HomeMy WebLinkAboutDocumentation_Regular_Tab 12_10/11/2018 V'illage OfTec��ta.
Parks & Recreation Depar�inent
Date: 9/28/2018
To: Michael Couzzo, Village Manager
Cc: Lori McWilliams, Village Clerk
From: Greg Carbitt, Director of Parks & Recreation
RE: Island Time Productions Services for Tequesta Fest 2018
Village Council Agenda Item for October, 20l 8 Meeting;to approve service agreement of
Island Time Productions, Inc to provide the following for the Tequesta Fest 2018:
• Saturday, November 24,2018
• 12—SPM
• Thrill Ride (Fury)
• Thrill Ride (Silver Streak)
• Thrill Ride (Centrifcal Style)
• Thrill Ride (Super Hard Slide)
• Swinger Swings
• Children's Ride (Dragon Wagon)
• Children's Ride (Track Style Train)
• Children's Ride (Puppy Dogs)
• Children's Ride (Car Ride)
• Water Gun Race Game with 144 Prizes
• RolI-A-Ball Game with 144 Prizes
• Multi-Player Game with 144 Prizes
• Ticket Box Service& Staffing
• Treat Trailer
• Safety Cable Covers
• SQ 230 Quiet-Pak Generator
• FG 90KVA Super Quiet-Pak Generator
• Full Staffing
• Pick-up & Delivery
Interoffice Memo
• Erect& Strike(take down)with very little impact to the area in a very efficient
manner
• Provide all necessary copies of insurance
• All rides are State inspected for safety
• On-site supervision before, during and after the event
• Pre-event meetings with staff to go over logistics and concerns
• Finally, experience and quality
Three Quotes were submitted:
• Island Time Productions, Inc. $48,000.00
• American Concession Services $47,500.00
Note:In their quote, this corrlpany does not offer, Ticket Box, Cab[e Ramps and State
Fees are not included.
• Big Fun Productions $54,200.00
Budget Amount: $51,000.00
Account#: 001-231 534303
ISLAND TIME PRODUCTIONS, INC
AN AMUSEMENT COORDINATING& REFERRAL AGENCY
PO BOX 14968 N.P.B.,FL. 33408
PHONE 561-801-1617--- EMAIL BUSTONEI@BELLSOUTH.NET--- FAX 561-863-6390
SERVICE/PROPOSAL AGREEMENT/iNVOICE
AGREEMENT DATE: 9/ 12/2018
CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS&RECREATION
ADDRESS:399 SCABROOK RD TEQUESTA FL.
PHONE: 561-575-6247 FAX: 561-575-7307
DATE AND TIME OF EVENT: SATURDAY NOV.24`�,2018 12 PM TO 5 PM( 1PM to 6PM)
ADDRESS OF EVENT:PARIDSE PARK @ TEQUESTA DR.
CONTACT PERSON:GREG CORBIT
PHONE NUMBER AT EVENT:
ENTERTAINMENT/SERVICE TO BE PROVIDED:
1)THRILL RIDE(FURY/SHIP or ROCKSTAR) W/FULL STAFF,P&D,E&S
1)THRILL RIDE(SILVER STREAK)W/FULL STAFF,P&D,E&S
1)THRILL RIDE(CENTRIFICAL STYLE/ARM STYLE)W/FULL STAFF,P&D,E&S
1)SUPER SLIDE( 115'HARD 3 LANE)W/F`ULL STAFF,P&D,E&S
1)SWINGER SWINGS(70')W/FiJLL STAFF,P&D,E&S
1)WAGON COASTER W/FULL STAFF,P&D,E&S
1)SP1N R1DE(PUPPY DOGS,ETC.)W FULL STAFF,P&D,E&S
1)TRACK STYLE T`RAIN W/FULL STAFF,P&D,E&S
1)KIDDLE RIDE(CARS,BOATS,JEEPS,etc.)W/FULL STAFF,P&D,E&S
1)WATER GUN RACER W/FULL STAFF,P&D,E& S,UP TO 144 QUALITY PRIZES
1)ROLL-A-BALL RACER W/FULL STAFF,P&D,E&S,UP TO 144 QUALITY PRIZES
1)MULTI PLAYER ROLLER GAME W/FULL STAFF,P&D,E&S, UP TO 192 QUALITY PRIZES
1)TICKET BOX/TENT SERVICE(2 TWO STATION)P&D,E&S
1)SQ 230 QUIET-PAK GENSET W/DISTRO,WIRES,ALL FUELS&OILS
1)SQ 100 QUIET-PAK GENSET W/DISTRO,WIRES,ALL FUELS AND OILS
1)LOT CABLE GUARDS
********* REQUIRED STATE INSPECT[ON ---- FEE'S INCLUDED ****************
*** SET-UP MONDAY NOV. 19`",TUESDAY 1vOV.20`� & WEDNESDAY NOV.21St ***********
FINAL PREPARATIONS&-INSPECTION TO BE ON WEDNESDAY NOV 21"
TOTAL REVENUES DLTE: $48,000.00
' �..BAL NCE DUE:���000.00 BY:PRIOR TO OPE1vING OF EVENT
; AT 12 PM ON NOV.24'$ ,2018
( f r'
'� :"' i � �''��.-��L�
ti'� .S �
ISLAND TI RO.INC. CONTRACTED PARTY
DATE: `� �� � `"i�.,;- DATE:
******DO TO UNFORSEEN AND/OR LTNCONTROLLABLE CIRCUMSTANCES SUCH AS ******
ACTS OF GOD, LOSS OF BUSINESS,MECHANICAL DIFFICULTIES ,LOSS OF STAFF,ETC.
EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM
AMERICAN C�NCESSI4N SERVICES
937 27"'St.West Palm Beach, FL 33407 PH. 561-373-5325
EVENTPROPOSAL
TODAYS DATE:September 13,2018
YOUR EVENT:TEQUESTA FALL FESTIVAL
YOUR EVENT DATE:NOVEMBER 24TM,2018
YOUR EVENT ADDRESS:VILLAGE PARK on TEQUESTA DR.
YOUR COMPANY OR MUNICIPALITY:VILLAGE OFTEQUESTA
YOUR CONTACT(S):GREG CORBIT
YOUR CONTACT NUMBERS:PH 561-575-6247
YOUR REQUESTED ENTERTAINMENT:
OUR STANDARD:LARGE RIDE---PIRATE SHIP
LARGE RIDE---ALADAN
LARGE RIDE---ROUND UP
i MED RIDE---50'SWINGS
MED RIDE---100'SLIDE
� MED RIDE---GO GATOR COASTER
SMALL RIDE---STRAWBERRY SPIN
SMALL RIDE---LANDTRAIN
� SMALL RIDE---BOATRIDE
GAME ---SQUIRT GUN with SMALL PRIZES(BEADS ETC.)
GAME ---HOOP SHOOTS with SMALL PRIZES(BALLS)
i GAME ---LAWN BOWLING with SMALL PRIZES
�I GENERATOR POWER
�;
'I THIS EVENT REQUIRES A STATE INSPECTION---THESE FEE'S ARE ADDITIONAL EXPENCES
i OUR COMPANY DOES NOT OFFER RESTROOM TRAILER.TICKET BOX orCABLE GUARD SERVICE
(
I� SERVICE FEE'S DUE�$47,500.00
50%DEPOSIT:$23.750.00 BY:OCTOBER 13".2018
;
BALANCE DUE:$23,750.00 BY:PRIORTO PLACEMENTOF EQUIPMENT
DATE: DATE:
YOUR COMPANYSIGNER FORAMERICAN CONCESSION SERVICES
i
THEABOVE EQUIPMENTFORTHIS SERVICE REMAINS UNRESERVED UNTILASIGNED SERVICE
AGREEMENTAND DEPOSITCHECKARE RECEIVED.THEABOVE QUOTE IS GOOD FORTHIRTYDAYS.
�� CANCELLATION ON THE CONTRACTED PARTIES PART IS AN ACT OF FORFEITURE ON ALL DEPOSIT
Ii MONIES.
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2018 TEQUESTA FEST PR�POSAL
**s***xs*s******x*s**rss*s*s*r**ss**s**�r*s►ss�*******rsr**rr**s*r�**s***rs**�sr�*+►rs*:es*s**r�**t*******
P.O.Box 699 Jensen Beach,FL 34958 Phone(772)285-2208 Fax(772)225-0300
EVENT:Tequesta Fest DATES:Nov.24.2018
EVENT COORDINATOR:Greg Corbitt TIMES:Noon-�pm
PH.(56 1)768-04�3 EMAIL:Gcorbitt a�tequesta.orQ
EVENT LOCATION
Paradise Park
Tequesta Dr.
Tequesta.FL.
SERVICE PROPOSAL
PRICE
3 Spectacular rides from the following list.Rides will be determined by available space and layout.
Cliff Nanger,Pharaoh's Fury,Rock Star,Himalaya.Zero Gravity,Orbiter
Super Swinger
Barrel of Fun Spin Ride
Rio Grande Train
Dragon Wagon
Fun Slide
Cross Country Adventure Jeep ride
Water Gun Fun game with prizes
Derby Race game with prizes
Multi Game Trailer with prizes
Ticket booth
2-225kw generators with power distribution.
All games,and rides come fully staffed
5tate inspection fees included
Total package price $54,200.00
%50 Deposit Due $27,100.00
1 oizaii�
To accept this proposal please sign and email back to mdooian(a.bellsouth.net.
Pricing is valid for 14 days from proposal date of September 13,2018
Event coordinator signature of acceptance date