Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink AboutDocumentation_Regular_Tab 01_3/14/2019MINUTES VILLAGE OF TEQUESTA WORKSHOP February 4, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 PM. A roll call was taken by Deputy Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice -Mayor Tom Paterno, Council Member Vince Arena and Council Member Laurie Brandon. Council Member Kristi Johnson was absent. 1. Discussion on the Fire Department's Full-time Positions Versus Interim Costs Fire Chief Trube explained to Council that there was a difference of approximately $38,000 per year to convert an Interim Firefighter position to a full time position. One of the factors that negatively affected the Fire Department when utilizing an interim was the training aspect. Rather than moving the department forward and developing skills beyond the current, the team was in a perpetual cycle of repeat training. Another cost was attributed to overtime, as there was always a shortage when an intern left the position. Chief Trube revealed that uniforms and bunker gear were fitted to the individual and proved costly with interim firefighters leaving frequently. Council Member Arena suggested leaving the program on hold until it was needed again. Chief Trube added that he had an updated list of hires that would fit the firefighter/paremedic requirement. Additionally, firefighters could be moved around to different shifts when an employee called in sick. Acting Manager Weinand agreed that overtime costs were increased because of the costs of overturning employees. The Fire Department was at 50% of their overtime budget at the quarter year mark. Vice Mayor Paterno was agreeable to hiring a full timer immediately, if the Chief could delay purchasing a vehicle for the next two years. Chief Trube agreed that the vehicle could wait for two years. Council then asked Chief Trube and Acting Manager Weinand to discuss the issue and report back. 2. Discussion on Smart Meter Revenues and Contract Work to Acquire the Return of Funds Finance Director, Mr. Chris Quirk reported that water was being lost every day due to old meters that did not measure water consumption accurately. Mr. Jay Wickham, Superintendent of Water Distribution and Storm Water, reported that there were 1000 smart meters sitting in a warehouse, with the ability of installing only 100 per month "in-house". Mr. Wickham preferred to contract with an outside company to install the 1000 meters at a rate of approximately $30,000. After that, Mr. Wickham recommended purchasing more meters and contract having them installed as well. The question for Council was whether to install all the meters left in the system at one time, or to continue with a partial install per year. The cost of the meters was approximately $750,000 with installation costing approximately $250,000. The new meters were reported to bring an increase of approximately 25% in revenue. Council asked that the Water Department report back with numbers representing unaccounted water loss, and a comparison of the one Village Council Workshop Minutes February 4, 2019 Page 2 and two year water meter replacement plan. Additionally, the smart meter company was offering a 20 -year warranty on accuracy and battery life. Also, the expense of purchasing a tower was not necessary anymore, as the Village could utilize existing towers located within the area. Council asked ManagerWeinand to move forward and meet with the water department to gather the additional information. 3. FN 17/18 Year End Budget Status Finance Director, Mr. Chris Quirk, compared revenues to the budget for the end fiscal year 2018. The total year-end was 97% of the budget. Mayor Brennan asked Council to refer to the unrestricted fund balance and asked for clarity on the number. Mr. Quirk revealed it was approximately 1.2 million, with the monthly expenditures coming in at approximately one million dollars per month. Council Member Arena asked if the building department money could be spent for hurricane disaster expenses. Attorney Davis informed Council that the building department revenue could only be used for building department related expenses. Mayor Brennan asked Council to consider transferring $500,000 to the water department as its emergency fund, leaving $500,000 under the general fund balance sheet, with the understanding that Council could use it for whatever was needed. Having half of the disaster fund already in place in the water department would make sense, according to Mayor Brennan. Council would need to approve with a vote during a Council Meeting. Vice Mayor Paterno asked if the finance software was able to create a report without manually inserting numbers. Mr. Chris Quirk explained that it was possible to create a report in an excel spreadsheet. Mr. Brad Gomberg, IT Director added that there were "canned" reports already in the system, which could be exported to excel, or a custom report could be built. Mayor Brennan revealed that she preferred a summarized and detailed balance sheet and Mr. Quirk stated that within BSA there was a way to create a more customized report for Council. Vice Mayor Paterno asked why it would be a good idea to take $500,000 out of reserves. Mr. Quirk answered that it was a good idea because $500,000 of committed funds would be freed up, thereby increasing the unassigned fund balance. Additionally, Mr. Quirk answered that there were no funds set up in reserve at this time. Vice Mayor Paterno felt that the $500,000 should be kept where it was, and not moved, in order that it remain non -appropriated. Mayor Brennan disagreed and countered that the money would simply be distributed on two different balance sheets. It would not be touched unless there was a disaster. Additionally, if there was to be an appropriation, Council had to direct where it would go. Furthermore, Mayor Brennan was concerned because there were one million dollars in the general fund and nothing at all in the water fund. She further emphasized that it did not mean that when the funds were split, it would be spent. Instead, it would simply be a balance sheet transfer. Lengthy discussion ensued. Mayor Brennan requested the discussion be tabled and the topic be placed on the agenda for a vote. Mr. Quirk reported that the auditors would have a financial statement ready by March 31, 2019. Village Council Workshop Minutes February 4, 2019 Page 3 4. FN 18/19 Quarterly Budget Review Mr. Quirk informed Council that most Departments were close to the 25% mark on their expenses, with the exception of the Manager at 27%, due to former Village Manager Couzzo's payout. Additionally, Parks and Recreation was over budget due to Tequesta Fest. He reported there was $242,000 of Second Quarter money in this reporting as well, due to the the year end holiday/work schedule in 2018. He reported legal fees were at 10%. Mayor Brennan requested a fund balance report with an original budget line and an amended one, be emailed to her. It was revealed that there was $20,000 in the capital improvements budget for the year, however, there were no plans to do any projects other than crosswalks and sidewalks. Vice Mayor Paterno pointed out that moving money would create an unnecessary convenience for Council to then appropriate the funds. 5. Discussion on the Corner Lot Fencing and Vehicle Storage Attorney Davis offered a brief history pertaining to corner lots, fencing and the parking of boats and RVs in certain zones. He emphasized that the main change was the clarification that the front of the house, was defined as the side that faced the road and contained the street address. Additionally, there was a removal of the waiver provision. Attorney Davis asked for discussion and direction from Council. Council Member Arena questioned the sizes of trucks that were not allowed and asked for clarity on carports for boat storage. Building Director, Jose Rodriguez confirmed that Code Enforcement was currently leaving notices for boat owners that had not yet applied for a boat permit. He approximated there had been 80-100 new permits submitted within the Village. Vice Mayor Paterno asked for the history of personal vehicle laws for the State of Florida. Attorney Davis revealed that there was a case where the Supreme Court deemed it unconstitutional to disallow personal use trucks in neighborhoods. He would look into the current law and get back to Council regarding personal use vehicles. 6. Discussion on Paradise Park and JMZs Possible Development Plans Acting Manager Weinand explained to Council that he had met with Mr. John Zuccarelli, the owner of the lots located at Paradise Park. Mr. Zuccarelli relayed that he would deed Paradise Park to the Village, in exchange for the ability to develop the remaining parcels, yet retain the density of the donated parcel within the other two. Another option would be to allow the Village to build the proposed Community Center on one of the parcels and then, allow him to build up to four stories on top of the Community Center. Council discussed the topic at length and decided they were not interested in going higher than 4 stories. However, they would be interested in obtaining the park. Pending Tasks: Item: Assigned: Village Council Workshop Minutes February 4, 2019 Page 4 Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA tKO, REGULAR MEETING 7 February 14, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Tom Paterno (via phone call), Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford gave the invocation after which Council Member Brandon led the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Arena moved approval of the agenda; seconded by Council Member Johnson; motion carried unanimously 5-0. PRESENTATIONS 1. Proclamation Proclaiming February 25, 2019 - March 3, 2019 as Eating Disorders Awareness Week in Tequesta Village Clerk Lori McWilliams read the proclamation that detailed facts, statistics and the impact of various eating disorders. Program Coordinator, Liz Motta, LMHC spoke on behalf of the Alliance for Eating Disorders Awareness and thanked the Mayor and Village of Tequesta for the Proclamation. 2. Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee Community Development Director Nilsa Zacarias referenced a distributed report, which detailed the expenditures reported by the Infrastructure Surtax Oversight Committee after their meeting on January 17, 2019. Council Member Arena commented on how busy, according to the report, Public Works Director, Doug Chambers was. 3. Community Center Update by Frank D'Ambra Mr. D'Ambra thanked the design team for their enthusiasm and dedication then explained the need for a new community center. He stated that the idea was fully communicated through various means with 96% of survey respondents in favor of it. Initially, the best location was viewed as Remembrance Park on North Seabrook Road. However most residents preferred and after reevaluation, the design team unanimously recommended Minutes — Regular 02/14/19 Page 2 that it be located at Constitution Park. Mr. D'Ambra referenced renderings of the proposed building and pointed out differences from the prior design such as a change to the exterior look. He noted that even after a reduction of square footage, the building lost no functionality. Tequesta Gardens, he reported, bordered the north side of the property and a meeting with their association resulted in overwhelming support for the project. According to Mr. D'Ambra, the Lighthouse ArtCenter was approached about selling their property to The Village and grant funding with no obligation was researched and applied for; while acquisition of the Lighthouse ArtCenter was desirable, he stated that the project was not dependent upon the purchase. Mr. D'Ambra complimented Nancy of the Lighthouse ArtCenter for considering the possibility of a sale and concluded by outlining plans for additional community outreach and welcoming any suggestions. He reported that the design team expected to request Council approval of the final concept at the April 2019 Council meeting. Mayor Brennan expressed concern with making sure the residents had as much notice and input as possible. She complimented Frank D'Ambra for meeting with the Lighthouse ArtCenter, and Council Member Vince Arena and Parks and Recreation Director Greg Corbitt for their work on the project. Mr. D'Ambra advised that overflow parking was currently available at both the Lighthouse ArtCenter and Gallery Square North. Council Member Arena thanked Frank D'Ambra and Parks and Recreation Director Greg Corbitt for their work; he suggested that residents tour the old facility then offer feedback on the plans. Council Member Brandon asked if the grants applied to construction but Mr. D'Ambra clarified that they were solely for the purchase of property. CONSENT AGENDA MOTION: Council Member Arena moved approval of the Consent Agenda; seconded by Council Member Brandon; motion carried unanimously 5-0. MINUTES: 1/10/19 Special and 1/10/19 Regular S. 1. el Latino Semanal News Publication Contract - Village Clerk $168.00; 2. FPL LED Street Lighting Agreement - Public Works (this is a $4,401.48 in annual savings); 3.Thomas G. Bradford Professional Services Agreement -Administration $20,000.00/10 Month Contract; 4. TRB Management Professional Services Agreement — Administration $5,000.00; 5. Verizon Wireless Revocable License Agreement Change Consent Request - Administration $N/A 6. SE 01 -19: Special Event Application for an Annual Strawberry Festival Fundraiser by First Presbyterian Church of Tequesta, Inc. The event is to be held on Saturday, March 2, 2019 from 9:00 a.m. - 1:00 p.m. at 482 Tequesta Drive. The projected number of attendees for the event is 650. No alcohol will be served. 7. Approve the Purchase of a New Palo Alto Next Gen Firewall and Security Solution 8. Approve a Piggyback Contract with U.S. Water Services Corp. for Water Meter Change Out Services. 9. RESOLUTION 3-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE Minutes — Regular 02/14/19 Page 3 SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED 10. RESOLUTION 4-19, A Resolution of the Village Council of the Village of Tequesta, FL, increasing the General Fund #001 2018/2019 Budget by Increasing Revenues and Expenditures in the Amount of $17,192.00 to Recognize Acceptance of the Interlocal Agreement between Palm Beach County and the Village of Tequesta for the Reimbursement of Emergency Medical Services Grant Equipment in an Amount not to exceed $17,192.00. 