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HomeMy WebLinkAboutMinutes_Regular_09/13/2018 MINUTES VILLAGE OF TEQUESTA �REGULAR MEETING _ September 13, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. Vice Mayor Tom Paterno and Manager Michael Couzzo were absent. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford gave the invocation followed by the pledge of allegiance led by Council Member Brandon. APPROVALOFAGENDA Before approval of the agenda, Attorney Keith Davis recommended that item 1 a under Presentations be moved to New Business as item 8a since it required Council action. MOTION: Council Member Arena moved approval of the agenda; seconded by Council Member Brandon; motion carried unanimously 4-0. PRESENTATIONS 1. Informal Conceptual Presentation: Property at 4534 and 4546 County Line Road, Owned by Thomas Faure Romanelli, for Townhomes on the North Portion of the Site and Detached Single Family Homes on the South Portion of the Site with Intent to File an Application for a PRD - Presented by Timothy Hernandez, AICP, Principal, New Urban Communities Owner Thomas Romanelli introduced Timothy Hernandez, principal of New Urban Communities who presented a conceptual plan of townhomes and single-family homes with a coastal architectural style. He stated that driveways fed to an internal alley system maintained by the homeowner's association. While zoning allowed 12 units per acre, this plan was for nine units per acre. Mayor Brennan added that an informal presentation was previously made for the site development as Key Estates assisted living facility. She further explained that The Village invited informal presentations from developers before they entered the permit process. Attorney Davis clarified that Council was not bound by nor was the developer able to rely on comments made regarding the presentation. Council Member Johnson stated that affordable housing was needed but the plan looked congested. Council Member Brandon asked about the square footage and townhouse number of stories. Mr. Hernandez advised that the square footage range was 1600 to 2000 and that though the concept showed three stories, they could be two with an adjustment to single-family homes. Council Member Brandon said she was not a fan of Min�a�e�—Regular(l9/"�3�'�� Page 2 three stories and agreed that it Icaoked congested. Mr. Hernandez cc�untered that with driveways in th� rear of the hom�s, it would not ���m congested. C��uncil Member Brandon asked whether individual pr�als were possible �nd whether the cr�rr�munity would be gated. Mr. Hernandez repiied fihat there wauld be �nough room far �mall individual paois �nd h� was interest�d in Cauncil inpc�t c�n a gafie. Coun�il [ttlember Ar�na ac�reed vvith ��� ���ncil commer��� ��ready made anc� as�Ced Villa€�e P��ic� Chief Gus �11�c�ina's preferenc� for a gated or open �ommuni#y; Chi�f Medina preferred it open. Ittlayor Brennan was nc�t in favor of a gat�d cammunity, thought Tequesta need�d more housing and though the pr�ject appeared d���e, she wanted ta ��e the developer proceed. CCINSENT AGENaA Mt�?��t?l�� Gouncil Nlerrrb�rAr�ena move€�������a1 of the ear��ertt Ac�enda; secur�c���y Caunci�1�err��a�r Srandan; rn�tion carrisd unar�irrr��s�y 4-0. 2. Approval c�f Cantracts Sign�d by Manager Und�r $25,000 (Per Vill�ge Ordinance we are pr�senting the folMrawing agreements, proposals, cammitments and memorandum of understanding to Council.) '�. Ct�ristaph�r Ba��� Interim �irefic���er Gontract-�ire ���artment - Fre����s1y ��dgeted Position; 2. Sc�utheas#ern Printing Fal! Sm�ke Signals Quote 1'�t}52 $2,439.q0; 3. Southeastern Printing Fali Smoke Signals Quote I"1053 $587A0; 4. Superior P�rty Rental Contr�ct-Administration ��44.42; 5. ASI Asphalt System Infrastructure, LLC $1,500.C1�1; �6. DG Carpentry��,975.00; 7. John�a�n Controls$2, 400; 8. Triple M Pavers - Walkway $1,100.C�0; 9. Triple M Pav�rs - Fountain $2,404.00; 1Q. All American Trailer �2,586.00; 11. Cintas, inc. - cost varies c��pending on usac��� 