HomeMy WebLinkAboutDocumentation_Regular_Tab 04_01/10/2019 Village of Tequesta
345 Tequesta Drive � '' 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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TEQL`EST��PL BLI(: ��'ORIiS DEP��RT�IENT �iEti�TORANDL tiI
To:James Weinand, Village Manager
From: Douglas ti�. Chambers, Director Public Works
Subject: Addendum to Contract for Mowing and Landscaping Services
Date: December 17, 201 S
The Following Agenda item references amending the existing contract with Terracon
Services Inc. for mowing and landscape services.
This addendum will provide the fle�bility to utilize the Hourly Pricing established in
the contract in lieu of line item pricing for Alternate items or Equipment when there
is a cost savings to the Village as determined by the Village in its sole discretion.
Douglas M. Chambers
Director Public Works
Village of Tequesta
Vice-�Savor Frank D'Ambra �lavor Abbv Brennan Council�fember Tom Paterno
CouncIl Member Steve Okun Council �fember Vince�lrena
Village�Zanager)ames Weina�d
ADDENDUM N0. 1 TO THE CONTRACT FOR MOWING AND LANDSCAPING
SERVICES BETWEEN TERRACON SERVICES, INC.AND THE VILLA�3E OF
TEQUESTA
I THIS ADDENDUM NO. 1 is meant to supplement the "Contract for Mowing and
Landscaping Services" between Temacon Services, Inc. and the vllage of Tequesta, dated
October 1, 2018 and awarded based on Request for Proposal #2018-03PW for Mowing and
Landscaping Services.
Exhibit B of the CONTRACT FOR MOWING AND LANDSCAPING SERVICES is
amended at Exhibit A(Pricing Schedule), Lines 35 and 36, as follows:
°Line 35: Labor Cost(Supervisor): Hourly pricing shall be used in lieu of line item pricing
for Attemate Items or Equipment when there is a cost savings to the Village as
determined by the Viilage in its sole discretion.°
"Line 36: Labor Cost(Laborer): Hourly pricing shall be used in lieu of line item pricing for
Altemate Items and Equipment when there is a cost savings to the vllage as detertnined
by the vllage in its sole discretion."
IN WITNESS WHEREOF,the Parties hereto have executed this Addendum in conjunction
with the Acceptance of the Bid Proposal.
\
TE C N SE VI ES I
�-
- By: �, �,
(Corporate Seal)
VILLAGE OF TEQUESTA
By:
Lori McVlfilliams, MMC
Village Clerk
I
VILLAGE OF TEQULSTA
CONTRACT FOR MOWING AND LANDSCAPING SERVICES
THIS CONTRACT FOR MOR/ING AND LANDSCAPING SERVICES is
w�t�d into and e�octive this`1 st day of October 2p18,by�d betwcen the V ILLAGE OF
TEQUESTA, a Fl�ida muaicipal corpoiation with offces located at 345 Teque�a Drive,
Te4uesta,Florida 33469-0273,o�aniud and�ing ia acoot+dancx with ihe laws of tbe Sta�e of
Florida,herei�Rer"tbe Yil}age";and TERRACON SERV ICES, INC.,a Florida corpotation
with offices iocated at l 8241 13 l�Trail North,Jupit�er,florida 33478,hereinaRer"the Contira�to�'
and collxtively with the Villege,"the Parties".
WITNESSETH
The Yilla�e a�d th�e Contractoy in�oa of the matual coveaants contained herein
and for other good add valuable consideiatioq the roceipt and su�cimcy of wLich is hereby
aciawv�►1odSed bY both Paities,heneby agree as follows:
l. SCOPE OF SERVICES: The Parties hereby agi+ee to eater into this Contract
wha+eby tbe Contracb�r s6si1 pinvide lavm mowing and Iandscaping�ervicas for soc+eet median,
rigE�ts-of-way amd odier V'illage owned or maintained areas as specified in Yillage of Tequesta
RFPIt 2018-03PW which is inoorporated into and made a part of this Agreement by c+eFerence as if
fully set forth her�in. RFp#2018-03PW is att�chod hereto as Exhibit"A".
2. COMPENSATI�IV: The Contr�co�r's Bid Submittal contain sIl �icing for the
���P�bY��ent is incorporated into and made a pe�rt of this Agreement
bY �� ffi ���Y set focth he�ein. The Coat�etor's Bid Submitta� is att�ed hec�ew as
Faclubit`�".
3. INSURANCE AND INDEIMII�IIP�CATION: The ContracLor shaU provide
proof of vhrn�kman's compea�atia� it�nanre and liability insurancx in such amo�mts as are
spxified in Exhi'bit A and shall name the Vf Ilag+e as an"additional ia�med"on the liabilih+P��
of the insu�anee policy The Contractor shall at all times iadeninify,defend and hold har�nless the
YililagG,its ag,ents,servants,and employees,f�n and a�ainst any clsan,demand or cau�e of�ction
' of vvhatsoever Icind or nat�u+e,arising out of emo�omissioa,�gli8�nt ad,oouduct,or misconduct
of die Cont�a�or, its agents, servants, or employees in the performaace of se�vic�s �this
��
4. PUBLIC ENTITIES CRIMES ACT: As provided in sections 287.132-133,
F[orida Statues, by entering into this Agreement or performing any work in furtherance hereof,
the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will
perform hereunder, have not been placed on the convicted vendor list maintained by the State of
Florida Department of Management Services within thirty-six(36)months immediately preceding
the date hereof.This notice is required by section 287.133(3xa),Florida Statutes.
5. TERM:TERMINATION: NOTICE: Pursuant to Exhibit"A", the term of this
Agreement is for five(5)years,commencing October 1,20 i 8 and concluding September 30,2023.
One five (5) year extension may be agreed to by the Parties as specified in Exhibit "A". This
Contract may be terminated by the Village upon written notice to the Contractor pursuant to
Exhibit"A".Notice shall be considered sufficient when sent by certified mail or hand delivered to
the Parties during regulaz business hours at the following addresses:
Village Contractor
Village of Tequesta Terracon Services, Inc.
345 Tequesta Drive 18241 131�Trail North
Tequesta,FL 33469-0273 Jupiter,FL 33478
Attn: Director of Utilities Attn:Joseph Bag(ia
6. INDEPENDENI'CONTRACTOR: It is specifically understood that the
Contractor is an independent contractor and not an employee of the Village. Both the Village and
the Contractor agrees that this Contract is not a contract for employment and that no relationship
of employee—employer or principal agent is or shall be created heceby,nor shall hereafter exist by
reason of the performance of the services herein provided.
7. ATTORNEY'S FEES: In the event a dispute arises concerning this Contract,the
prevailing party shall be awarded attorney's fees, including fees on appeal.
8. CHOICE OF LAW; VENUE: This Contract shall be govemed and construed in
accordance with the laws of the State of Florida,and venue shall be in Palm Beach County should
any dispute arise with regard to this Contract.
9. AMENDMENTS&ASSIGNMENTS: This Contract, aU Exhibits attached
hereto, and required insurance certificates constitute the entire Contract between both parties; no
modifications shall be made to this Contract unless in writing, agreed to by both parties, and
� Page 2 of 4
attached hereto as an addendum to this Contract. The Contractor shall not transfer or assign the
provision of goods called for in this Contract without prior written consent of the Village.
10. INSPECTOR GENERAL: Pursuant to Article XiI of the Palm Beach County
Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters,
review and audit municipal contracts and other transactions, and make repocts and
recommendations to municipal governing bodies based on such audits,reviews,or investigations.
All parties doing business with the Village shall fully cooperate with the inspector general in the
exercise of the inspector general's functions,authority, and power. The inspector general has the
power to take sworn statements, require the production of records, and to audit, monitor,
investigate and inspect the activities of the Village, as well as contractors and lobbyists of the
Village in order to detect,deter,prevent,and eradicate fraud,waste,mismanagement,misconduct,
and abuses.
11. PUBLIC RECORDS: In accordance with Sec. 119.0701, Florida Statutes, the
Contractor must keep and maintain this Agreement and any other records associated therewith and
that are associated with the performance of the work described in the Proposal or Bid. Upon
request from the Village's custodian of public records, the Contractor must provide the Village
with copies of requested records, or allow such records to be inspected or copied, within a
reasonable time in accordance with access and cost requirements of Chapter 119, Florida
Statutes. A Contractor who fails to provide the public records to the Village,or fails to make them
available for inspection or copying,within a reasonable time may be subject to attorney's fees and
costs pursuant to Sec. 119.0701,Florida Statutes,and other penalties under Sec. 119.10,Florida
Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal or
Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the Contractor dces not transfer the records to the
Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to
the Village,ail public records in possession of the Contractor,or keep and maintain public records
required by the Village. If the Contractor transfers all public records to the Village upon
completion of the Agreement, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. lf the Contractor
keeps and maintains public records upon completion of the Agreement,the Contractor shall meet
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Contractor shall meet all applicable requirements for retaining public records. Records that are
stored electronically must be provided to the Village, upon request from the Village's custodian
of public records, in a format that is compatible with the Village's information technology
systems.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO TIiIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK,
RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
lmcwilliams�tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA,
FLORIDA 33469.
I N W I T N E S S W H E R E O F, the parties hereto have executed this Contract on the
date and year first above written.
WITNESSES: TERRACON�ER CE INC �
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� ���� go,�-t� By: Jos ph Bagli ,Vice Presid�✓
On: O tober / , 2018
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(Corporate Seal) __
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V[LLAGE OF TEQUESTA
ATTEST: . Abi a' Brenna a or
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Lori McWilliams, MMC = '•.INCORPORATED� _
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Village of Tequesta,
Mowing and Landscaping Services
Ex. A. V i I I a ge of Te q u esta
The Village of Tequesta
345 Tequesta Drive
Tequesta Florida 33467
legal Advertisement
RFP# 2018-03PW
MOWING AND LANDSCAPING SERVICES
The Village of Tequesta is seeking bids from qualified contractors to provide mowing and landscaping
services for streets, medians, right of ways,and other areas at several Village locations, in accordance
with the terms,conditions,and specifications contained in the Bid. Bid documents are available
beginning Saturday,July 14, 2018, on the Village of Tequesta website at www.tequesta.or�(Village
Clerk's Office webpage)or by contacting the Village Clerk's Office at 561.768.0443.
Sealed Bid packages must be clearly marked "RFP#2018-03PW",Mowing and Landscaping Services, and
delivered to the Office of the Village Clerk.The deadline for submission of Bids is Friday,August 10,
2018,at 3:00 p.m. local time.At that time,the Bids will be publicly opened and read aloud at Village
Hall,345 Tequesta Drive Tequesta Florida 33469. Late Bids will not be accepted and will be returned to
the sender unopened.
CONTACT PERSON
Any questions regarding the specifications and solicitation process must be submitted in writing to the
Village Clerk to allow enough time for the Village to respond. Requests for clarification and additional
information should be received at least forty-eight(48) hours before the due date for bids.
Submitted,
Lori McWilliams, MMC
Village Clerk
Publish: Palm Beach Post-7/14/18
Page � 1
Village of Tequesta,
Mowing and Landscaping Services
RFP# 2018-03PW
MOWING AND LANDSCAPING SERVICES
DUE DATE AND TIME: Au�ust 10, 2018, @ 3:OOPM
The Village of Tequesta is seeking Bids from qualified contractors to provide mowing and
landscaping services for streets, medians, right of ways, and other areas at several Village
locations, in accordance with the terms, conditions, and specifications contained in this BID.
BID documents are available beginning Saturday,July 14, 2018, on the Village of Tequesta
website at www.tequesta.or� (Village Clerk's Bid/BIDs page) and/or by contacting the Village
Clerk's Office at 561.768.0443
Sealed Bid packages must be clearly marked "RFP#2018-03PW", Mowing and Landscaping
Services, and delivered to the Office of the Village Clerk.The deadline for submission of Bids is
Wednesday August 10, 2018, at 3:00 p.m. local time. At that time, the Bids will be publicly
opened and read aloud at Village Hall, 345 Tequesta Drive Tequesta Florida 33469. Late Bids
will not be accepted and will be returned to the sender unopened.
MANDATORY PRE-BID WALK THROUGH
All bidders must have representation at the Pre-Bid Walk Through held Monday July 23, 2018 at
9:OOam at Village Hall, 345 Tequesta Drive, Tequesta Florida 33469. We will walk-through all
locations in the Bid. The Pre-Bid will start promptly at the time specified. Contractors are
required to sign-in. Contractors who arrive late (as determined by the Village Clerk) or fail to
attend will not be allowed to sign in and will not be eligible to bid. BRING A COPY OF THIS
DOCUMENT TO THE PRE-BID WALK THROUGH.
It is the responsibility of the Bidder to ensure all pages are included in the submission. All
Bidders are advised to closely examine the Solicitation package. Any questions regarding the
completeness or substance of the Solicitation package or the goods or services must be
submitted in writing via email to Lori McWilliams at Imcwilliams@tequesta.or�.
The Village of Tequesta is exempt from Federal and State Taxes for tangible personal property
tax.
The Village of Tequesta reserves the right to accept or reject any or all Bid submittals, in whole
or in part, with or without cause, to waive any irregularities and/or technicalities, and to award
the contract on such coverage and terms it deems will best serve the interests of the Village.
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Village of Tequesta,
Mowing and Landscaping Services
TABLE OF CONTENTS
SECTION PAGE
1. General Terms and Conditions 4
2. Special Terms and Conditions 17
3.Technical Specifications,Statement of Work,or Scope of Services 22
BID SUBMITTAL
4. Pricing Schedule 32
5.Acknowledgement of Addenda 33
6.Signature Page 34
7.Affidavits 35
8.Sample Agreement Format 41
9. Exhibits(if applicable) 42
SOLICITATION SUMMARY
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Village of Tequesta,
Mowing and Landscaping Services
10. (MUST BE INCLUDED AS A HARD-COPY IN THE BID PACKAGE) 43
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS
a. Bid: any offer(s)submitted in response to an Invitation to Bid.
b. Bidder: person or firm submitting a Bid in response to an BID.
c. Bid Solicitation:this Solicitation documentation, including any and all addenda.
d. Bid Submittal Form:describes the goods or services to be purchased,and must be completed and
submitted with the Bid.
e.Village:shall refer to the Village of Tequesta, Florida
f.Contract or Agreement: BID, all addenda issued thereto, all affidavits,the signed agreement, and all
related documents,which comprise the totality of the contract or agreement between the Village and
the Bidder.
g. Contractor: successful Bidder or Bidder who is awarded a contract to provide goods or services to the
Village.
h. Purchasing Department: Purchasing Department of the Village of Tequesta, Florida
i. Responsible Bidder: Bidder which has the capability in all respects to perform in full the contract �
requirements,as stated in the BID,and the integrity and reliability that will assure good-faith
performance.
j. Responsive Bidder: Bidder whose Bid conforms in all material respects to the terms and conditions
included in the Invitation to Bid.
1.2 CONE OF SILENCE
Pursuant to Section 2-355 of Palm Beach County Ordinance No. 2011-039,and the purchasing
policies of the Village of Tequesta, all Solicitations, once advertised and until the appropriate authority
has approved an award recommendation,are under the"Cone of Silence". This limits and requires
documentation of communications between potential Bidders and/or Bidders on Village Solicitations,
the Village's professional staff,and the Village Council members.
1.3 ADDENDUM
The Village Clerk may issue an addendum in response to any inquiry received, prior to the close of
the Solicitation period,which changes,adds,or clarifies the terms, provisions,or requirements of the
Solicitation. The Bidder should not rely on any representation, statement,or explanation,whether
written or verbal,other than those made in the Solicitation document or in the addenda issued.
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Village of Tequesta,
Mowing and Landscaping Services
Where there appears to be a conflict between the Solicitation and any addenda,the last addendum
issued shall prevail. All addendums will be noted on the Village Clerk's Bids webpage at
www.tequesta.or�.
It is the vendor's responsibility to ensure receipt of all addenda,and any accompanying documentation.
The vendor is required to submit with its Bid or Bid a signed "Acknowledgment of Addenda"form,when
any addenda have been issued.
1.4 LEGAL REQUIREMENTS
This Solicitation is subject to all legal requirements contained in the applicable Village Ordinances and
Resolutions, as well as all applicable Village,State,and Federal Statutes.Where conflict exists between
this Bid Solicitation and these legal requirements,the authority shall prevail in the following order:
Federal,State,and local.
1.5 CHANGE OF BID
Prior to the scheduled Bid opening a Bidder may change its Bid by submitting a new Bid (as indicated on
the cover page)with a letter on the firm's letterhead,signed by an authorized agent stating that the
new submittal replaces the original submittal.The new submittal shall contain the letter and all
information as required for submitting the original Bid. No changes to a Bid will be accepted after the
Bid has been opened.
1.6 WITHDRAWAL OF BID
A Bid shall be irrevocable unless the Bid is withdrawn as provided herein. Only a written letter received
by the Village Clerk prior to the Bid opening date may withdraw a Bid.
1.7 CONFLICTS WITHIN THE BID SOLICITATION
Where there appears to be a conflict between the General Terms and Conditions,Special Conditions,
the Technical Specifications,the Bid Submittal Form,or any addendum issued,the order of precedence
shall be:the last addendum issued,the Bid Submittal Form,the Technical Specifications,the Special
Conditions,and then the General Terms and Conditions.
1.8 PROMPT PAYMENT TERMS
It is the policy of the Village of Tequesta that payment for all purchases by Village departments shall be
made in a timely manner.The Village will pay the awarded Bidder upon receipt and acceptance of the
goods or services by a duly authorized representative of the Village. In accordance with Section 218.74,
Florida Statutes,the time at which payment shall be due from the Village shall be forty-five(45) days
from receipt of a proper invoice.The time at which payment shall be due to small businesses shall be
thirty(30)days from receipt of a proper invoice. Proceedings to resolve disputes for payment of
obligations shall be concluded by final written decision of the Village Manager or designee, not later
than sixty(60)days after the date on which the proper invoice was received by the Village.
1.9 PREPARATION OF BIDS
a.The Bid forms define requirements of items to be purchased,and must be completed and submitted
with the Bid. Use of any other forms will result in the rejection of the Bidder's offer.The Bid submittal
forms must be legible. Bidders shall use typewriter, computer,or ink.All changes must be crossed out
and initialed in ink. Failure to comply with these requirements may cause the Bid to be rejected.
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Village of Tequesta,
Mowing and Landscaping Services
b.An authorized agent of the Bidder's firm must sign the Bid submittal form. Failure to sign the
Signature Page of the Bid shall render the Bid non-responsive.
c.The Bidder may be considered non-responsive if Bids are conditioned upon modifications,changes,or
revisions to the terms and conditions of this Solicitation.
d. When there is a discrepancy between the unit prices and any extended prices,the unit prices will
prevail.
e. Late Bids will not be accepted and will be returned to the sender unopened. It is the Bidder's
responsibility to ensure timely delivery by the due date and time, and at the place stated in this
Solicitation. No exceptions will be made due to weather,carrier,traffic, illness,or other issues.
1.10 CANCELLATION OF BID SOLICITATION
The Village of Tequesta reserves the right to cancel, in whole or in part, any BID when it is in the best
interest of the Village.
1.11 AWARD OF CONTRACT
a.The contract will be awarded the lowest responsive and responsible Bidder meeting all requirements
as set forth in the Solicitation.The Village reserves the right to reject any and all Bids,to waive
irregularities or technicalities, and to re-advertise for all or any part of this Bid Solicitation as deemed in
its best interest.The Village shall be the sole judge of its best interest.
b.The Village reserves the right to reject any and all Bids if it is determined that prices are excessive,
best offers are determined to be unreasonable, or it is otherwise determined to be in the Village's best
interest to do so.
c.The Village reserves the right to negotiate prices with the responsive and responsible lowest Bidder,
provided that the scope of work of this Solicitation remains the same.
d.The Bidder's performance as a prime contractor or subcontractor on previous Village contracts shall
be taken into account in evaluating the Bid received for this Bid Solicitation.
e.The Village will place a copy of the Bid Tabulation on the Village Clerk's webpage under Bids.
f.The Bid Solicitation,any addenda and/or properly executed modifications,the signed Agreement,the
purchase order,and any change order(s)shall constitute the contract.
g.The Village Manager and Finance Director will decide all tie Bids.
h.Award of this Bid may be predicated on compliance with and submittal of all required documents as
stipulated in the Bid Solicitation.
i.The Village reserves the right to request and evaluate additional information from any Bidder after
the submission deadline as the Village deems necessary.
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Village of Tequesta,
Mowing and Landscaping Services
1.12 CONTRACT EXTENSION
The Village reserves the right to automatically extend any agreement for a maximum period not to
exceed ninety(90)calendar days in order to provide Village departments with continual service and
supplies while a new agreement is being solicited, evaluated, and/or awarded.
1.13 WARRANTY
All warranties expressed and implied shall be made available to the Village for goods and services
covered by this Bid Solicitation.All goods furnished shall be fully guaranteed by the awarded Bidder
against factory defects and workmanship.At no expense to the Village,the awarded Bidder shall correct
any and all apparent and latent defects that may occur within the manufacturer's standard warranty.
1.14 ESTIMATED QUANTITIES
Estimated quantities or dollars are for Bidder's guidance only: (a)estimates are based on the Village's
anticipated needs and/or usage;and (b)the Village may use these estimates to determine the low
Bidder. No guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period.The Village is not obligated to place any order for the given amount subsequent to the
award of this Bid Solicitation.
1.15 NON-EXCLUSIVITY
It is the intent of the Village to enter into an agreement with the awarded Bidder that will satisfy its
needs as described herein. However,the Village reserves the right as deemed in its best interest to
perform,or cause to be performed,the work and services,or any portion thereof, herein described in
any manner it sees fit, including but not limited to,award of other contracts, use of any contractor,or
perform the work with its own employees.
1.16 CONTINUATION OF WORK
Any work that commences prior to and will extend beyond the expiration date of the current contract
period shall, unless terminated by mutual written agreement between the Village and the successful
Bidder,continue until completion at the same prices,terms,and conditions.
1.17 BID PROTEST
A recommendation for contract award or rejection of award may be protested by a Bidder.The Bidder
may file a written protest with the Village Clerk's office.The Bidder shall file its written protest with the
Village Clerk, Monday through Friday, between the hours of 8:30 a.m.and 5:00 p.m.,excluding legal
holidays. Protests shall contain the name,address, and phone number of the petitioner, name of the
petitioner's representative(if any),and the title and Bid number of the Solicitation.The protest shall
specifically describe the subject matter,facts giving rise to the protest,and the action requested from
the Village.
The written protest must be received no later than seventy-two(72)consecutive hours(excluding
Saturdays,Sundays,and legal holidays)after the time of award posting. Failure to file a timely formal
written protest within the time period specified shall constitute a waiver by the Bidder of all rights of
protest.
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Village of Tequesta,
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In the event of a timely protest,the Village will not proceed further with award of the contract and
agreement until all administrative remedies are exhausted,or until the Village Manager determines the
award of the contract is immediately necessary to protect the public health,welfare,or safety.
1.18 LAWS AND REGULATIONS
The awarded Bidder shall comply with all laws and regulations applicable to provide the goods or
services specified in this Bid Solicitation.The Bidder shall be familiar with all federal,state,and local
laws that may affect the goods and/or services offered.
1.19 LICENSES, PERMITS AND FEES
The awarded Bidder(s)shall hold all licenses and/or certifications,obtain and pay for all permits and/or
inspections, and comply with all laws,ordinances, regulations,and building code requirements
applicable to the work required herein. Damages, penalties, and/or fines imposed on the Village or an
awarded Bidder for failure to obtain and maintain required licenses, certifications, permits, and/or
inspections shall be borne by the awarded Bidder.
1.20 SUBCONTRACTING
Subcontracting without the prior consent of the Village may result in termination of the contract for
default.
1.21 ASSIGNMENT
The awarded Bidder shall not assign,transfer, hypothecate,or otherwise dispose of this contract,
including any rights,title,or interest therein,or its power to execute such contract to any person,
company,or corporation without the prior written consent of the Village.Assignment without the prior
consent of the Village may result in termination of the contract for default.
1.22 SHIPPING TERMS
Unless otherwise specified in the Bid Solicitation, prices quoted shall be F.O.B. Destination. Freight shall
be included in the proposed price.
1.23 RESPONSIBILITIES AS EMPLOYER
The employee(s)of the awarded Bidder shall be considered to be at all times its employee(s),and not an
employee(s)or agent(s)of the Village or any of its departments.The awarded Bidder shall provide
physically competent employee(s)capable of performing the work as required.The Village may require
the awarded Bidder to remove any employee it deems unacceptable.All employees of the awarded
Bidder shall wear proper identification.
It is the awarded Bidder's responsibility to ensure that all its employees and subcontractors comply with
the employment regulations required by the US Department of Homeland Security.The Village shall
have no responsibility to check or verify the legal immigration status of any employee of the awarded
Bidder
1.241NDEMNIFICATION
The awarded Bidder shall indemnify and hold harmless the Village and its officers,employees,agents,
and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense,which the Village or its officers,employees,agents,or instrumentalities may incur as a result of
claims,demands,suits,causes of actions,or proceedings of any kind or nature arising out of, relating to,
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Village of Tequesta,
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or resulting from the performance of the agreement by the awarded Bidder or its employees,agents,
seroants, partners, principals,or subcontractors.The awarded Bidder shall pay all claims and losses in
connection therewith,and shall investigate and defend all claims,suits,or actions of any kind or nature
in the name of the Village,where applicable, including appellate proceedings,and shall pay all costs,
judgments,and attorney's fees which may be incurred thereon.The awarded Bidder expressly
understands and agrees that any insurance protection required by this contract agreement or otherwise
provided by the awarded Bidder shall in no way limit the responsibility to indemnify, keep and save
harmless,and defend the Village or its officers,employees,agents,and instrumentalities as herein
provided.
1.25 COLLUSION
A Bidder recommended for award as the result of a competitive Solicitation for any Village purchases of
supplies, materials,and services(including professional services, other than professional architectural,
engineering, and other services subject to Sec. 287.055 Florida Stats.),purchase, lease, permit,
concession, or management agreement shall,within five(5) business days of the filing of such
recommendation,submit an affidavit under the penalty of perjury, on a form provided by the Village,
stating either that the contractor is not related to any of the other parties Bidding in the competitive
Solicitation or identifying all related parties,as defined in this Section,which Bid in the Solicitation; and
attesting that the contractor's Bid is genuine and not a sham or collusive or made in the interest or on
behalf of any person not therein named,and that the contractor has not,directly or indirectly, induced
or solicited any other Bidder to put in a sham Bid,or any other person,firm,or corporation to refrain
from proposing, and that the Bidder has not in any manner sought by collusion to secure to the Bidder
an advantage over any other Bidder. In the event a recommended Bidder identifies related parties in the
competitive Solicitation its Bid shall be presumed to be collusive and the recommended Bidder shall be
ineligible for award unless that presumption is rebutted to the satisfaction of the Village.Any person or
entity that fails to submit the required affidavit shall be ineligible for contract award.
1.26 MODIFICATION OF CONTRACT
The contract may be modified by mutual consent, in writing,through the issuance of a modification to
the contract,a supplemental agreement, purchase order, or change order,as appropriate.
1.27 TERMINATION FOR CONVENIENCE
The Village,at its sole discretion, reserves the right to terminate any contract entered into pursuant to
this BID with or without cause immediately upon providing written notice to the awarded Bidder. Upon
receipt of such notice,the awarded Bidder shall not incur any additional costs under the contract.The
Village shall be liable only for reasonable costs incurred by the awarded Bidder prior to the date of the
notice of termination.The Village shall be the sole judge of"reasonable costs."
