HomeMy WebLinkAboutDocumentation_Regular_Tab 11B_06/11/1998Veree(T Memo
To: Thomas G. Bradford, Village Manager X
From: Thomas C. Hatt, Water System Manager f
Date: Thursday, June 4,1998
Subject: Engineering Services Proposal, Council Agenda Item
Please find attached an engineering services proposal from Reese, Macon &
Associates of Lake Wortl�Florida, our RO Engineering Consultants, in the
amount of $48,500. This proposal is to provide for ESDC (engineering
services during construction) regarding construction of the RO Reject Main.
Funding will be provided by the Water Enterprise Fund, Bond Construction
Account, having an estimated budget amount of $53,500.
Please place this item on the consent agenda of the June 11, 1998 Village
Council Meeting for approval.
The Reject Main project construction, recommendation of award, is to be also
included on the same agenda Mr. Reese will have a representative in
attendance to answer any questions.
BUDGET FOR R® BOND CONSTRUCTION FUND
TOTAL BOND PROCEEDS
(including interest)
1 I $7.572,911
BALANCE AVAILABLE FOR
PREVIOUS RO EXPENDITURES: $157,756 Na $7,572,911
RO PLANT
ENGINEERS
CONTRACT
YTD/
ESTAKATE
AMOUNT
PAID
Construction
5,823,000
5,610,000
0
ESDC
415,000
410,000
4
$6,238,000
$6,020,000
0
Additional Items Required:
Plant I Retrofit (flow meters) 18,000
0
0
Landscaping 35,500
0
0
Irrigation 15,275
0
0
Office Furniture 2,000
0
0
Fax Machine 2,000
0
0
Copier 6,000
0
0
!_ab Equipment 5,000
0
0
A/C Pipe Removal 15,000
1,875
0
Village permitsifees 25,000
0
0
Contingency 10,440
Q
4
$133,775.00
$1,875.00
;0.00
Miscellaneous:
Table
300
0
0
Chairs
250
0
0
Refrigerator
700
0
0
Microwave
Q
0
1,500
0
0
TOTAL PLANT:
56,373,375
$6,021,875
Q
RO WELL NO.2
Construction
440,000
0
0
ESDC
45
4
0
TOTAL FOR WELL
$486.000
0
0
REJECT MAIN
Construction
600,000
0
0
ESDC
53.5m
48,500
Q
TOTAL FOR MAIN
5' 3,50Q
48500 _
0
REMOTE 'r'Ei.Fnr WTRY
Design
Construction
25,000
187,000
0
4
0
0
EsoC
100
0
Q
TOTAL BOND PROCEEDS
(including interest)
1 I $7.572,911
BALANCE AVAILABLE FOR
PREVIOUS RO EXPENDITURES: $157,756 Na $7,572,911
Jun -04-98 10:39A Reese,Macon&Assoc.
RMA
Reese, Macon and Associates, Inc.
June 3, 1998
Village of Tequesta
P.O. Box 3474
Tequesta, FL 33469-0474
ATTN.- Thomas C. Hall, Water System Manager
RE: Reject Disposal Main
Engineering Services During Construction
Gentlemen:
We are pleased to submit this proposal for engineering services in connection with providing
engineering services during construction and construction observation services for the above
referenced project. REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the
Engineer, shall_ perform the services as documented below for the Village of Tcquesta,, hereinafter
refuted to as the Client.
The following specific tasks will be performed by the Engineer:
Administer the coiistmetion contract. Administration of the construction Contract shall
include performance of all engineering duties set forth in the general conditions and
supplementary general conditions. In generate this will include malting daily site visits to
observe the construction, shop drawing review, review of periodic pay acquests, issuance
of written notifications as stipulated by the conoructior contract docurnentts, preparation
of record drawings based on the information submitted by the Contractor and project
completion certification as required by the regulatory agencies. Full time on-site
inspection services during the a construction period is not included. One set of the
completed record dra-wings (blueprints) will be provided to the Client,
2. Provide additional services as mutually agreed upon in writing_
The above scope is predicated on the assumption that the Client shalt furmsh, at no cost to the
Engineer, all available pertinent information including previous reports, plans, SpeGilications,
permits and other data relevant to the performance of the above services for the project. In
addition, the Client shall designate, in writing, a person to act as the representative for services
performed under this agreement.
6415 Lake Worth Road • Suite 367 • Lake Worth, Ft, 33463-2907
Telephone ('%1)433,3236 • Facsimile (_561)433-8011
e-mail • rmaQ)l%.netrnm.com
P.02
Jun -04-98 10:40A Reese,Macon&Assoc.
TIME OF PERFORMANCE
The Engineer acknowledges that the time frame for this project is critical. Items I and 2 of the
Scope of Services will be completed commensurate with the construction schedule which is 175
days to substantial completion.
FEES
For Scope Items I and 2 the Engineer shall be paid a lump sum fee of forty eight thousand five
hundred dollars ($48,500)
If services are required in the performance of the above scope, beyond those normally provided by
the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written
authorization of the Client. The subcontractor shall bill the work directly to the Client. If the
Engineer is requested to subcontract the work directly, a 10% handling charge will be added to
the subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days of
the invoice date. Interest at a compound rates of one and one-half percent per month shall be
cY reed t any past_ due statements. Interest shall_ be carnputed on past due staternents front the
date of the invoice.
COST FST1MATI+;S
Construction cost estimates are developed from knowledge of market conditions and based on the
experience of the Engineer, However, the Engineer exercises no control over the cbxripetitive
bidding process and, therefore, makes no guarantee of the accuracy of the estimate when
compared to previous estimates or actual bids..
TEMMATIOIV
This agreement may be terminated by either party by giving thirty (30) days written notice. The
Engineer shall be paid for all services rendered prior to the termination date.
-2-
P_03
Jun -04-98 10:40A Reese,Macon&Assoc.
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the space provided
below. This contract shall be considered void if not executed within thirty{30) days from the
above date. Upon execution of this agreement the Client shaft return one copy to the Engineer_
Very truly yours,
REESE, MACON and ASSOCIATES, INC,
William D. Reese, P.E.
President
Accepted By:
VILLAGE OF TEQUESTA
Thomas G. Bradford, Village Manager
DATE;
PWPWjmain.uq
-3-
P-04
RESOLUTION NO. 28-97/98
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, APPROVING A
PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH REESE, MACON AND ASSOCIATES, OF LAKE
WORTH, FLORIDA, FOR ENGINEERING SERVICES
DURING CONSTRUCTION OF THE REVERSE OSMOSIS
REJECT MAIN PROJECT IN THE AMOUNT OF $48,500
AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE SAME ON BEHALF OF THE VILLAGE OF
TEQUESTA.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Professional Engineering Services Agreement
with Reese, Macon and Associates in the Amount of $48,500
for engineering services during construction, attached
hereto as Exhibit "A" and incorporated by reference as part
of this Resolution, is hereby approved and the Village
Manager of the Village of Tequesta is authorized to execute
same on behalf of the Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The motion was seconded by
Councilmember and upon being put to a vote, the
vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this 11th day of June, A.D., 1998.
MAYOR OF TEQUESTA
Elizabeth A. Schauer
ATTEST:
Joann Manganiello
Village Clerk
wp60\res\28-48