HomeMy WebLinkAboutDocumentation_Regular_Tab 02_03/14/2019 �
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Memorandum
To: Honorable Mayor and Village Council
Thru: James M. Weinand, Acting Village Manager
r� �,.
From: James Trube, Fire Chief �' �--�-� �
Date: February 20, 2019 �
Subject: Modification of Subgrant Agreement — Hurricane Irma
The attached agenda item addresses a Modification to the Subgrant Agreement
previously approved between the Division of Emergency Management and the Village of
Tequesta regarding Hurricane Irma.
This Modification reflects the addition of the funding for the Debris Removal 90% in the
amount of$51,182.10 Federal responsibility, and $2,843.00 State Responsibility.
On behalf of the Village Manager and staff, this agenda item is submitted for your review
and consideration. Your approval will authorize the Village Manager to execute the
Modification in order to expedite reimbursement to the Village of Tequesta.
♦
MODIFICATION# Z0036-2 TO SUBGRANT AGREEMENT '
BETWEEN THE DMSION OF EMERGENCY
MANAGEMENT AND
Tequesta,�Ilaqe Of
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management("the Division"), and
Tequesta,�Ilaqe Of ("Sub-Recipient"), to modify
Contract Number Z0036 , which began on 9/04/2017 ("the Agreement").
WHEREAS, tt�e Division and the Sub-Recipient have entered into the
Agreement, pursuant to which the Division has provided a Subgrant to Sub-
Reapient under the public assistance program of 5144,638•49 in funds; and,
� WHEREAS, the Division and Sub-Recipient desire to modify the Agreement by
increasing the Federal funding 55�,�82.�o unde�the Agreement
WHEREAS, the Division and the Sub-Reapient desire to modify the Scope of Woric.
WHEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The Agreement is hereby amended to increase the Federal funding by
i51,�82.�o and the State share by �2,843.45 for the maximum
amount payable under the Agreement to S�98,66a.o4
2. The Scope of Work, Attachment A to the Agreement, is hereby modified as set
fo�th in the�Revised Attachment A to this Modfication, a copy of which is
attached hereto and incorporated herein by�eference.
3. All provisions of the Agreement being modfied and any attachmerrts thereto
in conflict with this Modfication shall be and are hereby changed to conform
with this Modification, effective as of the date of the last execution of this
Modfication by both parties.
4. All provisions not in conflict with this Modi�cation remain in full force and effect,
and are to be pertormed at the level spec'ified in the Agreement.
i
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of
the dates set out below.
SUB-RECIPIENT: Tequesta, vllage Of
By:
Na d T'rtle: ��T.I��i,t.btr-.o ��1�.�.� l���xs•�,�,.,x
Date: �'/f'- 24/9
DMSION OF EMERGENCY MANAGEMENT
By.
Name and Titl�e: Michael Kennett, Deputy Directo�
Date:
Atbcfrnent A-Ynd Rwisian
&idg�t and Proj�et List
�
The Budget d Mis Agreement is initially de6em�ined by the artwurrt of anY P►clect IAb�lcaf►eet(s)(P1M that the Federal Emergenry AAanagernent
Admirtistra0on(FEIiAA)has obigaeed far a Sub-RecQient at the tims of ezeeutlon.Subeequent PWs or ievisions the�eaF wiM ir�ease or decrease
Ihe Budget d Ihis A�[The PVU(s)tl�at have bxn obliQ�ed are:
T Of
, Ryst T'Ye ��MrY lWe� !d% Sere Yri � Iwut S1re �� r A��� TOr Staf O� !'Or�pre
112 ed14e 54.999. 7500% fl1) li fU3. 12 f6.66S. A�W�017 3/10/3019
S17 A A�wJ90% f3l.titt 9000% Q,M3� 5.00% E2,t13t 5.00li l7 31I�i01t
s�n s v w�a. sis�.�os. iaa so. o.oac so. aaox �3s.�os t� �iormis
T i1f�N7 t7.� 37ft.fll
J
PUBLIC RECORDS. In aaordance with Sec. 119.0701,Florido Statutes,CONTRACTOR must keep
and mai�tain this Agreement and any ather records associated therewith and that are associated
with the perfonr�ance of the vroric desaibed in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village wid� coples of
requested records,or aliow such records to be inspected or copied,within a reasonable time in
accordance with acoess and cost requirements of Chapter 119,Florido Siatutes. A CONTRACTOR
who fails to provide d�e public records to the Yllage, or faiis to make them available for
inspection or copying, within a reasonable time may be subject to attome�s fees and costs
pursuaM to Sec. 119.0701, Florido Statutes, and other penalties u�de� Sec. 119.10, florida
Stotutes. Further,CONTRACTOR shall ensure that any exempt o�oonfidential records assoaated
with this Agreement o�associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for tfie duration of the Agreement term,and
folbwing completion of the Agreement if the CON'TRACTOR does not transfer the records to the
Ydlage. �inally, upon completion of the Agreement, CONTRACTOR shall transfer, at na cost to
the vNag+e, all public reconis in possession of the CONTRACTOR, or keep and maintain public
records �equired by the V'�Ilage. If the CONTRACTOR transfers all public records to the YHage
upon compietion of the Agreernent,the CONTRACTOR shall destroy any duplicate public records
that are exempt or confldendal and exempt from public records disdosure requ�ements. ff the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requi�ements for retaining public records. Reco�ds that
are stored electronically must be provided to the VILLAGE, upon �equest from the �Ilage's
custodian of public reoords, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAP'TER
119,FL.ORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC REt:ORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK,RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams�tequesta.or�. OR AT �45 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Palm 8exh Count�I�pector General
Purwant to Artide XII of the Palm Beach County Charter,the Office of the Inspector General
has jurisdiction to investlgate municipal matters,�eview and audit mu�icipal contracts and
other transactions,and make reports and�econunendations to municipal goveming bodies
based on such audits,reviews,or investigations.All parties doing business with the Villaige shall
fulfy cooperate with the inspector general in the exercise of the inspector generaPs functions,
authority,and power.The i�pector general has the power to take swom statemerrts,�equire
the production of records,and to audit,mo�itor,investigate and inspect the activities of the
vllage,as well as contradors and bbbyists of the Viilage in order to detect,deter,prevent, and
eradicate fraud,waste,mismanagement,miscondud,and abuses.
Village of T'equesta
345 Tequesta Drivc 561-768-0700
Tequesta, FL 33469 �i�v«�.tequesta.org
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"1�1:O�'l:�"I':A Pl�l�I,IC ���O1:1�� I�I:P:AR"l�\II:N"['�II:AIOIZ_AND���1
"1'c�: (amcs ��'cinanci, A'illa�c 1�Ian.i�cr
t�r�>m: I�ouglas �I. (;hambers, Dircct�r Public \�'��rks
Subjcct:f ohnstonc S�i��l�-Creclit :AP�licati�>n
Datc: I�cbruart- ?l, ?I)l9
"1'h� acradled a�;cn�la itcm rcEcrcnccs a Crcclit :\��E�lication rcyuircd b� thc �'cnd�r, �ohnst�>ttc
SuP�I��, to purchasc �roduc� fr�>m thc Compan��.
Jnllll�[e)[1 `U��I�' 1� a \ational \\ hc>lesale Sup�licr��-itll locaticm. ici Stuarr ancl \��est I'alm 13each
I�lc�ricla.
�c�hn�t<u1 sells a �-ariet� c�f eq�u��m�nt, repair ancl r�Placem�nt ��arts for H�arii��, ��entilati��n, _1ir
Cc�ncliu�>ning ancl KcEri�cration.
C)n bchalt of thc \'ill.iyc �I1Ila�;cr ancl staff, this a�cnda itctl� is subtnittccl E�>r ��our rc�-ic��• and
consi�leradc�n. I'<nir.i��ro�-al ���ill authorize the �'illaQe ��fana�cr to etecute am- agreemenrs and
authc�ri�c the purchasc �Ethi� ircm.
U<�u� Chambcrs
llirccrc�r
L�c�artmcnt of Pul�lic \V'<>rks
V"illa�c ��f'I'cqucsra
\'iec \Luur 1�>m Patrrn�> \Licur \hh� 13rennan (:��uneil \(cml�cr\"incc_\rcna
(:c�uniil �(cmbcr l.aurir lir:tnclon (:nuncil J(cml>cr I�ri;ti �ohn;�m
a JOHNST�IVE
. . . SUPPLY
The Ware Group
Credit Application
SECTION I—General Business Information:
Business Name �✓i II 1(�e �� � �� i NS'�C�
Physical \
Address ��� ���-�CIES�-` ,-����� City�E��UeS "State t L Zip ��y(���I
Billing Address • `� C.
(3�.G �3t'iC�Q� �C;CLG` City�� �iCS�lState ���- Zip 3�'I�C I
Business#(57v) )'7(c�- Fax#(_)= Email Address
Corporation/Business Type: Sole ProprietorQ, Partnership�,Sub 5�, LLCO,C Corp. ❑ ,Other 0'
Year of Corporation �I`f57 State FL Federal ID# ���-LC�{C�I Sole Prop SS#
What business segment best describes your company? Residential ❑ Commercial �
Refrigeration ❑ Other(please explain)
#of Employees #of Service Trucks
Do you require purchase order? Yes ❑ No �
Authorized Buyers List: Please provide additional sheet if needed,please note,to maintain this list please
notify us as authorized buyers change.
j�s�_ Lv �. �
�e�vi ;t- rti�l<<e���kl�
Please include copies of the following mandatory license and certifications:
Contractor License, Sales Tax Exemption Certificate and EPA Certification
Section II—Principle Information:
, I1C�'l'r�� \
Name_�UVY1N5 l.l.��IV1Ctr�C�,��IIQq����4��qeRddress 3`(� �t4 ��CS`� up���`L
DL#(check signers only) Email Address �����tt��t�',���_�:s;�G�S�t;.GrC�
Name Address �
DL#(check signers only) Email Address
Section III—Bank Information:
Bank Name: (� �0.�k Address .�l`� S ��� (�tl.C������G�1�
City � ('�Ch�IE'.��� ,State �L Zip �3`���� Account#
Section IV—Credit and Sales A�reement:Acknowledgment and agreement of credit and sales terms
Credit Agreement
In consideration of The Ware Group,LLC,dba lohnstone Supply,and iLs successors and azsigns,extending ttedit to me/us for purchase of goods
of servfces rendered.I/we:
1. Authorize lohmtone Supply(hereafter Johristone�,to co�tact any credit bureau or other irwestigative agency acting for Johnstone to do a
complete uedit invesiigation and at any time in the future.
