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To: Thomas G. Bradford, Village Manager
From: Thomas C. Hall, Water System Manager If
Date: Thursday, June 4, 1998
Subject: Recommendation of Bid Award for RO Reject Main,
Village Council Agenda Item
On May 19, 1998, bids were received and opened for the RO Reject Main
project. The scope of this project includes approximately 8,500 feet of 12 -inch
water main from the water plant to the Jupiter Inlet. This bid was structered
with several alternates and options which included pipe materials, and methods
of installation at road crossings.
Reese, Macon & Associates, our consultants for this work, have evaluated the
bids, reviewed qualifications of the apparent low bidder and their
subcontractors, and are recommending award to Foster Marine Contractors.
Award is based on Option 1 using PVC pipe and Alternate 3, PVC Directional
Bore. Amount of base bid and alternate is $548,022.00. Therefore, we support
our consultants recommendations and request Village Council approval of this
bid award to Foster Marine Contractors Inc. of Pompano Beach Florida, in
the amount of $548,022.00
Funding for this project will be provided by the Water Enterprise Fund, Bond
Construction Account, having an estimated budget amount of $600,000.00
Please place this item on the agenda of the June 11, 1998 Village Council
Meeting for review and award.
i
BUDGET ET IFOR RO BOND CONSTRUCTION ]EgTND 6/2198
RO PLANT
ENGINEERS
CONTRACT
YTD /
ESTIMATE
AMOUNT
PAID
Construction
5,823,000
5,610,000
0
ESDC
415,000
410,000
Q
$6,238,000
$6,020,000
0
Additional Items Required:
Plant I Retrofit (flow meters)
18,000
0
0
Landscaping
35,500
0
0
Irrigation
15,275
0
0
Office Furniture
2,000
0
0
Fax Machine
2,000
0
0
Copier
6,000
0
0
Lab Equipment
5,000
0
0
A/C Pipe Removal
15,000
1,875
0
Village permits/fees
25,000
0
0
Contingency
10,000
Q
Q
$133,775.00
$1,875.00
$0.00
Miscellaneous:
Table
300
0
0
Chairs
250
0
0
Refrigerator
700
0
0
Microwave
Q
Q
1,600
0
0
TOTAL PLANT.
$6,373,375
$6,021,875
0
RO WELL NO.2
Construction
440,000
0
0
ESDC
45,000
Q
Q
TOTAL FOR WELL
$485,000
0
0
KOO
::.::::::::::::::::::::::::::::::s::::::::::::;:::::::::::�"€��'::IG'(�EK:�f.�. �.lit::........-.....::.........::;::$�'.�:
-5t1E1€-.•.........
- . - .......
.............. .
REMOTE TELEMETRY
Design
25,000
0
0
Construction
187,000
0
0
ESDC
15,000
Q
Q
TOTAL FOR TELEMETRY
$227,000
0
0
TOTAL PROJECT COSTS:
$7,738,875
$6,618,397
0
TOTAL BOND PROCEEDS
(including interest)
TO CONSTRUCTION FUND:
$7,572,911
$7,572,911
$7,572,911
INTEREST EARNED(during const
$323,720
Na
0
BALANCE AVAILABLE FOR
PREVIOUS RO EXPENDITURES:
$157,756
n/a
$7,572,911
J6n-04-98 11:38A Reese,Macon&Assoc.
RMA
Reese, Macon and Associates, Inc.
June 4, 1998
Mr. Tom Hall
Village of Tequesta
P.O. Box 3474
Tequesta, FL 33469-0474
RE: Reject Disposal Main
Dear Tom:
On May 19, 1998, five bids were received on the above referenced project. As you know,
this project includes approximately 8,500 LF of 12 -inch main from the water treatment plant to
the Jupiter Inlet, several road crossings and an outfall into the Jupiter Inlet (east of U.S. l bridge).
The bid was structured to include an option for either a PVC (Option 1) or a High Density
Polyethylene Pipe (HDPE) (Option 2), pipe material. In addition, we included alternate bid items
for a change in how we would handle the numerous road crossings within this project. These
included either jack and bore (which was included in their base bid for Option 1 or 2), directional
bore or open out.
The bid results indicate that, in general, the cost of PVC and I•IDPE are competitive and
reasonable. Unfortunately, the low bidder for Option No. 2 (HDPE), Intercounty Engineering,
Inc. did not adhere to the bidding requirements which has lead to legal counsel determining their
bid as invalid. The prices offered for the options and alternates are summarized in the attached.
Note that this is a typical unit price contract based upon estimated quantities, the final costs will
reflect actual installed quantities. The base bids received are summarized below.
Qgtion No. 1(PVCI
Contractor Base Bid
Foster Marine Contractors
$605,127,00
Intercounty Engineering
$619,374.00
AKA Services
$643,150.00
Ric -Man International
$774,835.00
Burkhardt Construction
$824,847.10
6415 Lake Worth Road - Suite 307 - Lake Worth, FL 33463-2907
Tek-phonc (561)433-3226 - Faestmale (561)433-N11
e-mail - nua0a 11.netcom.com
P.02
It
Jun -04-98 11:38A Reese,Macon&Assoc.
Option N . 2 HDPE
Contractor
Intercounty Engineering
Foster Marine Contractors
AKA Services
Ric -Man International
Burkhardt Construction
Base Bid
$491,306.00
$544,793.50
$585,450.00
$687,335.00
$742,284.60
Our estimate for the base bid, Option No. I (PVC), was $566,500 as shown within the
Bond Report. Typically, we have found the HDPE pipe to fall within 8 -12 percent below that of
PVC if the contractor has used the material before. Using the base bid with Option No. 1 (PVC
pipe material) and applying the associated Alternates for directional bore road crossings, it was
determined that Foster Marine Contractors is the apparent low bidder.
We have investigated the qualifications of the apparent low bidder, Foster Marine, along
with their primary subcontractors named within their proposal. We have found the qualifications
to be in accordance with the specification requirements. Both the contractor arid the
subcontractors have significant experience in this type of work. Though we have not worked
specifically with this contractor in the past, their previous projects have been successful. We have
also contacted several references concerning the contractor and have received positive reactions.
If you wish, we can review the details of our investigation with you.
In summary, we recommend the award of the base bid (Option No. 1) and Alternate No. 3
(PVC/Directional Bore) to Foster Marine Contractors, Inc. in the amount of $548,022.00. We
plan on attending the Council meeting to answer any questions which may arise. In the interim, if
you have any questions or wish to discuss this further, please call_
tcj.108/96.117.1
C:nrrPrP1V
P.E.
P.03
Jun -04-98 11:38A Reese,Macon&Assoc.
Village of Tequesta
Reject Main Disposal
Alternate/Option Summary
The bid was structured to include two options; one for PVC pipe and the other for High
Density Polyethylene Pipe (HDPE). Due to the apparent low bidder's bid being deemed invalid,
for the HDPE option, the evaluation of the bidders moved to the second apparent low bidder on
the HDPE, who is also the apparent low bidder on the PVC Pipe, Foster Marine Contractors.
The bid had alternate bid items under each Option which would give the Village the flexibility to
choose open cuts of their roadways (Village Blvd. and Tequesta) a jack and bore or directional
bore at the remaining road crossings. Applying the alternates to Foster Marine's bid showed that
they were low for the PVC Option with Directional Bore at all the roadways. The following
summarizes these alternatives for the recommended contractor, Foster Marine Contractors.
Road Crossings (Base Bid, Jack & Bore)
Tequesta Drive
Village Blvd.
US 1/Bridge Road
Alt. AIA
US 1/AIA
US 1/Access
92 LF @ 181 /LF
1 l l LF @ 172/LF
105 LF @ 176/LF
125 LF @ 167/LF
105 LF @ 176/LF
62 LF @ 210/LF
Road Crossings (Alternate Bid, Directional Bore)
Tequesta Drive
Village Blvd.
US I Bridge Road
Alt, AIA
US IWA
US 1/Access
92 LF @ 831LF
111 LF a 82/LF
105 LF @ 8VLF
125 LF @ 80/LF
105 LF @ 82/LF
62 LF @ 88/LF
$16,652.00
$19,092.00
$18,480.00
$20,875.00
$18,480.00
$13,020.00
Total $106599,00
$ 7,636.00
$ 9,120.00
$ 8,610.00
$10,000.00
$ 8,610.00
5P518.00
Total $ 49,494.00
'rhe net difference between the Jack and Bore and Directional Bore Alternate is $57,105.00,
($106,599 minus $49,494). This amount comes off the base bid of $605,127.00, to yield a
revised base bid of $548,022.00 when applying the Alternates.
tcj-108/ 6-117.1
P_04
RESOLUTION NO. 27 - 97/98
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING THE CONSTRUCTION CONTRACT
FOR THE REVERSE OSMOSIS REJECT MAIN IN THE
AMOUNT OF $548,022 TO FOSTER MARINE
CONTRACTORS, INC. OF POMPANO BEACH, FLORIDA,
AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE CONTRACT PERTAINING TO THE SAME.
WHEREAS, on May 10, 1998, bids were opened relative to the
Tequesta Reverse Osmosis Reject Main Project with the low
bidder being Foster Marine Contractors, Inc. of Pompano
Beach, Florida, in the amount of $548,022; and
WHEREAS, the Consulting Engineer hired by the Village for
this Project has made a Recommendation of Award to Foster
Marine Contractors, Inc., based upon their low bid as
received on May 19, 1998; and
WHEREAS, funds necessary to cover the expenses associated
with the Reverse Osmosis Reject Main Project are contained
within the Water Enterprise Fund Bond Construction Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The foregoing recitals are hereby ratified and
confirmed.
Section 2. The construction contract for the Reverse
Osmosis Reject Main Project is hereby awarded to Foster
Marine Contractors, Inc., of Pompano Beach, Florida in the
amount of $548,022 and the Village Manager is authorized to
execute the contract pertaining to said construction
project.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adaption. The motion was seconded
by Councilmember , and upon being put to a vote,
the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this 11th day of June, A.D., 1998.
MAYOR OF TEQUESTA
Elizabeth A. Schauer
ATTEST:
Joann Manganiello
Village Clerk
up60\res\27-98