12. .lohnson Gt�ntr�ts$1,475.78; ��. I�letro Fire$850,��;and '[�. Gall Doctor Plus {Tela�loc} $8,�{}O.QQ 3. MINUTES: 7/16/18 Budg�t Workshop, 8/8/"10 �pecial Meeting, 8/9/18 Regular Council M��ting, and 8/10/18 �pecial Meeting 4. SE 10-31 - Special Event P+�rmit Application for a Fal! Festival ev�nt by the First Ba�#is# Church of Tec�ues#a. The euer�t v�ri[i be on Wednesday, actober 31, 20�8 �rc�� �:0{? p�.m, - �:{�� �.m. No alc���� �i�l be serve�3. ��e �aroj�ctet� r�c�rn��r �f pe�ple �ttending the even# is 600. There will be 23 tents at the �vent. The event will take place in the East Parking Lot of the Church. 5�, RESOLUTM(�N 34-18, A R��CJLUTION OF T"NC VILLAGE COUNCIL OF THE VILLAGE t�� TEQUESTA, �"I.QRIDA, ADOPTI�JG A SCHEDULE �F FEES AND CHARGES FOR THE PRt7VISIQN OF WATER �ERVICES RENDFRED BY THE ���LAt�E (�F TE{�t1ESTA FC?R !TS ��Z�ZEN� AND QT�ER IUIEMBERS f}F TNE P[1BLIG; PROVIDI[��TNAT TNIS S�HEDULE C►F FE�S�ND CNARGES �H�ILL BE AVAILAB�E FOR INSPECTION AT ALL TIMES AT THE VILLAGE Ht�LL DURING RFGULAR BUSIN��� HOURS Minutes — Regular 09/13/18 Page 3 6. Approval of IAFF Collective Bargaining Contract October 1, 2018 - September 30, 2021 (backup to follow after ratification) 7. Approve Fiscal Year 2017/2018 Budget Amendments END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Frank D'Ambra of 375 Beach Road began an update on the Jupiter Narrows initiative by stating that a letter was sent from Mayor Brennan to the Florida Fish and Wildlife Commission since the location was within our boundaries. The FWC rejected the request for a non-motorized facility in Coral Cove Park and required improvements, which were inconsistent with Palm Beach County's designation of that shore as a natural area. The Beach Road committee was preparing a response for Mayor Brennan's signature. When asked by Mayor Brennan, Mr. D'Ambra confirmed that the County had approved moving a fence and installing signage but the FWC wanted more improvements made. Tequesta Firefighter Jason Fawcett thanked Council for their work on the recent International Association of Fire Fighters contract negotiations. As a resident and taxpayer, he was pleased; Mr. Couzzo complimented the IAFF negotiating team as well. Mark Cleveland, Commander of the Jupiter Flotilla of the United States Coast Guard Auxiliary promoted their boater safety courses and requested a link to them on The Village's website; consensus of Council was to allow the link. COMMUNICATIONS FROM COUNCIL Council Member Brandon was excited for fall and thanked the police and fire departments for their participation in Operation Safe Stop. Council Member Arena spoke about the search for the new Village Manager and expressed appreciation for Village staff, the department heads, Village Attorney, Executive Assistant Debra Telfrin and Pastor Paul (Beresford) in particular. STANDING REPORTS Villaae Attornev Village Attorney Keith Davis reported that he had an upcoming hearing to attempt recovery of The Village's costs regarding the Dalack case. He advised that GMH filed a lawsuit against Tequesta for which he may need to request a shade meeting. Although the final report was still pending and the results confidential, the Inspector General's investigation into the sidewalk project was complete. The investigators were complimentary of staff and were very clear that there were no findings of corruption or fraud; the final report was expected in October. Attorney Davis advised that he had worked with many municipal managers and had learned more from Mr. Couzzo than any others; Mayor Brennan reinforced Attorney Davis' report of the Inspector General's compliments of staff and of Manager Couzzo, which made her proud. Minutes— Reg�lar 0�113�18 Page 4 Viliacte Manaqer Village Manager Couzzo thanked all for the journey and complimented the staff, Palice Palice Chief GustavQ Medina thanked Mr. Couzzv for bringing him ta Tequesta as Palice Chief, a�nounced th� National Night Ou# on Qctober fifth and ofifered details on an upcomi�g Bike