HomeMy WebLinkAboutDisposition Forms_51-18_11/08/2018_Police RECORDS DISPOSITION DOCUMENT
PAGE I OF I PAGES
1. AGENCY NAME 2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA Number)
Lori McWilliams, MMC
DEPARTMENT: Police (561) 768-0443
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked
below (specify only one).
Qa. Shred O b. Imaging and Destruction O c. Recycle
Qd. Removed from Server iO e. Other
117
4. SUBMITTED BY:
I hereby certify t 't a recor s edthat
sed of are correctly represented below, that any audit requirements for the
records have b efurther retention is not required for any litigation pending or imminent.
Gustavo Medina, Chief of Police 11/5/2018
Signature Name and Title (Senior Staff only) Date
0-1 5. LIST OF RECORD SERIES
6.
a. b. C. d. e. f. g.
Schedule Item Title Retention Inclusive Volume Disposition
No. No. Dates in Action and
Cubic Date
Feet Completed
After
Authorization
GS1-SL 335 COMMUNICATIONS AUDIO RECORDINGS(Village Maintains for 90 Days) 30 Days 10/19/2017 - 11/1/2018 .25
f py\ -
TOTAL CUBIC FEET THIS PAGE:
7. DISPOSAL AUTHORIZATION: Disposal for 8. DISPOSAL CERTIFICATE: The above and below listed records have
the above listed records is authorized. Any een disposed of in the manner and on the date shown in column g.
deletions or modifications are indicated. itness to the records disposition)
T�ac tA')w (Itell k
Signature Date
Custodian/Records Liaison Officer Date � j, " btA
Name and Title
Form Updated: 1/3/17
Lori McWilliams
From: Jackie St. Charles
Sent: Thursday, November 8, 2018 4:06 PM
To: Amber Krauss
Cc: Lori McWilliams
Subject: RE: Communications ComLog Recorder
Yes October 19`h @ 2:20 am—Nov. 1"at 15:36 for radios and 16:03 for phone lines.
Jacqueline St. Charles
Tequesta Police Department
Communications Supervisor
Terminal Agency Coordinator
Office: 561-768-0500 fax: 561-768-0695
_... .._........... . ... __ ._.. ................................................. ........................................
From:Amber Krauss
Sent:Wednesday, November 7, 2018 12:26
To: Lori McWilliams<Imcwilliams@tequesta.org>;Jackie St. Charles<jstcharles@tequesta.org>
Subject: RE: Communications ComLog Recorder
I believe Bill stated October 19 (1 put on a records disposition and gave to the Chief) I am out of town but will follow-up
the next time I speak to him.
Thank you
From: Lori McWilliams
Sent: Wednesday, November 07, 2018 8:42 AM
To:Jackie St. Charles<istcharles@teguesta.org>
Cc:Amber Krauss<akrauss@teguesta.org>
Subject: RE: Communications ComLog Recorder
Good morning Jackie,
Checking in on the status of the issue below.
Thanks,
Lori McWilliams
_.......... ..... ___.,_.,..._.____ ,.............._...................................................................................................................___................................,............_.............. ------- _..........................._..............................................................
From:Jackie St. Charles
Sent: Monday, October 22, 2018 3:24 PM
To: Lori McWilliams<Imcwilliams@teguesta.org>
Cc:Amber Krauss<akrauss@teguesta.org>
Subject: Communications ComLog Recorder
Lori,
1
Our Coml-og recorder went out on Friday. IT looked at it today and the company we bought it from is replacing it
however I do not know when IT anticipates the new recorder to be delivered at this time. Disposition will follow once we
know exact extent of the outage and whether or not the company can recover any recordings during that time frame.
Jacqueline St. Charles
Tequesta Police Department
Communications Supervisor
Terminal Agency Coordinator
Office: 561-768-0500 fax: 561-768-0695
z ,