlene Reid 6. Consideration of approval of the updated Summary Plan Description with clarification of the meaning of "all tax deferred items of income". ('Tabled from August 4, 2008 and November 3, 2008 quarterly meetings) - Attorney Bonni Jensen 7. *Consideration of approval of incorporation of the mandatory Heart Act provisions into the pension plan and decision on the buy back provision. (Tabled at August 4, 2008 quarterly meeting- skipped at November 3, 2008 meeting due to lack of time) -Attorney Bonni Jensen VI. CONSENT AGENDA 8. Ratification Of Invoices Paid Since Last Quarterly Meeting: • Business Services Connection, Inc. - Office work-weeks ended 10/17/08, through 1/2/09 $ 1,486.63 • Business Services Connection, Inc. - Attend, recording and minutes of 11/3/08 meeting $ 348.29 • Hanson, Perry & Jensen, P.A. Legal Fees through 11/15/OS $ 1,501.84 • IRS Fee for IRS Determination Letter $ 1,000.00 9. Payments To Be Reviewed And Approved: • Business Services Connection, Inc. Agenda -General Employees' Pension Trust Fund Board Meeting February 2, 2009 3 Recording/Preparation of 12/10 Joint Meeting Minutes $ 76.45 • Business Services Connection, Inc. - Office work-weeks ended 1 /9/09,through 1/30/09 $ 382.28 • Hanson, Perry & Jensen, P.A. Through 01/15/09 $1,313.50 • Bogdahn Consulting, LLC $2,625.00 • Dana Investment Advisors $1,263.74 • Gabriel Roeder Smith & Company $ 2,418.00 Services through 12/31/08 10. Approval of new applicants for participation in Pension Plan: None 11. Approval of withdrawal of contributions: None 12. Statement of Activities END OF CONSENT AGENDA VII. BUDGET REPORT 13. Quarterly Budget Report -Senior Accountant Monica Rahim VIII. NEW BUSINESS 14. Approval of Investment Manager's quarterly report (inside back cover) IX. ANY OTHER MATTERS X. COMMUI~TICATIONS FROM CITIZENS XI. ADJOURNMENT Agenda -General Employees' Pension Trust Fund Boazd Meeting February 2, 2009 4 PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any decision made by this Board with respect to any matter considered at this meeting or hearing he/she will need a record of the proceedings, and that, for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. REMINDER: SALEM TRUST FINANCLAL STATEMENTS ARE SENT OUT MONTHLY VIA E-MAIL AND ARE AVAILABLE IN THE VILLAGE CLERK'S OFFICE.