HomeMy WebLinkAboutDocumentation_Workshop_Tab 04_03/04/2019VILLAGE OF TEQUESTA
Building Department
MEMORANDUM
TO: Honorable Mayor Abby Brennan and Council Members
CC: James M. Weinand, Acting Village Manager
FROM: Jose Rodriguez, Director, Building Department
/Oto—
DATE: February 21, 2019
SUBJECT: Relocation and Reconfiguration
Proposal for Relocation
This memorandum is in support of a joint proposal, for relocation and reconfiguration, by the
following Village of Tequesta department heads:
• Brad Gomberg, Director, Information Technology Department
• Lori McWilliams, Village Clerk
• Merlene Reid, Director, Human Resources Department
• Jose Rodriguez, Director, Building Department
• James Trube, Chief, Fire Department
Purpose
The purpose of the relocation and reconfiguration is to enhance customer service and increase
services provided to Village residents.
Structure
The Building Dept. will be relocated to the Seabrook Rd Fire Station location and will
reconfigure the building and add services for residents such as a conference room for
contractors/developers and the addition of a kiosk for online services including bill payments,
document review and free printing.
Human Resources and Information Technology will move to the current Building Dept. space.
This will allow the Fire Dept. to retake its conference room and storage area. In addition,
more space will be available for the Village Clerk, Administrative Dept., and Council Members.
Funding
As part of the funding, the Building Dept. is requesting $20,000 currently earmarked for a
Village Hall generator as its purchase was removed from the 2018-2019 budget (see attached
Revenue and Expenditure Report). In addition, the Building Dept. is requesting $500,000 from
the $1,117,434 in Building Dept. restricted funds to be used to remodel the Seabrook Rd Fire
VILLAGE OF TEQUESTA
Building Department
Station location and bring it up -to -code (see attached Fund 001 Report). The Building Dept.
restricted funds must be utilized by the Building Dept. or a percentage will need to be
refunded to contractors.
The Building Dept. has surplus funds for the 2018-2019 fiscal year, as of 2/21/19, in the
amount of $110,224.07 (see attached Revenue and Expenditure Report).
2
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*** Assets ***
Fund 11
Description
•D ENDED
191 1
PERIOD ENDED
191 1
Cash and Cash Equivalents
1,902,681.80
341,558.03
Investments
2,576,600.73
3,564,493.19
Accounts Receivable
432,904.21
645,595.03
Due from Other Funds
0.00
0.00
Inventories
34,204.01
32,813.45
Prepaids
177,837.80
192,181.10
Other Assets - Current
0.00
0.00
Other Fixed Assets
0.00
0.00
Total Assets
5,124,228.55
4,776,640.80
*** Liabilities ***
Accounts Payable
258,691.39
409,767.37
Accrued liabilities
225,694.21
218,175.91
Retainage Payable
0.00
0.00
Due to Other Funds
0.00
0.00
Due to Other Governments
5,988.36
6,933.49
Deferred Revenue
0.00
0.00
Other Current Liabilities
93.46
2,193.46
Customer Deposits
0.00
0.00
Noncurrent liabilities
0.00
0.00
Def Inflows of Resources
287,865.39
257,459.99
Total Liabilities
778,332.81
894,530.22
*** Fund Balance ***
Fund Balance - Nonspendable
001-000-280.100
Fund Bal - Nonspend -Inventor
34,204.01
32,813.45
001-000-280.150
F.B. - Nonspendable - Prepaid
177,837.80
192,181.10
Fund Balance - Nonspendable
212,041.81
224,994.55
Fund Balance - Restricted
001-00D-281.100
F.B. - Restricted - Debt
429,616.00
389,454.00
001-000-281.150
F.B. - RESTRICTED - BLDG. FEE
791,730.00
1,117,434.00
001-000-281.155
IF.B. - RESTRICTED - LOCAL INFRA SURTAX
219,565.00
0.00
Fund Balance - Restricted
1,440,911.00
1,506,888.00
02/21/2019 12:36 PM
User: jrodriguez
DB: Tequesta
GL NUMBER DESCRIPTION
REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF TEQUESTA
PERIOD ENDING 03/31/2019
*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.