11. RESOLUTION 5-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2018/2019 BUDGET IN THE AMOUNT OF $2,975.00 RECOGNIZING ADDITIONAL REVENUES FROM PALM BEACH COUNTY FOR MANATEE PATROL SERVICES AS WELL AS RECOGNIZING RELATED OVERTIME EXPENDITURES 12. RESOLUTION 7-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED BUILDING DEPARTMENT FEE SCHEDULE AS PROVIDED BY CHAPTER 14, ARTICLE VI OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX C. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. END OF CONSENT AGENDA Mayor Brennan thanked Acting Village Manager Weinand for introducing the summary cover memos that accompanied Agenda items, especially the Consent Agenda. COMMUNICATIONS FROM CITIZENS Angelica Lynn of 299 Country Club Drive thanked the Tequesta firefighters for putting their lives on the line when they rescued her mother from her burning house; she then presented the department with a plaque. Acting Village Manager Weinand and Fire Chief Trube recognized Acting Lieutenant Jason Fawcett and Firefighter Joshua Kitzi who entered the building and made the rescue. Pert Towne of 364 Fairway North spoke about the safety consequences of narrowing US Highway 1, gave an example of cars using the bike lane and said that right turns from US Highway 1 were hazardous without an extra lane for passing vehicles. Additionally, Ms. Towne found no mention of green paint in the driver's handbook. Mayor Brennan inquired of Police Chief Medina who said that his department practiced active enforcement and was researching public education initiatives with Public Works Director Doug Chambers. Minutes — Regular 02/14/19 Page 4 Marilyn Muller of 324 Leigh Road was not in attendance but had provided a signed petition to the Village Clerk's office that requested installation of speed bumps, traffic calming measures and streetlights on Leigh Road. Mayor Brennan asked Acting Manager Weinand to address the issue. Pat Watkins of 167 River Drive thanked the Recreation Center committee for the proposal that brought the facility back to where she felt it belonged. Amy Taylor of Gulf View Drive reported high standing water on that road when it rained and asked that it be a priority as well as striping the road's center for safer navigation of it. COMMUNICATIONS FROM COUNCIL Aside from wishing all a Happy Valentine's Day, Council Member Johnson had no comments. Nor did Council Member Brandon. Public Works Director Doug Chambers stepped out of the meeting but Council Member Arena complemented him on Village Entrance plantings. He remarked on the value of Tequesta Fest, announced the upcoming Shred It event and promoted several of the Police Department programs. Council Member Arena made suggestions regarding the upcoming US Highway 1 Bridge project and cautioned that now was the time to plan for a complete or partial closure. Although the intersection was not Tequesta's responsibility, he revisited a past suggestion of adding blinking red lights atop the existing stop signs at the intersection of Dixie Highway and County Line Roads and welcomed other suggestions for improvement. Council Member Arena clarified that the bicycle accident mentioned at the last Council Meeting did not occur in Tequesta, then spoke fondly of a recent Hannah's Home event and thanked Pastor Paul Beresford and his wife for their work. Vice Mayor Paterno stated that US Highway 1 had become dangerous due to the lane reductions and the on -demand nature of the US Highway 1 Bridge. He requested that Council request the Florida Department of Transportation to bring the road back to three lanes. Vice Mayor Paterno stated he actually saw the aforementioned bicycle accident and confirmed that it was just south of Tequesta. Mayor Brennan advised that since she had focused on the US Highway 1 project and the Village Manager search lately, she would provide an update on other items: • Mayor Brennan will talk with representatives of the Brig htline-Virg in Train about replacing the old train bridge. Brightline claimed it took a train one minute to traverse the bridge, but that did not include the time it took for the spans to lower and raise so the boat wait time was actually 18-20 minutes. She was unsure what would become of the project due to a lack of investor interest. • Because of the close proximity, The Hobe Sound Chamber of Commerce had approached and met with The Tequesta Business Association regarding corroborating to promote positive exposure for area businesses. • The Mayor's Holiday Walkabout was a success. Most business owners reported a profitable year due to the residents and she thanked the businesses for locating in The Village. • There were parcels surrounded by but not part of Tequesta and annexation of these areas made sense. Not annexing these areas was unfair to the residents and a mutually beneficial outcome would be sought with Palm Beach County. Minutes — Regular 02/14/19 Page 5 0 Regarding Municipal Community Outreach, development of surrounding areas and the county continued to affect Tequesta and surrounding waters. Mayor Brennan was a member of several committees and organizations and was invited by Congressman Mast to be a part of a symposium that addressed Lake Okeechobee and all water issues and would soon meet with the Army Corp of Engineers. 