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Home My WebLink AboutDocumentation_Regular_Tab 08_01/10/2019 ,�,. � ' ` O To:Jim Weinand From: Brad Gomberg Date: 12/26/18 Re: Kronos Telestaff Mr.Weinand, The attached item on consent is a request for approval of the purchase of Kronos Telestaff Enterprise which will replace our existing Time and Attendance platform in Police and Fire.This system will fully integrate with the new Kronos software being deployed across the rest of the Village and will provide automation and efficiencies we do not currently enjoy. This item is budgeted in the current year and will be purchased off of the US Communities Contract#14-JLR-003 for a total of$39,924.04. Thank you, Brad Gomberg- IT Director �1 KRONOS� _.___. ,�� Order Farm-Workforce Central SaaS for SMB n�oeea: bzieei o�de�r�P��. s��da�a Expires: 1/25/2018 Date�. 10/15/i018 Grepared By: Pat Friel Bi11To: Attn: BRA�GOMBERG ShipTo' A:m:BRADGOMBER6 VILIAGE OF TEQUESTA VIIIAGE OF TEQUESTA 345 TEQUESTA DN 3A5 TEQUESTA DR iEQUESTA,F133469 TEQUESTA,FL33469 Email: evtionF kronos co Solutlan ID'. 6157145 FOB: Shipping Point Currenry: US Ship Me[hod: FedEw Ground Customer PO p: Freight Terms'. Prepay&AAd Data Center. USA Notes: This order entered inm between the Curtomer antl Nronos is suhject[o the terms and conditions of[he Contra<t C1d-1LR-003 da[ed March 18th,2014 between the Leatl Agenry(aRing as Me "Owner"�and Kronoz Incorporaied(as the"Contractor"),as amended. InilialTerm:Threeyear Billing SGn�ace:90 days(rom evecunon of Order Form XenewalTerm:OneYear PaymentTerms�Net30 Billing Frequency(unless oMerwise noted,all invoices are due per the payment terms notetl above�: AOPlications:MonihlyinArrears Vrofessional Servitts:Fixetl Fee,100%at Signing The Grofe55ional Services TSG SMB implementation guldellnes are attaChed lo[his Order Form. i�e WorMw<e TekSUM W iWk on th�s Order Form in<ludez:WwMw<e Tele5tafl Emerprise.Worldorce ieleStaN Global Acceu,WwNorce Tele5ta11 Institution Focus.WaMor�e TelestaH BiEEing and WwNwce TekSUf/ Cm n Manager.Wallor�e TeleSt�H Gateway Manager,aMWorMorce iek5taff GatewaY Manager�nterface are liunsetl on per awntiry Wsis anE not a per employee Wus and only need m he IicenuE wce.ihe cmts ol a ytndnidual AOOlication�s��ncludeE in[M1<WorMorce ieleStaH BunCle�i.e.,Workfora ieleStaH institution focus�will be ut lorth on a muNally agreed u0on OrEer form basetl on Kronoi ihen cu.ren�lis�pnce. '.aorkforceTeleStaM Enterprisev6 95, $8.U0 576U.00 �WorkforceTeleStaff GlabalAccessvb _ 95 $0.00 Included ��io��[orce`e�es[a�iinst�iu��o��ocusvb 95 50.0o induded work(orc ' >t�!`C�r.tac:'Nanagerv6 95 $0.00 Included �;Workforc " �.��y`f:�nagervb 1 $0.00 Included �Workforc .��tit'B�ddirµvo _ 95 $0.00 Included � Monthly Total: 5760.00 i Acditiona.schetl��.e gro�p s:atting rules •1 510 657.16 510,65].�6�� F�tom�tetlztalfinNin.l;.d�ngtelephonyperschedulinggroupwithstaffingr�lei ] 53,009.]] 53,009.]2 3rdpartYimpor!/er�o singKronosstandardfo�mal 1 $400.00 $400.00 ��Workforce TeieS�eff Aom r.is�ra�ion Train�ing�Configuration anE Rules� 1 51.885.]2 Sl 885.72 550 Authen[ica[ion 1 52.285.]7 Bids 52,285.72 i Si,oes.�z Si,aes.�z Total Prlce $19,934.04 plem [ JJ . S ..,SM3 , 1000000 - � .. . ___ � .— .— _ __ _ __ _-_ 5 I pl m e ...lSM9,1 i�.r�� i ___ 51997A.04 _ —__ . . .__ .__ . � _—__. .___ _ .. . _ K ledg S S�:F S I luded Tra�ning P ..Wfi Sa �11F 2,750 I cluded Total P�ice $39,924.04 i Mon[hly Ap0lic�t�c�fzz $]60.00 Monthly�Rental CGuiarren�Fee S�� IMon[hly Cloun Services Fee $�.�D ' T°W '��a ,,;.,,:: �,c,��r, >.,: ,,,,,a,, .. , -„ - .,,�, � , ,. �.. . ,�mplementat�o�W�'e'.estafr SaaS SMB $20,000-00 implemen[a[ion W F TeleStaN SaaS SMB A La Carte $19,924.04 Epuipment Purchase/Support antl Accessories 50.00 .Purch�sed Tr�ininP $0.0� .-//,�,.,,/i%%/%///� /F! (�q. 