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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_04/11/2019MINUTES VILLAGE OF TEQUESTA WORKSHOP February 4, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order at6:00 PM. A roll call was taken by Deputy Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice-Mayor Tom Paterno, Council Member Vince ArenaandCouncil Member Laurie Brandon. Council Member Kristi Johnson was absent. 1.Discussion on the Fire Department’s Full-time Positions Versus Interim Costs Fire Chief Trube explained to Council that there was a difference of approximately $38,000 per year to convert an InterimFirefighter position to a full time position. One of the factors that negatively affected theFire Department when utilizing an interim was the training aspect. Rather than moving the department forward and developing skills beyond the current, the team wasin a perpetual cycle of repeat training. Another cost was attributed to overtime, as there was always a shortage when an intern left the position.Chief Trube revealed that uniforms and bunker gear were fitted to the individual and proved costly with interim firefighters leaving frequently. Council Member Arena suggested leaving the program on hold until it was needed again. Chief Trube added that he had an updated list of hires that would fitthe firefighter/paremedic requirement. Additionally, firefighters could be moved around to different shifts when an employee called in sick. Acting Manager Weinand agreedthat overtime costs were increased because of the costs of overturning employees. TheFire Department was at 50% of their overtime budget at the quarter year mark. Vice Mayor Paterno was agreeable to hiring a full timer immediately, if the Chief could delay purchasing a vehicle for the next two years. Chief Trube agreed that the vehicle could wait for two years. Councilthenasked Chief Trube and Acting Manager Weinand to discuss the issue and report back. 2.Discussion on Smart Meter Revenues and Contract Work to Acquire the Return of Funds Finance Director, Mr. Chris Quirk reported that water was being lost every day due to old meters that did not measure water consumption accurately. Mr. Jay Wickham, Superintendentof Water Distribution and Storm Water,reported that there were 1000 smart meters sitting in a warehouse, with the ability of installingonly 100 per month “in-house”. Mr. Wickham preferredto contract with an outside company to install the1000 meters at a rate of approximately $30,000. After that, Mr. Wickham recommended purchasing more meters and contract having them installed as well. The question for Council was whether to install all the meters left in the system at one time, or to continue with a partial install per year. The cost of the meters was approximately $750,000 with installation costing approximately $250,000. The new meters were reported to bring an increase of approximately 25% in revenue. Council asked that the Water Department report back with numbers representing unaccounted water loss,and a comparison of the one Village Council Workshop Minutes February 4, 2019 Page 2 and two year water meterreplacement plan. Additionally, the smart meter company was offering a 20-yearwarranty on accuracy and battery life. Also, the expenseof purchasing a tower was not necessary anymore, as the Village could utilize existing towers located within the area. Council asked Manager Weinand to move forward and meet with the water department to gather the additional information. 3.F/Y 17/18 Year End Budget Status Finance Director, Mr. Chris Quirk, compared revenues to the budget for the end fiscal year 2018. The total year-endwas 97% of the budget. Mayor Brennan asked Council to refer to the unrestricted fund balance and asked for clarity on the number. Mr. Quirk revealed it was approximately 1.2 million, with the monthly expenditures coming in at approximately one million dollars per month. Council Member Arena asked if the building department money could be spent for hurricane disaster expenses. Attorney Davis informed Council that the building department revenue could only be used for building department related expenses. Mayor Brennan asked Council to consider transferring $500,000 to the water departmentas its emergency fund, leaving $500,000 under the general fund balance sheet, with the understanding that Council could use it for whatever was needed. Having half of the disaster fund already in place in the water department would make sense, according to Mayor Brennan. Council would need to approve with a vote during a Council Meeting. Vice Mayor Paterno asked if the finance software was able to create a report without manually inserting numbers. Mr. Chris Quirk explainedthat it was possible to create a report in an excel spreadsheet. Mr. Brad Gomberg, IT Director added that there were “canned” reports already in the system, whichcould