1.28 TERMINATION FOR DEFAULT
The Village reserves the right to terminate this contract, in part or in whole,or place the vendor on
probation in the event the awarded Bidder fails to perform in accordance with the terms and conditions
stated herein by providing written notice of such failure or default and by specifying a reasonable time
period within which the awarded Bidder must cure any such failure to perform or default. If the
awarded Bidder fails to cure the default within the time specified,the Village may then terminate the
subject contract by providing written notice to the awarded Bidder.The Village further reserves the
right to suspend or debar the awarded Bidder in accordance with the appropriate Village ordinances,
resolutions,and/or policies.The vendor will be notified by letter of the Village's intent to terminate. In
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the event of termination for default,the Village may procure the required goods and/or services from
any source and use any method deemed in its best interest.All costs shall be borne by
the incumbent Bidder.
1.29 FRAUD AND MISREPRESENTATION
Any individual,corporation,or other entity that attempts to meet its contractual obligations with the
Village through fraud,misrepresentation,or material misstatement, may be debarred for up to five(5)
years.The Village,as a further sanction, may terminate or cancel any other contracts with such
individual,corporation,or entity.Such individual or entity shall be responsible for all direct or indirect
costs associated with termination or cancellation, including attorney's fees.
1.30 ACCESS AND AUDIT OF RECORDS
The Village reserves the right to require the awarded Bidder to submit to an audit by an auditor of the
Village's choosing at the awarded Bidder's expense.The awarded Bidder shall provide access to all of its
records,which relate directly or indirectly to this Agreement,at its place of business during regular
business hours.The awarded Bidder shall retain all records pertaining to this Agreement,and upon
request, make them available to the Village for three(3)years following expiration of the Agreement.
The awarded Bidder agrees to provide such assistance as may be necessary to facilitate the review or
audit by the Village to ensure compliance with applicable accounting and financial standards.
1.31 OFFICE OF THE INSPECTOR GENERAL
Palm Beach County has established the Office of the Inspector General,which is authorized and
empowered to review past, present,and proposed County programs,contracts,transactions,accounts
and records.The Inspector General (IG) has the power to subpoena witnesses,administer oaths, require
the production of records,and monitor existing projects and programs.The Inspector General may,on a
random basis, perform audits on all Village contracts.
1.32 PRE-AWARD INSPECTION
The Village may conduct a pre-award inspection of the Bidder's site or hold a pre-award qualification
hearing to determine if the Bidder is capable of performing the requirements of this Bid Solicitation.
1.33 PROPRIETARY AND/OR CONFIDENTIAL INFORMATION
Bidders are hereby notified that all information submitted as part of,or in support of Bid submittals will
be available for public inspection after the opening of Bids in compliance with Chapter 119 of the Florida
Statutes, popularly known as the "Public Record Law."The Bidder shall not submit any information in
response to this Solicitation which the Bidder considers to be a trade secret, proprietary,or confidential.
The submission of any information to the Village in connection with this Solicitation shall be deemed
conclusively to be a waiver of any trade secret or other protection which would otherwise be available
to the Bidder. In the event that the Bidder submits information to the Village in violation of this
restriction, either inadvertently or intentionally,and clearly identifies that information in the Bid as
protected or confidential,the Village may, in its sole discretion,either(a)communicate with the Bidder
in writing in an effort to obtain the Bidder's withdrawal of the confidentiality restriction,or(b)endeavor
to redact and return that information to the Bidder as quickly as possible,and if appropriate, evaluate
the balance of the Bid.The redaction or return of information pursuant to this clause may render a Bid
non-responsive.
1.34 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT(HIPAA)
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Any person or entity that performs or assists the Village of Tequesta with a function or activity involving
the use or disclosure of"individually identifiable health information(IIHI)and/or Protected Health
Information (PHI)shall comply with the Health Insurance Portability and Accountability Act(HIPAA) of
1996. HIPAA mandates for privacy, security, and electronic transfer standards include, but are not
limited to:
a. Use of information only for performing services required by the contract or as required by law;
b. Use of appropriate safeguards to prevent non-permitted disclosures;
c. Reporting to the Village of Tequesta any non-permitted use or disclosure;
d.Assurances that any agents and subcontractors agree to the same restrictions and conditions that
apply to the Bidder and reasonable assurances that IIHI/PHI will be held confidential;
e. Making Protected Health Information(PHI)available to the customer;
f. Making PHI available to the customer for review and amendment, and incorporating any amendments
requested by the customer;
g. Making PHI available to the Village of Tequesta for an accounting of disclosures;and
h. Making internal practices, books,and records related to PHI available to the Village of Tequesta for
compliance audits. PHI shall maintain its protected status regardless of the form and method of
transmission (paper records and/or electronic transfer of data).The Bidder must give its customers
written notice of its privacy information practices, including specifically,a description of the types of
uses and disclosures that would be made with protected health information.
1.35 ADDITIONAL FEES AND SURCHARGES
Unless provided for in the contract/agreement,the Village will not make any additional payments such
as fuel surcharges,demurrage fees,or delay-in-delivery charges.
1.36 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental standards,to
include, but not be limited to,those issued by the Occupational Safety and Health Administration
(OSHA),the National Institute of Occupational Safety Hazards(NIOSH), and the National Fire Protection
Association �NFPA).
1.37 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL FUNDING
If the goods or services to be acquired under this Solicitation are to be purchased, in part or in whole,
with Federal funding, it is hereby agreed and understood that Section 60-250.4,Section 60-250.5,and
Section 60-741.4 of Title 41 of the United States Code,which addresses Affirmative Action requirements
for disabled workers, is incorporated into this Solicitation and resultant contract by reference.
1.38 BINDING EFFECT
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Village of Tequesta,
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All of the terms and provisions of this contract/agreement, whether so expressed or not, shall be
binding upon, inure to the benefit of,and be enforceable by the parties and their respective legal
representatives, successors, and permitted assigns.
1.39 SEVERABILIIY
The Village's obligation pursuant to any contract or agreement entered into in accordance with this
Solicitation is specifically contingent upon the lawful appropriation of funds. Failure to lawfully
appropriate funds for any contract or agreement awarded shall result in automatic termination of the
contract or agreement.A non-appropriation event shall not constitute a default or breach of said
contract or agreement by the Village.
1.40 GOVERNING LAW AND VENUE
This contract and all transactions contemplated by this agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Florida without regard to any contrary conflicts
of law principle.Venue of all proceedings in connection herewith shall lie exclusively in Palm Beach
County, Florida,and each party hereby waives whatever its respective rights may have been in the
selection of venue.
1.41 ATTORNEY'S FEES
It is hereby understood and agreed that in the event any lawsuit in the judicial system,federal or state,
is brought to enforce compliance with this contract or interpret same,or if any administrative
proceeding is brought for the same purposes,each party shall pay their own attorney's fees and costs,
including appellate fees and costs.
1.42 EQUAL OPPORTUNITY AND ANTI-DISCRIMINATION
The Village of Tequesta complies with all laws prohibiting discrimination on the basis of age, race,
gender, religion,creed, political affiliation, sexual orientation, physical or mental disability, color or
national origin,and therefore is committed to assuring equal opportunity in the award of contracts and
encourages small, local, minority,and female owned businesses to participate.
During the performance of this contract,the awarded Bidder agrees it will not discriminate or permit
discrimination in its hiring practices or in its performance of the contract.The awarded Bidder shall
strictly adhere to the equal employment opportunity requirements and any applicable requirements
established by the State of Florida, Palm Beach County and the federal government.
The awarded Bidder further acknowledges and agrees to provide the Village with all information and
documentation that may be requested by the Village from time to time regarding the Solicitation,
selection,treatment and payment of subcontractors,suppliers,and vendors in connection with this
Contract.
1.43 AVAILABILITY OF CONTRACT TO OTHER VILLAGE DEPARTMENTS
It is agreed and understood that any Village department or agency may access this contract and
purchase the goods or services awarded herein. Each Village department will issue a separate purchase
order to the awarded Bidder for the department's specific purchases.
1.44 CRIMINAL HISTORY BACKGROUND CHECKS
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Village of Tequesta,
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Prior to hiring a contrad employee or contracting with a Bidder,the Village may conduct a
comprehensive criminal background check by accessing any Federal,State,or local law enforcement
database available.The contract employee or Bidder will be required to sign an authorization for the
Village to access criminal background information.The costs for the background checks shall be borne
by the Village.
1.45 LABOR,MATERIALS,AND EQUIPMENT
Unless specified elsewhere in the Solicitation or resultant contract, all labor, materials, and equipment
required for the performance of the requirements of the Contract shall be supplied by the awarded
Bidder.
1.46 MINIMUM WAGE REQUIREMENTS
The awarded Bidder shall comply with all minimum wage and living wage requirements, such as Living
Wage requirements, minimum wages based on Federal Law, minimum wages based on the Davis-Bacon
Act,and the provisions of any other wages laws,as may be applicable to this Contract.
1.47 PACKING SLIP AND DELIVERY TICKET
A packing slip and/or delivery ticket shall accompany all items during delivery to the Village.The
documents shall include information on the contract number or purchase order,any back-order items,
and the number or quantity of items being delivered.
1.48 PURCHASE OF OTHER ITEMS
The Village reserves the right to purchase other related goods or services, not listed in the Solicitation,
during the contract term.When such requirements are identified,the Village may request price quote(s)
from the awarded Bidder(s) on the contract.The Village, at its sole discretion,will determine if the
prices offered are reasonable, and may choose to purchase the goods or services from the awarded
Bidder,another contract vendor,or a non-contract vendor.
1.49 PUBLIC RECORDS
PUBLIC RECORDS: Pursuant to Chapter 119,Florida Statutes,Contractor shall comply with the public
records law by keeping and maintaining public records required by the Village of Tequesta in order to
perform the service. Upon request from the Village of Tequesta custodian of public records,
Contractor shall provide the Village of Tequesta with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the cost
provided in Chapter 119,Florida Statutes or as otherwise provided by law.Contractor shall ensure
that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and
following completion of the contract. Upon completion of the contrad,Contractor shall transfer,at no
cost,to the Village of Tequesta all public records in possession of the Contractor or keep and maintain
public records required by the Village of Tequesta in order to perform the service. If the Contractor
transfers all public records to the Village of Tequesta upon completion of the contract,the Contractor
shall destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract,the Contrador shall meet all applicable requirements for retaining public
records.All records stored electronically must be provided to the Village of Tequesta,upon request
from the Village of Tequesta custodian of public records,in a format that is compatible with the
information technology systems of the Village of Tequesta.
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Village of Tequesta,
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IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA
STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OFFICE OF THE VILLAGE CLERK LOCATED AT 345
TEQUESTA DRIVE TEQUESTA FLORIDA 33469,PHONE NUMBER(561)768-0443,
EMAII ADDRE55: LMCWILLIAMS@TEQUESTA.ORG
1.50 CONFLICTS OF INTEREST
All Bidders must disclose with their Bid the name of any officer,director,or agent who is also an
employee of the Village of Tequesta. Further,all Bidders must disclose the name of any Village
employee who has any interest,financial or otherwise,direct or indirect,of five percent(5%)or more in
the Bidders'firm or any of its branches. Failure to disclose any such affiliation will result in
disqualification of the Bidder from this BID and may be grounds for further disqualification from
participating in any future Bids with the Village.
1.51 PUBLIC ENTffY CRIMES
As provided in Section 287.133(2) (a),Florida Statutes, a person or affiliate who has been placed on the
convicted vendors list following a conviction for a public entity crime may not submit a Bid on a contract
to provide any goods or services to a public entity; may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public work; may not submit Bids on leases of
real property to a public entity; may not be awarded or perform work as a contractor,supplier,
subcontractor,or consultant under a contract with any public entity.
1.52 OTHER GOVERNMENTAL AGENCIES
If a Bidder is awarded a contract as a result of this BID,the Bidder shall allow other governmental
agencies to access this contract and purchase the goods and services under the terms and conditions at
the prices awarded,as applicable.
1.53 COMPLETION OF WORK AND DELIVERY
All work shall be performed,and all deliveries made in accordance with good commercial practice.The
work schedule and completion dates shall be adhered to by the awarded Bidder(s),except in such cases
where the completion date will be delayed due to acts of nature,force majeure,strikes,or other causes
beyond the control of the awarded Bidder. In these cases,the awarded Bidder shall notify the Village of
the delays in advance of the original completion so that a revised delivery schedule can be appropriately
considered by the Village.
1.54 FAILURE TO DELIVER OR COMPLETE WORK
Should the awarded Bidder(s)fail to deliver or complete the work within the time stated in the contract,
it is hereby agreed and understood that the Village reserves the authority to cancel the contract with
the awarded Bidder and secure the services of another vendor to purchase the items or complete the
work. If the Village exercises this authority,the Village shall be responsible for reimbursing the awarded
Bidder for work that was completed,and items delivered and accepted by the Village in accordance with
the contract specifications.The Village may,at its option,demand payment from the awarded Bidder,
through an invoice or credit memo,for any additional costs over and beyond the original contract price
which were incurred by the Village as a result of having to secure the services of another vendor.
1.55 CORRECTING DEFECTS
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Village of Tequesta,
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The awarded Bidder shall be responsible for promptly correcting any deficiency,at no cost to the Village,
within three (3)calendar days after the Village notifies the awarded Bidder of such deficiency in writing.
If the awarded Bidder fails to correct the defect,the Village may(a) place the awarded Bidder in default
of its contract; and/or(b) procure the products or services from another source and charge the awarded
Bidder for any additional costs that are incurred by the Village for this work or items,either through a
credit memorandum or through invoicing.
1.56 ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of persons and property.All awarded
Bidders performing services or delivering goods under this contract shall conform to all relevant OSHA,
State, and County regulations during the course of such effort.Any fines levied by the above-mentioned
authorities for failure to comply with these requirements shall be borne solely by the awarded Bidder.