Rc�dea. He advised he reached out to The Fusit�n Center, whic� s#�ared intelligence, then relayed that a case was able to close because of that r+�lationship. Fire Fire Chief Joel Medina thanked Ct�uneil for their support af the Fire Department and for allowfng a 9l11 Ceremony. He informed that the Department participated in the Muscular Dystrophy Bc�ot Drive; several Tequesta Fire Rescue officers received the P�Im Beach C4unty Fire Rescue �ife Saving Award. Chi�f Medina thar�ked Village Manager Couzzo for his support of him as Fire Chief. FtEGUL.AR AGENDA ta�D BUSINE55 8. ORDINANCE 12-18, SECC}ND R�ADING, AN 4RDINANCE C7F THE VIL�AGE CC�UNCI� 4F THE VIL�AGE OF TEQUESTA, �LORIDA, ADC3PTING A SMALL SCALE AMENDMENT TU fTS COMPREHENSIVE DEVEL4PMENT PLAN IN ACCORDANCE WITH THE MANDATES SET FQRTH IN SECTIC7N 163.3184, ET SEQ., FLC?RIDA STA7UTES, PURSUANT TO A PRIVATELY-INITIATED APPLICATIC}N WHICH PROVIDES FQR AN AMENDME�VT TC} TNE FUTURE LAND USE N1AP, DESIGNATING ZERC� PC}INT SEVEN t7NE NfNE {Q.719} ACRES, M4RE {3R �ESS, 4F REAL PRQPERTY AS RESIC}ENTIAL MEDIUM DENSITY; WHIGH PRQPERTY IS LQCATED AT '�55(} BEACN ROAD, INFORMALLY KNOWN AS THE "N4RTH PARCEL"; PRCfVIDING FpR COMPLIANCE WITH ALL REQUIREMENTS OF CHAPTEFt 163, �LORIDA STRTUTES; PRQVIDING A CCINFLICT� C�AU�E AND A SEVERABILITY �LAUSE; PRt"�VIDING AN EFFECTIVE DATE; AND Ft3R OTHER PURPQSES. Attorney Davis read (7rdinance 12-18, titl� into the record. He s#ated that this was the secand reading and a housekeeping issue. Mayar Brennan opened the hearing to the public for cammen# but there was none; she opened the hearing to Cauncil far comment but there was none. Mt?7'14N: Cauneil Mem�er� Arena rrrc�ved a,��roval of Ordinance 12-18, seeonded by �ouncil Member Johnst�n; matic�n carried unanimously 4-0. NEW BUStNES�� 8a. Presentation on Community Center Planning and Design Negotiations - Cammittee Chair Frank D'Ambra Minutes— Regular 09113I18 Page 5 Mr. D'Ambra wished Village Manager Couzzo the best in his retirement and complimented Village staff. He fihen introduced Christine Merrill (a Tequesta resident) of REG Architects and explained the process whereby REG was selected, summarized some design possibilities and advised #hat the cammittee was now in Phase 1 (conceptual design, Council input, cammunity outreach and input}. He referenced a handout that detailed ideas and costs; Cauncil Member Arena requested an estimate for a 20,Q00 square foot facility and asked about the next step, which Ms. Merri11 explained was determining and creating a design based on needs. Mr. D'Ambra explained that community outreach would be done over several meetings and that the committee was open for Council input. Several outreach suggestians were made and Mayor Brennan wanted to ensure that efforts included residents af all ages. MOTION: Councrl Mem6er Arena moved approYal of Communify Genter confract for $35,OOO.Q0; secon�ieci by Council ltrfember Johnson, motion carried ur�anirrtausly 4-0. 9. VAR 02-18: Application from Turnberry Beach Road, LLC for a Variance from the level of service requirement of Sec. 62-92 (3) requiring to maintain 95 percent(9.5" of rainfall) af all stormwater runoff on-site from a 25 year-1 day storm event. The applicant wiN comply with Florida Department of Environmental Protectian and South Flarida Water Management District surface water management criteria, as welt as Palm Beach County's cequirements as tha receiving bady foc the site's stormwater discharge, by retaining approximately 30 percent of a 25 year-1 day storm event's runoff(3" of rainfall). This amounts to an overall improvement of 500 percent from the site's current runoff retainage, which could be appraximated at a maximum of 5 percent (0.5" of rainfall). The address of the property is 1500 & 1550 Beach Raad, Tequesta, Florida 33469. Village Attorney Davis announced the quasi-judicial nature of Variance 02-'t8 and swore in four people; Cauncil Member Johnson disclosed ex-parte communication with Phi( Perko in March or April and Mayor Abby Brennan had communicated with Gearge Gentile. Community Develapment Director Nilsa Zacarias explained that this variance was required far the project to rnave to the Planning and Zoning Board. Surrounding landowners were contacted, accarding to Ms. Zacarias and Palm Beach Counijr �one of the landowners} requested a meeting ta review the projec#. Mr. Gentile thanked Mr. Couzzo far his work through the years. He infarmed that the drainage plan complied with county requirements and Village drainage requirements were impossible for a barrier island property. He reviewed starm water data fram other island projects and stated that all other land development requirements would be met. MOTIQN; Cauncrl Member Ar�ena moved approval of YAR Q2-18; secanded by Council Member Johnson; motion carried unanimausly 4-Q. 10. SPM 10-18: Application from RCMRJV, LLC (known as Village Square) for a Site Plan Modification to modify #he building color including walls, raaf and other Minutes— Regular 09/13/18 Page 6 � architectural features, install a mansard roof and replace exterior lighting. The application also includes a new plaza identification wall sign and modifications to the existing uniform sign code. The subject property is located at 221 US Hwy 1, Tequesta, FL 33469. Village Attorney Davis announced the quasi judicial nature of the item and swore in three people; no ex-parte communication was disclosed by Council. Community Development Director Nilsa Zacarias advised that the Planning and Zoning Board recommended SPM 10-18 for approval. She introduced Joseph Wallace who detailed improvement plans for the Village Square shopping center. Attorney Davis clarified that the visuals shown were enlarged versions of those in Council's materials except for the sign picture, which was then made part of the record. Several Council Members complimented the improvements. MOT10N: Council Member Arena moved approval of SPM 90-18; seconded by Council Member Johnson; motion carried unanimously 4-0. 11. SPM 12-18: Application from Hannah's Home of South Florida Inc. for a Site Plan Modification to install a 450 sq. ft. storage structure and revise the phasing plan of previously approved Master Site Plan. The application also includes the installation of new landscaping. The subject property is located at 4390 County Line Road, Tequesta, FL 33469. Village Attorney Keith Davis announced the quasi-judicial nature of SPM 12-18 and swore in two people. Regarding ex-parte communication, Council Member Johnson disclosed a recent tour of Hannah's Home. Community Development Director Nilsa Zacarias thanked Mr. Couzzo for all the years they had worked together, then introduced the SPM, which the Planning and Zoning Board recommended for approval. Board Chairman of Hannah's Home, Jon Olson explained that more storage was needed and they sought a site plan revision to take advantage of some benevolence that would double the occupancy. MOTION: Council Member Arena moved approval of SPM 12-18; seconded by Council Member Brandon; motion carried 4-0. 12. Approve the Renewal of a 1-Year Agreement with FMIT for Property, Liability, Automobile and Workers' Compensation Human Resources Director, Merlene Reid thanked Mr. Couzzo for the years they worked together. She explained that an 18.45 percent insurance rate increase was due to three heart claims, and noted that claim history affected rates for three years. Rodney Louis of the Gehring Group outlined legislative changes that broadened Worker's Compensation coverage for Post-Traumatic Stress Disorder, which influenced Worker's Compensation costs. Some discussion followed regarding claims, safety and accident prevention. MOTION: Council MemberArena moved approval ofthe 1-YearAgreement with FMIT for Properly, Liability, Automobile and Workers' Compensation; seconded by Council Member Johnson; motion carried 4-0. Minutes — Regular 09/13/18 Page 7 13. Approve a Terracon Mawing and Landscaping Services Contract for the Maintenance of