Fund 001 - GENERAL
FUND
Revenues
Dept 180 - Building
& Zoning
001-180-322.000
Building Permit Fees
001-180-329.010
Contractor Reg. - County
001-180-329.110
PARTIAL AND RE -INSPECTION
001-180-354.102
Code Enf Fines & Court Costs
001-180-369.000
Other Miscellaneous Revenue
Total Dept 180 - Building & Zoning
Dept 181 - Code Compliance
001-181-354.102 Code Enf Fines & Court Costs
Total Dept 181 - Code Compliance
TOTAL REVENUES
Expenditures
Dept 180 - Building & Zoning
001-180-512.100
Regular Salaries & Wages
001-180-514.100
Overtime
001-180-514.350
Overtime - Disaster
001-180-515.103
Bonus Pay Plan
001-180-515.106
Clothing & Boot Allowance
001-180-515.107
Part-time Salaries
001-180-515.108
Auto Allowance
001-180-516.100
Compensated Absences
001-180-521.101
FICA Taxes
001-180-521.102
Medicare Taxes
001-180-522.102
VOT Pension Contributions
001-180-523.101
Life/Health Insurance
001-180-524.100
Workers' Comp Insurance
001-180-531.301
Legal Services
001-180-531.320
Code Enforcement Service
001-180-531.325
Inspection Services
001-180-534.300
Other Contractual Services
001-180-540.300
Travel & Per Diem
001-180-541.300
Communication Services
001-180-541.301
Postage
001-180-543.300
Utility Services
001-180-544.301
Operating Leases
001-180-545.300
Insurance
001-180-546.301
Office Equip/Repair & Maint
001-180-546.302
Vehicle Repair & Maintenance
001-180-546.320
Computer system maint & suppl
001-180-547.300
Printing & Binding
001-180-549.300
Other Misc Chgs & Obligations
001-180-549.304
Licenses, Fees & Permits
001-180-549.395
Credit Card Fees and Charges
001-180-551.300
Office Supplies & Equipment
001-180-552.301
Gas & oil
001-180-552.305
Uniforms
YTD BALANCE ACTIVITY FOR
2018-19 03/31/2019 MONTH 03/31/2019
AMENDED BUDGET NORMAL (ABNORMAL) INCREASE (DECREASE)
Page: 1/2
AVAILABLE
BALANCE $ BDGT
NORMAL (ABNORMAL) USED
625,000.00
287,287.30
0.00
337,712.70
45.97
0.00
1,417.61
0.00
(1,417.61)
100.00
8,000.00
3,019.20
0.00
4,980.80
37.74
10,000.00
42,385.92
0.00
(32,385.92)
423.86
0.00
1.81
0.00
(1.81)
100.00
334,111.84
308,888.16
51.96
643,0 00.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
643,000.00
0.00
0.00
0.00 0.00
334,111.84 0.00 308,888.16 51.96
304,900.00
110,730.71
0.00
194,169.29
36.32
1,500.00
590.63
0.00
909.37
39.38
0.00
0.00
0.00
0.00
0.00
2,600.00
2,040.00
0.00
560.00
78.46
150.00
0.00
0.00
150.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,500.00
184.06
0.00
4,315.94
4.09
18,685.00
6,818.61
0.00
11,866.39
36.49
4,450.00
1,594.67
0.00
2,855.33
35.84
34,250.00
12,404.63
0.00
21,845.37
36.22
62,995.00
18,271.22
0.00
44,723.78
29.00
3,900.00
2,252.58
0.00
1,647.42
57.76
2,500.00
1,750.00
0.00
750.00
70.00
0.00
0.00
0.00
0.00
0.00
20,000.00
10,200.00
0.00
9,800.00
51.00
1,000.00
0.00
0.00
1,000.00
0.00
3,000.00
1,546.12
0.00
1,453.88
51.54
5,500.00
1,369.36
0.00
4,130.64
24.90
1,600.00
539.70
0.00
1,060.30
33.73
7,600.00
2,012.66
0.00
5,587.34
26.48
2,300.00
574.35
0.00
1,725.65
24.97
1,600.00
709.25
0.00
890.75
44.33
1,150.00
227.60
0.00
922.40
19.79
500.00
358.15
0.00
141.85
71.63
8,600.00
6,918.97
0.00
1,681.03
80.45
1,000.00
210.85
0.00
789.15
21.09
2,300.00
1,251.92
0.00
1,048.08
54.43
3,000.00
1,175.65
0.00
1,824.35
39.19
6,000.00
1,766.12
0.00
4,233.88
29.44
3,000.00
1,084.55
0.00
1,915.45
36.15
750.00
88.95
0.00
661.05
11.86
1,500.00
585.70
0.00
914.30
39.05
02/21/2019 12:36 PM
User: jrodriguez
DB: Tequesta
GL NUMBER DESCRIPTION
REVENUE AND EXPENDITURE REPORT FOR VILLAGE OF TEQUESTA
PERIOD ENDING 03/31/2019
*NOTE: Available Balance / Pct Budget Used does not reflect amounts encumbered.
