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HomeMy WebLinkAboutDocumentation_Regular_Tab 13_01/10/2008 1. VILLAGE COUNCIL MEETING: VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Meeting Date: January 10, 2008 Meeting Type: Regular Ordinance #: Click here to enter text. Consent Agenda: Choose an item. Resolution #: 28-07/08 Originating Department: Police 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Manatee Protection Plan Interlocal Agreement for law enforcement services between Palm Beach County and the Village of Tequesta 3. BUDGET /FINANCIAL IMPACT: Account #: N/A Amount of this item: N/A Current Budgeted Amount Available: N/A Amount Remaining after item: N/A Budget Transfer Required: No Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Click here to enter text. An Interlocal Agreement requiring the Village of Tequesta to provide law enforcement patrol within the designated Manatee Protection Enforcement Area. Marine patrols will be required during the Manatee Season (October 1 -March 31) conducted on Saturday and Sunday between 6AM - 6PM. The cost of operating the Marine Unit during the mandatory period will be reimbursed to the Village of Tequesta at a rate of $80/hour. 5. APPROVALS: Dept. Head: W Finance Director: Attorney: (for legal sufficiency) -~ a'~~~-~-- Yes ~ No ^ Village Manager: ~ y~_~_-'~ SUBMIT FOR COUNCIL DISCUSSION: [~ APPROVE ITEM: DENY ITEM: ^ ,~~auesrq TEQUESTA POLICE DEPARTMENT r ~ ~ ' LM5"EhTb12iG6~ ,~~ Ao`~~~~ ~ MEMORANDUM pEPT To: Michael R. Couzzo, Jr. Village Manager From: Chief William McCollo Date: December 20, 2007 Subject: MANATEE PROTECTION PLAN INTERLOCAL AGREEMENT A few months ago, Lieutenant Pike and Officer Velez attended a Manatee Task Force meeting organized by the Florida Wildlife Commission. In that meeting, representatives of Palm Beach County Environmental Resources Management Department announced the opportunity of $200,000 per year for the implementation of the County's Manatee Protection Plan (MPP); available to be shared among Law Enforcement Agencies who have Marine Units within Palm Beach County. On December 19th, 2007 at 9:00 AM, Officer Velez attended the implementation meeting and discussed the opportunity to receive money for our Police Department, providing we patrol the Manatee Enforcement Area. The implementation of the MPP was delayed until the inter-local agreement could be presented to the Palm Beach County Board of Commissioners. The attached agreement has been approved by the Board of County Commissioners (BCC). Now that the Board of County Commissioners has approved the agreement, we can execute the agreement if the Council accepts the terms. In that regard, I would request your permission to submit the agreement to the Council at the January 10, 2008 meeting. In brief, the Village of Tequesta's obligation is to provide enforcement throughout the Manatee Enforcement Area, which includes the majority of the waterways we currently patrol. We would not be required to patrol outside of our jurisdiction. We would, however, be required to provide patrol Saturday and Sunday for 8-hours per day between the hours of 6AM and 6PM throughout the Manatee season (October 1 -March 31). The cost of operating the Marine Unit during this period would be reimbursed at the rate of $80/hour. I have received written confirmation from Mrs. Trela White, the Village's Attorney, advising the agreement is of legal form and sufficiency. I have also received confirmation from Merlene Reid, the Human Resource Director, that the Village is adequately insured as required by the agreement. ATTORNEYS AT LAW (( 1//11 I Hypoluxo Road, Suite 207 JOHN CORBETT TELEPHONE (561) 586-7116 TRELA J. WHITE TELECOP[ER (561) 586-9611 BRADLEY W. BIGGS*^ KEITH W. DAVIS*^ * State Certified County and R. MAX LOHMAN** Circuit Court Mediator ** Certified County Court Mediator ^ Board Certified in City, County and Local Government Law MEMORANDUM TO: William E. McCollom, Village Police Chief FROM: Trela J. White, Esq. DATE: December 20, 2007 RE: Manatee Protection Law Enforcement Services Interlocal Agreement with Palm Beach County At your request, I have reviewed the above-referenced Interlocal Agreement and have approved it for legal form and sufficiency. Should you have any questions or comments regarding the foregoing, please do not hesitate to contact me. Y:\docs\Tequesta\Letters & Memos\McCollom Memo -Manatee Contract 07.doc RESOLUTION NO. 28-07/08 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN PALM BEACH COUNTY AND THE VILLAGE OF TEQUESTA TO PROVIDE INCREASED PATROL AND LAW ENFORCEMENT WITHIN THE MANATEE ENFORCEMENT AREA WITHIN THE JURISDICTION OF THE VILLAGE OF