beexported to excel, or a customreportcould be built. Mayor Brennan revealed that she preferred a summarized and detailed balance sheetand Mr. Quirk stated that within BSA there was a way to create a more customized report for Council. Vice Mayor Paterno asked why it would be a good idea to take $500,000 out of reserves. Mr. Quirk answered that it was a good idea because $500,000 of committed funds would be freed up,thereby increasing the unassigned fund balance. Additionally, Mr. Quirk answered that there were no funds set up in reserve at this time. Vice Mayor Paterno felt that the $500,000 should be kept where it was, and not moved, in order that it remain non-appropriated. Mayor Brennan disagreed and countered that the money would simply be distributed on two different balance sheets. It would not be touched unless there was a disaster. Additionally, if there was to be an appropriation, Council had to direct where it would go. Furthermore, Mayor Brennan was concerned because there wereone milliondollarsin the general fund and nothing at all in the water fund.She further emphasized that itdid not mean that when the funds were split, it would be spent. Instead, it wouldsimply be a balance sheet transfer. Lengthy discussion ensued. Mayor Brennan requested the discussion be tabled and the topic be placed on the agenda for a vote. Mr. Quirk reported that the auditors would have a financial statement ready by March 31, 2019. Village Council Workshop Minutes February 4, 2019 Page 3 4.F/Y 18/19 Quarterly Budget Review Mr. Quirk informed Council that most Departments were close to the 25% mark on their expenses, with the exception of theManager at 27%, due to formerVillage Manager Couzzo’s payout. Additionally, Parks and Recreation was over budget due to Tequesta Fest. He reported there was $242,000 of SecondQuarter money in this reporting as well, due to the the year end holiday/work schedule in 2018. He reported legal fees were at 10%. Mayor Brennan requested a fund balance report with an original budget line and an amended one, be emailed to her. It was revealed that there was $20,000 in the capital improvements budget for the year, however, therewere no plans to do any projectsother than crosswalks and sidewalks. Vice Mayor Paterno pointed out that moving money would create an unnecessary convenience for Council to then appropriate the funds. 5.Discussion on the Corner Lot Fencing and Vehicle Storage Attorney Davis offered a brief history pertaining to corner lots, fencing and the parking of boats and RVs in certain zones. He emphasized that themain change was the clarification that the front of the house, was defined as the side that faced theroadand contained the street address. Additionally, there was a removal of the waiver provision. Attorney Davis asked for discussion and direction from Council. Council Member Arena questioned the sizes of trucks that were not allowed and asked for clarity on carports for boat storage. Building Director, Jose Rodriguez confirmed that Code Enforcement was currently leaving notices for boat owners that had not yet applied for a boat permit. He approximated there had been80-100 new permits submittedwithin the Village. Vice Mayor Paterno asked for the history of personal vehicle lawsfor the State of Florida. Attorney Davis revealed that there was a case where the Supreme Court deemed it unconstitutional to disallow personal use trucks in neighborhoods. He would look into the current law and get back to Council regarding personal use vehicles. 6.Discussion on Paradise Park and JMZs Possible Development Plans Acting Manager Weinand explained to Council that he had met with Mr. John Zuccarelli, the owner of the lots located at Paradise Park. Mr. Zuccarelli relayed that he would deed Paradise Park to the Village, in exchange for the ability to develop the remaining parcels, yet retain the density of the donated parcel within the other two. Another option would be to allow the Village to build the proposed Community Center on one of the parcels and then, allow him to build up to four stories on top of the Community Center. Council discussed the topic at length and decided they were not interested in going higher than 4 stories. However, they would be interested in obtaining the park. Pending Tasks: Item:Assigned: Village Council Workshop Minutes February 4, 2019 Page 4 Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk’s office. MINUTES VILLAGE OF TEQUESTA REGULARMEETING February 14,2019 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Tom Paterno(via phone call),Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresfordgave the invocationafter which Council Member Brandonled the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Arenamoved approval of the agenda; seconded by Council Member Johnson; motion carried unanimously 5-0. PRESENTATIONS 1.Proclamation Proclaiming February 25, 2019 -March 3, 2019 as Eating DisordersAwareness Week in Tequesta Village Clerk Lori McWilliams read the proclamationthat detailedfacts, statistics and the impact of various eating disorders. Program Coordinator, Liz Motta, LMHC spoke on behalf of the Alliance for Eating Disorders Awarenessand thanked the Mayor and Village of Tequesta for the Proclamation. 