YTD BALANCE ACTIVITY FOR
2018-19 03/31/2019 MONTH 03/31/2019
AMENDED BUDGET NORMAL (ABNORMAL) INCREASE (DECREASE)
Fund 001 - GENERAL FUND
Expenditures
001-180-554.300
Books, Publ, Subs & Membershi
001-180-554.301
Personnel Training
001-180-664.600
Mach/Equipment
001-180-664.601
Computer Equipment
001-180-664.602
VEHICLES
001-180-664.607
Equipment - Tech
Total Dept 180 -
Building & Zoning
Dept 181 - Code
Compliance
001-181-512.100
Regular Salaries & wages
001-181-514.100
Overtime
001-181-514.350
Overtime - Disaster
001-181-515.106
Clothing & Boot Allowance
001-181-515.107
Part-time Salaries
001-181-516.100
Compensated Absences
001-181-521.101
FICA Taxes
001-181-521.102
Medicare Taxes
001-181-522.102
VOT Pension Contributions
001-181-523.101
Life/Health Insurance
001-181-531.301
Legal Services
001-181-531.320
Code Enforcement Service
001-181-540.300
Travel & Per Diem
001-181-541.300
Communication Services
001-181-541.301
Postage
001-181-546.302
Vehicle Repair & Maintenance
001-181-552.301
Gas & Oil
001-181-554.300
Books, Publ, Subs & Membershi
001-181-554.301
Personnel Training
Total Dept 181 - Code Compliance
TOTAL EXPENDITURES
Fund 001 - GENERAL FUND:
TOTAL REVENUES
TOTAL EXPENDITURES
NET OF REVENUES & EXPENDITURES
TOTAL REVENUES - ALL FUNDS
TOTAL EXPENDITURES - ALL FUNDS
NET OF REVENUES & EXPENDITURES
Page: 2/2
AVAILABLE
BALANCE % BDGT
NORMAL (ABNORMAL) USED
1,400.00
643.00
0.00
757.00
45.93
6,000.00
3,402.27
0.00
2,597.73
56.70
20,000.00
0.00
0.00
20,000.00
0.00
3,100.00
0.00
0.00
3,100.00
0.00
0.00
0.00
0.00
0.00
0.00
15,000.00
0.00
0.00
15,000.00
0.00
556,330.00
191,302.28
0.00
365,027.72
34.39
43,680.00
17,304.00
0.00
26,376.00
39.62
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
150.00
125.00
0.00
25.00
83.33
10,470.00
2,020.62
0.00
8,449.38
19.30
0.00
0.00
0.00
0.00
0.00
4,115.00
1,196.22
0.00
2,918.78
29.07
960.00
279.74
0.00
680.26
29.14
7,450.00
1,943.20
0.00
5,506.80
26.08
9,050.00
3,749.66
0.00
5,300.34
41.43
10,500.00
2,632.60
0.00
7,867.40
25.07
7,000.00
777.09
0.00
6,222.91
11.10
1,500.00
871.40
0.00
628.60
58.09
2,000.00
261.58
0.00
1,738.42
13.08
1,200.00
0.00
0.00
1,200.00
0.00
500.00
472.24
0.00
27.76
94.45
750.00
217.14
0.00
532.86
28.95
600.00
130.00
0.00
470.00
21.67
3,000.00
605.00
0.00
2,395.00
20.17
102,925.00
32,585.49
0.00
70,339.51
31.66
659,255.00
223,887.77
0.00
435,367.23
33.96
643,000.00
334,111.84
0.00
308,888.16
51.96
659,255.00
223,887.77
0.00
435,367.23
33.96
(16,255.00)
110,224.07
0.00
(126,479.07)
678.09
643,000.00
334,111.84
0.00
308,888.16
51.96
659,255.00
223,887.77
0.00
435,367.23
33.96
(16,255.00)
110,224.07
0.00
(126,479.07)
678.09