Barricades shall be provided by the awarded Bidder when work is performed in areas traversed by
persons, or when deemed necessary by the Village.
1.57 OMISSIONS IN SPECIFICATIONS
The specifications and/or statement of work contained within this Solicitation describe the various
functions and classes of work required as necessary for the completion of the project.Any omissions of
inherent technical functions or classes of work within the specifications and/or statement of work shall
not relieve the Bidder from furnishing, installing,or perForming such work where required to the
satisfactory completion of the project.
1.58 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The awarded Bidder hereby acknowledges and agrees that all materials,except where recycled content
is specifically requested,supplied by the awarded Bidder in conjunction with this Solicitation and
resultant contract shall be new,warranted for their merchantability,and fit for a particular purpose. In
the event any of the materials supplied to the Village by the awarded Bidder are found to be defective
or do not conform to specifications, (1)the materials may be returned to the awarded Bidder at the
Bidder's expense and the contract cancelled;or(2)the Village may require the awarded Bidder to
replace the materials at the Bidder's expense.
1.59 TOXIC SUBSTANCES/FEDERAL"RIGHT TO KNOW" REGULATIONS
The Federal "Right to Know" Regulation implemented by the Occupational Safety and Health
Administration (OSHA)requires employers to inform their employees of any toxic substances to which
they may be exposed in the workplace,and to provide training in safe handling practices and emergency
procedures. It also requires notification to local fire departments of the location and characteristics of all
toxic substances regularly present in the workplace.
Accordingly,the awarded Bidder(s) performing under this contract are required to provide two(2)
complete sets of Material Safety Data Sheets to each Village department utilizing the any awarded
products that are subject to these regulations.This information should be provided at the time when
the initial delivery is made, on a department-bydepartment basis.
1.60 TAXES
The Village of Tequesta is exempt from Federal and State taxes for tangible personal property.
1.61 BIDDER'S COSTS
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Village of Tequesta,
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The Village shall not be liable for any costs incurred by Bidders in responding to this BID.
1.62 SUBSTITUTION OF PERSONNEL
It is the intention of the Village that the awarded Bidder's personnel proposed for the contract shall be
available for the initial contract term. In the event the awarded Bidder wishes to substitute personnel,
the awarded Bidder shall propose personnel of equal or higher qualifications,and all replacement
personnel are subject to the Village's approval. In the event the substitute personnel are not satisfactory
to the Village, and the matter cannot be resolved to the satisfaction of the Village,the Village reserves
the right to cancel the contract for cause.
1.63 FORCE MAJEURE
The Village and the awarded Bidder are excused from the performance of their respective obligations
under the contract when and to the extent that their performance is delayed or prevented by any
circumstances beyond their control, including fire,flood,explosion,strikes or other labor disputes,
natural disasters, public emergency,war, riot, civil commotion, malicious damage,act or omission of any
governmental authority,delay or failure or shortage of any type of transportation,equipment,or service
from a public utility needed for their perFormance provided that:
a.The non-performing party gives the other party prompt written notice describing the particulars of
the force majeure, including, but not limited to,the nature of the occurrence and its expected duration,
and continues to furnish timely reports with respect thereto during the period of the force majeure.
b.The excuse of performance is of no greater scope and of no longer duration than is required by the
force majeure.
c. No obligations of either party that arose before the force majeure causing the excuse of performance
are excused as a result of the force majeure.
d.The non-performing party uses its best efforts to remedy its inability to perform.
Notwithstanding the above, performance shall not be excused under this section for a period in excess
of two(2) months, provided that in extenuating circumstances,the Village may excuse performance for
a longer term. Economic hardship of the awarded Bidder shall not constitute a force majeure.The term
of the contract shall be extended by a period equal to that during which either party's performance is
suspended under this section.
1.64 NOTICES
Notices shall be effective when received at the addresses specified in the contract/agreement.Changes
in respective addresses to which such notices are to be directed may be made from time to time by
either party by written notice to the other party. Facsimile and email transmissions are acceptable
notice effective when received; however,facsimile and email transmissions received after 5:00 p.m.or
on weekends or holidays will be deemed received on the next business day.The original of the notice
must also be mailed to the receiving party.
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Village of Tequesta,
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Nothing contained in this section shall be construed to restrict the transmission of routine
communications between representatives of the successful Proposer and the Village of Tequesta.
1.65 FISCAL FUNDING OUT
The Village's obligation pursuant to any contract or agreement entered into in accordance with this
Solicitation is specifically contingent upon the lawful appropriation of funds. Failure to lawfully
appropriate funds for any contract or agreement awarded shall result in automatic termination of the
contract or agreement.
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Village of Tequesta,
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SECTION 2
SPECIAL TERMS AND CONDITIONS
2.1 PURPOSE
The purpose of this Solicitation is to establish a contract for the purchase of mowing and landscaping
services for streets, medians, right of ways and other locations,for the Village of Tequesta.
2.2 CONTRACT MEASURES AND PREFERENCES
Intentionally Omitted
2.3 PRE-BID CONFERENCE
ALL Bidders must have representation at the Pre-Bid Walk Through held Monday July 23,2018 at
9:OOam at Village Hall,345 Tequesta Drive,Tequesta Florida 33469.The Village along with Bidders will
Walk-Through all locations in the Bid.The Pre-Bid will start promptly at the time specified.Contractors
are required to sign-in.Contractors who arrive late(as determined by the Village Clerk)or fail to attend
will not be allowed to sign in and will not be eligible to bid. BRING A COPY OF THIS DOCUMENT TO THE
PRE-BID WALK THROUGH.
2.4 TERM OF CONTRACT:5 YEARS
The Contract shall commence on the date of the duly executed Agreement,and shall remain in effect for
5 years,contingent upon the completion and submittal of all required Bid documents.The Contract shall
expire on the last day of the last month of the 5-year contract term.
2.5 OPTION TO RENEW: 5 YEARS
Prior to,or upon completion of the initial 5-year term,the Village shall have the option to renew the
contract for an additional 5 years,at its sole discretion.
Continuation of the contract beyond the initial term, and any option to renew subsequently exercised, is
a Village prerogative, and not a right of the awarded Bidder.This prerogative will be exercised only
when such continuation is clearly in the best interest of the Village.
Should the awarded Bidder decline the Village's right to exercise the option to renew,the Village may
consider the awarded Bidder in default,which decision may affect that Bidder's eligibility for future
contracts with the Village.
2.6 METHOD OF AWARD:LOWEST BIDDER IN THE AGGREGATE
The Village will award this Contract to the responsive, responsible Bidder who submit offers on all items
in this Solicitation,and whose offer represents the lowest price when all items are added in the
aggregate. If a Bidder fails to submit an offer on all items, its bid will be deemed nonresponsive.
2J PRICES
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If the Bidder is awarded a Contract under this Solicitation,the prices offered by the Bidder shall remain
fixed and firm during the initial term of the Contract,except for any price revision that may be allowed
elsewhere in this Contract.
2.8 PRICE ADJUSTMENTS
Intentionally Omitted.
2.9 EXAMINATION OF CITY FACILITIES OR EQUIPMENT
Intentionally Omitted.
2.10 EQUAL PRODUCTS
Intentionally Omitted
2.11 LIQUIDATED DAMAGES
Intentionally Omitted
2.12 INSURANCE
The awarded Bidder shall not commence any performance pursuant to the terms of this Bid until
certification or proof of insurance has been received and approved by the Village's Risk Coordinator or
designee.
The required insurance coverage is to be issued by an insurance company authorized, licensed and
registered to do business in the State of Florida,with the minimum rating of B+or better, in accordance
with the latest edition of A.M. Best's Insurance Guide.This insurance shall be documented in Certificates
of Insurance which provides that the Village of Tequesta shall be notified at least thirty(30)days in
advance of cancellation, non-renewal,or adverse change.The receipt of certificates or other
documentation of insurance or policies or copies of policies by the Village or by any of its
representatives,which indicate less coverage than is required,does not constitute a waiver of the
awarded Bidder's obligation to fulfill the insurance requirements herein.Deductibles must be
acceptable to the Village.
The awarded Bidder must submit a current Certificate of Insurance, naming the Village of Tequesta as an
additional insured and listed as such on the insurance certificate. New Certificates of Insurance are to be
provided to the Village upon expiration.
The awarded Bidder shall provide insurance coverage as follows:
i.WORKERS COMPENSATION
Awarded Bidder shall carry Workers Compensation Insurance to apply for all employees in compliance
with the "Workers Compensation Law"of the State of Florida and all applicable Federal laws.The Village
reserves the right not to accept exemptions to the Workers Compensation requirements of this
Solicitation.
ii.COMPREHENSIVE GENERAL LIABILITY
Awarded Bidder shall carry Comprehensive General Liability Insurance with minimum limits of One
Million Dollars ($1,000,000.00);and include Products/Completion Liability of One Million Dollars
($1,000,000).The Certificate shall list the Village as additional insured.
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Village of Tequesta,
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NOTE: If Comprehensive General Liability limits are less than One Million Dollars($1,000,000.00),the
sum of Comprehensive General Liability limits and Excess Liability limits must equal no less than One
Million Dollars($1,000,000.00).
iii.AUTOMOBILE LIABILITY Awarded Bidder shall carry Automobile Liability Insurance to include owned,
non-owned,and hired,with minimum limits of One Million Dollars($1,000,000.00)each occurrence.
2.13 BID BOND/GUARANTY
Intentionally Omitted
2.14 PERFORMANCE BOND
Intentionally Omitted
2.15 CERTIFICATIONS
Intentionally Omitted
2.16 METHOD OF PAYMENT
The awarded Bidder shall submit a Monthly Invoice to the Village for work perFormed in the previous
month,and which has been examined, inspected,and accepted by the Village.The date of the Monthly
Invoice shall not exceed 30 calendar days from the performance of the Work. Under no circumstances
shall the invoice be submitted to the Village in advance of the perFormance and acceptance of the Work.
The Monthly Invoice shall contain the following basic information:
i.the awarded Bidder's name and address;
ii. invoice number;
iii.date of invoice;
iv. description of the Work performed and the locations;
v.the contract number or purchase order number; and
vi.any discounts.
2.17 DELIVERY REQUIREMENTS
Intentionally Omitted
2.18 WARRANTY REQUIREMENTS
Intentionally Omitted
2.19 ADDITIONAL LOCATIONS OR FACILITIES
Although this Solicitation and resultant Contract identifies specific locations and facilities to be serviced,
it is hereby agreed and understood that any Village department or agency may be added to this Contract
at the option of the Village,for similar or related services.The awarded Bidder shall be invited to submit
price quotes for these additional locations or facilities. If the Village determines the quotes to be fair and
reasonable,then the additional work will be awarded to the awarded Bidder.The additional site(s)will
be added to the Contract by formal modification of the Agreement.The Village may determine to obtain
price quotes for the additional facilities from non-Contract vendors in the event that fair and reasonable
pricing is not obtained from the awarded Bidder,or for other reasons,at the Village's sole discretion.
2.20 RELATED WORK
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Village of Tequesta,
Mowing and Landscaping Services
During the term of the contract,the Village may require additional related work or services that are not
specifically covered by this contract. In such instances,the Village may obtain a quotation from the
awarded Bidder to perform the work,or at its sole discretion obtain the services elsewhere. Nothing
construed in this contract shall give the awarded Bidder an exclusive right to any related work to the
services under this contract.
2.21 CLEAN UP
The awarded Bidder shall remove all unusable materials and debris from the work areas at the end of
each workday,and disposed of in an appropriate manner. Upon final completion,the awarded Bidder
shall thoroughly clean up all areas where work has been involved as mutually agreed with the Village.
2.22 DEMONSTRATION OF EQUIPMENT
Intentionally Omitted
2.23 HOURLY RATE
Intentionally Omitted
2.24 MOTOR VEHICLE LICENSE REQUIREMENT
Intentionally Omitted
2.25 PATENTS AND ROYALTIES
Intentionally Omitted
2.26 PRE-CONSTRUCTION CONFERENCE
Intentionally Omitted
2.27 RELEASE OF CLAIM REQUIRED
Pursuant Section 255.05, Florida Statutes all payments to subcontractors shall be made by the awarded
Bidder within ten (10)days of receipt of the payment from the Village.With the exception of the first
payment,the awarded Bidder must pay all of its subcontractors and suppliers who have performed any
work or supplied any materials for the project within ten (10)days after receipt of the payment by the
awarded Bidder for monies due such subcontractors and suppliers as a result of a percentage of the
work completed.The awarded Bidder must provide the Village's project manager with duly executed
affidavits(subcontractor's Statement of Satisfaction)or Releases of Claim from all subcontractors and
suppliers who have performed any work or supplied any materials for the project as of that date.
The affidavit or releases shall certify that said subcontractors and suppliers have been paid their
proportionate share of all previous payments to the awarded Bidder. In the event such affidavits cannot
be furnished,the awarded Bidder may submit an executed Consent of Surety to requisition payment,
identifying the subcontractors and suppliers with the amounts for which the Statement of Satisfaction
cannot be furnished. If the awarded Bidder fails to provide a Consent of Surety to requisition payment,
the amount in dispute will be withheld by the Village until either the Statement of Satisfaction is
furnished, or the Consent of Surety to requisition payment is furnished.
2.28 SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED
As part of its Bid,the Bidder must identify any and all subcontractors that will be used in the
performance of the proposed Contract,their capabilities and experience, and the portion of the work to
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Village of Tequesta,
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be done by the subcontractor.The competency of the subcontractor(s)with respect to experience, skill,
responsibility and business standing shall be considered by the Village when making the award in the
best interest of the Village. If the Bidder fails to identify any and all sub-contractors in the Bid,the
Bidder may be allowed to submit this documentation during the Bid evaluation period, if such action is
in the best interest of the Village.
