HomeMy WebLinkAboutDocumentation_Regular_Tab 16c_01/10/20081. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
January 10, 2008 Meeting Type:
Regular Village Council Meeting Ordinance #:
Consent Agenda: Consent Resolution #: 29-07/08
Originating Department: Public Works /Finance
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Accepting Donation of Royal palms & funding relocation and planting
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-210546.306 Amount of this item: $20,590.00
Current Budgeted Amount Available: Amount Remaining after item:
$36,595.99 $16,009.99
Budget Transfer Required: YES Appropriate Fund Balance:
Yes, from the General fund
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
This agenda item is for accepting a donation of 9 royal palms, and approving the cost to relocate, and
appropriating the money from the general Fund.
5. APPROVALS:
Dept. Head: Finance Director:
Attorney: (for legal sufficiency)
Village Manager:
SUBMIT FOR COUNCIL DISCUSSION: ^
APPROVE ITEM: ^
Yes ^ No ^
DENY ITEM: ^
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1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
January 10, 2008 Meeting Type: Regular Ordinance #: Click here to enter text.
Consent Agenda: Yes Resolution #: 29-07/08
Originating Department: Public Services
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Accepting a donation of 9 royal palm trees and funding the relocation and planting of these trees.
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-210-546.309 Amount of this item: $2 .00
~;:
Current Budgeted Amount Available:
$92,542.00 Amount Remaining after item:
$62,952.00
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda ifem)
Accepting a donation of 9 royal palm trees, accepting a quote from Rood Landscape, in the amount of
$20,590.00, to relocate and plant the trees and appropriating the funding for the relocation and planting
of the trees from the General Fund, #001, account # 001-210-546.309, Landscape Maintenance.
5. APPROVALS: ,/~ ~ //~
Dept. Head: ~Z (/ ce Di
Attorney: (for legal sufficiency)
Village Manager:
SUBMIT FOR COUNCIL DISCUSSION: [~
APPROVE ITEM:
Yes ^ No ^
DENY ITEM: ^
TEQUESTA UTILITIES
DEPARTMENT MEMORANDUM
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER ~~~ ~
SUBJECT: ROYAL PALM TRANSPLANTING /REPLACEMENT
DATE: JANUARY 4, 2008
As you know, over the past 5-10 years we have lost numerous Royal Palms on Tequesta
Drive. Except for the few that have been replaced, they are the original palms planted in
1962. Trying to find replacements of equal size is very hard and expensive if you can get
one.
Mr. Walter Mazzota would like to donate nine (9) royal palms to us. These are fully
matured, and are approximately 50 - 60 feet tall. If we accept this donation it gives us
the opportunity to replace these palms at half the cost of purchasing from a nursery. A
tree of this size normally costs around $5,000.00. Our cost is the transplanting only,
which will save approximately $25,000.00.
Attached please find the proposal from Rood landscape in the amount of $20,590.00 for
the transplanting, should you decide to put this on the January 10, 2008 Village Council
meeting agenda. This was not budgeted for so we will need to do a budget amendment if
Council proceeds with this.
We have had Rood do this work in the past and I feel they are the only qualified local
company to be able to do this work for us in the time frame we have to work with. Mr.
Mazzota is developing the property where these palms are and we will need to move fast
to secure these trees.
Please feel free to call me with any questions or concerns relative to this.
RESOLUTION NO 29-07/08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A
DONATION OF 9 ROYAL PALM TREES TO REPLACE ROYAL PALMS
LOST ON TEQUESTA DRIVE, AND ACCEPTING A QUOTE FROM
ROOD LANDSCAPE, OF JUPITER, FLORIDA, IN THE AMOUNT OF
$20,590.00 TO TRANSPLANT THESE PALMS, AND APPROPRIATING
ADDITIONAL FUND BALANCE OF $20,590.00 FROM THE GENERAL
FUND #001 AND INCREASING THE BUDGET OF ACCOUNT #001-210-
546.309, LANDSCAPE MAINTENANCE AND AUTHORIZING THE
VILLAGE MANAGER TO PROCEED ON BEHALF OF THE COUNCIL
WHEREAS, the Village Council of the Village of Tequesta continues to maintain
the Royal Palms on Tequesta Drive;
WHEREAS, Over the past 5-10 years we have lost palms due to storms and
disease:
WHEREAS, the Village Council approves the appropriation of funds for this
project;
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Approval to accept the donation of nine (9) Royal Palm Trees to
replace the palms lost on Tequesta Drive.