the Village of Tequesta's Rights-af-way, Streets, Medians, etc. in the Amount of$71,299.04 Public Works Director poug Chambers explained that competitive bids were sought near the expiratian of the current cantract. The new cantract was for five years with an op#ion to renew for five years at the same price. Council Member Johnson asked the cost of the current contract. Mr. Chambers replied $49,539.OQ per year but the new contract resulted in a $15,000.00 savings from staff performing the work. Mayor Brennan complimented improvements made by the Department and Mr. Chambers thanked Mr. Cauxzo for his suppart and friendship. MOTION: Vice Mayar Arena moved approval of a Terracon Mowing and Landscaping Setvices Contract for fhe Mainfenance of the Vi1/age of Tequesfa`s Righf-of-ways, Str�eefs, Medians, etc.; seconded by Cauncil Member Johnson; motion carried 4-0. 14. RESO�UTION 31-18, A RESOLUTION OF THE VI�LAGE C4UNC1� OF THE VILLAGE OF TEQUESTA, PALM BEAGH COUNTY, F�.ORIDA, INCREASING THE FISCAL YEAR 2017/2018 GENERAL FUND #QQ1 BUDGET BY APPROPRIATING FUND BALANGE IN THE AMOUNT OF $50,000.00 TO FUND ADDITI4NAL �EGAL FEES Village Attorney Davis read resalution 31-18, title into the record. Finance Director Quirk explained that this was a result af unanticipated legal fees; he further stated that he hoped to see an offset ofi the fees but it had not yet transpired. According to Mr. Quirk, if the bill was less than estimated, the difference would ga back into the budget. Mayor Brennan alsa announced that Village Attarney Davis would reduce his fees. MQTION: Cauncil Memker Arena moved approva! of Resolufion 39-18; seconded by Cauncil Member Johnsan; motion carried 4-D. 15. RES4�UTION 32-18, A RESOLUTION OF THE VI�LAGE C4UNC1� OF THE VILLAGE OF TEQUESTA, FLC3RIDA, INCREASING THE FISCAL YEAR 2017/2018 GENERAL FUND #Q01 BUDGET BY APPROPRIATING FUND BALANCE fN THE AMOUNT OF $37,541.40 TO FUND ADRITIONA� EXPENDITURES IN THE HUMAN RESQURCES DEPARTMENT Village Attorney Davis read resalution 32-18, title into the recard. Finance Director Quirk explained that this was an increase for the added fiitle of Assrstant Village Manager ta the Human Resources Director, along with an unbudgeted salary study. MOTION: Council Member Arena moved approval of Resolution 32-18; secanded by Cauncif Member Johnson; motion carried 4-0. 16. RESQLUTION 33-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VlLLACE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND Minutes — Regular 09/13/18 Page 8 EXPENDITURES IN THE GENERAL FUND #001 2017/2018 BUDGET IN THE AMOUNT OF $160,450.00 RECOGNIZING ADDITIONAL BUILDING PERMIT FEE REVENUES AS WELL AS RECOGNIZING ADDITIONAL EXPENDITURES IN THE BUILDING DEPARTMENT Village Attorney Davis read Resolution 32-18, title into the record. Finance Director Quirk provided some detail and Mayor Brennan reminded that revenues earned in a department were required to be spent by the same department. MOTION: Council Member Arena moved approval of Resolution 33-18; seconded by Counci/ Member Brandon; motion carried 4-0 ANY OTHER MATTERS Council Member Arena sought consensus of Council at a workshop to enact a temporary moratorium on construction until April or May. Parks and Recreation Director, Greg Corbitt recalled how he came to work at The Village and stated he has had a wonderful life. Meetin Task Assi nments . . � Boater Safety classes — web and social Lori media REG to provide number for 18-20000 sq Frank D'Ambra Community Center information — Greg volunteers set up in park on Saturday's to discuss with residents; place info in water bills, website, social media, etc. Moratorium on Construction — Vince Lori for agenda requested — to be addressed at next workshop _ ADJOURNMENT: Council Member Arena moved to adjourn the meeting; seconded by Council Member Brandon. The motion to adjourn carried unanimously 4-0; therefore, the meeting was adjourned at 8:20 p.m. Respectfully submitted, ��,{,1��� �-- Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.