0 Mayor Brennan would attend the upcoming Palm Beach County days in Tallahassee, which provided direct access to local senators and representatives. 0 $1.2 million was received from the Florida Department of Transportation and grants for improvements to sewers, water, lighting, and crosswalks. Other funding opportunities were available for improvements to streets and sidewalks; a Florida Power and Light program paid to replace the US Highway 1 streetlights with LED lights and Public Works Director Doug Chambers was working on this. 0 With assistance from Nilsa Zacarias and Lance Lilly of the Community Development Department and Village Clerk Lori McWilliams, Mayor Brennan made a presentation to the Palm Beach County League, Regional Transportation Agency and realtor associations to promote Tequesta housing and businesses and community. She would make another presentation in next few months. 0 She met with the provost of Palm Beach State College who was interested in doing something for Tequesta. Mayor Brennan suggested a council made of Tequesta youth interested in government. This served as a means of succession planning. 0 Regarding the Florida Department of Transportation, she agreed with Council Member Arena about making a plan for managing the bridge construction and reminded about an upcoming FDOT meeting she was to attend. Public Works Director Doug Chambers re-entered the meeting and Council Member Arena repeated his prior compliments regarding entranceway plantings. STANDING REPORTS Village Attorney Attorney Keith Davis happily announced that he delivered the foreclosure litigation proceeds to Finance Director Quirk and he announced that there was a wide range of proposed legislation that would preempt home rule. Village Manager In addition to two negotiation sessions with the Police Benevolent Association and Communication Workers of America, Chief Weinand reviewed the meetings and events he attended in an e-mail to Council as follows: JIC Water Main Project meeting with Village Attorney Davis and Tom Jensen concerning Loxahatchee River District's billing issue. Attended Village Council Workshop Attended an ATT First Net Presentation — for new cell services for staff. Also attended by Water Distribution Superintendent Jay Wickham, Public Works Director Doug Chambers, I.T. Director Brad Gomberg and Water Plant Superintendent Nate Litteral. Minutes — Regular 02/14/19 Page 6 • Attended a Village Council Shade meeting concerning Police Benevolent Association negotiations • Met with Village Attorney Davis and Building Director Jose Rodriguez regarding code concerns • Met with Village Attorney Davis and Human Resources Director Merlene Reid regarding roads surrounding Paradise Park, their owners and responsibilities • Met with Community Development Director Nilsa Zacarias for an update on Pelican Square • Conducted negotiations with the Police Benevolent Association concerning the Public Safety Pension Plan • Attended the Village Council Executive Session • Attended the regular Village Council meeting • Attended a meeting with Bill Reese and Water Plant Superintendent Nate Litteral concerning enhancement options for the Water Treatment Plant for power outages • Attended a meeting with Tom Baird, Legal Counsel for Mr. & Mrs. Cutler, Village Attorney Davis, Community Development Director Zacarias, and Building Director Rodriguez concerning a construction project at 156 Gulfstrearn Dr. • Attended a meeting with Dr. Lubarsky owner of 156 Gulfstream Drive., three representatives from Affinity construction company, Village Attorney Davis, Community Development Director Zacarias and Building Director Rodriguez concerning proposed construction • Attended the Infrastructure Surtax Citizen Oversight Committee Meeting • Attended a Community Center meeting with Frank D'Ambra, Parks and Recreation Director Greg Corbitt and Council Member Arena • Handled a concern from Laurie Pollack, Tequesta Resident regarding the proposed Community Center project • Met with Angela Hoffman, CEO of Hobe Sound Chamber of Commerce and Jon Pasqualone owner of the Clothes Mentor store • Handled a concern from Sherry Jorczak, in reference to water bill and work done on her water lines • Meeting with Pastor Mike Richards from the First Baptist Church and Parks and Recreation Director Greg Corbitt regarding a shared parking Agreement • Visited the Water Plant to check on the first progress meeting and to provide some information for the meeting • Held a meeting with Tom Jensen concerning the previous Water Distribution Facility Assessment report • Held phone conference call with Tom Jensen and Rob Orri regarding the need and cost of Water and Storm water rate study • Attended a meeting with Mayor Brennan, Angela Hoffman, CEO of the Hobe Sound Chamber of Commerce and Jon Pasqualone, Chamber Member to discuss business development • Attended a meeting for the Community Center with REG Architect Minutes — Regular 02/14/19 Page 7 representatives, Council Member Arena, Frank D'Ambra, Parks and Recreation Director Corbitt, Public Works Director Chambers and I.T. Director Gomberg Police Police Chief Medina updated all on the activities of his department: • Building search and entry training conducted • Officers attended Federal Bureau of Investigation and supervision trainings • Ongoing training • Corporal Yildiz attended a Public Information Officer annual symposium • A department employee was attending grant writing school • A Crime Prevention through Environmental Design certification was being pursued for use in development of the new community center • Corporal Yildiz would attend Homeland Security Active Shooter training at no cost to The Village • Officer Jarrell attended Defensive Tactics Training; completion enabled him to train the rest of the department • Firearms training in the past done once per year, would now be done twice per year to ensure proficiency • Lieutenant Pike attended Internal Affairs training • A prominent defense attorney was scheduled to instruct the department on DUI investigations and litigation • It was agreed that PIO messages would be sent via e-mail to the Beach Road Homeowner's Association for forwarding to their residents • As an alternative to 911, Chief Medina met with Hector Delgado regarding the ASR Alert System, which e-mailed officers through the CAT system at no cost to Village. • Police Department services included Coffee with a Cop, Child Safety Seat Installations and Adjustments, Movies in the Park, and more • The Annual Uniform Crime Report measured municipal safety. When Chief Medina came to Tequesta, it was the seventh safest city. Since then and due to the men and women in the department, crime was cut by over 56% from last year. There were 56 burglaries in 2017, but only 14 in 2018. While that appeared impressive, the 14 victims motivated them to continue to improve. He thanked the department for their hard work. Council Member Arena asked Police Chief Medina to research a mobile speed sign as a cost efficient alternative to a manual speed radar. He wanted a hurricane hootenanny scheduled prior to Florida's tax-free holiday and envisioned inviting emergency management and vendors for anything residents might need for storm preparation. Fire Fire Chief Trube called for a moment of silence in memory of the Parkland, Florida shootings one year ago. After that he reported: • Completion of the hiring process and an eligibility list • Attended a Palm Beach Community Emergency Management meeting; Minutes — Regular 02/14/19 Page 8 attendance at future multiple drills was planned • Personnel attended Emergency Medical Services Advisory Council meetings • Attended the Fire Rescue East Conference in Daytona Beach and learned about Insurance Service Office ratings, prevention programs, and chiefs meetings regarding Emergency Management and Planning, and lessons learned from hurricane Irma • Enter and search training (used by Firefighters Fawcett and Kitzi in the recent rescue) and firefighter bailout training was conducted • Attended a Palm Beach County Fire Chiefs Association meeting • A Firefighter/Paramedic was hired into an existing opening • Offer extended to a full Firefighter/Paramedic to Replace Interim Firefighter • Attended two Operation Chiefs meeting discussions of Active Shooter Response Training with a drill scheduled for the summer • When Chief Trube arrived in Tequesta, the Save Rate was 25% and last year, it was 62%. The goal was to reach an even higher number. • Palm Beach County Emergency Management conducted inspections of records, vehicles, training, and other items to update licensing. Council Member Arena complimented Fire Chief Trube and thanked both the Fire and Police Departments for all they do for the Village. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS 13. Request for a Temporary Trailer to be Placed on the Property Located at 299 Country Club Drive, Tequesta by Angelica Lunn on Behalf of her Incapacitated Mother, the Property Owner, Joan Borrero Angelica Lunn explained that though her mother was still in the hospital home reconstruction needed to begin and a trailer would be located on the property until the work was completed. Building Director Jose Rodriguez confirmed that a building permit was issued; the trailer would be tied down, equipped with utilities, and visually shielded. Since Village Code allowed no more than 30 days, this request was for up to one year. Council Member Johnson was surprised to hear of the 30 -day limit, Council Member Brandon offered any other help Ms. Lunn might need. Attorney Davis clarified that Village Code allowed for properly screened boat and Recreational Vehicle storage. MOTION: Council Member Arena moved approval of placement of a temporary trailer at 299 Country Club Drive; seconded by Council Member Brandon; motion carried unanimously 5-0. Minutes — Regular 02/14/19 Page 9 14. Ratification of the Village of Tequesta/PBA Memorandum of Understanding Amending Article 29 (Retirement) of the 2016-19 Collective Bargaining Agreement Attorney Davis advised that Council Member Johnson had a conflict with and would abstain from voting on items 14, 16 and 17. Council Member Arena asked if the state provided written confirmation that the funds were available to The Village. Acting Manager Weinand explained that the state first needed to verify that the plan met certain criteria. Mayor Brennan commended Sergeants Korkowski and Johnson for their work on this item. MOTION: Council Member Arena moved approval of the Amendment of PBA Agreement 2016-19 MOU regarding Article 29; seconded by Council Member Brandon; motion carried 4-0. Council Member Johnson abstained from the vote due to a conflict 15. ORDINANCE 1-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT SEC. 78-4. DEFINITIONS, BY AMENDING THE DEFINITION FOR "REHABILITATION FACILITY" TO ELIMINATE FUNDING RESTRICTIONS FOR REHABILITATION FACILITY CLIENTS AND OPERATIONS, INCREASE THE MAXIMUM NUMBER OF OUTPATIENT AND FOLLOW-UP CARE CLIENTS TO A NUMBER EQUAL TO 25% OF THE REHABILITATION FACILITY'S TOTAL OCCUPANCY CAPACITY, AND PROVIDE GRAMMATICAL CONSISTENCY THROUGHOUT THE DEFINITION; AND AT SEC. 78-180, MU MIXED USE DISTRICT, SUBSECTION (1) SPECIAL EXCEPTION USES, NUMBER (16) REHABILITATION FACILITIES, TO REPEAL MONTHLY AND ANNUAL REPORTING REQUIREMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING, SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 1-19 title into the record. This was the first reading and the result of pending litigation by GMH Holdings (Futures) against the Village of Tequesta and this would move toward settling it. Mayor Brennan stated that this was a public hearing open to Council comment. MOTION: Council Member Arena moved approval of Ordinance 1-191- seconded by Council Member Johnson; motion carried 4-1 with Mayor Brennan opposed. 16. ORDINANCE 2-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2- 61. PENSION TRUST FUNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS' PENSION TRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THE RECENTLY NEGOTIATED AND APPROVED POLICE OFFICERS AND FIREFIGHTERS COLLECTIVE Minutes — Regular 02/14/19 Page 10 BARGAINING AGREEMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 2-19 title into the record. This was the first reading and Mayor Brennan opened the hearing to Council for comment. Council Member Arena sought and received clarification on the multiplier from Attorney Davis. When Mayor Brennan opened the hearing to the public, there were no comments. MOTION: Council Member Arena moved approval of Ordinance 2-19; seconded by Council Member Brandon,- motion carried 4-0. Council Member Johnson abstained from the vote due to a conflict 17. ORDINANCE 3-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A ONE TIME OPPORTUNITY FOR POLICE OFFICERS HIRED AFTER FEBRUARY 1, 2013 TO OPT OUT OF PARTICIPATION IN THE DEFINED BENEFIT PENSION PLAN AND REMAIN A PARTICIPANT IN THE DEFINED CONTRIBUTION PROGRAM; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 3-19 title into the record after which Mayor Brennan opened the hearing to Council for comments but there were none. She opened the hearing to the public but there were no comments. MOTION: Council Member Arena moved approval of Ordinance 3-191- seconded by Council Member Brandon; motion carried 4-0. Council Member Johnson abstained from the vote due to a conflict 18. Consideration of Temporary Replacement of Alternate Member on the Loxahatchee River Management Coordinating Council Village Clerk Lori McWilliams explained that former employee Rudy Smith was the alternate member. Mayor Brennan suggested Water Plant Superintendent Nate Litteral. MOTION: Council Member Arena moved approval of Water Plant Supelintendent Nate Litteral as alternate member on the Loxahatchee River Management Coordinating Council; seconded by Council Member Brandon; motion carried unanimously 5-0. ANY OTHER MATTERS Vice Mayor Paterno requested the support of Council to change US Highway 1 back to three lanes as before. Attorney Davis informed that typically, items brought up under Any Other Matters