Section 2 Award acceptance of a quote to Rood Landscape of Jupiter,
Florida, in the amount of $20,590.00.
Section 3 Approval to appropriate Fund Balance in the amount of $20,590.00
in General Fund # 001, increasing the 2007/2008 General Fund budget.
Section 4 This Resolution shall become effective immediately upon passage.
1
The foregoing Resolution was offered by ,who
moved its adoption. The motion was seconded by ,
and upon being put to a vote, the vote was as follows:
For Adoption Against Adoption
MAYOR JIM HUMPAGE
VICE-MAYOR PATRICIA WATKINS
COUNCILMEMBER DANIEL AMERO
COUNCILMEMBER THOMAS PATERNO
COUNCILMEMBER CALVIN TURNQUEST
The Mayor thereupon declared the Resolution duly passed and adopted this
10TH day of JANUARY , 2008.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Lori McWilliams, CMC
Village Clerk
2
tYov 26 07 06:22p ROOD Outdoor Environments 5617430139
17133 Beeline Higlnvay
Jupiter, FL 33478
. - .. ,_ 561-746-5186
800-741-5 ] 86
R Q ~ ~ Pax 361-743-0139
OUTDOOR ENVI}ZONMENT$
Village of Teggeasta
136 Bridge Road Phone # S7S-6260
Tequesta FL 33469
Fax # 575-6245
RE: Royal Palm Transplanting
Job No: 22-5
We are pleased to submit our proposal for the following work:
JOB DESCRIPTION
Excavate 9 Royal Palms from the site in Jupiter, hoist with a crane and load them onto flat bed tractor trailers for
transport. Excavate holes for the palms in locations along Tequesta Drive removing and disposing of old
stumps. Set Palms in holes with a crane and stake with 4x4" pt stakes. Add bubblers to existing irrigation
system to imgate the palms. Repair any minor lawn damage with sod.
Note: Traffic control to be by others.
General conditions:
Owner to provide unrestricted access to work areas.
Site Utilities and other underground systems shall be identified by Owner.
Rood Landscape assumes no responsibilities for unidentified underground systems
Site shall be at final grade.
No site work or demolition is included in this bid.
TOTAL ESTIMATED PRICE-Labor, Equipment, & Materials:
$2090.00
p.2
11/26/2007
22 VOT ROYALS TPl-gN71'I-07 Pt~ge 1 1112612007
Nov 26 07 06:22p ROOD Outdoor Environments 5617430139 p.3
c ?~ 1 1 12 6120 0 7
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CONTRACT CONDITIONS
I It is understood that if this proposal is not accepted within a period of (30) days from 11/26/07
the price quoted herein may be subject to revisien.
Z Transplants, sod and annuals are not guaranteed under this contract.
3 Dve to the high mortality rate of newly planted, field grown materials from insufficient watering, we cannot
guarantee these materials unless a bubbler or soaker line system is installed at time of planting as designated
by Landscape Contractor. If bubblers or soakers are installed and set on a time clock at said time,
our guarantee will be honored 90 days, according to the conditions stated above.
4 All plants are subject to availability at the time of job. I£ material is not available, a suitable substitute
approved by both the Landscape Architect and the Landscape Contractor will be used.
S We cannot assume responsibility for any "natural peril" which may prove detrimental to plant material or postpone
completion of job, such as drought, water restrictions, high winds, excessive flooding, fieeze or frost, etc.
6 No fill or rough grading is included in this contract, unless so specified. A finished grade acceptable to
the Landscape Contractor, plus or minus 2°/q will be furnished by the Purchaser or his Agent. "Hand raking"
only is included in this contract. Any additional grading or trash removal, including equipment
work, is extra.
