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HomeMy WebLinkAboutMinutes_Regular_12/13/2018 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING # "> December 13, 2018 , CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford gave the invocation after which Vice Mayor Paterno led the pledge of allegiance. APPROVALOFAGENDA MOTION: Council Member Arena moved approval of the agenda; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. PRESENTATIONS 1. Presentation of Proceeds of the 8t" Annual Chili Cook-Off Fire Chief Trube credited Firefighter Dave McGovern with the original idea of a Chili Cook- Off/Beer Tasting to support veterans then remarked on how it had grown. Firefighter McGovern thanked Council for their support of the event that benefitted Operation 300, Southeast Honor Flight, Tequesta Friends of Public Safety and The Renewal Coalition. He reported that over 2000 people enjoyed great music, fly-overs, and out of 25 teams, The Tequesta Fire Department won first place. Mr. McGovern acknowledged the sponsors, volunteers, and Public Works Department, and announced the date of the next Chili Cook-Off as September 9, 2019. To resounding applause, he presented each charity with $13,000. At 6:15 p.m. the meeting temporarily recessed, then reconvened at 6:22 p.m. 2. Recognition of 2018 Nautical Club Police Chief Medina introduced Sergeant Ray Korkowski who presented awards to the Austin Blu foundation, the family of Carly Black, Jerry Carroll and his wife of Jupiter Dive Center and Bill Taylor of Black Dog Fishing Charter who explained that they taught the children responsible fishing. Mayor Brennan thanked the Sergeant and all the volunteers. 3. Conceptual Presentation by Gentile Glas Holloway O'Mahoney & Associates, Inc. to Propose a Residential Townhome Project Minutes — Regular 12/13/18 Page 2 Troy Holloway of Gentile, Glas, Holloway, O'Mahoney & Associates, Inc. introduced developer Royal Tequesta, LLC as a third generation company based in Delaware with extensive experience. Pictures of some of their completed projects were displayed while Mr. Holloway advised that a land use change from commercial to medium density residential would be requested for this townhouse community on 6.03 acres. Council Member Johnson expressed concern over the project's density, entrance traffic and affordability for families. Mr. Holloway countered that whereas 18 units per acre was allowed, the density for this project was just under 12 units per acre. Mr. Holloway answered Council Member Brandon's question about unit square footage by explaining that the units were similar but not identical. Council Member Arena also commented on density but stated that the developer was well represented by Gentile, Glas, et. al. Vice Mayor Tom Paterno said that with the entrance on U.S. Highway One, a right turn lane was very important and he expressed concern about water runoff; Mayor Brennan agreed. Mr. Holloway described each unit as having a finro-car garage, then opined that the current commercial zoning would result in more traffic than the residential zoning that would be requested. Council Member Arena thought the project was beneficial to the residents. CONSENT AGENDA MOT/ON: Council Member Arena moved approval of the Consent Agenda; seconded by Vice Mayor Tom Paterno; motion carried unanimously 5-0 with Items 5, 8, 9 and 10 pulled for discussion. 4. MINUTES: 10/01/18 Workshop; 10/29/18 Workshop; and 11/8/18 Regular 6. SE 05-18: Special Event application for an annual Brewery Anniversary Party by Tequesta Brewery, LLC. The event is to be held on Saturday, January 12, 2019 from 2:00 p.m. - 11:00 p.m. at the Tequesta Village Square Shopping Center, 287 S US Highway 1. The projected number of attendees for the event is 400. Alcohol will be served. 7. Approval of the Purchase of Laserfiche Avante to Replace the Existing Legacy Laserfiche Platform END OF CONSENT AGENDA 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Granicus ADA Proposal-Village Clerk $N/A; 2. N. Alkurid Interim Firefighter Contract-Fire Department $N/A-Position Previously Budgeted; 3. Pride Enterprises Proposal-Parks & Recreation Department $966.73; 4. Southeastern Printing Quote 11053/Smoke Signals - Administration $587.00; 5. Southeastern Printing Quote 13406/Smoke Signals $1882.00. Council Member Johnson was concerned that Interim Firefighters were paid minimum Minutes — Regular 12/13/18 Page 3 wage and wanted to know the financial impact of converting the position to full time. Acting Village Manager Weinand offered to obtain this data for review then invited Fire Chief Trube to address the matter. Chief Trube briefly explained the Interim program, cost of gear, staffing and competing employers; Manager Weinand added that the program worked well when first introduced because due to the economy at that time, not many places were hiring. Chief Trube reviewed the number of employees per shift and Vice Mayor Paterno wanted to retain the flexibility to change with the times. Consensus of Council was to revisit the Interim Firefighter program at the next Council meeting. Council Member Johnson questioned the necessity of printing and mailing Smoke Signals and asked whether it could be included in the water bills. Mayor Brennan cautioned that many residents do not access the internet; she suggested that distribution to unincorporated areas be discontinued and Manager Weinand advised the annual cost savings would be $6000.00. Council Member Arena suggested consultation with the Town of Juno Beach regarding their newsletter costs. MOT/ON: Council Member Johnson moved approval of Contracts Signed by Manager Under$25,000; seconded by Vice Mayor Patemo; motion carried unanimously 5-0. 8. Approval of the Purchase of a New Cisco Next-Gen Firewall and Security Solution Acting Village Manager James Weinand requested this item be removed for discussion at a future meeting. 9. Approve Purchase of Two (2) New Vehicles for the Fire-Rescue Department to Replace the 2000 Chevrolet Silverado 2500, and the 2002 Dodge Durango Vice Mayor Paterno asked about purchasing one vehicle now and the other in the future. Chief Trube advised that the pick-up truck was inoperable, outlined his plan for exchanging vehicle use within the department but adhered to his recommendation. The Vice Mayor inquired about a once available spare vehicle but Manager Weinand advised that it was given to the police department for their Citizens on Patrol program. He further explained that vehicle purchases had previously been postponed which was why this request was for two vehicles. Discussion continued on vehicle sharing and purchase options. MOTION: Vice Mayor Patemo moved approval of the Silverado purchase only; seconded by Council Member Johnson; motion carried unanimously 5-0. 10. Approve Revised Purchasing Manual Vice Mayor Paterno asked what revisions were and Village Attorney Keith Davis replied that for consistency, a purchase order was required for purchases under$10,000 whether there was a contract or not and language was added regarding prompt payment. MOT/ON: Vice Mayor Patemo moved approval of the Revised Purchasing Manual; seconded by Council MemberArena; motion carried unanimously 5-0. Minutes — Regular 12/13/18 Page 4 COMMUNICATIONS FROM CITIZENS Mr. Darrell Pastuch of 391 Riverside Drive spoke about Village expenditures and a recent Inspector General's report. Marilyn Muller of 324 Leigh Road had left the meeting but on her behalf, Deputy Village Clerk Mary Ann Grieser stated that the residents on Leigh Road wished to have a speed bump on each end of their short street. Mayor Brennan retorted that the issue had been thoroughly explored and speed bumps would not work in The Village. COMMUNICATIONS FROM COUNCIL Council Member Johnson was appreciative of all the work that went into the recent Holiday festivals as well as decorations around The Village. Council Member Brandon wished that everyone would enjoy the season. Council Member Arena thanked Public Works Director Doug Chambers for the holiday decorations and wished all a Merry Christmas and Happy New Year. Vice Mayor Paterno wished all a Merry Christmas and Happy Holidays and hoped all appreciated their families; he recognized the volunteers in the community that made Tequesta so special. Mayor Brennan thanked Village staff for their hard work, the amazing volunteers in The Village and the residents who attended the Council meetings. STANDING REPORTS Villaqe Attornev Village Attorney Keith Davis announced the conclusion of the recent Inspector General's audit report in November in which some technical issues were found but the overriding findings of the report showed no wrongdoing, corruption, fraud or mismanagement; the Village's controls and processes were adequate. This was the fourth audit he had been through for various municipalities recently and something was always found; the process was designed to make a good system better. He fondly recalled his youth in Tequesta and wished all a Happy Holiday. Villaqe Manaqer Acting Village Manager Weinand wished everyone a Merry Christmas and summarized his numerous meetings and activities since the last Council meeting. Police Police Chief Gus Medina detailed the many events and meetings the police department had participated in over the past month. He thanked Lieutenant Pike for organizing the Bike Rodeo again and giving away several bicycles purchased with his personal funds. Chief Medina spoke of succession planning, cross training and hostage negotiation training and he confirmed that speeding issue continued to be addressed. Council Member Brandon asked for coordination befinreen The Village's Santa Ride and a Santa boat. Fire Fire Chief James Trube provided an update on the activities and meetings he and the Fire Department participated in during the past month; he mentioned Fire prevention and public Minutes — Regular 12/13/18 Page 5 education. He announced that the Lieutenant's promotional exam was in progress and by March, a lieutenant would be in place; he anticipated that an open firefighter position would be filled in January. REGULAR AGENDA OLD BUSINESS 11. ORDINANCE 17-18, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A PROPOSED VILLAGE INITIATED AMENDMENT TO THE VILLAGE'S CHARTER; WHICH PROPOSED AMENDMENT WOULD REVISE THE CURRENT REQUIREMENT FROM REQUIRING NO LESS THAN FOUR MEMBERS OF THE VILLAGE COUNCIL TO VOTE IN FAVOR OF HIRING A VILLAGE MANAGER OR REMOVING A VILLAGE MANAGER, TO REQUIRING NO LESS THAN THREE MEMBERS OF THE VILLAGE COUNCIL TO TAKE SUCH ACTIONS, AND ALSO REQUIRING A 30 DAY NOTICE BE PROVIDED TO THE VILLAGE MANAGER PRIOR TO ANY COUNCIL DISCUSSION OR ACTION REGARDING THE REMOVAL OF THE VILLAGE MANAGER; FURTHER PROVIDING A BALLOT TITLE AND A BALLOT SUMMARY IN ACCORDANCE WITH THE REQUIREMENTS OF FLORIDA LAW; PROVIDING FOR THE PROPOSED CHARTER AMENDMENT QUESTION LANGUAGE; AND PUTTING SAID CHARTER AMENDMENT QUESTION TO A VOTE OF THE ELECTORS OF THE VILLAGE AT THE MARCH 12, 2019 MUNICIPAL ELECTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read Ordinance 17-18 title into the record and stated that this was the second reading. Mayor Brennan opened the hearing to the Council for comment but there was none; she opened the hearing for public comment but there was none. MOTION: Council MemberArena moved approval of Ordinance 17-18; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. 12. ORDINANCE 19-18, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE REZONING OF CERTAIN REAL PROPERTY WITHIN THE CORPORATE LIMITS OF THE VILLAGE OF TEQUESTA, FLORIDA; WHICH PROPERTY CONSISTS OF ONE POINT ZERO FOUR SEVEN (1.047) ACRES MORE OR LESS OF LAND IN FOUR PARCELS LOCATED AT 691 AND 19626 U.S. HIGHWAY #1, 3471 INLET COURT AND 3486 CANAL COURT; PROVIDING THAT THIS REAL PROPERTY WHICH IS MORE SPECIFICALLY DESCRIBED HEREIN SHALL BE RE-ZONED FROM THE VILLAGE ZONING DESIGNATION OF "C-2 COMMUNITY COMMERCIAL DISTRICT" TO THE VILLAGE ZONING DESIGNATION OF "MU MIXED USE"; PROVIDING THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA BE AMENDED TO REFLECT THE PROPER DESIGNATION FOR THIS REAL PROPERTY; PROVIDING A CONFLICTS Minutes — Regular 12/13/18 Page 6 CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read Ordinance 19-18 title into the record and stated that this was the second reading. Mayor Brennan opened the hearing to the Council for comment but there was none; she opened the hearing for public comment but there was none. MOT/ON: Council MemberArena moved approval of Ordinance 19-18; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. NEW BUSINESS 13. RESOLUTION NO. 42-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECREASING THE FISCAL YEAR 2018/2019 GENERAL FUND #001 BUDGET BY UNAPPROPRIATING FUND BALANCE IN THE AMOUNT OF $551,860.00 Village Attorney Keith Davis read Resolution 42-18 title into the record. Mayor Brennan noted the word unappropriating and the amount and opened the hearing to the Council but there were no questions. MOTION: Council MemberArena moved approva/of Resolution 42-18; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. 14. RESOLUTION NO. 43-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2018/2019 CAPITAL IMPROVEMENT FUND #301 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $20,000.00 TO FUND THE INSTALLATION OF CROSSWALKS AT VARIOUS LOCATIONS THROUGHOUT THE VILLAGE Village Attorney Keith Davis read Resolution 43-18 title into the record. Mayor Brennan said that this item had been discussed for two years and asked Public Works Director Doug Chambers to address questions from Council Member Brandon and Vice Mayor Paterno. Village Manager Weinand announced that the money saved by the Public Works Department performing the work resulted in more areas completed than originally estimated. MOT/ON: Council MemberArena moved approva/of Resolution 43-18; seconded by Vice Mayor Paterno; motion carried 5-0. 15. ORDINANCE 22-18, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING A PROPOSED VILLAGE INITIATED REFERENDUM QUESTION ON THE ISSUE OF WHETHER THE VILLAGE COUNCIL SHOULD APPROVE THE FULL DESIGN, FUNDING, AND CONSTRUCTION OF A NEW COMMUNITY CENTER Minutes — Regular 12/13/18 Page 7 ON THE VACANT VILLAGE OWNED LOT AT 483 SEABROOK ROAD; FURTHER PROVIDING A BALLOT TITLE AND A BALLOT SUMMARY IN ACCORDANCE WITH THE REQUIREMENTS OF FLORIDA LAW; PROVIDING FOR THE PROPOSED REFERENDUM QUESTION LANGUAGE; AND PUTTING SAID REFERENDUM QUESTION TO A VOTE OF THE ELECTORS OF THE VILLAGE AT THE MARCH 12, 2019 MUNICIPAL ELECTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read Ordinance 22-18 title into the record and Mayor Brennan introduced Frank D'Ambra for a report. Mr. D'Ambra summarized the progress of plans for the Community Center, and then announced a new possible location as Constitution Park. The design team felt strongly that Constitution Park was the best site and recommended withdrawal of the March referendum to ensure all viable possibilities were thoroughly evaluated. Lew Hayward of 27 Shay Place advised that he was initially unaware of the planned building, which would especially affect him and his neighbors. He summarized a meeting with Council Member Arena and Frank D'Ambra about potential ways to mitigate the impact of such a facility on neighboring properties. Pat Watkins of 167 River Drive spoke about location, size and consideration for neighboring properties. Council Member Brandon agreed that if some residents were not yet aware of the project, it was best to wait. Mr. D'Ambra said that the committee would persevere and wanted both the best location and facility. When Council Member Johnson asked about a timeline for completion, Mr. D'Ambra estimated two years. Though Vice Mayor Paterno supported withdrawal of the referendum and was in favor of the Constitution Park site (and another one he would disclose in the future), he felt that progress was needed. Attorney Davis explained that The Village went through the Consultant Competitive Negotiation Act Process to retain an architect, however since the Request For Proposal was for a specific vacant lot, he would need to investigate what a change of location entailed. Council Member Arena reminded that in 2017, Council approved funds for research by him and Parks and Recreation Director Greg Corbitt who visited recreation centers for ideas; he stated that the committee worked diligently to gather information and was happy to meet with residents about any concerns. Vice Mayor Paterno appreciated that after all the work done to date, Mr. D'Ambra would suggest postponement. Mayor Brennan thanked Council Member Arena, Director Greg Corbitt and Frank D'Ambra for their hard work and diligence. MOT/ON: Vice Mayor Patemo moved denial of Ordinance 22-18 moving forward as a referendum; seconded by Council Member Arena; motion carried unanimously 5-0. ANY OTHER MATTERS Though the Village Manager search was to commence on January 2, 2019, Mayor Brennan suggested postponement due to the upcoming election and observed that a lesson learned from the prior search was swifter action on the more promising resumes. She said she noticed reduced drama and increased camaraderie in staff and asked whether Council would consider a postponement until April 1, 2019. This made sense to Council Member Arena, and Acting Village Manager Weinand offered that he was available to continue in the position except for the week of March 10, 2019. Although Vice Minutes — Regular 12/13/18 Page 8 Mayor Paterno feit that Mr. Weinand was doing a great job, he did not want to wait but Council Member Johnson did not mind waiting. Council Member Brandon said she felt torn but did not see the need to wait. Mayor Brennan added that she did not want to disrupt the momentum she observed lately. Attorney Davis and Mayor Brennan discussed voting since the search was to commence before the next Regular Council Meeting, then Mayor Brennan requested a Special Council meeting for a vote on the issue. Council Members Johnson and Brandon wished to discuss the topic of golf carts on the road. Police Chief Gus Medina and Lieutenant Pike spoke about safety, state statutes, cart occupants and other related hazards. Council Member Johnson reiterated her request to discuss this at a Workshop. Vice Mayor Paterno mentioned he noticed young kids driving golf carts and Lieutenant Pike assured that the police department enforced this. Mayor Brennan did not feel a Workshop discussion would be productive but as different questions were being raised, agreed to discuss again at the Workshop in February. Meetinq Task Assiqnments ' � � Set up PBA Negotiations Jim _....................___.. __ .____ ___ _.._..�. __ __ �ecial Meeting in December (Manager) ; Lori _...........�.. _.. _�.___ �..._..._.._..........._._.__._�_._.__._�_..�w._____.____....._� �_�.._; � Cut Smoke Signals to residents only (and JIC) Lori ; Need hard #'s on fulltime vs. intern program for Fire Trube s Ne� Workshop Agenda: Lori • Golf carts ; • Quarterly budget review � • 17/18 Year End Budget Status ' � Storm Water Rate Stud�r_.............._.__. .._._..___......._._._.,�,.._.. ____._..__........._........._._._____. ! ADJOURNMENT: Council Member Arena moved to adjourn the meeting; seconded by Vice Mayor Paterno. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8:47 p.m. Respectfully submitted, �l �i-� 1 l3Lc��e��a�•-- Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.