2. Agree to pay my account in full on or before the 10"'of the month followfng the month of purchase without finance chazge or I/we agree to a
pay a FINANCE CHARGE of 1.5%PER MONTH(18%per annum)on all past due amounu on balance wer 30 days o!d_
3. Authorize loMstone to declare my/our enti�e indebtedness hereunder to be due and payable if 1/we defauk in making any payments
hereunder in full when due,and lohnstone to charge me/us a reasonable attorne�s fee if my/our account is referred fw coUectlon,whether or
not a lawsuit is filed.
4. Agree that as a management company acting as the agent fw the property owner,I/we agree to be held jointly and severally respons'trle for
all debts o�the account.
5. Agree to immediately furnlsh Johnstone with all necessary legal dexriptions and all other relevant information necessary for Johnstone to
perfect a Construction Lien. In additions,I/we agree to pay for aIl court costs,reco�ding fees,reasonable attome�/s fees,and any other expenses
incurred by Johnstone in securing their Corutruction Lien rights in the event of defautt by me/us to pay according to the terms stated it 2 hereof.
Signed: Title: Date:
Owner/Officer/Agent)
Signed: TiUe: Date:
Owner/Officer/AgentJ
Sales Agreement
The undersigned agrees that the terms of the sale are Net 10'"of che month. This means that payment(n full is due on or before the 10'�of the
month following the month of purchase and becomes past due if not paid by the 10'"of the month,arsd further,that a service charge wlculated
at the rate of 18%per annum will be added to the account for any past due portion of the balance owed. If acting as a management company,
the undersigned agrees to be jantly and severatly respo�sible fa all debts on the accounc. In the event of default in payment and if the same I
s placed in the hands of an attomey for cotlectio�,the undersigned agrees to pay all costs of colledion,Including reasonable attome�/s fees,
whether or not a lawwit is filed,in incurred for consukation,Gtigation,post-ludgment collectan procedures(discovery,gamishment,levy,
contempt proceed'mgs and Praeedings SupplemenWry},and appellate services. Regardless of the place of payment,place of contrad or place
of contrad or place of delivery,the undersigned agrees that any ad'an brought pursuant to this agreement shall be brought in such competent
count as Johnstone Supply shall designate at its option and the undersigned specifiwlly waives all rights to venue,forum non conveniens and jury
trial. This agreement shall be mnmued according to the laws�the States of Florida and South Carotina and the undersigned subrtsits to the
jurisdidion of Me couRs of that State. The undersigned certifies that the information contained herein is true and correct. The undersigned
agrees that nay changes in ownershlp,offlcers or form that the business operates as shall be made known to Johnstone Supply within ten�10)
days after such thange or such change shall be ineffective as to lohnstone Suppl�/s enforcement of this agreement.This notice shall be in writing
and mailed to Johnstone Supply,11710 Central Parkway,lacksw�ville,FL 32244,by certlfied mail. The undenigned may ezecute this agreement
elecbonically,and acknowledges that it is an ordinary and customary record-keeping business prectice of lohnstone Supply ta xan or otherwise
convert its Sales Agreement into digital form for purpose of electronic storage and that the otiginal may be destroyed. The undersigned agrees
that any use or subsequent reproduction of the el o ' Ily signed and staed version of this Sales Agreement that may later be produced in
the ordinary course of record-keepi procedur all ve the same force and effed of the original and all purposes including admissibility into
evidence in all' ' ons,cou ,and tribu A
/7C�7i�L q
Signed: Tide:��IIA6C��Date: �—�� ���/
ic nt
5ig Title: Date:
Owner/Officer/Agent)
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119,Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the P�oposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term,and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Ag�eement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Palm Beach County Inspector General
Pursuant to Article XII of the Palm Beach County Charter,the Office of the Inspector Genera)
has jurisdiction to investigate municipal matters, review and audit municipal contracts and
other transactions, and make reports and recommendations to municipal governing bodies
based on such audits, reviews, or investigations. All parties doing business with the Village shall
fully cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power.The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
:
Memorandum
To: Honorable Mayor and Village Council
From: James M. Weinand, Acting Village Manager, Administration
Date: February 4, 2019
Subject: Southeastem Printing Company Quotation# 15487
The attached agenda item is Southeastem Printing Company's Quotation# 15487.
Southeastem Printing is the selected vendor to prepare and provide printing services for
the 2019 Winter Edition of the Village of Tequesta's Newsletter, Smoke Signals.
The total cost of services for this item is$1,250.00, printing 2650 copies of the
publication. Funding for this item was anticipated and is budgeted in General
Govemment in the line item account number 001-160-549.302 Village Newsletter.
On behalf of the Village Manager and staff, this agenda item is submitted for your
review.
QUOTATION
Estimate: 15487 �ate: 2/2/2019 southeastern
complexiry made simple`
Customer ID:2833
Lori Mcwiiliams 3001 SE Dixie Highway
VNlage Of Tequesta Stuart, rL 34947
345 Tequesta Drive
800.226.8221
Tequesta,FL 33469 772 287.2141
Phone:(561)76&0700 Fax:(561)768-0697 772.288.3988
Rep:Eric Ellison B6i
erice@seprint.com 950 SE 8th Street
Hialeah, FL 33�10
Descripdon: 305.885.8707
305.888.9903
Smoke Signals Newsletter-1 issue (No Insert)
80#gloss text seprint.com
process
Flat Size 22x17,folds to 11z17,soft folds to 8.5x11,masthead out
Trim,fold,send to SEP MaNing Dept.to mail 2,319,balance delivered to dient
Printing 4 cp/4cp,bleeds
We understand that you will be providing: PDFs via E-mail
Quantity(circie one) 2.650
p�� $� 2r� PRICES RBWAIN IN EFFECT FOR 30 DAYS
Thank you for fhs opportunity to provide you with this sstimate.YYe look forward to excee�ng your exp�ctations.
Standard minimum tum time is 6 business days from proof approval. Additional charges may occur rf an accelerated schedule�s requested.
This quoWtion is subject to Nie tertns and cond"itions in our Standard Terms of Sale set forth on Uie back side hereof and which are,by
reference,made a part hereof.Prices quoted are based on detads fumished to ar estimaHng department and are subject to revisbn'rf,upon
receipt of copy it is detertnined thet the materiel deviates from ori�nal specificetions.My such price revision will be confirmed before the order
is processed.We reserve the right to reject any wder upon receipt withaul liabiliry on our part.
All orders arc subject to underruns or overtuna of up to 10%and the defieiency or exeess eredited or charped propoRionately.
Payment tertns: Due in 30 days
Please Initial: The item�s)ordered are for resale and not subject to sales tax.
The item(s)ordered are for intemal use.Please charge sales tax.
Please read,sign and ret ' to place y r:
J�e�s, N1. 1��}e,�nand �c. �
Signature Pnnt Name Tdle I �
Page 1 of�
J
PUBUC RECORDS. In accordance with Sec. 119.0701,Florido Siatutes,CONTRACTOR must keep
and maintain this Agreement and arry other records associated therewith and that are associated
with the performance of the woric described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the vllage with copies of
requested records,or allow such recads to be inspected or copied,within a�easonable time in
acoordance with access and cost requirements of Chapter 119,Florido Stotutes. A CONTRACTOR
who fails to provide the public �ecords to the Village, or fails to make them available fo�
inspedion or copying, within a reasonable time may be wbject to attome�s fees and costs
pursuant to Sec. 119.0701, fbrida Statutes, and othe� penalties under Sec. 119.10, f/orida
Statutes. Further,CONTRACTOR shall enwre that any exempt o�confidential records assoaated
with this Agreement or associated with the perFormance of the woric described in the Proposal
or&d are not disclosed exc�t as authorized by law for the duration of the Agreement term,a�d
folbwing completion of the Agreement if the CONTRACTOR does not transfer the records to the
vllage. Finally, upon completion of the Agreement, CONTRACTOR shall transfe�, at no cost to
the �Ilage, a!t public records in possession of the CONTRACTOR, or keep and maintain public
�rds required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records
that a�e exempt or�nfldendal and exempt from publk records dlsdosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet atl applicable requirements for retaining public records. Records that
are stored electronically must be provided to the YILLAGE, upon request from the �Ilage's
custodian of public records, in a fortnat that is compatible with the V�lage's infomnation
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPUCATION OF CHAP'TER
119,FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBUC REOORDS
RELATING TO THIS AGREEMENT,PLEASE CONTACT THE VILLAGE CLERK,RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams�teQuesta.ont. OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33�69.
Palm Bevch Count�►I�pector General
Pursuant to Artide XII of the Palm Beach County Charter,the Office of the Inspector General
has jurisdiction to investigate muniapal matters,re�riew and audit municipal contracts and
other transactions,and make reports and recommendations to munidpal governing bodies
based on sucfi audits,reviews,or investigations.All parties doing business with the Village shall
fully cooperate with the inspector general in the exercise of the inspector general's fundions,
authority,a�d pow�e�.The inspector general has the power to take swom stateme�rts,require
the production of records,and to audit,mo�itor,investigate and inspect the activities of the
�Ilage,as well as contractors and bbbyists of the V'�lage in order to detect,dete�,prevent,and
eradicate fraud,waste,mismanagement,misconduct,and abuses.
Memorandum
To: Honorable Mayor and Village Council
From: James M. Weinand, Acting Village Manager, Administration
Date: February 4, 2019
Subject: Southeastem Printing Company Quotation# 15488
The attached agenda item is Southeastem Printing Company's Quotation# 15488.
Southeastem Printing is the selected vendor to provide mailing preparation senrices for
the 2019 Winter Edition of the Village of Tequesta's Newsletter, Smoke Signals.
The total cost of services for this item is$370.00, for 2319 copies of the publication.
Funding for this item was anficipated and is budgeted in General Govemment in the line
item account number 001-160-549.302 Village Newsletter.
On behalf of the Village Manager and staff, this agenda item is submitted for your
review.
.
QUOTATION
Estimate: 15488 Date: 2/4;2019 southeastern
complexiry made simple
Customer ID:2833
Lori Mcwilliams 3001 SE Dixie Highway
VYlage Of Tequesta Stuart. FL 34997
345 Tequesta Drive
800.226.8221
Tequesta,FL 33469 7�?.ZB�.z��`�
Phone:(561)768-0700 Fax:(561)768-0697 772.�88.3988
Rep:Eric Ellison 66i
erice@seprint.com 950 5E 8th Street
Hialeah, FL 33010
Descripdon: 305.885.5707
305.888.9903
Smoke Signals Newsletter Mailing
Process file including address standardization,NCOA update, seprint.com
CASS certify,presort, inkjet address,soR,sack/tray tags,deliver to post office.