7 Removal of shell, tad, rock or other objectionable materials and replacing with topsoil is not included
in this proposal.
$ Price includes 1 planting only. Relocation will be charged on a time and material basis.
9 Sod quantity is an estimate figure. Actual quantity is billed on a unit price basis.
f0 This wntract will commence on or about tb.d. if commencement is delayed in excess
of 90 days, the Landscape Contractor reserves the right to re-negotiate or terminate this contract with
reasonable notice.
22 VOT ROYALS TPLANT 11-07 Page 2 11(26/2007
Nov 26 07 06:22p ROOD Outdoor Environments 5617430139 p.4
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l l "Phis contract is bid as a Non-Union contract. Any payment to unions will be paid by the Owner/Contractor
Damages caused by strikes or threats to strike will be paid by the OwnerlContractor.
12 In the event that the Landscape Contractor is unable to continue due to construction delays and/or civil
or natural occurrences, it shall be the Owners responsibility to provide proper maintenance, payment is
due for all work completed to that date. The Owners responsibility begins the day a8er the Landscape
Contractor has been forced to withdraw. If remobilization is required, additional costs may be incurred by
the OwnedPur+~haser.
13 We will exercise a!l precautions in performing our work however, if we run into any underground utilities
while performing this contract which were not previously marked by Owner or Owners Representative,
repair costs will be Owners responsibility.
14 If any substantial change (20°f° or more) in this contract is necessary, the Landscape Contractor reserves
the right to re-negotiate unit prices.
15 All charges unpaid for 30 days from date of service are subject to I.5% monthly service charge. Rood
Larulacap~ Inc. will utilize the right to lien the Owners property in case ofnon-payment. Should
Rood Landscape, Inc. retain the service ofan attorney to collect monies due under this
contract, or to file suit to eollect said sums, the Owner shall be responsible for all attorneys fees and
costs of collection incurred by Landscape Contractor.
lti On this contract, estimated at ~ deposit of S 10295.00
payable upon acceptance. The remaining portion is due upon receipt of invoice. Progress billings are
rendered on the 30th day of each calendar month.
17 Requests for any extra work or materials above those included in this contract must be submitted to us in
writing by the Owner or Owners Representative.
18 Due to possible damage of root systems during land clearing, Rood Landscape, lnc. is not
responsible for any trees to remain on the property.
Tom Haworth, Account Executive
Accepted by: Please Sign Here
19/26/2007
Date /!/?i d ! ~'7
Date
Please Print:
Note: If accepted, please sign & return 1 copy. Certificate of Insurance furnished upon request.
22 VOT ROYALS'i'PLANT 77-07 Page 3 17!262007
FISCAL YEAR
BA #
Increase:
Department:
2008
Public Works
Original Budget
Village of Teguesta
Budget Amendment Request JE #
_ Account: Landscape Maintenance Account #: 001-210-546.309
Appropriated to Date Appropriation Request New Appropriation to Date
$ 120,000.00 $ 0.00 $ 20,590.00 $ 20,590.00
Justification /Comments: Funding for the transportation and planting of 9 donated royal palm trees.
Department:
Original Budget
_ Account:
Appropriated to Date
Account #:
Appropriation Request New Appropriation to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Appropriated to Date Appropriation Request
New Appropriation to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account:
Appropriated to Date
Account #:
Appropriation Request New Appropriation to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
ncrease: ,.
Department: Other/Reserves/Contingency Account; Appropriate Fund Balance Account #: 001-990-399.999
Original Budget Appropriated to Date Appropriation Request New Appropriation to Date
$ 0.00 $ 0.00 $ 20,590.00 $ 20,590.00
Justification /Comments: Funding for the transportation and planting of 9 donated royal palm trees.
Department:
Original Budget
_ Account:
Appropriated to Date
Account #:
Appropriation Request New Appropriation to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account:
Appropriated to Date
Account #:
Appropriation Request New Appropriation to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
Account: Account #:
Appropriated to Date Appropriation Request
New Appropriation to Date
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Approvals: ~~
Department Head:
Finance Approval:
Village Manager Approval:
Village Council Approval: Resolution Number
Date:
Date:
Date:
Date: