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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_11/08/2018 MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING September 13, 2018 �� CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 8:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. Vice-Mayor Tom Paterno was absent. 1. Update on Continuing the Village Manager Candidate Mayor Brennan summarized the events and communication between Council and Village Manager Candidate Tom Bradford to date: Council agreed to initially offer a four-month contract after which they would review and consider a longer contract, however Mr. Bradford wanted a "normal" Village Manager contract but without health insurance. Mayor Brennan reported hearing concerns from employees about rumors surrounding Mr. Bradford and advised that Council valued, supported, and wished to retain staff. Council Member Arena stated that he was ready to search again and was not agreeable to anything but what was offered; this was a chance for Mr. Bradford to get his foot in the door. Council Member Johnson said she was surprised and preferred a short contract. Mayor Brennan referenced a prior meeting in which Council Member Paterno suggested that they wait until the first of the year to search again and use an interim manager until then. Council Member Brandon commented that other candidates would ask for the same as Mr. Bradford requested. Though Mayor Brennan recalled the position as "open until filled", she felt that on the evening of the interviews, it became an immediate decision. After Council Member Brandon inquired about the rumors referred to by Mayor Brennan, she relayed that adverse effect on the Palm Beach Fire Department; an investigation (reported in the Jupiter Courier) regarding anonymous letters; and she had spoken with some former employees. Mayor Brennan acknowledged that risk existed in hiring an unknown person but Mr. Bradford had known history and she was very protective of staff. Council Member Arena reported that Mr. Bradford was unsure how long he would work; there was just too much controversy around him; and Council gave him the opportunity to discount the rumors in four months. Council Member Brandon countered that everyone had history but in this case, it had become known. Upon communication from a resident, Council Member Johnson was concerned about Mr. Bradford's financial aptitude and budget issues that the Town of Palm Beach experienced. Mayor Brennan commented that Mr. Bradford said he wanted the same contract terms as Mike Couzzo but due to community and staff concerns, Council wanted to ensure he was a solid investment for The Village. She was disappointed and agreed with Council Member Brandon that Council take a break from the issue until after the first of the year if this did not move forward. Mayor Brennan continued that former Fire Chief Weinand had experience as Village Manager and was available in the interim. Michael Morrill a resident and former Tequesta police department employee stated he worked under both Tom Bradford and Mike Couzzo. Mr. Morrill continued by saying that Minutes— Special Meeting 09/13/18 Page 2 as a union representative, he and Mr. Bradford would be considered adversaries, however in hindsight, he saw that Tom did a good job. He described Mr. Bradford as methodical, felt he would not hurt employees and that Council would be happy with him. Marcia Nielson thought that Council would be remiss to hire Mr. Bradford if staff had come to them with concerns. Whereas Council Member Brandon stated she felt"50/50" as she had no idea what staff was afraid of or of the concerns surrounding him. Mayor Brennan also reported feeling "50/50" but said that was not good enough; even with more confidence in a given candidate, a bad selection could be made. She continued that no one seemed excited about him, which was unfortunate and she repo�ted hearing about Mr. Bradford from the community; unfortunately, limited information was available from Palm Beach with a few exceptions due to a non-disclosure agreement. Council Member Brandon asked about once temporary Village Manager Jim Weinand and Council Member Arena advised that the whole of Council were impressed with his performance while previously in that role. Human Resources Director Merlene Reid explained that in addition to the unlikelihood that he would become the permanent manager, his daughter worked for The Village, which required additional caution even in a temporary situation. Council Member Johnson stated that since she was not ready to commit to the longer contract, her answer was no. Council Member Arena agreed and did not understand why Mr. Bradford would not take the four months to prove himself. Council Member Johnson expressed concern that a resident went out of their way to come to her with their concerns. Consensus of Council was to reject Mr. Bradford's proposal. Council Member Brandon advised that residents have noticed the difficulty in finding a Maneger. Both Mayor Brennan and Council Member Arena agreed this showed Council was doing a good job of performing due diligence. Mayor Brennan said that The Village had good department heads and a good assistant manager then asked Ms. Reid whether Jim Weinand would temporarily fill the position. Merlene stated that he had worked out in the past. Mayor Brennan stated she was to meet with Tom Bradford the next day; if he was not agreeable, Council would revisit the position after the first of the year and with Merlene Reid's assistance, Jim Weinand would fill in until a new manager was found. ADJOURNMENT: Council Member Arena moved to adjourn the meeting; seconded by Council Member Brandon; motion carried unanimously 4-0 therefore the meeting was adjourned at 9:27 p.m. RespectFully submitted, Lori McWlliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the � office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING � October 11, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Vince Arena gave the invocation then led the pledge of allegiance. APPROVALOFAGENDA MOTION: Council Member Arena moved approval of the agenda; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. Prior to the Presentations, Mayor Brennan welcomed new Stormwater and Water Distribution Superintendent, Jay Wickham. PRESENTATIONS 1. Proclamation Proclaiming October 21-31, 2018 as Red Ribbon Week in the Village of Tequesta on behalf of the Young Marines of the Marine Corps League This was not read into the record, as the recipient was not in attendance. 2. Update by the Public Safety Pension Board Regarding the Supplemental Actuarial Valuation Report and Receiving 185 Funds On behalf of the Public Safety Pension Board, Bonni Jensen advised that the draft of proposed changes met the 185 fund participation requirements and the decision was up to the union as the multiplier would have to increase to 2.75 for the first six years of employment. Ms. Jensen referenced scenario four in materials distributed and said that the plan would be over 100 percent funded. Mayor Brennan asked when a decision was due and Ms. Jensen replied that it was needed by the next filing date of 3/15/19 to capture people from 2013; as expeditiously as possible was best. She continued by saying that members were collectively bargained into the pension plan but the plan had no record of them or authority to collect pension contributions from them. Mayor Brennan suggested that this be discussed further at a Council Workshop meeting. Acting Village Manager James Weinand asked why scenario four showed no Village contributions for the first four years and Bonni Jensen answered that there would be sufficient assets from the state of Minutes— Regular 10/11/18 Page 2 Florida to fulfill that contribution. Village of Tequesta Police Sergeant and union representative Raymond Korkowski advised that the union contract stated that The Village could use the $471,000.00 from the state. Consensus of Council was to discuss at a Council Workshop. 3. Presentation of Waste Management, Inc. Annual Report by Jeff Sabin, Waste Management Government Affairs Manager Waste Management requested this presentation be postponed due to hurricane Michael. 4. Presentation on SR5 Bridge Construction Easements and Impacts to the Reject Disposal Main Acting Village Manager Weinand requested postponement of this item, which was still developing. CONSENT AGENDA MOTION: Council Member Arena moved approval of the Consent Agenda; seconded by Vice Mayor Patemo; motion carried unanimously 5-0. 5. MINUTES: 7/25/18 Special Minutes, 8/23/18 Special Minutes, 9/4/18 Special Minutes, 9/13/18 Special Budget Hearing Minutes, 9/13/18 Regular Council Minutes, 9/20/18 Special Budget Hearing Minutes, 9/20/18 Special Minutes 6. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Altec Roof Contract Proposal-Water Treatment Plant $5,827.00; 2. CodeRed/OnsolveAgreement-Village Clerk $4,200.00 Annually; 3. Molly's Trolley Agreement-Parks 8� Recreation; 4. Murray Logan Construction Contract-Water Treatment Plant $6,200.00, 5. FEC ROW II LLC 281-1-2b Real Estate Lease Renewal-Administration $11,729.55; 6. Pride Enterprises Custome� Application/Agreement — Parks & Recreation $N/A; 7. Therma Seal Roof Systems Proposal — Parks & Recreation $210.00 Per Visit; Wagner Refrigeration and Air Conditioning Maintenance Agreement-Public Works $90.00 Per Visit; Wagner Refrigeration and Air Conditioning Ice Machine Maintenance Agreement-Public Works $225.00; 10. Parker Yannette Design Group, Inc.-Public Works $1,300.00; 11. Island Contracting & Remodeling Construction Contract-Public Works $2,490.00 7. POSTPONED TO NOVEMBER — Approve Three Year Contract (October 1, 2018 — September 30, 2021) with Trane Air Conditioning Service for Village Hall and Public Safety in the Amount of$14,506. 8. Approval to Allow JTAA(Jupiter Tequesta Athletic Association )to: 1. Hold the 42"d Annual Holiday Parade on Sunday, December 9, 2018 Starting at 11:OOam; 2. Utilize a Portion of Old Dixie Highway in Tequesta; and 3. Village of Tequesta to Provide the Necessary Police Coverage for the Event. Minutes— Regular 10/11/18 Page 3 9. Approval of Agreement for Vote Processing Equipment Use and Election Services with the Palm Beach County Supervisor of Elections Office and the Village of Tequesta. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Johnson said she received positive comments regarding the recent National Night Out and the immediate clean up afterward; she was concerned about the striping on southbound U.S. 1 as right turn opportunities were blocked. Public Works Director, Doug Chambers explained that the current striping was temporary and concerns were already addressed; he confirmed that the bike lanes would eventually have color and the anticipated completion was in one month. Ms. Johnson received an inquiry from a resident regarding the No Wake Zone and requested an update on the topic at a Council Workshop; she assured all of Council's diligence in the search for a new Village Manager. Council Member Brandon wished everyone a happy fall. Council Members Arena and Paterno had no comments. Mayor Brennan called the National Night Out a great success and the only issue was not enough parking. She reiterated Council Member Johnson's comments regarding the Village Manager search then thanked and complimented former Fire Chief Weinand for filling the role of Acting Village Manager. STANDING REPORTS Villaqe Attornev Village Attorney Keith Davis reported that the court awarded attorney fees (approximately $9,000.00) to The Village in the Dalack matter; it was now just a matter of collection. He added that a draft ordinance for a moratorium on communication companies using Village rights of way was ready for Council Workshop discussion and announced a Palm Beach Concert Band performance on October 24th. Villaqe Manaqer Acting Village Manager Jim Weinand thanked Council for the opportunity to fill the position and was confident in his abilities to perform the work. He reported that he met with staff and new positions would be evaluated prior to commencement of hiring. Police Police Chief Gus Medina thanked the Mayor and Council Member Johnson for their compliments on the National Night Out and recognized the officers who organized and made it a success. He announced upcoming events in which the department would participate: Fire Fest on October 20th at Jonathan Dickinson state park; the Bike Rodeo Minutes — Regular 10/11/18 Page 4 on November 17th from 10 a.m. to 1 p.m. and the Chili Cook-off event. Chief Medina reported communicating with the Department of Corrections regarding notifying The Village when they planned on working in the area; he thanked I.T. Director Brad Gomberg for the installation of License Plate Readers in the police vehicles and remarked on their quality; in recognition of Breast Cancer Awareness month, two police vehicles received pink hoods. Fire Acting Village Manager Weinand announced the resignation of Fire Chief Medina and stated that Captain Trube had been promoted to Fire Chief until a permanent Chief was found. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS 10. SE 04-18: Special Event application for an annual July 4, 2019 4-mile running race by Believe With Me, a registered Florida Not-For-Profit Corporation. The event is to be held on Thursday, July 4, 2019 from 7:00 a.m. — 10:30 a.m. The event will start and finish at Constitution Park. The projected number of attendees for the event is 800. No alcohol will be served. Building Director Jose Rodriguez introduced the applicant who summarized last year's event results and stated that a Gold Star mother lived here in Tequesta. Mayor Brennan confirmed that the applicant would use a professional race promoter and requested the contract become part of the application. Council Member Arena asked for a list of the details surrounding the race so The Village could assist in promotion of it; he also requested some funds from his discretionary funds be put toward promotion efforts. Consensus of Council was to discuss at a Workshop once race details were known. MOT/ON: Vice Mayor Paterno moved approval of SE 04-18; seconded by Council MemberArena; mofion carried unanimously 5-0. 11. WAIVER 01-18: Application from Theodore C. Schuemann and Laura Leslie- Schuemann requesting a Waiver from Sec. 46-47 to park a recreational vehicle befinreen the street lot line and the structure in the R-1A Zoning District (where the code requires that no vehicle or piece of equipment may be parked in the area befinreen the street lot line and the structure). The address of the property is 228 River Drive, Tequesta, FL 33469. Village Attorney Keith Davis announced the quasi-judicial nature of this item and swore in four people. No exparte communication was disclosed by Council. Community Development Director Nilsa Zacarias introduced the item and stated where vehicle parking was not allowed at a residence but that the code provided for the possibility of a waiver. Mr. Schuemann explained his request was for parking a boat. Council Member Paterno Minutes— Regular 10/11/18 Page 5 questioned the resident about the nature of his hardship. Much discussion followed about the resident's options and Village Attorney Davis clarified that the issue was where a boat could be parked on this corner lot. Laura Schuemann pointed out a neighboring property with the same changes they were attempting to make. Council Member Arena suggested a clarification of the Ordinance to specify forbidding the parking in front yards. Attorney Davis acknowledged inconsistencies with regulations concerning fences on corner lots but reminded Council that at issue was whether to grant a waiver, which allowed this resident to park a boat. Discussion continued between Council and the property owners. MOTION: Council Member Arena moved approval of WAIVER 01-18; seconded by Council Member Johnson; motion carried 4-1 with Council Member Patemo opposed. 12. Approve Island Time Productions Agreement for Tequesta Fest 2018 in the Amount of$48,000 Director of Parks and Recreation, Greg Corbitt explained that the vendor had been used for several years and he had done a good job. The contract was lower this year as portable toilets were not included and would have to be paid separately. MOTION: Council Member Arena moved approval of Item 12 - the Island Time Agreement; seconded by Council Member Johnson; motion carried unanimously 5-0. 13. ORD 15-18, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SMALL SCALE AMENDMENT TO ITS COMPREHENSIVE DEVELOPMENT PLAN IN ACCORDANCE WITH THE MANDATES SET FORTH IN SECTION 163.3184, ET SEQ., FLORIDA STATUTES, PURSUANT TO A PRIVATELY-INITIATED APPLICATION # LSC 2-18 WHICH PROVIDES FOR AN AMENDMENT TO THE FUTURE LAND USE MAP, DESIGNATING ONE POINT ZERO FIVE (1.05) ACRES, MORE OR LESS, OF REAL PROPERTY AS MIXED USE; WHICH PROPERTY IS LOCATED AT 691 U.S. HIGHWAY 1, 19626 U.S. HIGHWAY 1, 3486 CANAL COURT AND 3471 INLET COURT, INFORMALLY KNOWN AS "PELICAN SQUARE"; PROVIDING FOR COMPLIANCE WITH ALL REQUIREMENTS OF CHAPTER 163, FLORIDA STATUTES; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read Ordinance 15-18, title into the record. This was the first reading and he explained that this was the Pelican Square site previously abandoned and was now seeking a zone change from C2 (retail) to Mixed Use (office space). Community Development Director Nilsa Zacarias introduced the applicant and Alec Dickerson Planner with Gentile, Glas, Holloway O'Mahoney and Associates stated that the plan was now for three townhomes in one building. MOTION: Council Member Arena moved approval of ORD 15-18; seconded by Council Member Johnson; motion carried 5-0. Minutes — Regular 10/11/18 Page 6 ANY OTHER MATTERS Council Member Arena wished to revisit Item six on the Consent Agenda and asked Water Plant Superintendent Nate Litteral about the roof contract for the water treatment plant. Mr. Litteral explained that the portion of roof over the generator had been leaking for a while. Mr. Arena inquired about the FEC land and Village Manager Weinand advised that this was regarding the area called Linear Park and allowed Tequesta to use and maintain the property. Council Member Arena thought it peculiar that the contract indicated a maintenance amount for the ice machines but not the air conditioner. Public Works Director poug Chamber explained that a local contractor was to be used. Mr. Arena complimented Mr. Chamber's landscape ideas and was surprised that a landscape architect was consulted. He recommended resident input with better results for a lower cost. Mr. Chambers explained that the contract consisted of several locations but Council Member Arena countered that the cost for the contractor's suggestions would also be expensive. Mayor Brennan reminded that this item was already approved but Mr. Chambers was able to revisit the contract with Steve Parker to find out how far along he was in the process. Meetinq Task AssiQnments � � , � Email Manager the pension letter from the State � Bonni Jensen ' Make the contract with the July 4th race promoter part of the Special Jose Event application at CounciPs request ; Update boat ordinance Keith , Review and consider Vince Arena's plant suggestions for around the Doug ; Village signate and medians and reach out to the designer to see � how far into the project he has gotten ; Add Public Safety Pension Plan Actuarial Valuation Discussion and Chris Quirk/ ! Bonni's suggestion to a workshop agenda —staff needs time to run Weinand / Lori � numbers and investigate options— Maybe the Dec 3 workshop ; No Wake Zone update by Frank D'Ambra Oct 29 Workshop (what Lori ; resident input was taken) � Review Communications/ Facilities Ordinance on Oct 29 Workshop Keith / Lori ', Check with Finance Director about Vince making a donation from his Keith �, discretionary funds for the Believe in Me Foundation 5K , Once the Believe with Me Foundation provides Vince a list of details Vince surrounding the race, he would like to bring it to a workshop for ; council to discuss Minutes — Regular 10/11/18 Page 7 ADJOURNMENT: Council Member Arena moved to adjoum the meeting; seconded by Council Member Johnson. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:25 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.