2.Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee Community Development Director Nilsa Zacarias referenced a distributed report,which detailed the expenditures reported by theInfrastructure Surtax Oversight Committee after their meeting on January 17, 2019. Council Member Arena commented on how busy, according to the report, Public Works Director, Doug Chambers was. 3. Community Center Update by Frank D'Ambra Mr. D’Ambra thanked the design team for their enthusiasm and dedication then explained the need for a new community center. He stated that the idea was fully communicated through various means with 96% of survey respondents in favor of it. Initially, the best location was viewed as Remembrance Park on North SeabrookRoad. However most residents preferred and after reevaluation, the design team unanimously recommended Minutes –Regular 02/14/19 Page 2 that it be located at Constitution Park. Mr. D’Ambra referenced renderings of the proposed buildingand pointed out differences from the prior designsuch as a change to the exterior look. He noted that even after a reduction of square footage, the building lost no functionality. Tequesta Gardens, he reported, bordered the north side of the property and a meeting with their association resulted in overwhelming supportfor the project. According to Mr. D’Ambra, the Lighthouse ArtCenter was approached about sellingtheir propertyto The Village andgrant fundingwith no obligationwas researched and applied for; while acquisition of the Lighthouse ArtCenter was desirable, he stated that the project wasnot dependent upon the purchase. Mr. D’Ambra complimented Nancy ofthe Lighthouse ArtCenter for considering the possibility of a sale and concluded by outlining plans for additionalcommunity outreach and welcoming any suggestions. He reported that the design team expected to request Council approval of the final concept at the April 2019 Council meeting. Mayor Brennan expressed concern with making sure the residents had as much notice and input as possible. Shecomplimented Frank D’Ambra for meeting with the Lighthouse ArtCenter, and Council Member Vince Arena and Parks and Recreation Director Greg Corbitt for their work on the project. Mr. D’Ambra advised that overflow parking was currently available at both the Lighthouse ArtCenter and Gallery Square North. Council Member Arena thanked Frank D’Ambra and Parks and Recreation Director Greg Corbitt for their work; hesuggested that residents tour the old facility then offer feedback on the plans. Council Member Brandon asked if the grants applied to construction but Mr. D’Ambraclarified that they were solely for the purchase of property. CONSENT AGENDA MOTION: Council Member Arenamoved approval of the Consent Agenda; seconded by Council Member Brandon; motion carried unanimously 5-0. 4.MINUTES: 1/10/19 Special and 1/10/19 Regular 5.1. el Latino Semanal News Publication Contract -Village Clerk $168.00; 2. FPL LEDStreet Lighting Agreement -Public Works (this is a $4,401.48 in annual savings); 3.Thomas G. Bradford Professional Services Agreement-Administration $20,000.00/10Month Contract; 4. TRB Management Professional Services Agreement –Administration$5,000.00; 5. Verizon Wireless Revocable License Agreement Change Consent Request-Administration $N/A 6.SE 01-19: Special Event Application for an Annual Strawberry Festival Fundraiser byFirst Presbyterian Church of Tequesta, Inc. The event is to be held on Saturday, March 2,2019 from 9:00 a.m. -1:00 p.m. at 482 Tequesta Drive. The projected number ofattendees for the event is 650. No alcohol will be served. 7.Approve the Purchase of a New Palo Alto Next Gen Firewall and Security Solution 8.Approve a Piggyback Contract with U.S. Water Services Corp. for Water Meter ChangeOut Services. 9.RESOLUTION 3-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGEOF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE Minutes –Regular 02/14/19 Page 3 SURPLUS ANDDIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY INACCORDANCE WITH THE VILLAGE’S ADOPTED PROCEDURES 10. RESOLUTION 4-19, A Resolution of the Village Council of the Village of Tequesta, FL,increasing the General Fund #001 2018/2019 Budget by Increasing Revenues andExpenditures in the Amount of $17,192.00 to Recognize Acceptance of the InterlocalAgreement between Palm Beach County and the Village of Tequesta for theReimbursement of Emergency Medical Services Grant Equipment in an Amount not toexceed $17,192.00. 