'Bi�'�As You Ga inztruclor Led Tra�ning $0.00 o�ll ns vou Go Serv�ces 50.00 :�, ,,�� i,.,., ,�„, ,.,,, ,,,,, ,„ satalB�M�YAtf,4as ''�z � i ,.,,,,, ,_, ,_,,,, „ ,„ ,,,,,, ,;,,,,",- i /,,,,,„, ,,, ,✓m�s .., ,i;,,,,,/;z.!. VILLAGE OF TEQUESTA Kronos Incorporeted BY: B: Y Name: Nam rnie: raie: o,a�: ooe.: Kronos �Time Attendance-Scheduling-Absence Management-HR&Payroll-Hiring-Labor Analytics Kronos Incorporated 900 Chelmsford Lowell,MA 01851 (800)225-1561 (978)250-9800 www.Kronos.com �� KRONOS° ��:. WORKFORCE TELESTAFF IMPLEMENTA�ION SERVICES GUIDELINE The following applies to all entitlements within TeleStaff SaaS/SMB implementations: . � � - - Workforce Paragon Implementation methodology: Kronos SaaS SMB fixed scope, remote implementations follow ' TeleStaff our Paragon methodology — an iterative, collaborative approach, driven by value and realized through Entitlement collaboration. Paragon is bolstered by tools and techniques and Kronos process recommendations to ensure you're always up to date, and accelerated testing processes to ease the effort and improve the results of testing. The Paragon project lifecycle, roles&responsibilities, are discussed in more detail here. Project Management services including: • Creation and maintenance of an online project workspace, work plan, issues and risks management, weekly status calls and reports. • Kronos Project Manager will work with customer Project Manager to jointly run project. • Project Management includes transition to Kronos Global Support after the first deployment go-live. Implementation approach • Kronos will conduct one remote assessment with your project team to create one solution design for your organization. • Your team will conduct one testing cycle to accept that solution, which Kronos will support. • Kronos will support one production cutover. Technical Architecture. Two environments (1 Production, 1 Development) will be designed and built to house all the modules purchased. Implementation will occur in the Production environment prior to cutover. The Development environment may be refreshed from Production to support testing and training activities. Training.We train your core team,and provide you with KnowledgePass collateral and toolsets to train your end-users.Our training system allows you to be flexible in how you train your core team:The training provided with each SaaS SMB proposal varies based on employee/entitlement subscription counts but always provide both direct project team training and indirect training such as train-trainer classes to support end-user and scheduler training. Kronos training curriculums can be reviewed on the Kronos customer web-site httqs://com m un ity.kronos.com/s/learn. Rapid Implementation: Kronos SaaS SMB fixed scope implementations are designed to deliver value quickly to your organization. Project timelines generally span 2-5 months depending on the number of entitlements selected. Implementation support for these time spans are included in the package. Extended project timelines requested by customers can be supported with additional professional services agreed via change order. �� 1 � � 2017, Kronos Incorporated Gonfidential �� KRONOSs �' � .� ,�1!- . . , ']r r ,, .�Z' ... �� . N,:-�y'"y �.7 i'.-.i'��l+C� .�Y��;6\.6.0 � • 1 - Workforce (1) Schedule group with staffing rules TeleStaff �1)Administrative schedule group, no sta�ng rules Entitlement A schedule group has a 1:1 relationship with a paper schedule. It is a single schedule for a defined set of employees based on common tasks,skills,or other qualifiers.The group is governed by standardized business processes and rules regarding shifts, schedule assignment, exceptions, staffing vacancies, and/or offering work opportunities. One-time data import of customer supplied person data in Kronos format One-time data import of customer supplied accrual data in Kronos format Centralized rosters Multi-day schedule views Leave restrictions for staffing codes (includes thresholds) Time