Postage is additional.
We underaWnd that you will be providing: 1-mailing list
Quantity(circle one) 2,319
P�C� $370 PRICES REMAIN IN EFFECT FOR 30 DAYS
Thank you for the opportunity to provida you with this sstimaM.We look forward to axceoding your axpadations.
Standard minimum tum time is 6 business days from proof approval. Addfdonal eharges may occur rf an accelerated schedule is requested.
This quotation is subject h�the tertns and condftions in our Standard Tertns of Sale set forth on the bedc side hereof and which are,by
reference,made a part hereof.Prices quoted are based on details fumished to our estimating departrnent and are subject to revision if,upon
receipt of copy d is determined that the material deviates from original spccificetions.My such price revision will be confirmed before the order
�s processed.We reserve the rigM to reject any order upon receipt withaul liability on our part.
All orders are subject to underruns or overruns of up to 10°�and the deficiency or excess crediMd or charged proportionately.
Payment terms: Due in 30 days
Please Initial: The item(s)ordered are for resale and not subject to sales tax.
The item(s)ordered are for intemal use.Please charge sales tax.
Please read,sign a�d retum to your order:
San��es l�'�. G�.�e.�nand � � �� u r'
i Pnnt Name Title I D e
Page 1 of 1
J
PUBLIC RECOROS. In accordance with Sec. 119.0701,Florido Stafirtes,CONTRACTOR must keep
and maintain this Agreement and any other records assoaated therewith and tfiat are associated
with the performance of the work described in the Proposal o� Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records,o�albw such records to be inspected or copied,within a reasonable time in
accorda�ce with access and cost requireme�rts of Chapter 119,Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Yllage, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attome�s fees and costs
pursuant to Sec. 119.0701, Fbrido Statutes, and cther penalties under Sec. 119.10, Florido
Stotutes. Further,CONTRACTOR shall enwre that any exempt or confidential records associated
with this Agreement or associated witfi the performance of the work de.scxibed in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term,and
followi�completion of the Agreement if the CONTRACTOR does�ot transfer the records to the
V'dlage. Fnally, upon completion of the Agreement, CONTRACTOR shall transfe�, at no cost to
the vllage, all public records in possession of the CONTRACTOR, or keep and mai�tain public
reoords required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records
that a�e exempt o�confidendal and exempt from public records disdosure requirements. If the
CONTRACTOR keeps and malntains public records upa� completion of the Agreement, the
CONTRACTOR shall meet aN applicable requi�ements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the �Ilage's
custodian of puWic records, in a forn�at that is compatible with the Village's infornnation
technology systems.
1F CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAP'TER
119,fLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC REOORDS
RELATING TO THIS AGREEMENT,PLEASE CONTACT THE VILIAGE CLERK,RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams�tequesta.or�. OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33�69.
Palm Bwch Cowrt�l I�pedor General
Pursuant to Artide XII of the Palm Beach County Charter,the Office of the Inspector General
has jurisdidion to investigate municipal matters,review and audit municipal contracts and
other transactions,and make reports and recommendations to municipal governing bodies
based on such audits,reviews,or investigations.All parties doing business with the�Ilage shall
fully cooperate with the inspector general im the exercise of the inspecto�genereYs functions,
authority,and power.The inspectof general has the power to take swom statements,require
the production of records,and to audit,mo�itor,investigate and inspect the activities of the
ViUage,as well as contractors and bbbyists of the Village in order to detect,dete�,prevent,and
eradicate fraud,waste,mismanageme�,misconduct,and abuses.
Village of T'eqLzesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 ��-«�v.tequesta.org
:q
- -3.
,iI
1�1:O�`[:S'1'.1 P�`B1.[(: AV'O1ZI�S I�I�:I':AR1'�II�:N"1' �II�.,\I(�IZ\V�ll�'�\I
1�o:_�amcs \��cinancl, A'illage �\fana�cr
l�rom: 1)c�uglas \L Cha�nbcrs, llircct<�r Public \�`<�rks
Subjccr. [rrigan�n 1'il����1'est _A�rccmcnt
I�atc: I�cbruar�� ?l, ?U l�)
�l�hc attachcd aQcncl:i ir�m rcfercnccs an a�r�cmcnr bcn��ccn 1�llc \"illa�c c�t"l�cyu��ta ancl �ustainablc
Sprinklcr 1.1.0 to c�>ncluct a Pil�t"I'cst c,n V'illl�c Alaintnincd Irri�ati�>n ti��stcros.
Pilot Test Agreement
"l�hc A�cnclur«-ill c�mcluct a 3--� numth Pilc�t T�cst at n�> cust to thc �'illa�c <�f'1'cclucsta c�n c�i�un�
irri�atic,n ���stcros diar arc tnaintainccl ln� thc�'illatie <�f lcyucsta.
�I'hc �'cncl<>r�rill �rcn�i�lc an c�nlinc cc>m�ut�r mc,nirc>rinti applicatic,n and associatcci cyuipmcnt t<�
reducc ���atcr usagc ancl ��-atcr losscs bt� �O°u or m��rc �>n thc A'illa�c'� IrriQauon S�-stcm.
Locations:
� V'illa�c Hall
� Pul�lic �afcr�
�- �c:ibr<x�k R�rtcl—lti�;ht c>E\�'.i��
i licach Itoacl - Iti�ht of\C'a�� -
i '1'c�luc�ta I�ri�-c - Ri�ht oE\V'a��
��icc-\Li���r�Cum Patcrn�� \Ia�'or:\I�l�� l�rcnn:tn (.��uncil \Icmhcr�incr .1rcn:i
(;ouncil \Irml�cr Lauric liran�lrm (:c,uncil \Icmhcr Kri;ti ���hn;un
My recommendation is to conduct the Pilot Test and prove the savings. If the equipment can
produce a 50%or more reduction in watec usage and losses, I recommend installing the equipment
on all Village Maintained Irrigation Systems.
Prior to installation,each Department would be responsible for allocating funds in their respective
budgets to cover equipment and installation costs.
On behalf of the Village Manager and staff, this agenda item is submitted for yout review and
consideration. Your approval will authorize the Village I�lanager to execute any agreements and
authorize the purchase of this item.
Doug Chambers
Director
Department of Public Works
Village of Tequesta
2
Villa.ge of Tequesta
3�3�Tequesta Drive 561-768-0700
Tequesta, FL 334G9 �v�,v�v.tequesta.org
� .
�
LAWN IRRIGf1TION NIONITORING
PILOT TEST AGREE�-IENT
This Agreement is made and en[ere�i into tliis � day of January, 2019, in consideration o!'[he
mutual covenant; contained herein, by and hetween Village of Tequesta, located at 136 Bridge
Road. Tequesta, Floricia 33=�69 (hereinafter referred to as the CLIENT); and
SUSTAINSPRINKLE LLC. d/Ei/a SUSTAINABLE SPRINKLER, a Florida corporation with
offices located at 11788 Sample Road. #103, Coral Springs, Florida 33065 (hereinafter referred
to as VE��tDOR): as foll��w�:
WITNESSETH
Services. VENDOR is providing the CLIENT with :ui online computer monitoring application
and associated devices whereby the CLIENT's usage oF water for lawn consumption can be
remotely moniwred und acljusted to maximize the benefit of the CLIENT'S waterin� rebimen
and savc the CLIENT on ity water bill. VEI�IDOR will install its application and eyuipment to
cover portions of the CL[EI�tT'S lawn irrigation system (See Exhibit 1). The initial cost of the
eyuipment for each water cluck ancl its installa[ion is Zero Doll;irs ancl nu cents ($0.00). The
CLIENT' will pay the VENDOR a monthly fee of Zero Dollars and no cents $ (0.00) for every
clock. This fee covers all VEI�IDOR expenses such as internet connection via sim-card, system
maintenance and monitoring. VENDOR will monitor and maintain the application and dcvices
for the installed systems for the Pilot Period of Ninery Days (90 days). The VEIVDOR will
replacc, without any additional costs, any defaulted vendor equipment component(s) during the
Pilot Period.
VENDOR will maintain its app(ication and vendor equipment at no addi[ional cost to the
CLIENT durin� the inslalled Pilc�t Periocl as well as durin� any and all estensions of [his
A�reement. VEIVDOR will promptly make requested changes or maintenance within a
reasonable perioel of time subject to force majeure. [n the event that VENDOR detects a prohlem
with the CLIENT"s waterina system, VENDOR shall notify the CLIENT and the CL[ENT will
prom�tly remeciy or makz nece;sary repair; within a reasonabl� period of time subject to force
majcurc.
Upon completion oF Pilut Periuci CLIENT will have n� obli;ation lu purchase Sustainable
Sprink(er System.
V'i�c Al;n�ur tom f'�.itcrn�� Al:n�ur ll,bt� Iircnnan (-nunctl \[cmber A'inrr \rcn:i
(:ounctl .\lcmber I.,iunc Bran�l�m c:��unc�l \[cmlrcr ltin:n ���hn,r,n
Daly Liceased. VENDOR represents that it is duly licensed to perform the Services under this
Agreement and that it will continue to maintain all licen.ses and approvals required to conduct its
business.
Compliance with Laws. In the condact of the Semces under this Agreement, VENDOR shall
comply in all material respacts with all applicable federal and state laws and regulations and all
applicable county and Village ordinances and regulatioas, including ethics and procurement
requirements.
Entire A�greement; Ealubits; Amendmen� Any exhibits attached to this Agreement are
incorporated into the terms and conditions of this Agreemen� In the event of any contlict
between this Agreement and any Eahibits, this Agreement governs. This Agrcement embodies
�e tntire agreement and understanding of the �rties with respect W the subject matter of this
Agreement and supersedes all prior and contemporaneous agreements and understandings, oral
or written, c�elating to the subject matter. 'Ihis Agreemem may only be mod�ed by written
amendment executed by the CL.IENT and VENDOR.
Marketing and Promotioa. The VENDOR may use the name of the Client in connection with
marketing,promotion or advertising tlte system.
Independent Contractor. It is specifically understood that the Vendor is an independent
contractor and not an employee of the Village. Both the Village and the Vendor agrees that this
Contracx is not a contract for employment and that no relationship of employee-einployer or
principal-agent is or shall be created hereby, nor shall hereafter exist by reason of the
performance of the services herein provided.