2.29 OTHER FORMS OR DOCUMENTS
If the Village is required by the awarded Bidder to complete and execute any other forms or documents
in relation to this Solicitation,the terms,conditions, and requirements in this Solicitation shall take
precedence to any and all conflicting or modifying terms,conditions or requirements of the Bidder's
forms or documents.
2.30 Discontinue Maintenance
At the Village's discretion the Village may discontinue maintenance services from certain areas
identified in this BID.
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Village of Tequesta,
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SECTION 3
STATEMENT OF WORK AND TECHNICAL SPECIFICATIONS
3.1 SCOPE OF WORK
The Village of Tequesta invites bids from qualified and experienced firms to provide Mowing and
Landscaping Services to certain areas of the Village.The awarded Bidder shall provide all labor,
supervision,equipment, supplies,tools,materials,and all other necessary incidentals required to
perform a complete maintenance and management of the landscaping and debris in the Village's rights-
of-way, landscape buffers, mitigation areas,and properties.Services shall be provided to the Village
properties identified in this BID, and shall include, but not be limited to,turf mowing,edging,cleanup,
landscaping of shrubs, hedges,trees, palms trees, irrigation,fertilizing, managing disease and pests,
applying herbicides, renovating turf and disposing of debris.
3.2 GENERAL LANDSCAPING MAINTENANCE
The following are the general specifications covering the Right-of-Way maintenance:
i. Unless specifically addressed in the appropriate section,these general provisions shall apply:Complete
landscaping-including trees, shrubs,ground cover, and turf areas.
ii.The work outlined shall include, but is not limited to,the following maintenance tasks: mowing,
edging, pruning,weeding, mulching,fertilization, irrigation and pesticide/herbicide application.
iii.Awarded Bidder shall implement turf management practices and horticultural practices as
recommended by the Institute of Food and Agricultural Services(IFAS), University of Florida,Gainesville,
Florida,as found in the current edition of the following publication: "Florida Lawn Handbook".
iv. No activity shall be carried out in a manner that shall disrupt, inconvenience, or endanger any
member of the traveling public,either pedestrian or vehicle. Failure to follow mandated safety practices
or guidelines may result in termination of the Contract for cause,at the Village's discretion.
v.The awarded Bidder shall be responsible for restoration of any damages that occur as a result of its
operations.Any damage shall be repaired by the awarded Bidder at no expense to the Village, and shall
include plant loss due to improper maintenance procedures, improper herbicide or pesticide use,
improper trimming/pruning, improper equipment operation, pavement damage from loading or
unloading,fuel spills, insufficient or improper fertilization resulting in plant chlorosis, untreated disease
or pest problems, and injury to non-target plants and organisms,etc.
vi.At the end of each maintenance day,all walks,drives, road surfaces,and open space areas shall be
free of any loose materials,trash,and/or debris. No storage or provision for storage shall be made
onsite for maintenance equipment or materials.
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Village of Tequesta,
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vii.The awarded Bidder's personnel shall wear proper attire,which,at a minimum, shall include a
standard shirt carrying the company name and/or logo, present a good appearance, and maintain a
professional code of conduct.All personnel shall wear a safety vest with reflective striping when working
within the road Right-of-Way.
viii.All vehicles shall be clearly identified with the company name and/or logo and present a good
appearance.Vehicles and equipment shall be parked within the Village Right-of-Way so as not to
obstruct or interfere with pedestrian or vehicular traffic.
ix. Mowing times shall be between the hours of 7:OOAM—6:OOPM, Mondays through Saturday.
No mowing shall occur on Sundays or on public holidays,except when prior approval has been received
from the Village.
The Village of Tequesta hosts numerous events throughout the year,which may require adjustments to
the awarded Bidder's maintenance schedule.The awarded Bidder will be notified by the Village at least
7 days prior to an event.This should give the awarded Bidder sufficient time to adjust the schedule
accordingly to accommodate the event, including allowing for any special maintenance requests by the
Village.
3.3 MAINTENANCE OF TRAFFIC(MOT)
Maintenance of traffic(MOT) must conform to the current edition of the Florida Department of
Transportation (FDOT), Roadway and Traffic Design Standards,the Standard Specifications for Road and
Bridge Construction and the Manuals on Uniform Traffic Control Devices.All traffic control costs shall be
a part of the unit price bid and shall not be paid for separately. Maintenance of traffic shall be subject to
periodic inspections by the Village. Deficiencies noted by the Village shall be corrected immediately by
the awarded Bidder,or the maintenance efforts shall be suspended (and all MOT removed) until the
corrections can be made by the awarded Bidder and verified by the Village.The awarded Bidder shall be
solely responsible for correcting deficiencies and shall not be compensated for additional items
necessary to comply with the terms of the MOT guidelines..
3.4 EMERGENCY WORK
The awarded Bidder may be requested to perform emergency work during evening or weekend hours.
The awarded Bidder must respond to these emergency work requests within six(6) hours of notification
by the Village.
3.5 TURFGRA55 MAINTENANCE MOWING/EDGING/WEED CONTROL
i. MOWING—GENERAL REQUIREMENTS
a. Mowing-All turf areas are to be mowed typically once a week.An additional weekly mowing may be
requested due to weather conditions, special events,and growth flush after fertilizing. Mower settings
are to be at 2-1/5 inches to 3-1/5 inches in height,depending on turf conditions and type.
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Village of Tequesta,
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b. Grass clippings shall be left on the turf areas, provided there are no readily visible clumps remaining.
Clumps shall be removed from the lawn immediately after mowing.Grass clippings shall not be directed
into the bed areas, roads, sidewalks,or tree ring areas.
c. Grass clippings or debris caused by mowing or trimming shall be removed from adjacent walks,drives,
gutters,curbs,and other hardscape surfaces on the same day as mowed or trimmed.All clippings shall
be removed when unsightly and requested by the Village's Inspectors and/or Project Manager or be
mulched using mulching blades dependent on the amount of clippings.All turf areas at each site shall be
mowed on same day.
d.All litter,debris,or items that may be propelled by mower blades SHALL be removed from the turf
BEFORE mowing and moved from the job site.The collected debris shall not be discarded into any
landscape areas including landscape beds,drainage structures,or paved surfaces,and SHALL be
removed from the site and disposed of properly by the awarded Bidder.
e. Mowing next to or parallel to waterways, lakes and standing water:All grass shall be cut to water's
edge.
f. Mowing shall be performed in a timely and systematic fashion in order to maintain the integrity and
appearance of the landscape design.Awarded Bidder shall alternate mowing patterns to avoid mower
wheel rut patterns,where the size of the mowing area permits.
g. Mowing shall be performed carefully so as not to"bark"trees or shrubs, intrude into covered beds,
damage sprinkler heads,valves, manifolds,time clocks, curbs,or other equipment or installations.
ii. EDGING MAINTENANCE
a. Herbicides shall not be used as an edging tool.Care shall be taken not to damage trees, shrubs, or any
other fixed object with edging equipment. String trimmer damage to trees and roots will not be
tolerated.The awarded Bidder shall mechanically edge the turF at sidewalks and other paved surfaces.
Weekly weedeater edging shall be included with mowing. Edging of beds shall be included with mowing.
The awarded Bidder shall use metal edger blades,with the exception of special paving areas where
damage may occur.
b. Mechanically edge all landscaping bed/sod interfaces, including individual tree rings(18-inch from
outside of tree trunk minimum). Dirt and debris produced by edging or trimming shall be removed and
swept from adjacent hard surfaces.
iii.WEED CONTROL MAINTENANCE
a.All areas, including but not limited to, shrub beds,flower beds,groundcover beds,tree wells, paved
areas,sidewalks,concrete medians,cracks, stairways, pavers,expansion joints, bridge walls, picnic
areas, playgrounds, under bleachers/benches, shall be kept weed free at all times.Weeds shall be
removed whenever the appearance becomes unsightly or when requested to do so by the Village.Weed
control may be accomplished by using selective herbicides, both preemergent and post-emergent,as
needed. "Round-up"or other Village-approved spray may be used to control weeds in pavement areas.
b. Manufacturers' label rates shall be strictly adhered to along with any safety precautions and disposal
directions.Applicators shall be licensed in accordance with State regulations.The awarded Bidder shall
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Village of Tequesta,
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submit to the Village's representative,at least 24 hours prior to chemicals being applied,the following
information: identification of the chemical to be applied, pests controlled, date of application,time,
name of applicator,and method of application.
iv.REPLACEMENT OF MATERIAL
a. Remove dead and damaged plants and replace with material of equivalent size,condition and variety,
subject to approval and purchase by the Village. Labor shall be provided by the awarded Bidder in a
timely manner based on the hourly rates schedule. Plant material will be provided by the Village, unless
damage is caused by the awarded Bidder's negligence(i.e. chemical damage, mechanical damage,water
stress,etc.).
b. Damage not resulting from awarded Bidder's negligence,such as vandalism,vehicle,or weather, shall
be reported promptly to the Village.The Village will provide all necessary replacement/repair materials.
Labor shall be provided by the awarded Bidder in a timely manner, based on the hourly rates schedule.
The awarded Bidder shall inspect all sites prior to starting any work, and contact the Village with any
concerns regarding the condition of plant material.
3.6 SHRUBS AND GROUNDCOVER
i.PRUNING—GENERAL REQUIREMENTS
All Pruning shall be performed using generally accepted horticultural practices.All debris resulting from
pruning operations shall be removed from the property and disposed of in a suitable manner by the
awarded Bidder.
ii.PRUNING FREQUENCY
The schedule for perFormance of this work is to be determined by the awarded Bidder with a frequency
of no less than one-time per month.
iii. PRUNING—MINIMUM REQUIREMENTS
a. Shrubs within landscaping beds shall be maintained to provide maximum opaqueness.
b. Pruning,trimming,and shaping landscape material shall be done to promote vigorous growth and
maintain an attractive shape consistent with the plant's character.
c. No pruning shall be permitted as to render the top of the foliage mass to be wider than the base of
the foliage.
d. Pruning shall be performed to leave hedges in a uniform horizontal height.The Village will establish
heights of various planting areas.
e. No chemical trimming or pruning will be allowed under any circumstances.
f.All trimming and pruning debris shall be picked up and removed from the property on the day of each
trimming by the awarded Bidder and at the awarded Bidder's expense.
g. Pruning,trimming, and shaping shrubs and trees within medians and road Rights of Way shall meet
clear sight distance as required by FDOT or Palm Beach County streetscape design standards and shall
conform to the Palm Beach County's streetscape standard.
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Village of Tequesta,
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h. Maintenance of landscape in road Rights-of-Way shall comply with the Village's Code of Ordinances.
3.7 PLANT AND MULCH BEDS
The awarded Bidder shall implement,if necessary, and maintain an 18-inch minimum radius of clear
area at the base of all trees in turf areas.
The awarded Bidder shall replace any landscaping material that is damaged by his equipment.
The awarded Bidder shall implement,if necessary, and maintain a 4-inch minimum border between turf
areas and building walls, posts, signs and fences having painted surfaces that might be damaged by
weed eaters.
New mulch installation shall be implemented as follows: Loosen existing mulch with a rake or garden
weasel and gently mix the remaining decomposed mulch layer into the soil surface. If existing mulch is
too thick to mix in (one inch or more),the mulch shall be removed prior to installing the new mulch.
Mulching is generally considered an additional service but once installed the awarded Bidder shall
maintain a fresh appearance to all mulched beds.
Prior to installing new mulch,the awarded Bidder shall trench all mulch bed edges adjacent to curbs,
walks and turf areas to a depth of 3 to 4 inches.
Apply an appropriate balanced fertilizer and herbicide per manufacturer's instructions and labeling
Install mulch, not to reach a depth over two 2 inches or more in height.Weeds in planted and mulched
beds shall be removed each site visit.
The awarded Bidder may use herbicide but shall get prior approval for materials and procedures from
the Village.The awarded Bidder shall comply with the manufacturer's recommendations and all
applicable local, state and federal laws.
Damage to plants or property caused by the misuse of herbicides shall be the responsibility of the
awarded Bidder.The awarded Bidder shall bring plant material to the condition as existed prior to
damages,at no cost to the Village.
The awarded Bidder shall provide 52 weeks of service to all areas identified in this bid, but not limited
to,weed removal, hand pruning, removal of excess debris or trash, loose palm frond removal,and
herbicide applications.
3.8 MULCHING
i.MULCH FREQUENCY
Standard schedule for mulch application shall be once annually. Begin October 1-Complete by mid-
November(prior to Thanksgiving).
ii.MULCH GENERAL
a. Plant beds and tree pits shall be maintained with 4 inches of mulch.
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Village of Tequesta,
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b.Typical types of mulch accepted are:cypress mulch, econo mulch, pine straw or approved equal.The
Village will identify the type of material required for mulch applications.
3.9 TREES AND PALMS
i. PRUNING
For purposes of this Section,any required pruning shall be limited to a height of 16 feet as measured
from ground level or to meet clear sight line as determine by FDOT and PBC streetscape standards on
roadway areas.
ii. PRUNING FREQUENCY
The schedule for performance of this work is to be determined by the awarded Bidder,with a frequency
of no less than one-time per month.
iii. PRUNING-GENERAL MAINTENANCE
Pruning of trees and palms shall include, but not be limited to,the following:
• Dead, dying or unsightly parts of the tree.
• Sprouts growing at or near the base of the tree trunk.
• Branches that grow toward the center of the tree.
• Crossed branches that may rub together.
• Multiple leaders of a tree that normally have only one stem
• Nuisance growth that interferes with view,walks, lighting or signage.
• Removal of all dangerous branches,thorns and fronds that indicate potential conflict with people,
including branches overhanging sidewalks, encroaching guardrails, and vehicular traffic.
• Branches that have strong potential for damage by storms(preventative)or have been damaged by
storms(post storm event).
• Branches need to be clear from back of the curb and maintain a 14 feet vertical clearance from the
pavement for vehicular traffic.
• Pruning paint is prohibited.