off requests/approvals Shift trades Workflow notifications Standard reports Assignment templates Standard payroll export Email/text notifications Roster headcounts, excluding minimum staffing levels Work availability status and opportunity sign up Vacancy fill rules Fatigue rules Personas and roles, up to(5) staffing authorities/roles (1) Bid One production cutover S/, 2 � O 2017, Kronos incorporated Confidential �� KRONC�Ss �' WORKFORCE TELESTAFF VAIUE ADDED SERVICES The following value-added services are available for Workforce TeleStaff SaaS/SMB implementations for an additional fee and if identified on the Order Form. Refer to the Kronos order form for a list of a la carte services included with your purchase. . � � - - ' Workforce Additional schedule groups with staffing rules TeleStaff Additional administrative schedule groups, no staffing rules Additional go live/deployments Manual telephony messaging/notification Automated staffing including telephony per scheduling group with staffing rules 3�d party import/exports using Kronos standard format Standard WFC/WFTS integration bundle Standard WFR/WFTS integration bundle Onsite days(plus travel expenses) Workforce TeleStaff Administration Training (Confguration and Rules) Workforce TeleStaff Bid Administration Training (Configuration) Workforce TeleStaff Database Administration Training Workforce TeleStaff Staffer Training (New User) LDAP SSO Authentication Additional Bids Blueprints / ��, 3 �\\ O 2017, Kronos Incorporatad Confidential � �� KRON�S` �RDER FORM Quote#: 621983- 1 Order Type: Upgrade US Expires: 25-JAN-2019 Date: 18-DEC-2018 Sales Executive: Friei, Patrick Michaei Page: 1/2 Bill To: VILLAGE OF TEQUESTA Ship To: Attn:BRAD GOMBERG 345 TEQUESTA DR VILLAGE OF TEQUESTA TEQUESTA 345 TEQUESTA DR FL 33469 TEQUESTA United States FL 33469 United States Solution I0: 6157145 Contact: Brad Gomberg Email: bgomberg@tequesta.org Ship To Phone: - 1 (561)575-6200 Payment Terms: N30 FOB: Shipping Point Currency: USD Ship Method: Customer PO Number: Freight Term: Prepay&Add Order Notes: This order entered into between the Customer and Kronos is s�bject to the terms and conditions of the Contract#14-JLR-003 dated March 18th,2014 between the Lead Agency(acting as the"Owner")and Kronos Incorporated(as the"Contractor"),as amended. Kronos will invoice Customer each month in arrears for Workforce TeleStaff IVR service usage fees for the total actual number of inetered minutes used each month(the"Minute Usage Fee")at a rate of$0.12 per minute. Your Kronos solution includes: SOFTWARE _ ' WORKFORCE TELESTAFF IVR SERVICE 1 Total Price 0.00 SUPPORT SERVICES . . UNLESS OTHERWISE NOTED ABOVE,SOFTWARE SUPPORT SERVICES HAVE BEEN 0.00 DECLINED. Total Price 0.00 A . SUBSCRIPTION SOFTWARE SERVICE 1 0.00 Totai Price 0.00 QUOTE SUMMARY �- . Subtotai 0.00 Deposit 0.00 Tax 0.00 � �� Kronos Incorporated 900 Chelmsford Street Lowell,MA 01851 +1 800 225 1561 www.kronos.com �` KRt�NC�S" �..:, Quote#: 621983- 1 Page: 2/2 VILLAGE OF TEQUESTA Kronos Incorporated Signature: Signature: Name: Name: Title: Title: Effective Date: Effective Date: Invoice amount wi/l reflect deposrt received.AI!professional services are billed as delivered with a payment term of Net Upon Recerpt.Unless othenvise �ndicated above,this order is subject to the attached terms and conditions whrch the customer acknowledges have been read. THIS ORDER fS SUBJECT TO RPPLICABLE TAXES. THE TAX AMOUNT SHOWN ON TN1S ORDER IS ONLY AN ESTIMATE. THE ACTUAL TAX AMOUNT TO BE PAID BY CUSTOMER WILL BE SHOWN ON CUSTOMER'S INVOICE. The JBoss�Enterprise Middleware components embedded in the Soflware are subject to the nd User License Agreement found at http://www.redhat.com/Ircenses�jboss_eula.html.Shipping and handling charges wrll be reflecfed on fhe final invorce. Kronos Incorporated 900 Chelmsford Street Loweli,MA 01851 +l 800 225 1561 www.kronos.com