TEQUESTA, DESCRIBED MORE FULLY IN ATTACHMENT "A" AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. WHEREAS, the Village Council of the Village of Tequesta recognizes and joins the Palm Beach Board of County Commissioners in their desire to increase hours of law enforcement patrol and enforcement in estuarine waters of Palm Beach County, which will improve compliance with boater and manatee protection speed zones, and reduce the risks to manatees and members of the public; WHEREAS, the Village Council wishes to enter into an agreement for the provision of an increased level of marine law enforcement services during manatee season; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution No. 28-07/08 is hereby approved and the Village Manager of the Village of Tequesta is hereby authorized to execute the same on behalf pif the Village of Tequesta. Section 2 This Resolution shall become effective immediately upon passage. The foregoing Resolution was offered by ,who moved its adoption. The motion was seconded by , and upon being put to a vote, the vote was as follows: For Adoption Against Adoption Mayor Jim Humpage Vice-Mayor Pat Watkins Council Member Dan Amero Council Member Tom Paterno Council Member Calvin Turnquest The Mayor thereupon declared the Resolution duly passed and adopted this day of , 2007. MAYOR OF TEQUESTA Jim Humpage ATTEST: Lori McWilliams, CMC Village Clerk 2 EXHIBIT A INTERLOCAL AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN PALM BEACH COUNTY AND VILLAGE OF TEQUESTA THIS AGREEMENT is made this day of , 2007; between the Village of Tequesta of Palm Beach County, Florida, hereinafter referred to as "Contractor", and Palm Beach County, a political subdivision of the State of Florida, (hereinafter "County"), hereinafter referred to collectively as the "parties." WITNESSETH WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of 1969" authorizes local governments to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, Part I of Chapter 163, Florida Statutes, permits public agencies as defined therein to enter into interlocal agreements with each other to jointly exercise any power, privilege, or authority that such agencies share in common and that each might exercise separately; and WHEREAS, pursuant to Chapter 125.01, Florida Statutes, the Board of County Commissioners of Palm Beach County is empowered to establish and administer programs of conservation and to enter into agreements with other governmental agencies within or outside the boundaries of the County for joint performance, or performance of one unit on behalf of the other, of any of either governmental entity's authorized functions; and WHEREAS, in October of 1989, the Florida Governor and Cabinet directed thirteen (13) "key" manatee counties, including Palm Beach County, to prepare a Manatee Protection Plan ("MPP"); and WHEREAS, on August 21, 2007, the Board of County Commissioners approved a MPP that provides for increased law enforcement presence in the County's waterways, as one means to provide greater manatee protection; and WHEREAS, studies performed by the Florida Fish and Wildlife Conservation Commission has demonstrated that the increased law enforcement presence is the most effective means to gain compliance with boater speed zones; and WHEREAS, the County wishes to increase the hours of patrol and enforcement in estuarine waters of Palm Beach County which will improve compliance with boater and manatee protection speed zones, and reduce the risks to manatees and members of the public; and WHEREAS, the parties wish to enter into an agreement for the provision of an increased level of marine law enforcement services during manatee season, as provided herein. NOW THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the Contractor and the County agree as follows: 1) Recitals The recitals set forth above are true and correct and form a part of this Agreement. 2) Purpose. The purpose of this Interlocal Agreement (the "Agreement") is to provide for additional marine law enforcement services within estuarine waters of the County during manatee season, which begins November 15th and ends the following March 31st. The law enforcement services provided herein are intended to be in addition to the level of law enforcement services already provided by the Contractor and are not a replacement for said services. 3) Location of Law Enforcement Services The "Contractor" shall provide marine law enforcement services, hereinafter referred to as "services", within the geographical area over which it has jurisdiction to enforce the law, such shall be hereafter referred to as the "Enforcement Area" and is included within the estuarine waters of Palm Beach County which are more specifically described in Exhibit "A". 