were brought to a Council Workshop for further discussion. Mayor Brennan consulted the remainder of Council and Council Members Brandon and Johnson agreed. Minutes — Regular 02/14/19 Page 11 Meeting Task Assignments Contact Marilyn Muller regarding Leigh Road and their request for Jim speed bumps, street lights and a portion of the road to be blocked (632- 4267) Contact Amy Taylor regarding her request — Golf View needs to be Doug repaved for travel improvement and drainage. Road should be clearly marked with center lines, etc. sidewalks should be considered especially near Golf View and View Place near 194 Golf View, 214 Golf View — top of neighborhood - (262-1684 — amy. taylo ra-thebeniamin school. orq — 249 Golf View Drive) Look into cost of roadside speed monitor sign Gus When bridge is being replaced put a traffic sensor on Dixie Highway Jim / Doug and Teguesta Drive similar to the one on Teguesta Drive and US 1 When bridge is being replaced have two lanes on US 1 be right turn Jim / Doug lanes to Old Dixie Highway and the other a straight lane Contact Palm Beach County and Martin County regarding the 4 way Doug stop sign on County Line Road and Old Dixie — place red blinking lights on top — NOTE: Jim believes Palm Beach County put the stop signs in Hurricane Awareness Campaign Medina Trube Voting Conflict Form — Kristi Lori Discuss Resolution to FDOT to return US 1 back to 3 lanes each Lori direction (Paterno's request) ADJOURNMENT: Council Member Arena moved to adjourn the meeting, seconded by Council Member Johnson. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7.45 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. FORM 8B MEMORANDUM OF VOTING CONFLICT FO R COUNTY, MUNICIPAL, AND OTHEF� LOCAL PUBLIC OFFICERS LAST NAME---fIRST NAME—MIDDLE NAME NAM OF BOARD, COUNM COWASSION, AUniORrrY, OR comwrnEE V k L -LA & C-- CX-- 1-1 C7DLk-zdlA r2ff�31d'--Q VMCH I SERVE IS A um I uF: C COUNTY Tte" U COUNTY 0 OTHER LOCALAGENCY /Lj�k 0&—N4( 'A OF POLITICAL ION: it(! J__ DATE ON V*MH VOTE 0 CU "2-1 �A -aid, MY POSFTMN IS: %36LECTIVE 0 APPOINTWE WHO MUST FILE FORM 813 FED 2 S 2019 This form is for use by any person serving at the county, city, or other local Level of government on an appoin4&W&&AWA00J commission, authority, or committee, it applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibillities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elec:tive or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the fc)rm. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAJN from knowingly voting on a measure which would inure to the speciad gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or t6 the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative' includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -11W mother-in-law, son4n-law, and daughtar4n-law. A 'business associate' means any person or entity engaged in or carrying on a business enterprise wb the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must dis;closs the conflkt. PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstainirxj from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above you are not prohibited by Section 112.3143 from otherwise participating in these matters. Howeve r, you must disclose the nature of ti� conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT To INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN:' You must Complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 88 - EFF. 11/2013 PAGE 1 AdopW bty mftrence in Ruis 34-7.010(1)(0, FA.C. APPOINTED OFFICERS (continued) A copy of the form must be provided immediately to the other members of the agency. The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days afler the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of tWfbrm must be provided immediately to the other members of the agency� and the form must be read publicly at the next meeting after the Ibmi is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST –hereby disclose thaton (a) A measure came or will ewe before my agency which (check one or more) — inured to my special private gain or loss; — inured to the special gain or loss of my business associate, inured to do special gain or loss of my relative, A,,�� <�:�C'KL_lj — inured to the special gain or loss of whom I am retained; or — inured to the special gain or loss of is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure befom my agency and the nature of my conflicting interest in the measure is as follows: -VKS (,,� A '_70 4N-�� -TO -11kG_ 0[,LAoQv2_ '5 -Voe- &��) 0kr_'9nr_-0 L3 -.4 W-,L� C 6"'—'- , by If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflia Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FbLLOWNG: IMPEACHMENT. REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 813 - EFF 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(l)(0, F.A.C.