Iasnrance and Indemnit'ic�tion. The Vendor shall provide proof of workman's compensation
ins�rance and liability insurance in sach acnounts as deemed sufficiency by the Village and shall
name the Village as an "additional insure�"on the liability pcntion of the insurance policy. The
Vendor shall at all times indemnify, defend and hold hazmless the ViUage, its agents, se.rvarits,
and employces. from and against any claim, demaad or cause of action of whatsoever kind or
nacure,arising out of eaor,omission, negligent act,conduct,or misconduct of the Contractor, its
agents,servants,or employees in the performance of services under this Agreemen�
Pablic Entities Crimes Ad. As provided in sactions 287.132-133, Florida Statues, by entering
into this Agrcement or performing any work in funherance hereof,the Vendor certifies that it, its
affiliatess, suppliers, suboontractors and ooasultants who will perform hereunder, have not been
placed on the convicted vendor list maintained by the State of Florid.a Department of
Management Services witltin thirty-six(36)months immediately preceding the date hereof. This
notice is required by section 287.133(3xa), Florida Statutes.
2
Inspector General. Pursuant to r�rticle X[I of the Palm Beach County Charter, the OEfice of the
[nspector General has jurisdiction to investigate municipal matters, review and audit municipal
contracts and other transactions,and make reports and recommendations to municipal governing
bodies based on such audits, reviews, or investigations. All parties doing businetis with the
Vil(age shall Eully cooperate with the inspcctor general in the exerci�e of the inspector general's
functions, authority, and power. The inspector general has the power to take sworn statements,
require the production of records, and to audit, monitor, investigate and inspect the activities of
the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent,
and eradicate fraud, waste, mismanagement, misconduct,and abuses.
Public Records. In accordance with Sec. ( I9.0701, Florida Statutes, the Contractor must keep
:uid maintain this Agreement and any other records associated therewith :ind that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, the Contractor must provide the Vitlage with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Flvridu Stutute�:�r£ontractor
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying. within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Stntutes. Further, the Contractor shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work de.ticribed in the Proposal or
Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the Contractor does not transfer the records to the
Villaae. Finally, upon completion of the Aa eement, the Contractor shall transfer, at no cost to
the V illage, al! public records in possession of the Contractor, or keep and maintain public
records required by the Village. If the Contractor vansfers all public records to the Village upon
completion of the Agreement, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon comp(etion of the Agreement, the
Contractor shall meet all applicable requirements for retaining public records. Records [hat are
stored electronically must be provided to the Village, upon request from the Village's custodian
of public records, in a format that is cumpatible with the V illage's information technology
systems.
IF 'THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK,
RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams@tequestaor�, OR AT 345 TEQUESTA DRIVE, TEQLTESTA,
FLORIDA 33469.
3
IN WITNESS WI-�REOF, the parties hereto have executed this A�reement thc date
and year first above written.
SU NSPRINKLE,LLC
'! .
Susta�nablc Sprinkler Authorized Signature
!-�� ku� �G � � a�
Printed Name&Title
VILLAGE OF TE TA
il e Tequesta Authorized Signature
JA.s�Q/l'l-`t/�..�i.�,�o
�OTi.vG �I�A�i'P ///iQ1v ,' ��
Printed Name&Title
�
Ezhibit 1—Proposed Locations
1 —Village Hall
2—VOT ROW—South Side of Tequesta Drive from Point Drive to El Portal)
3—Beach Road
4—Constitution Park
5—Tequesta Park
Page 5 of 5
.
.s
r
}'�
Memorandum
To: Honorable Mayor and Village Council
Thru: James M. Weinand, Acting Village Manager
�
� �
From: James B. Trube, Fire Chief � L�- v/- �
Date: February 19, 2019
Subject: Total Caring Health Education and Staffing Agreement
The attached agenda item is a renewal of our Training Site Agreement with TotalCaring,
Inc. This Agreement enables Tequesta Fire-Rescue to be a certified American Heart
Association Training Site. Being a T�aining Site allows Tequesta Fire-Rescue to recertify
our own Firefighters as required, as well as offer CPR classes to the public.
There is no financial impact associated with the renewal of this Agreement.
It is my recommendation this Agreement be renewed so as to remain an American Heart
Association Training Site.
On behalf of the Village Manager and staff, this agenda item is submitted for your review
and consideration. Your approval will authorize the Village Manager to execute any
agreements and authorize the renewat of this Agreement.
TotalCar�ing
Health Edncation�Stat1"u�g,Iac.
Training Site A,greement
Tlua is m agreemmt be�wcen TotalCaritfg Health Education 8t Sta�'utg,Iac.with its
princapal place of business at 2021 Gown Drive, St. Augustine, FL 32092 and The Village of
Teqncsta F'ire Rescue wit6 its prmcapal pVice of busaieas at 357 Teque�ti prive, Tequeata, FL
33469.
WHEREAS, the American Heart Assocntion is a nonprofit organiation dedicated to fi�h�heart
disease md stroke aad seta guidelines for emer$ency cardiovascvlar care("ECC"}md ECC h�init�;
WHEREAS, Ca�tified Traum�Ce�ter jTotalCarmg, lnc.)provides znd munges ECC trametg
under the guidelines and as�riaileun of d�e AHA;and Tram�Site(Vitlage of Tequesta Fire
Resctite)wvuld Iike to�rovide ECC ti�aaatg vnder same giridelines and c�ffri�uhntl of AHA:
NOW TIiEREFORE, im m�sidention of t6e mutual promises set out herein, the parties hereby
agree as followa:
1. DEFIN1T10NS:
1.1 AHA Materials: "AHA Matanls"shaU mean al{ECC materials published by the
AHA, includ�,but not IQnited to, textbool�, im�stiructora mu►tds, tests, keys,
evaluation forms� newsktters, cow�se compl�tion ords,and cou�rse particapation
cards.
1.2 Courses: `Course"or'Courses's�dl mean the approved ECC courses list�d
below iea wbich couQ�se cnrds will be dictr�buted.
A. Basic li_f'e Su�ort(BLS)
Provider Course(s)
Im�uctot Co�ase(s)
B. Ad.anced Cordicc life Su�port(ACIS)
Provider Cotuse(s)
Instructor Catirse(s)
C. Pediotric Adrartctd liJi SuPpon(P�LS)
Providrr Coia�se(s)
Instructor Course(s)
1.3 Co��rse Cardx 'Course Cards"sl�all me�n those czrds bear�tbe AHA
Servicemarka and ECC logo which TS may distribute to students purswnt to
Progrsm Guidel�es to ndicatc that fhe sindent pzrtidpated in or 6uccessfWly
oomQleted a m�a�se.
1.4 Geographic Territory: The"Geograpluc Territory's6a11 me�n�he State of
Flosida.
t.5 'I�ajnitsg Site: 'Trait�g Site"shall mean ptrsons or organiations en�aged or
autlwraed by CFC Eo tnch courses and for wlwm CTC will process rnurse
rosters.
1.6 Instructors: "Instruc.tors"s6all mean persons enga�ed ar authorized by CTC or
TS to truh oausea.
].7 Program Gnidelinex °Program Gu�kluies's6at1 meu,the t}xn curret�t
Guideluies for Cardiapulmonary Resuscatation md Emergency Cardiac Care, u�d
m�t recer►t version of t6e CTC Pro$ram Adm$iistration M:nuat,as tbey may be
amauled and/or suq►plemmted by the AHA 6�om�e to t�e. T6e Program
Guidelmes are incorporated hereat by reference as if fully set forth at lrn�th.
2. RESPONSIBILTI'IE5 OF TRAIIYING STI'E:
2.1 Course� TS shall conduct cow�ees only within geograPhic territary. TS shall
e�sst�e tbat all courses taught by TS and/or[ns�uctors rnnform to requa�eme�of
AHA.
2.2 The TS wiil support the Chain of Survival initiatives in 000peration wit6 the
AHA ir►their region and/or community, witl�available resources as outlined m
Prognm GtrideiQtes.
23 Rosters�t Cow�se Completion Cardx
2.3.1 TS shall aafegtnrd Coursc Cards 6�om unauthorized distr�ibution. It shall
licait the distiibution of coeuse cards only co persons who are stndents of
the 1'S and/or lnstructors who have met t}�e re�nireflnents For reccipt oF
oourae cuds m:aordan�e with Progtam Guidelines. Only tbe approve�
TS Coordimtor may reoetve coe�rse cards from the GTC md will be sotdy
responsible for cvn�ol a�sa.�aity of card iasuance. This reaPo�bilrt7
may aot be assi�ned or traiufened to any other organ'rution or mdividual,
mclud'a�g Trairting Sit,es or Instructora. TS shatl ins�e dnt aniy du
appropriate type of course c�rd, as set out in the Program Guidelines,is
iswed to eacL shida�t. The fee for bvsic life support(BIS}Provider carda
foc TS, pzyai�le to CI'C is S 5.00 per c�rd, and d�e fee for adva�eed cardiac
life suppart(ACIS7, pediatric advanced li#'e sup�wrt(PALS)Provider
Grds and AIL inatructor czrds(BLS, ACLS, PAIS7 for TS, payable to
CTC is;7.00 per card. (Fees do not gaierate aicome to rhe Americ�n
Heart Association).
2.3.2 TS shaU maintain rosters and records for all courses ca�ducted by T5 for at
least 3 yeas af�er the date the course was conducted.
2.3.3 TS abail submit statist�cal data and/or reports to t�e CTC as r«�uired
under the Program Gtridd'mes.
3. Rtviews:
T6t CTC ma,monitor aztd/or review t�e TS performance and compliance with
Prograon gu�delaies md AHA c�nricvlu�at least anee each year througb a review
of oourse records, site reviews, and oourse audits. This shsll be m addition to the
monitora�oF Ir�tructors as part of their review.
+. Costs and Fe��
Alt costs of provid'a�g co�ses,nd fees dnrged to students chall be the
respomibility of tbe TS. The AHA or CTC ehall not 6avc any re�ponsibility for
aay costs�ured, or fees c�ged by TS. The AHA is pud no fees by she CTC or
TS or ia�vctors, and the AHA has no 6nancial interest in the businesa of the CTC
or TS.
5. Relationship of Parties:
The parties ac]owwledge and agree that tht re6tionahip anted by dris agrecment
is tbat of mdepaida�t oontractors, ach is m md�per�dent busa�eas rntitr, and
suc�,ne;ther p,rty may repres�,t i�self as u,employce,a$ent or representative of
tf�e other;iwr may it�cur any obl'gations on bebalf'of the other party;nor are the
parties joitmt vertwes or partaers; nor does the relatiot�sirip Qeated under this
agreemait aonatitutc a franchise.
6. Term and Termination:
The tam of tfii�agreanes�t shall be for ONE YEAR(usually a oae year per�d—
howcva rnvers the entire period between tbe md of the previous agreemmt),
bega�ing m October 1 2018 and ending on January 31,2020(rene�vable
annually in Jaauary). It may oniy be extended by mutua�writtrn agreement of
d�e p�rties. E.adi pzrty is�ee to decime to raiew or extend the term of this
agrcemmt. Agreemeuta ue rerxwabte arm�nlly.