4) Responsibility of Contractor A. The Contractor shall enforce State statutes, administrative rules, local and County ordinances related to vessel control, marine resource protection, and manatee protection; assist in the investigation, apprehension, and prosecution of violators of existing boat and manatee protection speed zones; assist in the monitoring of waterway markings and regulatory signs in the Enforcement Area; and, assist in educating boaters about manatee and boater safety issues. B. During the term of this Agreement, the Contractor shall provide Village of Te uesta law enforcement officer(s) to patrol the waters of the Enforcement Area and to enforce all applicable laws. The law enforcement officer(s) shall provide services on Saturday and Sunday for 8 hours per day between the hours of 6 A.M. and 6 P.M. During the term of this Agreement, the Contractor shall provide law enforcement services on any day or times aside from a Saturday or Sunday, at the request of the County. Requests for the provision of law enforcement services on a day or days in addition to the regularly scheduled days or times shall be made at least five business days prior to the date when such services are needed. C. The Contractor shall furnish and supply all labor, supervision, equipment (including but not limited to a vessel), insurance, and supplies necessary to perform under this Agreement. D. The Contractor shall provide the following information to the County on a monthly basis: Standard Marine Enforcement Monthly Report Form (form to be provided by the County); 2 documentation of warnings and citations issued to violators by the Contractor; and monthly payroll documentation for hours worked by any officer who performs services under the terms of this Agreement. E. In the event that during the term of this Agreement an officer issues a citation, which is challenged in the Palm Beach County Circuit Court, the Contractor shall immediately inform the County. The County will then determine whether the Contractor will be reimbursed under the terms of this Agreement for the time expended to attend such court proceeding. F. The Contractor shall submit invoices for payment to the County on a monthly basis. Invoices shall include a reference to this Agreement, identify the amount due and payable to the Contractor, and include records sufficient to substantiate the costs incurred. Invoices shall be in sufficient detail for pre-audit and post-audit review. 5) Responsibility of the County The County will reimburse the Contractor for law enforcement services as provided for herein at the rate of $80 per hour for on-water enforcement activity, which includes the cost of salaries, fringe benefits, and all other services and expenses incurred by the Contractor in the fulfillment of this Agreement. The rate for Services rendered in this Agreement will be adjusted for inflation and set annually by the County by October l St of each year. The County will reimburse the Contractor on a monthly basis at the rate provided herein, provided that a proper invoice detailing such services is received and approved by the County. In no event shall the total amount paid to the Contractor by the County exceed a total amount set annually by the County by October 1St of each year. 6) Effective Date and Term of the Agreement This Agreement shall take effect January 10, 2008 and shall terminate on April 30, 2008`, unless such time has been extended by the County. 7) Authorized Representative A. The County's authorized representative is Richard E. Walesky, Director, Department of Environmental Resources Management, (561) 233-2400, West Palm Beach, Florida, or his designee. B. The Contractor's authorized representative is Michael R. Couzzo, Jr., Village Manager, (561) 575-6200, or his/her successor. 8) Independent Contractor A. The parties shall be considered independent contractors, and no party shall be considered an employee or agent of any other party. Nothing in this Agreement shall be interpreted to establish any relationship other than that of independent contractor between the parties and their respective employees, agents, subcontractors, or assigns during or after the performance of this Agreement. No person employed by any party to this Agreement shall, in connection with the performance of this Agreement or any services or functions contemplated hereunder, at any time, be considered the employee of the other party, nor shall an employee claim any right in or entitlement to any pension, worker's compensation benefit, unemployment 3 compensation, civil service, or other employee rights or privileges granted by operation of law or otherwise, except through and against the entity by whom they are employed. B. All employees and agents of the Contractor who perform any act or service under the terms of this Agreement shall at all times be considered employees of the Contractor and not of the County. The Contractor will be responsible for supervising, disciplining, and setting policies pertaining to terms and conditions of employment for those employees performing Services as provided herein. 