• Sharp and proper pruning tools shall be used to remove portions of trees, including any sucker growth.
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Village of Tequesta,
Mowing and Landscaping Services
• No chemical treatment of sucker growth will be permitted.
• Branches,dead wood, and cuttings resulting from pruning shall be removed from the job site and
disposed of by the awarded Bidder in an acceptable manner.
• All lawn and shrub areas damaged by pruning equipment shall be replaced at the awarded Bidder's
expense.
• Dead palm fronds that have fallen to the ground are to be removed at each mowing.
• Dead palm fronds shall be removed from the palm head and trunk of any palm species up to a defined
height of 16 feet or to meet clear sight line as determine by FDOT and PBC streetscape standards for
roadway areas.
3.10 FERTILIZATION
Chemical analysis sheets, particularly palm tree fertilizer, shall be submitted to the Village's
representative prior to application along with the recommended application rates, as noted by the
manufacturer.
3.11TURF FERTILIZATION
The fertilizer shall be a granular fertilizer with composition of 15-0-15. It shall be a complete fertilizer
(containing both major and micronutrients),sulfur coated,time released,and applied at a rate of 1 Ib.of
nitrogen per 1,000 sq.ft. of sod.The awarded Bidder shall not use any types of fertilizers,other than
those specified,without specific approval from the Village.Turf,where required and as specified in the
individual maintenance area specification sheets,shall be fertilized 3 times annually during the
following morrths:January,April,and October.
The awarded Bidder shall notify the Village 24 hours in advance, prior to fertilizer applications,so the
Village can adjust irrigation systems accordingly or notify the awarded Bidder of systems under repair.
All residual fertilizers remaining on any hardscape surfaces shall be removed immediately after the
application process is completed to avoid staining.
3.12 TREES,SHRUBS,&GROUND COVER FERTILIZATION
Fertilizer shall be applied to all trees, shrubs and ground covers,with the exception of Pine Trees,Sabal
(Cabbage) Palms,Wax Myrtles,and Saw Palmettos. Fertilizer shall be commercial grade. Fertilizer shall
be 10-10-10,sulfur coated,time released,or as recommended because of specific species.The awarded
Bidder shall not use any types of fertilizers other than those specified,without specific approval from
the Village.
Granular fertilizer can be utilized for plants on level terrain. Plants established on sloped locations,such
as Interstate ramps, bridges,and flyovers where run off is likely shall have fertilizer in a tablet or spike
form, specifically designated for the species being fertilized.
3.13 PALM FERTILIZATION-GENERAL REQUIREMENTS
Sabal Palms(Cabbage Palms): No fertilization is required.
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Village of Tequesta,
Mowing and Landscaping Services
Fertilize using a "Palm Special"fertilizer. Fertilizer used shall be complete with Magnesium, Manganese,
Potassium,and micronutrients. Material shall be applied at label rates. Medjool Palm (Phoenix
Dactilifera): Fertilization as specified in the schedule provided.
3.14 FERTILIZATION FREQUENCY
Sod,trees,and shrubs shall be fertili2ed 3 times per year during the months of January,April and
October.
Palm trees shall be fertilized as follows:Sabal Palms(Cabbage Palms): No fertilization is required.
Spike fertilizers will be applied biannually unless label rates specify differently. Royal and Paurotis palms
shall be fertilized two times yearly(lanuary&June) or as required to eliminate yellowing of the fronds.
Medjool palms:see Medjool palms annual pesticide/fertilization schedule under the pesticides section
below.
3.15 PESTICIDES
i. PESTICIDES FREQUENCY Pesticide control,where required, shall be applied on a monthly basis for the
control of insects.
ii. PESTICIDES—MINIMUM REQUIREMENTS
A licensed operator,using EPA approved material under the direction of a Certified Pest Control
Operator,shall apply chemical controls.Copies of current licenses shall be provided to the Village prior
to chemical use.
ii. PESTICIDES—MINIMUM REQUIREMENTS A licensed operator, using EPA approved material under the
direction of a Certified Pest Control Operator, shall apply chemical controls. Copies of current licenses
shall be provided to the Village prior to chemical use.
The manufacture's written instructions and EPA criteria shall be strictly adhered to for application rates,
warning,and re-entry restrictions,etc.
Prior to the application of any pesticide,the awarded Bidder shall notify the Village of the specific
chemical being used,application rates,and other particulars with reference to safety issues.The posting
of any required notifications regarding re-entry periods, if required,shall be the responsibility of the
awarded Bidder.
The awarded Bidder assumes all liability for damage and/or injury resulting from accident of misuse of
these products and/or equipment.The Village retains the right to prohibit the use of any herbicide or
pesticide.
Any plant damaged,or that seriously declines due to chemical applications(Pesticide or Herbicide;
Granular or liquid),shall be replaced with like material of comparable size,type,and value at the
awarded Bidder's expense.
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Village of Tequesta,
Mowing and Landscaping Services
Awarded Bidder shall submit to the Village's representative,on the same day chemicals are applied,the
following information:identification of the chemical to be applied, pests controlled,date of application,
time, name of applicator, and method of application.
3.16 FIRE ANT CONTROL
The awarded Bidder shall treat individual mounds with appropriate material during regular mowing
cycles.The awarded Bidder shall perform a complete site broadcast treatment for all areas twice a year.
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Village of Tequesta,
Mowing and Landscaping Services
3.17 IRRIGATION
Irrigation systems shall be inspected and run(wet Checks)a monthly basis. Repairs and or modifications
require Village Approval. Pricing shall be based on labor rates submitted by Bidder in the pricing
schedule.
3.18 MAIOR STORM EVENT CAVEAT
The awarded Bidder shall have the resources or a subcontractor available to provide tree trimming,tree
removal,and/or debris removal services(as assigned by the Village)from Village property,within 48
hours after a hurricane passes.The main objective of this work is to remove cracked, broken,and
suspended branches from damaged trees,as well as trees which are leaning or have fallen.This work
shall be based on (all-inclusive) hourly rates.
3.19 EXHIBITS
The following Exhibits are attached to this Solicitation and contain important information regarding the
work to be performed under the resultant Contract.The Village has made its best efforts to ensure that
the information contained in the Exhibits is accurate. However,the Exhibits are provided for
informational purposes only, and Bidders are strongly advised to verify the accuracy of the information
provided by visiting the locations of the proposed work.
i.Exhibit"A"—Mowing Sites,location and pricing schedule.
ii. Maps 1-24—Maps correspond with the Mowing Sites listed in Exhibit"A".
MEQJQOL PALMS ANNUAL PESI"ICI�E/FERTILIZATION SGHEOULE
Ja�uary _Feb�uary _ _ March ' April
inspocK termknral bu.f FFrtlll=ea vw;n 1,4-0- Rc�ot Are�nch witF� �
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� nrtt�ena if Pvidence� Raot drench witts for signs of inseats
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Ma Juna July August
F2emova ame�gl� FertilizB witYi 15-0- Root dranch wrth � Inspect t�e�m��al bud ,
sead/ctaYa strjlks 15 wf minc7�rs (6-tb Sutrdues � for r:igrrs c�f�nsocts '
It>s)
Subm�t soil and root �rench bud w�th
I Rout drarx:M with ecamplei to orthena if evidar►ca
Ctaarys 33�fi6 8 ag�icultural lab. Test of�n�gt�s
Chipco Aiietta. for N,P.K, pH, clYscovcrod
Thoroughly drBnch minors FAf1fJ CtY9f'F78EJ
I
Sa t�mbar Qctober Novamb�r �ocamb�r
FartiHza wKh 15-D- Root drench with � Inspect tarminai baxf Fartlliza with 'IS-O-
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Ebs) Ibs}
�rgnch bud wlth
' Root dranch w�lh arth�n� if evida�ca Roat dranch v�nth
� CFaarys 3366 8 of a n��t is Claarys 336Fi 8
' Chipaa AUette Aisr.ovpreaA Ch4pco Allottes_
Thoroughly drgnch� � Tho�roughly dronch
--- - �----- -
' ------- ------ i - - '
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Village of Tequesta,
Mowing and Landscaping Services
BID SUBMITTAL
This Page and all following pages comprise your original Bid Submittal package. Please also attach any
additional information or documentation requested in this BID.
INSTRUCTIONS
Sealed Bids must be received on or before the due date and time(local time)at the office of the Village
Clerk,Village of Tequesta, 345 Tequesta Drive,Tequesta Florida 33469. Normal Village business hours
are 8:30 a.m.to 5:00 p.m., Monday through Friday,except holidays.All Bids will be publicly opened at
Village Hall. Each Bid submitted to the Village Clerk shall have the following information clearly marked
on the face of the envelope: Bidder's name, return address, BID number,due date for Bids,and the title
of the Bid. Included in the envelope shall be a signed original of the Solicitation Summary, 2 Copies and
one(1)electronic version of your Bid on CD or a thumb drive in a usable PDF format. If the Solicitation
Summary is not included in the envelope as a hard copy,the Village may deem your Bid non-responsive.
Bids must contain all information required to be included in the submittal,as described in this
Solicitation.
RFP No. : 2018-03PW
Title: Mowing and Landscaping Services
Due Date and Time: Friday, August 10, 2018 @ 3:OOpm
NAME OF BIDDER
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Village of Tequesta,
Mowing and Landscaping Services
SECTION 4
PRICING INFORMATION
4.1 PRICES AND RATES
The Bidder shall indicate in the spaces provided in Exhibit A, Pricing Schedule,the firm and fixed prices
and rates offered to the Village for providing the goods and services described in this Solicitation.The
prices must be clear and unambiguous. No ranges shall be entered into the Excel document.
Bidders shall submit the PricinR Information in an unmodified Excel format with the Bid Submittal.
Failure to follow these instructions may result in your bid being rejected.
4.2 REQUIRED SUBMITTALS
The Bidder shall include copies of its certifications and any other relevant licenses or documentation
with its Bid Submittal.
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Village of Tequesta,
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SECTION 5
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS:COMPLETE PART I OR PART II,WHICHEVER APPLIES
PART I:
List below the dates of issue for each addendum received in connection with this Solicitation:
Addendum#1, Dated
Addendum#2, Dated
Addendum#3, Dated
Addendum#4, Dated
Addendum#5, Dated
Addendum#6, Dated
Addendum#7, Dated
Addendum#8, Dated
Addendum#9, Dated
Addendum#10, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS SOLICITATION
FIRM NAME
SIGNATURE
NAME AND TITLE
DATE
Page � 35
Village of Tequesta,
Mowing and Landscaping Services
SECTION 6
BID SUBMITTAL SIGNATURE PAGE
By signing this Bid the Bidder certifies that it satisfies all legal requirements as an entity to do business
with the Village, including all Conflict of Interest and Code of Ethics provisions.
Firm Name:
Street Address:
Mailing Address(if different than Street Address):
Telephone Number(s):
Fax Number(s):
Email Address:
Federal Employer ldentification Number:
Prompt Payment Terms: % days' net days
Signature:
(SINGATURE OF AUTHOIRZED AGENT)
Print Name:
Title:
By signing this document,the Bidder agrees to all Terms and Conditions of this Solicitation and the
resulting Contract/Agreement.
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY
THE TERMS OF ITS OFFER, FOR NOT LESS THAN 90 DAYS,AND THE BIDDER'S UNEQUIVOCAL OFFER TO
BE BOUND BY THE TERMS AND CONDITIONS SET FORTH IN THIS INVITATION TO BID. FAILURE TO SIGN
THIS SOLICITATION WHERE INDICATED ABOVE, BY AN AUTHORIZED REPRESENTATIVE,SHALL RENDER
THE BID NON-RESPONSIVE.THE VILLAGE MAY,HOWEVER, IN ITS SOLE DISCRETION,ACCEPT ANY BID
THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS
OF ITS OFFER.
Page � 36
Village of Tequesta,
Mowing and Landscaping Services
SECTION 7
AFFIDAVITS,NOTICES
7.1 AFFIDAViTS
The forms listed below must be completed by an official having legal authorization to contractually bind
the company or firm. Each signature represents a binding commitment upon the Bidder to provide the
goods and/or services offered to the Village if the Bidder is determined to be the lowest responsive and
responsible Bidder.
a. Conflict of Interest Disclosure Form
b. Notification of Public Entity Crimes Law
c. Notification of Public Records Law
d. Drug-Free Work Place
e. Non-Collusion Affidavit
Page � 37
Village of Tequesta,
Mowing and Landscaping Services
CONFLICT OF INTEREST DISCLOSURE FORM
The award of this contract is subject to the provisions of Chapter 112, Florida Statutes.All Bidders must
disclose within their Bids:the name of any officer,director,or agent who is also an employee of the
Village of Tequesta.
Furthermore, all Bidders must disclose the name of any Village employee who owns,directly, or
indirectly, an interest of more than five percent(5%) in the Bidder's firm or any of its branches.
The purpose of this disclosure form is to give the Village the information needed to identify potential
conflicts of interest for evaluation team members and other key personnel involved in the award of this
contract.
The term "conflict of interesY' refers to situations in which financial or other personal considerations
may adversely affect, or have the appearance of adversely affecting,an employee's professional
judgment in exercising any Village duty or responsibility in administration, management, instruction,
research,or other professional activities.
Please check one of the following statements and attach additional documentation if necessary:
To the best of our knowledge,the undersigned firm has no potential conflict of interest due
to any other Cities,Counties,contracts, or property interest for this Bid.
The undersigned firm, by attachment to this form, submits information which may be a
potential conflict of interest due to other Cities,Counties,contracts,or property interest for this Bid.