Thia a�-eemmt may be tecma�ated by eitber puty if thc other Party bracbes any
term or rnndition of the Agreaaent and faiic to cure the breacfi with�ten busu►ess
daya after recapt of w�rittea notice describ=tg ti�e brrach. T5 aclrnowiedges md
agrtes that breac��ludes, but is not limited to, Failt�e by TS to complr with
Pr°$ram and/or cwriwt�guideiines, and tbat nather t5e CTC nor its affiliates
or ot�'u�s, eiaployea vohinteers or agents shall have any liabilit�r for any rewlting
terminatio�n uuider t�ie agrermait.
This aareement may also be termmated by either part.y, without cauee, upon thaty
(30)da�' priar writtea notice.
AGREED:
TolalCar�g Healt�Educ�tion&StafGng, Inc. Tequeata Repr ' / ' Chief
BY: c_.:.� __:� _ . L g ,
T'ide,�/�, � .
Date: _ vZ —/ 'S/9 te: �-.��'.���.�'i'
Last revised: 12/18
Dr. Deborab Fiaher Terry, DNP, APRN, ANP-BC, AGACNP-BC
�C.c..� c.av�''�
TotalCaring.�nc.
He�kA Eduwtlon Sh/F�
2021 Crown Driw-St AupusUna.FL32092•N.FL Ph:9043�t7.303i •S.Fl Ph:954.483.8198•Fax 9049.10.9924
totalcarinainc�aol.com•www.totalcaringinc.com
January 14, 2019
Viliage of Tequesta Fire Rescue
William Newbern/Jennie Disia
357 Tequesta Drive
Tequesta, FL 33469
Dear Bill and/or Jennie,
It is a pleasure to present you with the "renewal" agreement for your American Heart
Association Treining Site Agreement. We have enjoyed servicing you and Tequesta Fire Rescue
for many years.
As always, we are providing two copies of an updated annual agreement. Please sign the
agreements. Please retain one copy and return one copy back to us. If you would like to
schedule a personal meeting to review the requirements, please just let us know.
Jim and I have conducted the site visits in the past, and we look forward to the opportunity to
work with you and your designees to set up a site visit for 2019. We sincerely appreciate your
business, and we look forward to continuing to serve your needs in 2019 as your approved CTC
for the American Heart Association.
Sincerely,
..� � --==^ ` � -
i
Deborah F.Terry, DNP, APRN,ANP-BC,AGACNP-BC
President
L
]
TotalCaring
Health Education&Staf�"iag,Inc.
Training Site Agreement
This is an agreanent betwem TotalCaring Health Education&Stat�ing,Inc.with its
prmcipal place of busmess at 2021 Crown Drive, St. Augustaie, FL 32092 and'I'�e Villa�e of
Tec�uest�Fire R�cue with its prindpal place of businesa at 357 Tequesti Drive, Tequesta, FL
33469.
WHEREt4S, the Americaa Heart Association is a nonpro6t orgaaization dedicated to fighting heart
disease and stroke and sets guidelines for emergeac�cudiovascular care("ECC°)uid ECC training;
WHEREAS, Certi�ed Tram�Center(TotalCaring, Inc.)provides and manages ECC tra�uig
under the guidelimes and curricvlum of the AHA; and Trainin�Site(Village of Tequesta Fve
Rescve}would like to provide ECC tra��mder same g�ridelines and cxvriculum of AHA:
NOW THEREEORE, m oonsideration oFthe mutual promises set out here¢�, the parties hereby
��fouo�:
1. DEFINTTIONS:
1.1 AHA Materials: "AHA Materials" shall mean ali ECC materi�ls Publislied by tfie
AHA, including, but not Iimited to, textbooks, ms�uctors manuals, tests, keys,
evaluation forms,newsletters, co�ase co�mpletion casds,and cota�se particapation
cards.
1.2 Courses: `Course" or"Courses'shall mean the app�oved ECC cowses listed
below in which course cards will be distributed.
A. Basic li�'e Su�port(BLS)
Provider Co�se(s)
I�hvctor Ca�se(s)
B. Adranced C�diac Lfe Support(ACLS)
Provider Cowse(s)
h�sh-uctor Courae(e)
C. Pedietric Adranced Li,fe Support(PALS)
Provider Coarse(s)
Instructor Cotuse(s)
1.3 Course Cards: "Cow-se Cards'shall mean those czrds bearmg the AHA
Servicemarks and ECC logo whic�TS may disttibute to students Pwstnrzt to
Prc►gnm Guidelines to indirate tbat tbe student puticipited�or suocessfully
completed a cot�se.
�
1.4 Geograp6ic Territory: Tbe'Geograp6ic Territory"shall meue the Stite of
Florida.
1.5 Tnining Site: `Tninmg Site"ahall mezn persons or organizations ettga$ed or
authorized by G"tC to teacf�courses and foc wl�om CT'C will�ocess co�uae
roBters.
l.b Iastructors: "Instructors°shall mean persons er�aged or authorized by CTC or
TS to teach coarses.
1.7 Program GIIIdCl�net� 'Pr'0g2'am Gtlldelmes"sbail meul the then C�reat
Guidelines for Cardiopuhnonary R�tition and Em«genry Cardiac Care, and
most recrnt version of the C'TC Prognm Administration Muwal, as the'may be
amended and/or supplemeated by the AHA from tane to tane. The Program
Guiddinea are incorponted herea►by reference aa iC fully set forth at length.
2. RESPONSIBILII'IBS OF TRAIMNG SITE:
2.1 cau� rs$mu c�nauct�t�ses only,�vi�n geognPhic territo�y. rs$t�u
msiu�e that all rnurscs bught by TS and/or Inshvctors conform to requirements of
AHA.
2.2 The T'S will svppart tbe Chain of Survival initiatives in cooperation with the
AHA in theQ re�ion ar►d/or commimity, withn avaiVble reso�u�ces as oud'a►ed in
Program Guidelines.
2.3 Roaters dt Courae Completion Cards:
2.3.! TS shall safeguard Course Grds from unauthorized distributan. It shall
limit the distribation of course cards onty to persons w�ho are students oF
the TS and/or Instrudors who have met the re9ui�e�nnents for receiPt af
couirse cards m acxordance with Program Guidelines. Only the aPproved
TS Coardinator may receive cowu cards from the CTC and will be solely
reaponsible for control aad secw�ity of cud issuance. This respo�ibility
may not be aaeigned or tr�nsferred to aay oiher organia�tinn or mdividnai,
mclud�Traa�ing Sites or Instn�ctors. TS ahall insure that only the
appropriate typc of coiase c�rd, as set out m the Program Guidel�es, is
issued to each studeac. The fee for b�sic life suppa�t(BLS�Provider cards
fo�r TS, payabk tn CTC is i5.00 par card, md tLe fee for advanoed cardiac
life support(ACC.S), pediatric:dvanc.�ed life support(PALS)Provider
Cards and ALL'u�structor cards(BLS, ACLS, PALS)for TS, payable to
CTC is;7.00 per card. (Fees do not generate income to the Amerimn
Heart Association). '
2.3.2 TS shall mamtaui rosters and records for all coiuses conducted by TS for at
least 3 ynrs after the date the cotu�u was eonducted.
2.3.3 TS sl�all submit statistical data and/or rePorts to the CTC as required
under the Program GuiddiAes.
3. Revie�vs:
The GTC may monitor and/or review the TS performance and oo�pliance with
Program guidelmee and AHA curriculum at lrrst once each year through a review
of oourse recorda, site reviews, and cow�se audits. Thie sball be in addition to the
monitoriog of Ins�uctors as part of the.a review.
.
4. Costs and Fees:
All oosts of provid�cou�ses and fees c�uged to studmts sl�all be t]�e
respo�ibility of the TS. The AHA ar CTC shall not have any responsibility for
anv costs inc�red, or fees c�arged by TS. The AHA is paid no fees by the CTC or
TS or msh�uctors, and the AHA 6as no fmancial interest iu the business of t6c GTC
or TS.
5. Relationship of Parties:
'The partiee admowledge and agree that the relationship cseated by this agreement
is that of mdepende�t contractors, each i,an mdepmda�t busmess er�tity,�nd
suc�,neither party may represent itaelf as an employce, ageat or represaitative of
tbe other;nor may it hic�a�any obligations�bd�alf of the other party;nor are the
partiea jomt ventures or partners;nor does the relationship created unda this
agreement constitute a&tnchise.
6. Term and Termination:
The term of t�ia agreemeat shall be for ONE YEAR(usually a one year period—
however covers the ent�e peziod between the end of the previaus agreement),
beginning on Octaber 12018 and end�g on Januacy 31,2020(renewable
annually ia January�. it may only be extended by mutu�l written agreement of
the parties. Each pa�ty is free to dedine to raiew or extend the tam of this
agreemmt. Agrec�arts are renewable annually.
Tlus agreemmt may be termmated by eit�er party if the ot6er party hteaches my
term or condition of the Agreement md fails to cure the breach wit6u�ten business
days after receipt of writtea notice desa�ibing the breach. TS ac,laiowledges and
agrees that breach indudes, but is not l�ited to, fail�e by TS to comply with
program and/or curricuhun guidelines, and that neither tbe CTC nor its af�iliates
or olFicers, employees voluiteers or agents shall have any li�bility for any resulting
termination tmder d�is agreement.
Thia agreement may also be terma�ated bY��'P�rtY� ��1O1t`�"�•uP°n�'tY
(30)days'prior written notice.
AGREED:
TotalCau�ing Health Education Bc StafPmg, Inc. Tequesta R entattive/ F�e
BY: ? BY: ,�
Tid i- ` T' e: � ' '
Date: �- !S/ 9 � �: �' -:�j-.�D/9
Last revised: i 2/18
Dr. Debonh Fisher Terry, DNP, APRN, ANP-BC, AGACNP-BC
��.e� �Q.�-/
PUBUC RECOROS. In accordance with Sec. 119.0701, Florido Statutes,CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performa�ce of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public reco�ds, CONTRACTOR must provide the Village with copies of
requested records,or allow such records to be inspected or copied,within a reasonable time in
accordance with access and cost requirements of Chapte�119,fiorida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorne�s fees and costs
pursuant to Sec. 119.0701, Florida S[atu[es, and other penalties under Sec. 119.10, florida
Starutes. Further,CONTRACTOR shall ensure that any exempt or oonfidential records associated
with this Agreement or associated with the performance of the work described in the Proposai
or Bid are not disclosed except as authorized by law for the duration of the Agreement term,and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, ail pubiic reoords in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement,the CONTRACTOR shall desvoy any duplicate public recorcls
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPUCATION OF CHAPTER
119,FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK,RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT
Imcwilliams�tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Palm Beach CouMy Inspector General
Pursuant to Article XII of the Palm Beach County Charter,the Office of the Inspector Ge�eral
has jurisdiction to investigate municipal matters,review and audit municipal contracts and
other transactions,and make�eports and recommendations to municipal governing bodies
based on such audits, reviews,or investigations.All parties doing business with the Village shall
fully cooperete with the inspector general in the exercise of the inspector general's functions,
authority,and power.The inspedor general has the power to take sworn statements,require
the production of records, and to audit,monitor,investigate and inspect the activities of the
Village,as well as contractors and lobbyists of the Village in order to detect,dete�, prevent, and
eradicate fraud,waste, mismanagement,misconduct,and abuses.
Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta,FL 33469 www.tequesta.org
Village Clerk's Office Memorandum
TO: James Weinand,Acting Village Manager
CC: Brad Gomberg,Director of IT
FROM: Lori 1�TcWilliams,Villa.ge Clerk
DATE: 2/12/2019
SUBJECT: Transfer of �genda i�Ianagement Software from Granicus Legistar to Diligent
iCompass
The Clerk's Office has had a great deal of issues, both technological and customer service related,
with our current agenda management software Granicus Legistar. In an effort to streamline the
process and provide a more user-friendly interface for both internal and extemal customers, the
Clerk's Office demoed three agenda management suites:
CivicClerk Agenda Management Only (powered by o Total Investtnent Year 1 -�10,755
our website host CivicPlus) o .�nnual Service After Year 1 -�6,480
iC�►mpxss tlgenda 1�1an.t;;ein�nt, Cummitte� Tc�tal Incest�nent�'ear 1 - $7,800
1�lanagemcnt, and Audic� Management = Annual Sen�ice After�'exr 1 - $7,8U0
o To add li�e streaming extra yearly cost of
�5,600
BoardDocs Agenda Management Only o Total Investment Year 1 - $11,000
0 1lnnual Ser�rice:-�fter Year 1 -�10,000
Currcnt Bud�etcd Amuunt in F�' 19/20 for A�enda 1�1ana;einent S��ft1�•are: $7,72-�
Rccc►mmcndation:
I recommend we transition from Legistar to iCompass immediately. Our renewal conteact with
Legistar renews on May 26, 2019 for a full year. I would like to cancel that contract effective
5/25/19 as the termination clause provides that either parry may alter or cancel the terms of this
agreement after a period of three years. The 3-year period ended in 2017. iCompass is providing a
complete suite of three products for only�7G more per year.
Requcst:
Please sign the attached agreement,which has been reviewed by legal and IT.
�'ice-:�fayor�Tince.�rena �fayor.-16b}•Brennan Council�Iember Tom Paterno
Council'�lember Steve Okun Council�Iember Fracil�D'_�lmbra
�'illage:�fanager'�tichael Couzzo
ooa,sis�e�ope�a c�tnaa-e�»,aoas�►cos-na�c4cias�
� �m�
�_���
TMtS SERVIGES AGREEIfAENT 1tF+�'�")is er�tred ir�to�s of tht Felausnt 20.2019(ehe'LifaetMe D�ee^k betrreen pA�a�t�t�1"WII�"�..wkh
qlff0e/at 111 Weft 33ed St,lith Cloaa�,Naw Yorl6 hY 10370,atld Y'�I�af T,_��._fL Y�ith art addnes it�5 Teauesta tk.T�eoyesfa,Fl 331i9(iht"Gnpe�').
1� S�niort
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of this A`raeme�t(t6e"Sandp�i')in.acootd�nce whh tht tvms of thii A�roemreK.Customer wN�D�oMde Dldte�K wRh aY n�y and rea�onabk
moperufan�o enable oi11�t w partarm its ob�rcons under LMs Jl�re�rnerd.
2,0 4ilrAonlerOr�«atlem.
2.1 QWOeMr Adll�lralion e!We Sirrias. G�tDo�sxr may sp�edf�r End tis+ers as'Admimstraeor!'.Admini�EraEors have dro abtlKy.to monRor,astrict.
a tinminate actess LsSe�e� DAi�enYs rnppnsibqltjes do rwt Mctend ta inDanal rru�na�entnt or adrt�stration ot tM�Sewices Cuuaner is
eespotulbk far:(ij nwinbiAkK lM1�+Onlyd�nttalKY of Pts�wxdi�r►d Jldrmru�itaLot xcouat3:(iry minyi�access to Admi�strlfOr atcouea�and(ffi}
�_ibE lldruMistnttor�we d tke Services e�np6es wkh tlds AQ,eemerk.
�.2 Cpipp�noe.Custamer is resppe�ble�nd Nsbie hx�of tbe Se►vktr b�/tts End tlsers and�l Ce�SsqueKes Of wdf ufe(includinE anY and all
�F xrd Uab�idK r�ult�(rorti EAtl Users�iW�S+a�oskr Qa�a Pnb�dy aaoess�ls throu�the S�ryiPesl, Gamma��waq abpM tram
End uaer�„aM a�y dm wbja�es of Cu�t'�ner 17rta,anY ooe�ano rieoesearV ta�Ilwr AdnsinisnKas ta dip�e io the�dna�ed in tfi�s
Ap��ment ud Ea albw D�ent 10 providethe Servkes.Custctrrc►wAI�em�lY rrkf►ltws ard re�tdaeior�s appRcabk to C+�s use of Servkes
23 UmuhP�d W!�Aca�.CuR4m0►wNi p►evrnt uruudwA�rd use of the Servk�u bY or tfir0t+�h Ftt End Uoers sdd tt+rrHnate any ur�u�hociieq
uslr of cr aoceics ob tf�5,ervkes Cu�tocner w�prompt�y notW D'ip�ent otarq+waumarined use o!or aues w tfr swriaes.
21 Rafrle�d U�ea.Wseamer wW ootand will ensure t#ni ks End Ui�K d0 twt:k!�,ni,re9ed.or Ims!the Ssrvioes:�dj nvenes�iaca►er sttsmpt to
rctiarse e�{inaer ThR Servfce�rror s�st a�Yo�e eke to do so:{ii�uplaid artY C�staner Qac�4hst k untaw�ul({v1 i�►Ir�e t�e int��R�P�nY
��a�Y�d P�Y bY'�!P��+i Gatomer Dab,(v�intsrfNe w�h or 0ixu6t the�vi�,�e mtams uud to ABst the�,or oUtK
wuipmeat w natwwla aoro�ecEion co she servkes,!vn Perforn+snr peneerarwrtbaR�«,or with iesv�.'�to ehe sen+oes,indudir�use of anytoolR
code or in9dn+Ctlop iMMded to furi.da+n�e.dpst►o�:�.ratel4anYPo�or e�pos�wlnerabilitYof Lhe 54tviaes,(v�I mp'ro1'the Satvices on arry
�,a ts�i)alio�r arw noe+-Er�d usersm we u�Y la!-i�+M�ma�On,a0desis�,or othe►�hsnitms toues t+s,Qr iel�ted M.Cua�omer or End uscYs
fiar acoea ta dae ServRes.
�.S ihiql�aely N�pu�t�.
z a+ 'Third Psrty Requeft'mara a request trem a d�d p�tqr tac remrds mlat(n��o an End Usds we d dre SerWoes indut�
iaEo�mation re�sn f.Ad User.Thod PxN Requ�maY indude wlfd�ard�wan+nts,oourt wders.orwbpaenK.or snY
ather raquest tet whlch th�em is wtitten mtse+ti horn End usens perrnittin�a Aiuiosuee.
2.5.t QusoefNr'Is respornibie 4or r�;pondin�Lv Thkd Ps�W Re9�rla fis own�s to N�f+ormstlor polioie�.
3.D Ml�ceod kpprrqr��lY�,Qo�r
3 3 �nstivl!af�yhpe.E�teptas�I�r sR fO�d1 hwWi,tllkll�rfelnent does not;rxK k'j[Mliy�t aey'tntepe�wi ProP�rt�e K�MS In the
Cultan►a Dfta a(U1�anY h�oel�w�Propa�N Ri�1s M the Sewiaes a any other produ�s er a�ferinss sf q�nt DI�Li'sdu�nrks and
bwid faaWre4 aanY ImP►wanerrcs,modifi�atlor�s or deriwWe worfit of any Of the to�afn�. "Mte4etOtml Preperly Ilf�hts'retaris tw�u+t x�d
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a ald�r prdueu or alleri�af Oi�enk Mrithout anv�Nf�+to[ustorner.
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twde senees.co�Id�ntlallowwM�ditr or oMw proprieory hrbrmstion r�latin�mthe feeric�.'ConfidenW I Inlonaoon'af a prq rrkans�1
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party rAI not dbdiose the Wn6dendsl Inf�DrmaGan aFthr othcr to a�W ehird Wrhe�oept for ti�ose prarided ur�dn thfs Apamnent of Lsa rt!or any
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obli�tfafs iniMs A�eemant EacR partp�}ll tskr reaonable sleps,and in no avent wig Nose stepc be any kss seeure than t}k�eps 1t uses o0
PrNe�tiNs awn�rt�sr(Nan�aLWn,to enwfe,tFpt the otl�[�s Canfidential�nfornfation is proeected.E,ich pwtYis re�por�le Eor the actiora or
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4.d F�Id i rayee�nL
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all ddllar�mawn�r�lFlrnd to i�the J1�een+eat 8te i�thtibetl StaOes OoW n.
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ars nVM sqd vdd.
dA T�ta�i TM�iMtlen,
5.1 Tena.71+e'b+itial Ierm'of this l�pluaenc.�hall be ane�rear mrtxnMdn�on the Effect[ve Oate.�1rch Sh�ltauEom�tl�alhr renew for tuatl�er
oDn�etive Periak afi w�e yar(eaclt a'Ae�eirsl Trm")upart qch eo�piry of the tlun wrr�t t�erm,unfess NEF�er P�rqt P��rtitten notiot t�
t►w�v�Mr yrty d in'sipmntion nat te rerteMr at least aS da�a piia m the md of the then wnu�t term.7'he►nitiai Tarn a��ch(tenewal Term ane
to�atbarthe'Term'.
S.Z 7�nsYntles ter ttidi.Ekher party may urtninate thk A`reertierrt:lf the odfer parry n►aDerlNy breadxs this A�riaem�4K aixt taih to-wrc tbe
br�arh(if the bead+ts cuobk)r6cNn thirty f3�D1 dars a(w roc�rN+att�s nw+-b►eschkq[YaRYs wrfqe.a+�ce cpecf6rin�tfie breah.