9) Payment For reimbursement to occur, the Contractor shall submit invoices to the County that shall include a reference to this Agreement, identify the amount due and payable to the Contractor, and include records sufficient to substantiate the costs incurred. Invoices shall be itemized in sufficient detail. for prepayment audit thereof. The Contractor shall provide additional documentation to support any invoice if requested by the County. Invoices received from the Contractor shall be reviewed by the Department of Environmental Resources Management and upon approval shall be sent to the County's Finance Department for final approval and payment. Invoices will normally be paid within forty-five (45) days of receipt. In the case of a dispute involving the amounts due to the Contractor, payment may be delayed. 10) Compliance with Codes and Laws Each party agrees to abide by all applicable laws, orders, rules, and regulations in the performance of this Agreement. 11) Access to Records and Audits The parties shall maintain, in accordance with generally accepted governmental auditing standards, all financial and non-financial records and reports directly or indirectly related to the negotiation or performance of this Agreement including supporting documentation. The parties shall have the right to examine in accordance with generally accepted governmental auditing standards all records directly or indirectly related to this Agreement. Such examination may be made only upon reasonable notice, time and place. In the event that the parties should become involved in a legal dispute with a third party arising from performance under this Agreement, the parties shall extend the period of maintenance for all records relating to the Agreement until the final disposition of the legal dispute, and all such records shall be made readily available to the parties. 12) Funding This Agreement is expressly contingent upon annual appropriations by the Palm Beach County Board of County Commissioners. 13) Notice Any notice required or permitted to be given under this Agreement shall be in writing and shall be hand delivered, faxed, or mailed (by certified mail, return receipt requested) to the respective addresses/recipients specified below: 4 As to the Contractor: The Village of Tequesta Address: 345 Tequesta Drive City, State, Zip: Tequesta, Florida 33469 Fax: X561) 575-6218 As to County: Palm Beach County Department of Environmental Resources Management 2300 N. Jog Road - 4th Floor West Palm Beach, FL 33411-2743 Fax: (561) 233-2414 Copy to: Palm Beach County Attn: County Attorney for ERM 301 North Olive Avenue, Suite 601 West Palm Beach, FL 33401 All notices required by this Agreement shall be considered delivered upon receipt. Should any party change its address, written notice of such new address shall promptly be sent to the other ply 14) Default, Termination, Opportunity to Cure A. The parties expressly covenant and agree that in the event either party is in default of its obligations under this Agreement, the party not in default shall provide to the defaulting party thirty (30) days written notice as an opportunity to cure the deficiency before exercising any of its rights. B. Either party may terminate this Agreement without cause by giving sixty (60) days prior written notice. 15) Waiver or Breach It is hereby agreed to by the parties that no waiver or breach of any of the covenants or provisions of this Agreement shall be construed to be a waiver of any succeeding breach of the same or any other covenant. 16) Indemnification Each party shall be liable for its own actions and negligence, and to the extend permitted by law, the County shall indemnify, defend, and hold harmless the Contractor against any actions, claims, or damages arising out of the County's negligence in connection with this Agreement, and the Contractor shall indemnify, defend, and hold harmless the County against any actions, claims, or damages arising out of the Contractor's negligence in connection with this Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes, nor shall the same be construed to constitute agreement by either party to be responsible for such other party's negligent, willful or intentional acts or omissions. 