Acknowledged by:
Firm Name
Signature
Name and Title(Print or Type)
Date
Page � 38
Village of Tequesta,
Mowing and Landscaping Services
NOTIFICATION OF PUBLIC ENTITY CRIMES LAW
Pursuant to Section 287.133, Florida Statutes,you are hereby notified that a person or affiliate who has
been placed on the convicted contractors list following a conviction for a public entity crime may not
submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a
contract with a public entity for the construction or repair of a public building or public work,may not
submit Bids on leases or real property to a public entity,may not be awarded or perform work as a
contractor,supplier,sub-vendor,or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in Section 287.017
[F.S.] for Category Two [$35,000.00]for a period of thirty-six(36) months from the date of being placed
on the convicted contractors list.
Acknowledged by:
Firm Name
Signature
Name and Title (Print or Type)
Date
Page � 39
Village of Tequesta,
Mowing and Landscaping Services
Notification of Public Records Law Pertaining to Public Contracts and Requests for Contredor Records
Pursuant to Chapter 119, Florida Statutes
Pursuant to Chapter 119, Florida Statutes,Contractor shall comply with the public records law by
keeping and maintaining public records required by the Village of Tequesta in order to perform the
service. Upon request from the wllage of Tequesta custodian of public records,Contractor shall
provide the Village of Tequesta with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119,Florida Statutes or as otherwise provided by law.Contractor shall ensure that public
records that are exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law for the duration of the contract term and following
completion of the contract. Upon completion of the contract,Contractor shall transfer,at no cost,to
the Village of Tequesta all public records in possession of the Contractor or keep and maintain public
records required by the Village of Tequesta in order to perform the service.If the Corrtractor transfers
all public records to the Village of Tequesta upon completion of the contract,the Contrador shall
destroy any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon completion of the
contrad,the Contractor shall meet all applicable requirements for retaining public records.All records
stored electronically must be provided to the wllage of Tequesta,upon request from the Village of
Tequesta custodian of public records,in a format that is compatible with the information technology
systems of the Village of Tequesta.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA
STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OFFICE OF THE VILLAGE CLERK LOCATED AT 345
TEQUESTA DRIVE TEQUESTA FLORIDA 33469, PHONE NUMBER(561)768-0443,
EMAIL ADDRESS:LMCWILLIAMS@TEQUESTA.ORG
Acknowledged:
Firm Name
Signature
Name and Title
Date
Page � 40
Village of Tequesta,
Mowing and Landscaping Services
DRUG-FREE WORKPLACE
is a drug-free workplace and has
(Company Name)
a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes.
Acknowledged by:
Firm Name
Signature
Name and Title
Date
Page � 41
Village of Tequesta,
Mowing and Landscaping Services
NON-COLLUSION AFFIDAVIT
STATE OF
COUNTY OF
Before me,the undersigned authority, personally appeared ,who,
after being by me first duly sworn, deposes and says of his/her personal knowledge that:
a. He/She is of ,the Bidder
that has submitted a Bid to perform work for the following:
ITB No.: Title:
b. He/She is fully informed respecting the preparation and contents of the attached Request for Bids,
and of all pertinent circumstances respecting such Solicitation.
Such Bid is genuine and is not a collusive or sham Bid.
c. Neither the said Bidder nor any of its officers, partners,owners,agents, representatives,employees,
or parties in interest, including this affiant, has in any way colluded,conspired,connived,or agreed,
directly or indirectly,with any other Bidder,firm,or person to submit a collusive or sham Bid in
connection with the Solicitation and contract for which the attached Bid has been submitted or to
refrain from proposing in connection with such Solicitation and contract,or has in any manner,directly
or indirectly, sought by agreement or collusion or communication or conference with any other Bidder,
firm,or person to fix the price or prices in the attached Bid or any other Bidder,or to fix any overhead,
profit, or cost element of the Bid price or the Bid price of any other Bidder,or to secure through any
collusion,conspiracy,connivance,or unlawful agreement any advantage against the Village or any
person interested in the proposed contract.
d.The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion,
conspiracy,connivance,or unlawful agreement on the part of the Bidder or any of its agents,
representatives,owners,employees,or parties in interest, including this affiant.
Signature
Subscribed and sworn to (or affirmed) before me this day of 20� by
,who is personally known to me or who has produced
as identification.
SEAL Notary Signature
Notary Name:
Notary Public(State):
My Commission No:
Expires on:
Page � 42
Village of Tequesta,
Mowing and Landscaping Services
This Contract shall be executed in two (2) original sets by the Village and Contractor. The
Contract Documents are complementary, and wherever possible the provisions of the documents
shall be construed in such manner as to avoid conflicts between provisions of the various
documents.
IN WITNESS WHEREOF, the parties execute this Contract through their duly authorized
representatives.
ATTEST: Village of Tequesta
By: By:
Village Clerk Mayor
Date: , 20
Village ATTORNEY'S OFFICE
Approved as to form and legality
By:
ATTEST: Contractor:
By: By:
Corporate Secretary
Print Name: Print Name:
Page � 43
Village of Tequesta,
Mowing and Landscaping Services
SECTION 9
EXHIBITS
9.1 EXHIBITS
A. Exhibit"A"-Mowing Sites, Locations and Pricing Schedule
b. Maps 1-24—Correspond with Mowing sites in Exhibit"A"
NOTE: Exhibit"A"must be submitted in an unmodified Excel format with your Bid Submittal.
Page � 44
Village of Tequesta,
Mowing and Landscaping Services
SECTION 10
SOLICITATION SUMMARY
The Village of Tequesta
345 Tequesta Drive
Tequesta Florida 33469
SOLICITATION SUMMARY
IMPORTANT NOTICE The information you provide on this page will be read aloud at the PUBLIC
OPENING for this Solicitation. It is VERY IMPORTANT that the summary information you provide below is
exactly the same information contained in your Bid. If subsequent to the opening of Bids,the Village
determines that the information contained in the electronic version of your Bid is different from the
information on this Solicitation Summary,the Village reserves the right to deem your Bid NON-
RESPONSIVE,and remove your Bid from further evaluation and consideration for contract award.
BID INFORMATION
Bid Number: RPF#2018-03PW
Title: Mowing and Landscaping Services
Due Date and Time:AU�USt 10, 2018, @ 3:OOPM
Name of Bidder:
Address:
Contact Person:
Total Bid Amount: $
Authorized Signature:
Date:
By signing and submitting this Solicitation Summary,the Bidder affirms that the information provided
above is an exact and correct summary of the information contained in the electronic version of the
Bidder's Bid to the Village of Tequesta
THIS SOLICITATION SUMMARY MUST BE SIGNED AND INCLUDED AS AN ORIGINAL HARDCOPY IN THE
ENVELOPE CONTAINING YOUR BID.
Page � 45
Viilage of Tequesta,
Mowing and Landscaping Services
EX. B.
sio wsMrrTa.
This Page and all following pages comprise your o�iginal Bid Submittal package.Please also attach any
add'fional information or documentation requested in this BID.
INSTRUCTIONS
Sealed Bids must be received on or before the due date and time�local time)at the office of the Village
Clerk,vllage of Tequesta,345 Tequesta Drive.Tequesta Florida 33469.Normal Vitlage business hours
a�e 8:30 a.m.to 5:00 p.m.,Monday through Friday,except holidays.All Bids will be publicly opened at
vllage Hali.Each Bid submitted to the Viilage Gerk shall have the following information dearly marked
on the face of the envelope:Bidder's name,return address,BID number,due date for Bids,and the tide
of the Bid.induded in the envelope shaU be a signed original of the Soliatation Summary,2 Copies and
one(1)electronic version of your BId on CD or a thumb drive in a usable PDF format.If the Solicitation
Summary is not induded in the ernrelope as a hard copy,the Village may deem your&d non-�esponsive.
Bids must corrta(n alt infom►ation required to be included in the wbmittal,as described in this
Solicitation.
RFP No. : 2018-03PW
Title: Mowing and Landscaping Services
Due Date and Time: Friday, August 10, 2018 @ 3:OOpm
�
I ���'(_G� C�C� ���Y �� 1�.P C r I ��L•
NnME oF e�o�R
Page ( 32
Village of Tequesta,
Mowing and landscaping Services
SECTION 4
PRIdN�3 INFORMATION
4.1 PRICES AND RATES
The Bidder shall indicate in the spaces provided fn Exhibit A,Prking Schedule,the firm and fixed prices
and rates offered to the Village for providing the goods and services described in this Solidtation.The
prices must be clear and unambiguous.No ranges shall be entered into the Excel documerrt.
Bidders sha8 wbmR the P�idne Information in an unmodtfled Excel format with the Bid Submittai.
Failure to follow these instnicttoru may resuk in your bid being rejected.
4.2 REQUIRED SUBMITTALS
The Bidder shall indude copies of its certiflrations and any other relevant I'�censes or documentation
with its Bid Submittal.
Page � 33
♦
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ir4u�Mm1.l�dL trl•tM.Tnr�M hiMY�IMir�nM
c�xnnt �hub.trr�un ��.a s�.w�Ia.�Mi �ae-wrr�rw
w.w. w. w� w.a.w.�.�ow w.au.. u... .,,m...�.. ..w..uMar.
MOIDA OOMMpINIW.00MMOI
1 US HIGHWAY 1 BEApi RD TO TD BANK EAST SIDE 1 R 2.00 N A INCLUDED INCLUDED .00
B H fATO'S BRIDGE NOR 2 R 1175.00 3 . 1 .
RO W A N A I LUDEO OD
4 BEACH RD CENTER ISLAND 0 OF BRI E 4 R 242.00 N A 2 . INCLUDEO 00
5 COU Y C U R R 5 N A 7 . N �
6 COUNTItY LU R Y 6 1 N A 675. N A Q
7 COUNTRY LUB D 7 7 . �
TE A D IV P01 R AL 8 9 2 . 75. 10
9 SEABROOK RD EAST&W PINEVIEW RO-483 SEABROOK 9 R $3,320.00 300.00 .00 N A ,420.00
30 VILLAGE HALL AND PUBLIC SAfETY 10 C 13100. �
RIVE ALLERY UARE R 600.
I HW Y 1 COUNTYUNE WELCO E SIGNAGE 360. 5.00
GROUP 6 MlDY1N5
TE A OR M IAN Yl M 7 .
TE A DR MEDIAN�2 1 M 28.00 75
M N3 M 2 406.00 300.00 INCLUDED �
1 A DR MEDIAN p4 1 M 3 307.00 .00 50. 7.
D MEDIIAN M5 M 21 1.
1 1 MED A1 8 M 489.00 00 200.
1 HI H AY 5 M M 1461. 7 . N A
2 US HIGHWAY 1 S 1 M IAN N 20 M 2 . N A 00
21 US HI HW Y U 21 M N A .00
22 US HIGHWAY 1 US 1 MEDIAN N5 22 M 1 1. 7 N A
2 US HIGHWAY i US 1 ME IA i16 M 9.00 .00 N A 089.00
24 US HIGHWAY 1 US 1 MEDIAN 7t7 24 2 . N A 089.00
GI10UP C Al7ERIM7E REMS
R9N UNR COST
25 Turf Mowin Yearl Cost Based on 41 cuts er ar . Ff $0.04 Per esr
26 Mulch cost Cubic Yards 3.00 Per a IfcatEon
27 Fertllitatlon Yearly Cost-Sod,trees and shrubs(Based on 3 times per year) Sq./Ft 50.01 Per applkstion
28 Fertlli:atfon Yearl Cost-Palms Based on 2 times r ear Per tree 54.50 Per a Ilatlon
29 Alternate turf mowin cost Based on 32 cuts er ar . Ft .06 Per ar
30 aternate Fertilfzatfon Yearly Cost-Sod,trees and shrubs(Based on 2 times per gy,�Ft Per year
ear .02
3 r r 35.00 P r tr
Prr 175. P r
33 . Ft.
. F. .025 80
La r st Su isor r
36 Lab re rl P our
• o
3
s�
0
8k0YP D Eq{11lMpR
� � H h r
�
� r
40 - T ,pp
41 T 7
4z u r h
'13 1 ou '
µ �� � o r
as c
46 u f nct D�i r V �
47 tbch a ate sheet of addldonal I ent nat Ihted if desired. N A N A
Vtliage of Tequesta,
Mowing and Landscaping Senrices
SECTION S
ACKNOWLEDGEMENT OF ADOENDA
INSTRUCTIONS:COMPLETE PART I OR PART It,WHICHEVER APPUES
PART I:
list below the dates of issue for each addendum received in connection w'ith this Solicitation:
Addendum#i,Dated �1`��3 1�`� Y'n4�
Addendum#2,Dated
Addendum#3,Dated
Addendum#4,Dated
Addendum#5,Dated
Addendum#6,Dated
Addendum#7,Dated
Addendum#8,Oated
Adde�dum#9,Dated
Addendum#10,Dated
PART ii:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS SOUCffA710N
.�-
C r rC� •�r1 �lV� L
FIRM N
. ,
SIGNATUR
�1�'i.Sf't�41 �Cczl �k, ��/�
NAME ANO �
Bj �� li�
DATE
Page � 34
Viilage of Tequesta,
Mowing and Landscaping Services
SEC'TION 6
BID SUBMITTAL SIGNATURE PAGE
By signing this Bid the Bidder certifies that it satisfies all legal requiremerrts as an entfty to do business
with the Village,including all Co�flict of Irrterest and Code of Ethia provisions.
Finri Name:
I C'.rY'Ci�'r1n C-e r v�ca�rl,�c
Street Address:
1�2�1 ��l '��r�-�l l�l ,��up� I�r , Ci_ 33�J�7y
Mailing Address(if differeM than Street Add�
I�v �U�C o��t c c , ,•. I v,7� �er. � �3�J l���
Telephone Numbe�(s): �_G (- �1�I�-- 1 � 1_ `i
Fax Numbe�(s): �.F'. ( - 1�-1�- I U"7 7
Email Address:,�U� (`"' -�,rn°� ���,`�S�-� ,�v��r i.rCon-,
Federal Employer ldeMifiption Number. �0.�— (�`7 aLs) �O,�l�
Prompt Payment T s: 96 days'net days
Signature:
� (SINGATURE OIRZED AGEN'h
Print Name: Je 5� ._n r� 1�C c�1 �Ci
J
Titie: �l CE ��25 I�/.P.��—
By signing this document,the Bidder agrees to all Temu and Conditions of this Solicitation and the
resulting Contract/Agreement.