11�tlle�OratoinL O�i�er�ma1►oerrnicrose tbis Apeerndtt iromediatdy�pDn Praadins wrkren ndtice w G+�taner H c.u�Loma bro�cAes
Saetimq 24(Restrictad thes)w Sediaa 3.9(Con!'tl�n5a11rdorma�iwt�and Cusoomar may termie�ate this Al�eernant iiomedia�JY�P'�Pr�d�+l
wriWn ndla�Lo OiMl�ertt if D�fis�bnadfa Satiort i3�CAnfde�a{.IrderenationJ.Elther pa►tY ma��erm�'NRe t�c l�re+ment 4rnrwdiatalY{q upan
the kni�lu+t7on bY w apinst the otlw W�Y of kuoNe�qr.reoef�recshh►or baeiaupoc�t pr�lr�s w anY ather 0►ocletl+n�s fortAe irClement d
wd�prc�(s deba:fi'i1 u�oi+a�e�ber Par�y mak�an assipuMne eor me h�s+aet ofindiwrs;ar t�1��+.ahe►o�►sy:amokseian or c�to
do b�ir�
S.s ER�cu ofTinai�tloti�f thfs A�raenNnc terrtdr�ates ta uw re�son:til cfia►ipr��uroed bY�ilf�ta Custoa+er wpl wse ianrnediatNv(esxt�t�
sec 6ord++n t�+icsectia►1•t�l Di�ee+t inar v�id�r�atomer aaess ca as s000une st thenturn�t�ec sou�euc�orne.nw�Ks�usmm+er a�ta;
and(�}afber a r�ona6le p�rlod af time,O�ent may deMe aept Cudoma DaCa tal�tkrlo CMftana's aamunt The fDl{ow"ry aectiorn.wUl auniire
eMplrspon a taemWtlol+d d�'s�r�ent 25(lhird Varb ReiwAsl,3sC IlrtteYeca�al PraOerH tp�F+ra:Ca�9da�pa4qt}.�.0!��Pa�me�tsl,5.�
�M�S af TertninsUpn�,6.0 pr�dreepni6atlon�7A(E�Sio�Af Wsttaeaies:Llmh�tion cf t3sbility6 aed�.D(Mts�neous�.
6.0 �o�r.
8,1 4 Cu11omK.CLrCamer w�f indemnily,�la�tend,and lwid harrnlas Wif�ent hom and apinu aY UabpltiMt,darn�,uW oasts(includi�setdemeM
ao�cand rtasoiuYk atm�meys te�ar8in�aut of sny dai�o byr a tpb�d p�cqr a�in�t OOip�nt►e�a►ani.(1)Cus�oma Emta:(8�Cuswma�a uae of the
Senk:es b viobtfon ofthii Apa�menY,f RU End Usa�s'we oFthe Seniors in vaiation d tFuc Apeemer�t;l�r�rn�Hfatlons m tl+e Se�vices or any
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DocuSipn Enveiope ID:GFF7TDAA-B371-4D85-l1�D9-ABFFC4C748EF
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�oteare pa�Wed in canneubn tfwe�rkh,made 6y or on 6ei�lf of Customer,or(v)Eustomds use or Go+nbination of efie Services wiN any otRer
soMwarl.MNrwrG ar sefvk,es 1f�t are not Pra�rid�d bY D�ee�c,
6.2 sy O�e�M.O�entwW'n�deme��fsnd and hafd F+annleu Cuswmu from and a�ainrt all I'ybilities,dsms�es,and oosts{indud'ak satdemaat
coris and ieuonsble a�rrNy's fa�arldn�an of any daim by a tl+in psn�r apinu turmmer tio the eeoent bated m an ap�atioes that Wli4ent's
teeftnofesy used�o YxaMde the Setvkes�o the Custa�erinfrin�es a mlWpproD►��s ar1Y�OY��t trade seatt.Prtent a trademark r�ht uf the
thnd P#rtY. M na everK w�ll pl�em har!+Rqe nbl�atians a�sWlltjr uader th's s�CGOn ads+ai irom:G1�e af aay SerM�css ln a ModiMd fam tx I�
aombMwiJOD�dth miCetYlb nat bunicfrd Ml�+'+�(�}�Y�^C��nr or data praddad bq CusOortfets,End LLsers,M othC thitd
�
63 h�c�IR�.N n�hdfavea the 3entta 1M►inR fx ma1'be aYe�ed to tnfr�!i thh�d part�'s I�t�al Prope►h���.'��
�Y G1 o6?�1n drt�ht far Cu�pq�eG at Of4R+rt'sexpenx,Oo aontlixu us�K����s:l�l P�de a ne�-k�frh�6�rcplacement for Me Sarvices
'�'"��C�����or�It�modlFY the Sirvice�so t�t tbeY����• ��RM doa not brJiwre fhe a�tions desaibaA
in this ys�on are reasa�able tlial0�i�ent maM n+spe�d a t�minioe tlta A�raema�t and/or Cwtanels u�e of the afFsedd 5arvices.�(th n9 turtaer
�i�iMh'ar�q�tion tkl th�fuscamer ott�er than tl+e ob�ion W pravide tf�Cyswmer vMtl+a�nfu�of Pre-Wid f�a tor the�fected
portion a�tlre Sw+d�es.
6.4 iMent.The�arn af in�demni�tion irt this se�ion ue condieloned uPo�the P�r1Y seekhK i�e�tx�i►'�wtim P�Gtk�Nti�tF1e off�P�qt
of tIM tl,�m and coaperatlnt wkh tfie Od�r Wrq Indefaldin�d+��4an. The�PartY wltf btw fuM toaVol aud aud�atiry ow ehe
ddens��oept tAa�(!��nY setqanerK r'�4�+�+t 1ne WKY�t iademn�taao�r�o admit Iia6WtY raqui►es P►ior�wr1l�en ao�►sait d the priy
sedt�ir�a�fiudor4,and(aj the otlrcr P�tt�Yla+in the dEfente witli�ara ca+nsel at 1ts own!apense.7ffe indem�daabore arc
ON�t's and Cust�r's enh�ert�adN ur�de►tha A�reeeKnt far viot�On bY the adwr P�nY of a tfNrd psRY'�inbellrstwi PropetW Ri�s,
7A in�dnrbn a1M►aRUMkr UhpOtl�n of ll�6Blp.
�.� qoot�foMaFw�N�3. ��r a►s pc�r ser�ni m�ac��err,au6�+r r�n�s�+a omea��urAnoa,wrutw►arrr
at to�wmoN,�rnt u�ueu,�wo�ir ooriu�s w.ln�uen oa sr�rur�r►w�►KnEs nR cownrrwr�s oF�e�ecruwr�urr,
MEIOOiAW7l�/LE QilAitTV.DURAdN.fiY OR R7UlES FS�R A PARTIL{�jAR PURpO;E.TffLE,QUtT EKlOYMEMi;NCN-WHtlN6E#AEMT,ANO 7H05E
IIRtSfl�16�Y S'fA7'FJTE�l OTYIERMhSE JN U1W fkt FRQM A tOURSE Oi O�E#L1NG OR USA,GE OF TRAOE 1NITH RESPECT TO'FlIE SEq111CfS. DICI6ENT
MAI�ES NQ SY111lRAMTY T}1AT THE SERVt�S�R AIW WfORM/fROy OR OdITA AO�SSED QR STOREO TMEREIN NNLL AAEfT CU61U�1EIY5
�tM 8E ACO.iAItTE,E1blClt.fpEE,RE4tABlf.oR wVAiWM,E.oW6ENr DOES NQ7 MAttE AN1'REPRESENTATtON6 OR WA11Ri1N71E3 0�
A�11'K[A�T7Q NSTGMER WITH RESPE47 TQ ANY TlpRp PART1l SOFT1MARf H�MpIG PART E�E TME$EpY1t�S,TO TMF ETTEMT T}1AT A PARTIW WC
lUf�IC�10N OCES(�10T ALLQW f�li THE EXO.USION OF A NNI�Ii1NT1'.Tk1AT YYARRAAf�Y WILL BE WMTED TD THE MMNMNJM PER�D OP TIME
11�1J�11ED 8Y U1k STAIR►!IG AS OF THE EfFECI1VE D�4TE,AND TFff INVAl1DRY OFTNE DISCLRWIFR WILL NOT 11FFECT AF1Y OTMBt OISCU�MAER OR
UMfTAl10N COlFfJyIYED�N TFIK A6REEAAEF1i.
7.2 LLMTKTIOMAM M�Cr kllllltlfl�.TO THE RJLiE57 DREnfT PENMITTEtf BY LAW,E�EFf FOR WUGENTfiND CUSTOMER'SlNOEMNIf1CA710N
O!L[611Z10N9 SET'FORTH W SELTK�16 HEAEUNDEi4,NBiliEit CU4TOMER N�t aUGENIT AND ff5 11fFLLlATFS„SUPPUERS,AGFMT9,Id�
DtSTN184lrCRS 1AhLL 6E I.lA6LE k�1EiER Tti15 A6AEEMfENT FOR in�NDIREGT.SP�A�,INCIDENTJtL.Ct�iiSEQJJENMI.FifEMrWY.OR PUM(itYf
�E'�CR W1 kElSSi Olt UJIAP�CA�fE DF USE.DATi1.BlJSINBS.REVENUE.OR PRUF7TS(IN&4(�1 C11SE 1MHETNER OiNECr OR INQIl�CTI.EVEN IF
7F�PARiT KN�III OR SHDULO HAVE XNOWN THAT SUCM OAiAAfiES WERE P05SIblEAND�1fEN IF A REMEDY PIF145�rt5 fSbENTHLL PUIIP�iE.
7.3 Wtl!'�TI011 OMI M�ilOU11T�WN1JiY.Tp iME fllll�ST FX7�NT PEIpNtTTED B�f lA1K,IXIiGfNT3 J�G6REC�iITE W�I.IiY UMDER 1H1,$IU�/�NT
M�IlL.NOT F�EbO THE AMIOWNT PJ{1D BY CUSi�MER 1�Q OH16EN7 KEREtNUDER DUIqN6 Tk1E'TVVEWE MONTHS PRK�R TS7 THF EYFNT GNll�G RLSE TO
Ll�8U1'fY.