17)Insurance A. Each party warrants and represents that it is self-insured for General Liability, Watercraft Liability, and Automobile Liability under Florida sovereign immunity statutes with coverage limits of $100,000 Per Person and $200,000 Per Occurrence; or such monetary waiver limits that may change and be set forth by the legislature. In the event a Parry maintains third- party Commercial General Liability, Watercraft Liability, and Business Auto Liability in lieu of exclusive reliance on self-insurance under Section 768.28, Florida Statutes, that party shall agree to maintain said insurance policies at limits not less than $500,000 combined single limit for bodily injury or property damage. The parties agree to maintain or to be self-insured for Worker's Compensation & Employer's Liability insurance in accordance with Florida Statute 440. B. The parties further agree that nothing contained herein shall be construed or interpreted as: (1) denying to any party any remedy or defense available to such party under the laws of the State of Florida; (2) the consent of the State of Florida or its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State of Florida beyond the waiver provided in Section 768.28, Florida Statutes. C. When requested, each party shall provide any other party with an affidavit or Certificate of Insurance evidencing insurance, self-insurance and/or sovereign immunity status, which all parties agree to recognize as acceptable for the above mentioned coverages. Compliance with the foregoing requirements shall not relieve any party of its liability and obligations under this Agreement. 18) Applicable Law Any litigation arising from or relating to this Agreement will be governed by the laws of the State of Florida and the venue in any such proceeding will be exclusively in Palm Beach County, Florida. 19) Severability In the event that any section, paragraph, sentence, clause, or provision of this Agreement is held to be invalid by a court of competent jurisdiction, such will not affect the remaining portions of this Agreement and the same will remain in full force and effect. 2p) Enforcement Costs Any costs or expenses, including reasonable attorney's fees, associated with the enforcement of the terms or conditions of this Agreement will be borne by the respective parties. This provision pertains only to the parties to the Agreement. 21) Counterparts This Agreement may be executed in two (2) or more counterparts, each of which will be deemed an original, all of which together will constitute one { 1) and the same instrument. 6 22) Captions The captions and section designations set forth herein are for convenience only and have no substantive meaning. 23) Exhibits The Exhibits referred to and attached to this Agreement are incorporated herein in full by this reference. 24) Assignment This Agreement is not assignable by either party. 25) Equal Opportunity The County and the Contractor agree that no person shall, on the grounds of race, color, sex, national origin, disability, religion, ancestry, age, marital status, or sexual orientation be excluded from the benefits of, or be subjected to any form of discrimination under any activity carried out by the performance of the Agreement. 26) Construction This Agreement shall not, solely as a matter of judicial construction, be constructed more severely against one of the parties than the other. 27) Modification and Amendment Except as expressly permitted herein to the contrary, no modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formalities used to execute this Agreement. 28) Entirety of Agreement This Agreement represents the entire understanding between the parties, and supersedes all other negotiations, representations, or agreement, either written or oral, relating to this Agreement. 29) Delegation of Authority to Execute this Agreement. The Board of County Commissioners of Falm Beach County, Florida delegated the authority to execute this Agreement to the County Administrator or his designee on in Resolution The remainder of this page is intentionally left blank. 7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. Signed in the presence of witnesses: ATTEST: By: Deputy Clerk APPROVED TO FORM AND LEGAL SUFFICIENCY: PALM BEACH COUNTY, FLORIDA By Its Board of County Commissioners By: County Administrator APPROVED AS TO TERMS AND CONDITIONS: County Attorney Richard E. Walesky, Director Department of Environmental Resource Management Date: The Village of Tequesta Witness: Signature Print Name By: Michael R. Couzzo, Jr. /Village Manager Attest: By:_ Clerk 8