THE IXECUTION OF THIS FORM COPISTITUTES THE UNEQUNOCAL OFFER OF BIDDER TO BE BOUND BY
THE TERMS OF ITS OFFER,FOR NOT LE55 THAN 90 DAYS,ANO THE BiDDER'S UNEQUNOCAL OFFER TO
BE BOUNO BY THE TERMS AND CONDITIONS SET FORTH IN THIS INVITATION TO BID.FAILURE TO SIGN
THIS SOUCITATION WHERE INOICATED ABOVE,BY AN AUTHORIZED REPRESENTATIVE,SHALL RENDER
THE BID NON-RESPONSNE.THE VILLAGE MAY,HOWEVER,IN ITS SOLE DISCRETION,ACCEPT ANY B1D
THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIODER TO THE TERMS
OF IT'S OFFER.
Page ( 35
Vfllage of Tequesta,
Mowing and Landscaping Services
SECTION 7
IIFFIQAVITS,NOTICES
7.1 AFFIDAVITS
The forms listed below must be completed by an ofHcial having legai authorization to contractualiy bind
the company or firm.Each signature represents a binding commitment upon the Bidder to provide the
goods and/or services offered to the Village ff the Bidder is detemnined to be the lowest responsive and
responsible Bidder.
a.Conflict of IMerest Disclosure Form
b.Notification of Public Entity Crimes Law
c.Notificatfon of Publ(c Records law
d.Drug-Free Work Place
e.Non-Coilusion Affidavit
Page � 36
Village of Tequesta,
Mowing and Landscaping Services
CONPUCT OF INTEREST DISCLOSURE FORM
The award of this contract is subject to the pcovisions of Chapter 112,Florida Statutes.All Bidden must
disclose within their Bids:the name of any officer,directo�,or agent who is also an employee of the
Village ofTequesta.
Furthemnore,all Bidders must disclose the name of any Village employee who owns,directly,or
f ndirectly,an interest of more than five percent(596)in the Bidder's firm or any of its branches.
The purpose of this dlsdosure form is to give the Viilage the information needed to identify potential
conflicts of interest for evaluation team memben and other key penonnel irnolved in the avward of this
contract.
The term"conflict of(nterest"refers to situatbns in which financial or other personal conslderations
may adversely affect,or have the appearance of adversely afFecting,an employee's professional
judgment in exercising any vllage duty or responsibility in administration,management,instruction,
research,or other professional activitles.
Please check ne of the following statements and attach additional documentation if necessary:
�
To the best of our knowledge,the undersigned flrm has no potential conflict of interest due
to any other Cities,Countles,coMracts,or property f�erest for this Bid.
The unders(gned firm,by attachment to this form,submits information which may be a
potential confllct of interest due to other Cities,Courrties,contracts,or property interest for this Bid.
Adcnowledged by:
---_
J -E: f Q l`" - V�('
Firm Name
cr--- �
Signature
�
.',�.;,'� i'�aa�,��„�, V P
Name and Titie(PNnt or Typ )
l� 1�
Date .
Page � 37
vilage of TequesW,
Mowing and landscaping Services
NOTIFlCATION OF PUBLIC ENTITIf CRlMES LAW
Pursuant to Secdon 287.133,Flo�ida Statutes,you are hereby notified that a person or affiliate who has
been pfaced on the convicted coMracton list following a ccnvktion for a pubiic errtity crime may not
submit a Bid on a contract to provide arry goods or services to a public errtity,may not submit a Bid on a
contrad with a public entity for the construdion or repair of a public building or publlc work,may not
wbmit Bids on leases or real property to a public entity,may not be awarded or perform work as a
cont�actor,supplier,sub-vendor,o�consuttant under a contract wtth any pubtic entity,and may not
transact business with any public entity in excess of the threshold amount provided in Sectbn 287.017
[FS.J for Category Two[$35,Q00.00]fo�a pe�iod of thirty-six(36)months from the date of being placed
on the conWcted contractors list.
Acknowledged by:
1 ��mo_ea�n �Q �ry} r,�� ! ��c.
Firm Name �
.,
%
,
Slgnature
�1�i���t11n `��'; e,l(i . V �
Name and c�eTit (�nt or Type
�� �o���
Date
Page � 38
Village of Tequesra,
Mowing and Landscaping Services
NoNflcation of PuWk RecoMs Law Pe�tafning to Publk Contracts ared Requests fior Coritractor Recads
PursuaM to Chapter 119,Florida Statutes
PurwaM to Chapter 119,Flo�ida Statutes,C�ontractor shall comply wlth tfie publk reconk law by
keeping and maiMaining pubik records required by the Vfinge of Tequesta tn order to perform the
service.Upon request from the Vilia�e of Tequesta c�todian of pubik records,Co�actor shall
provide the Viinge of Tequesta with a copy of the requested records or allow th�records to be
inspected or copied within a reasonable time st a cost that does nat exoeed the cost provided in
Chapter 119,Hori�S�or as otherwise provEded b�l law.Contractor sha0 ensure that publk
records th�t are exempt or oonfidendal and exempt from puWk recards d(sdowre requirements are
not�sdosed except as authoMzed by law far the duntion of the contract t�eerm and folbwin�
completion of the eontratt.Upon completion of the contrad,Conb�actor shaD tra�fer,at no cost,to
the Village of Tequesta all publk recor�in possessicn of the C.ont�actor or keep artd maintain publk
records requlred b�l the VNage of Tequesta in order to perform the servke.if the Contractor transfers
all publk reconls to the VNlage of Tequata upon wmpletbn of the contract,the Contractor shatl
destro�►an�t duplkate public recoMs that are exempt or confldential and exempt from pu�lc records
dtsdosure requiremeMs.lf the Contractor keeps and mahnaf�u p�lic records upon completion of the
ooMract,the Contracta�shall meet all appNcable requiremeMs for retalning public�.AN records
stored electronicapy must be provlded to the Village of Tequesta,upon request trom d�e ViHaae of
Tequata untodian of publk records,tn a format that is compstibk wkh the information tedtnology
systenu of the VNlase of Tequesta.
IF CONTRACT�i HAS QUESTIONS REGARDING THE APPLICATION OF CHAP'TER 119,FLORIDA
STATVTES,TO THE CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS REIATING TO THIS COHTRACT,
CONTACT THE CUSTODIAN OF PUBUC RECORDS AT OPRCE OF THE VILLAGE CLERK LOCATED AT 345
TEQUESTA DRIVE TEQUESTA FLORIOA 33469,PFIONE NUMBER(561)768-0443,
ENIAII ADDRESS:LMCWI WAMS�TEQUESTAORG
Acknowledged:
��
1 f�� rar����, ���v�► L` �nc.
Flrm Name
Signature
` )r,s� n h �c� <.l ,�. , V�
Name and TiN � �
�� 1��1�
Date
Page � 39
Village of Tequesta,
Mowing and Landscaping Services
DRUG-FREE WORKPLACE
} � '(ra f�C(� ��.'(V �C'!�� ��'1 C� is a drug-free workplace and has
(Company Name)
a substance abuse polky in accoMance with and pursuant to Sect(on 440.102,FloNda Statutes.
Adcnowledged by:
��P��`('� �'a,n �P�v� c�� , I hc .
Firm Name
Signature
_ •J(f�� n� l��'�. c 1 �c� r\/i-�
Name and Title `
�f(�} ��
pate
Page � 40
Village of Tequesta,
Mowing and Landscaping Services
NON-COLLUSION AFFIDAVIT
STATE OF �' L-
COUNTY OF 170�.1 Y�\ 1�>2 Cl C�
Before me,the undersigned authority,personally appeared � 11��P��l�t 1�(�ol i�.. .who,
after befr�by me flrst duly sworn,deposes and says of hts/her pe�rsonal knowle7ge that:
a.He/She is \I I C� ��?'C`�e�1- of ��.�Con S-e�N�Cts,�hc .the Bidder
that has wbmitted a Bid to perfortn work for the following:
tTB No.: �U(� -��i l�ln� Title: l�l/�6 inJ►:� Cn c� LC��'t C1SC�L�e, �e ni iCa�
J
b.He/She ls fully informed respecting the preparation and conterrts of the attached Request for Bids,
and of all pertinent circumstances respecting such Solicitation.
Such Bid is genuine and is not a collusive or sham Bid.
c.Neither the said Bidder nor any of its officers,partners,owners,agents,representatives,employees,
or parties in iMerest,induding this affiant,has in arry way colluded,conspired,connived,or agreed,
directly or tndt�ectty,with arry other Bidder,ftnn,or person to submit a coliusive or sham Bid in
connectlon with the Solidwtbn and contrect fo�whtch the attached B(d has been submitted or to
refrain from proposing in connectbn wfth such Solidtation and contract,or has in arry manner,directly
or indirecdy,sought by agreement or collusion or communication or conference with any other Bidder,
firm,or perso�to fix the price or prices in the attached Bid or any other Bklder,or to fix any overhead,
profit,or cost element of the Bid price or the Bid price of any other Bitlder,or to secure through any
collusion,ccnsplrecy,connivance,or unlawful agreemerrt any advantage against the Village or any
person interested in the proposed contract.
d.The price or p�ices quoted in the attached Bld are fair and proper and are not tainted by any collusion,
conspiracy,oonnivance,or unlawful agreement on the part of the Bidder or arry of its ager�,
representatives,ownen,employees,or parties fn interest,including affia t� �
� n� Signature
Subsc�ibed and swom to(or affirnned)before me this � day of fl,l�,u�� � 20 ti�.by
�U�P��1'� �i G c\ ��. ,who is personaUy known to me or who has p�oduced
N I i� as iderrtificatlon.
�—�—�
�
SEAL Notary Signat
Notary Name:
Notary Publk(State�:
My Commission No:
Explres on•
� �YBLEVNiB
s MYCOIIY�ION/0012219�1
D�Mry29.7A20
Page � 41 �� ��
Vfllage of Tequesta,
Mowing and landscaping Services
SECTION 10
SOUqTATiON SUMMARY
The Village af Tequesta
345 Tequesta Drive
Tequesta Florida 33469
SOUCITATION SUMMARY
IMPORTANT NOTICE The information you provide on this page will be read aloud at the PUBLIC
OPENING for this Solicitation.It is VERY IMPORTANT that the summary information you provide below(s
exactly the same information corrtained in your Bid.If subsequent to the opening of Bids,the Village
determines that the information contained in the electronic version of your Bid is different from the
information on this Solkitation Summary,the Viliage reserves the right to deem your Btd NON-
RESPONSNE,and remove your Bid from further evaluation and consideration for contract award.
BIO INFORMATION
Bid Number:RPF#2018-03PW
Tttle:Mowing and Landscaping Senrices
Due Date and Ttme:Au�ust 10,2018. @ 3:OOPM
Name of Bidder. � �`('(�G('v1r1 , P��U�C.E� ,�n c,
a►ddress: I�2N I ►3f�" Trc�., I N � l��r�e r, �'� 33y��
Corttact Person:_�J�S�Oli1 �Cl S l �o�.
Totaf Bid AmounL$ `++' I ( ��
Authorized Signature• -�
Date: �f��f 1 �
By signing and wbmitdng this Solidtatbn Summary,the Bidder affirms that the informatlon provided
above is an exad and oorrect summary of the inforn►ation contained in the electronk version of the
Bidder's Bid to the Village of Tequesta
THIS SCLICRATION SUMMARY MUST BE SIGNED AND INCLUDED AS AN ORIGINAL HAROCOPY tN Tfff
ENVELOPE CONTAtNING YOUR BID.
Page � 44
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RFP#2018-03PW
Mowing and Landscaping Services �
Site Walk Through
P�int Name Com an n re Phone Email
S3 3 y0 R�2&� u.c. cvM
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V I LLAGE OF TEQUE S TA DATE 09/19/2017
BUILDING DEPARTMENT
345 Tequesta
Tequesta, Florida 33969-0273
(561) 768-0450 FAX (561) 766-0698
• 2017/2018 Local Business Tax Receipt
NO. BTR18-0189
Business Code: pMR01
SIISINESS THE FOLLOWING LICENSE(S) :
TERRACON SERVICES, INC PROPERTY MAINTENANCE, REGIS.
16241 131ST N TRL
JUPITER, FL 33478
PENALTY $0.00
TOTAL BILI,ED: $35.00
TOTAL PAID: $35.00
EXPIRES ➢ Sep/30/2018
(surrender of license shall not entitle licensee to
any refundl
MUST BE POSTED IN A CONSPICUOUS PLACE
01'- L�N N E M. t'iA N N O N p,0.Box 3353,West Palm Beach,FL 33402-3353 "LOCATED AT"
(� CONSTITUTIONAL TAX COLLECTOR �-pbctax.com Tel:(561)355-2264
Serving Pa2»c Bcach Cour�ty . 18241 131 ST TR N
Serving you. . JUPITER, FL 33478
TYPE OF BUSINE55 OWNER CERTIFICATION k RECEIPT pIDATE PAID AMT PAID BILL f
58-0029 LAWN 6 LANDSCAPE M1AA�NTENANCE BAGLIA JOSEPH 818.498671-07/19/18 533.00 840106555
This document is valid only when receipted by the Tax Collector's o�ice. STATE OF FLORIDA
PALM BEACH COUNTY
2018/2019 LOCAL BUSINESS TAX RECEIPT
B1-2242
TERRACON SERVICES INC LBTR Number: 200121789
TERRACON SERVICES INC EXPIRES: SEPTEMBER 30, 2019
PO BOX 2766
JUPITER, FL 33468 This receipt grants the privilege of engaging in or
menaging any business profession or occupation
within its jurisdiction and MUST be conspicuously
displayed at the place of business and in such a
manner as to be open to the view of the public.