� �
i.i TyraK MloAlla�ioa EMli�ent msy�rkh tn rovise Mis ll�aemera hom tlene m tfine. If a�Bv�lon.in ONi{ee�ssWefieuesfab Is rtWOeRaF,Oiti�m►t rdU
ned(�I Wstaner and passibfy rtquest th�an llme�dment Ou thi�A�ee�pnent be i�s�ed Won ard sia+ed-if Cuftnmar does not+i[ree te tlu ravi�ed
A�franKrK�.Fm�lmer miq taminal�tfx 5�vkes w�fae�45 daK af raeNint rotfoe d t6e thar�t.
si EatlreApeeNaL E�d�cn is laoapaqeed ineo s}+e n4reerneM bY.efe�a�cr.The Ap�anenc Indudtr,`n,e ienake and o.aer forn,peovwea qr
O�erw mnstl�Ees ttr ertttre�prement bat�een C�ort�er and Qili�ent wtfi�esPe�t Lo ffi4 st�Jax maKerof thic A{r�and s4percedes and
�vN R�or t�ntempa7naa+s tx�derttandhKs and 7�e�m�,MA�tlkr wrkten or oral,wkh respect te the subJeCt!�►atcer af fhls
ARn!lnwM. q th�s k a oonA�beltwern 1!r dOCYmehK that make uP thb I�q►eema�tt,the dacuRfe�la WHI mAtrni In thefollowie�arMr:this
�nt,than tl�e inwkq,tl1Ni tl�e erde�iorm.
t3 Gw�e'+14i f�a�r.7Ms A�redt►eRt�rll!M�1 resqCts be Y���U��Y a i�+d tanc4rwd In i�a�tKe wlth the liws ef Nre State of Oeitware.
�Pi��ry�4f�and�dnfaWly aansNic ana srbmR w tAa e�odusire�we aAd�uradic0on af anr sase or federai murt sfetle�in
D�J�wars in anY ac0an,aAP�.�nce a otha prmaad(��,arisinj eut of Ot rdaeed to tl�ic M'e�ment.sa4 d�paf6es wFq nac►fssr any
objectbn te�udtro�y�ndudini tht objeaton tMt the proeeedir�hara been brou�itt(n an Mmm�i�R foruen.
M '��wM-�i4N P��Font wW be mod#ied 6o rdReu M1e R�s'f�e�tla��nd oMY m the extent nece�ryto rtWloe thetn snfa+cNWe.
and the r�nn�pra�tiRiDM of th�A�raemRnt w!Y ra�lpain in tutl alktt.
ss wai.v a�Dd�Alt wahie�rs untla ebit/l�►aema+t muss t�e in rieirl�w be effeccwe.nnr a�ss Mraiver or Ufawe m a�ercise premPrl�r aeqr ri�ht
under tle.A�reement wtll noc emaLe a corWewie�waiver w aq e�cdtlpn of twn-en�
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DocuSign Envelope ID:CFF77DAA-B371-4D85-ACD9-ABFFC4C748EF
� iCampass
8.6 Assl@►mn�t, Customer may not assign ot transfer this Agreement or arry rights or ohligations under this Agreement without the written consent of
DiligeM.My other attempt to transfer or usign is void.
8.7 Force MaJeure. E�rcept for payment obligations,rreither Diligent nor Custnmer will be liabk for madequate performance to the ncoent caused by a
Caididon that was beyond the partys reasonable controi(tor example without limitation,naturai disaster,act of war w terrorism,Not,Iabor
condition,govemmenral action and IMernet disturbance).
8.8 TIArd Pxty BeneAdarles.There are no third-party beneficiaries to tha Agreemeni
8.9 CaqKerparts.This Agreement may be executed in any number of counterparts,each af which will be deemed an onginai artd a11 of which taken
Wgether will oonstitute one signed agreement between the parties.Signatures may be transmitied by taaimile or electronic mail in PDF or other
similar format and will be deemed original.The signatories to this Agreement here�y represent and warrant that they have al!necessary authority to
erKer into and bind their respective party m this Agreement.
H-7A Indep�dfent Contractor.Dillgent is an independent wnvactor.Noching in this Agreement wiU be constr�ed to creatt a parmership,joint venture,
or a`ency relatior�ip between the parties and nefther party will have the power to bind the other with respect to third parties.
8.11 Notieas.My notka required or permitted to be given hereunder by either party to the other will be given in writing(i)by personal delivery,(ii)by
bonded tourier or a nationally-►emgnized overnight delivery aompany,{iii)by prepaid ftnt class,registered or certified mail,postage prepaid,in each
ase addrased to the other party at the address set fortn in the signature line of this Agreement(or to wch other address az the other Party may
requesL in writmg by notice giren purwartt to tha Section)or�iv)by email.No[ices will be deemed received:(a)if personally delivered,the same day;
(b)if sent by cairier or ovemight delivery company,on the second working day atter the day it was sent;(c)if sent by mail,five(5)working days
fopowing posting;or(d�if xnt by emad,the date of deHvery.
3.12 SoverelL��.Notwfthstanding arrything mrrcained in this Agreement to the contrery,this Agreement shaU not be construed to waive
Customets souerelgn immuniry beyo�d the Ilmits set forth in Sac.768.28,Florida Stawtes,and Customers indemnificaUnn obligatfons set forth in
Section 6.1 shall be limited to the amouMs set forth in Sec.768.Ig,Florida Statutes induding limiu on attorne�s fees and prohibitions on punitive
damages and prc.judgment interest_Additionally,nothing in this AgreemqrK shall be construed as Customers consent to he sued by third parties.
9.0 Strvites.
91 Diligent shall provide the following Services to the Nstomer for the Fees indicated:
� Mnual Fae
iCompass Meeting Manager Pro 53,ffi0
iCompass Audio Manager 52,550
iCompass 8oard Manager Sl,qpp
Em�r service name Enrer pr¢e
• Enter service name En:e�pnce
Enter yrrnce name Er.;er pr�ce
9.2 Sfnra`e. UnNmhed meetlng related rnntent and up tn En[er t�e scorage a:r.oum GB of storege for non-meeting related content u induded in the
fees set oui i�this AgreemenL Additional storage can be purchased az required.
IN MIITNE�1NlIEREOF Diligent and the Gusmmer have this Agreeme�t as of the EffecNve Date.
�tlue cF T�esta;�l a aed slgnaw DiB�eM �torpo�n by iu authorized signatory:
k bY�
,'a,L� Va.ln, QV'S�.a�.t.
Name:Ji
rroe: ruame:= �ack van Arsdal e
lr� ger T'rtle:_
p,u. v.P. of L2gd1
{/�2 y! LQ/y Dace: February 21, 2019
Notkes to Y11aRe of Teauesta.FL: Notkzs to Dipgent Corpocation:
General Counsel
345 Teouesta D►.Teauesp.FL 33a69 pitfgent Corporation—Attn:Genera!Counsel
111 West 33rd St,l6th Floor
8illir�Contat�Lori McWilliams New York,YY 10120 USA
BilRng's EmaiL•Imcwilfisms�tequesta.org Phone:212-741-8181
Email:ieaa;Pdi'�cent coni
eGovemance Advisor:Bucky Parks
eGovemance Advisor Email:ryarktQdiligerttcom
0007378L3 DUItML Corpotatfon
Olflce:
www.icompustech.mm 1385 Broadway,19"'Fbor,
New York,NY 10018
Tdl Free:1-800-260�7409
Pa`e1 of 6
DocuSign Envelope ID:CFF77DAA-B371-4D85-ACD9-ABFFC4C748EF
� iCompass
EXHIBIT A
PUBLIC RECORDS. Ir. accordance with Sec. 119.0701, Florida Statutes,
CONTRACTOR must keep and maintain this Agreement and any other records
associated therewith and that are associated with the performance oF the
work described in the Proposal or Bid. Upon request from the Village's
custodian of public records, CONTRACTOR must provide the V�llage with copies
of requested records, or allow such records to be inspected or capied, within
a reasonable time in accordance with access and cost requirements of Chapter
119, Florida Statutes. A CONTRACTOR who fai�s to provide the public reccrds
to the Village, or fails to ma;ce them available for irspection or copying,
within a reasonable time may be subject to attorney' s fees and costs pursuant
to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10,
Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or
eonfidential records associated with this Agreement or associated with the
performance of the work described in the Proposal or Bid are not disclosed
except as authorized by law for the duraLion of the Agreement term, and
following completion of the Agreement if the CONTRACTOR daes not transfer
the records to the Village. Finally, upon completion of the Agreement,
CONTRACTOR snall transfer, at no cost to the Vi�.iage, all public records in
possession of the CONmRACTOR, or keep and maintain public records required
by the Village. If the CONTRACTOR transfers all public records to the
Village upon completion of the Agreement, the CONTRACTOR shall destroy any
duplicate public records that are exempL or confidential and exempt from
public records disclosure requirements. If the CONiRACTOR keeps and
maintains public records upon completion of the Agreement, the CONTRACTOR
shall meet all applicable requirements for retair.ing public records. Records
that are stored electror.ically must be provided ta the VILLAGE, upon request
from the Village's custodian of public records, in a format that is
compa�ible with the Village' s ir.formatior. technology systems.
IF CONTRACTOR AAS QOESTIONS REGARDING THE APPLICATION OF CAAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PiJBLIC
RECORDS RELATIN� TO THIS AGREEb�NT, PLEASE CONTACT THE VII�LAGE
CLERR, RECORDS CUSTODIAN FOR TSE VI7�LAGE, AT (561) 768-0440, OR
AT lmcwilliams@tequesta.org, OR AT 345 TEQOESTA DRIVE, TEQUESTA,
FLORIDA 33469.
Pursuant t� Article XII of the Palm Beacn Ccunty Charter, the Cffice of the
Inspector General has jurisdiction to investigate municipal matters, review
and audit municipal cortracts and other transactior.s, and ma;ce reports and
000��.i um�e curoo.aciw�
omce:
www.irnmpasstech.com 1385 Broadway,19"'Floor,
New Yark,NY 10018
ToIlFree:1-800-260-7a09
PaRSof6
DocuSign EnvelOpe ID:GFF7TDAA�371-4D85-ACD8-ABFFC4C748Ef
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recammendations to municipal governing bQdies based on such audits, Feviews,
ar investigations. All parties doing business with the Village �hall fully
cooperate with tY�e inspector gene=al in the exerc.ise of the inspector.
gen�ral's functions, authority, and poWer. The inspector qene.ral has th�
power to take sworn statemen.ts, require t,he production of record�, and to
audit, monitar, investigate and inspect tha activities of th,e Vill.age, as
well as cont�ae�.ors and lobbyists of the Village in order to detect, deter,
preErent, and eradicate fraudt Waste,. mismanagement, misconduet, and ahu�es.
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New Ywk,NY 1b038
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