11.RESOLUTION 5-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGEOF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THEGENERAL FUND #001 2018/2019 BUDGET IN THE AMOUNT OF $2,975.00RECOGNIZING ADDITIONAL REVENUES FROM PALM BEACH COUNTY FORMANATEE PATROL SERVICES AS WELL AS RECOGNIZING RELATED OVERTIMEEXPENDITURES 12.RESOLUTION 7-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGEOF TEQUESTA, FLORIDA, ADOPTING A REVISED BUILDING DEPARTMENT FEESCHEDULE AS PROVIDED BY CHAPTER 14, ARTICLE VI OF THE VILLAGE CODEOF ORDINANCES; PROVIDINGTHAT THIS SCHEDULE OF FEES AND CHARGESSHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALLDURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THISSCHEDULEOF FEES AND CHARGES INAPPENDIX C. OF THE VILLAGE’S CODEOF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. END OF CONSENT AGENDA Mayor Brennan thanked Acting Village Manager Weinand for introducing the summary cover memos that accompaniedAgenda items, especially the Consent Agenda. COMMUNICATIONS FROM CITIZENS Angelica Lynn of 299 Country Club Drive thanked the Tequesta firefighters for putting their lives on the linewhen theyrescuedher mother from her burning house; she then presented the department with a plaque. Acting Village Manager Weinand and Fire Chief Trube recognized Acting Lieutenant Jason Fawcett and Firefighter Joshua Kitzi who entered the building and made the rescue. Pert Towne of 364 Fairway North spoke about the safety consequences of narrowing US Highway 1, gave an example of cars using the bike laneand said that right turns from US Highway 1 were hazardous without an extra lane for passing vehicles. Additionally, Ms. Towne found no mention of green paint in the driver’s handbook. Mayor Brennan inquired of Police Chief Medinawho saidthat hisdepartment practiced active enforcement and was researching public education initiatives with Public Works Director Doug Chambers. Minutes –Regular 02/14/19 Page 4 Marilyn Muller of 324 Leigh Road was notin attendance but had provided a signed petition to the Village Clerk’s office that requested installation of speed bumps, traffic calming measures and streetlightson Leigh Road. Mayor Brennan asked Acting Manager Weinand to address the issue. Pat Watkins of 167 River Drive thanked the Recreation Center committee for the proposal that brought the facility back to where she felt it belonged. Amy Taylor of Gulf View Drive reported high standing water on that road when it rained and asked that it be apriority as well as striping the road’s centerfor safer navigation of it. COMMUNICATIONS FROM COUNCIL Aside from wishing all a Happy Valentine’s Day,Council Member Johnson had no comments. Nor did Council Member Brandon. Public Works Director Doug Chambers stepped out of the meeting but Council Member Arena complementedhim on Village Entrance plantings. He remarked on the value of Tequesta Fest, announced the upcoming Shred It eventand promoted several of the Police Department programs. Council Member Arena made suggestions regarding the upcoming US Highway 1 Bridge projectand cautioned that now was the time to plan for a complete or partial closure. Although the intersection was not Tequesta’s responsibility, he revisited apast suggestion of adding blinking red lights atop the existing stop signs at the intersection of Dixie Highway and County Line Roadsand welcomed other suggestions for improvement. Council Member Arena clarified that the bicycle accident mentioned at the last CouncilMeeting did not occur in Tequesta, then spoke fondly of arecent Hannah’s Home eventand thanked Pastor Paul Beresford and his wife for their work. Vice Mayor Paterno stated that US Highway 1 had become dangerous due to the lane reductionsand the on-demand nature of the US Highway 1 Bridge. He requested that Council requestthe Florida Department of Transportationto bring the road back to three lanes. Vice Mayor Paterno stated he actually saw the aforementioned bicycle accident and confirmed that it was just south of Tequesta. Mayor Brennan advised that since she had focused on the US Highway 1 project and the Village Manager search lately, she wouldprovide an update on other items: Mayor Brennan will talk with representatives of the Brightline-Virgin Train about replacing the oldtrain bridge. Brightlineclaimedit took a train one minute to traverse the bridge, but that didnot include the time it took for the spans to lower and raiseso the boat wait time was actually 18-20 minutes. She was unsurewhat would become of the project due to a lack of investor interest. Because of the close proximity, The Hobe Sound Chamber of Commerce had approachedand met withThe Tequesta Business Association regarding corroboratingto promote positive exposure forareabusinesses. The Mayor’s Holiday Walkabout was a success. Most business owners reported a profitable year due to the residents and she thanked the businesses for locatingin The Village. There were parcelssurrounded by but not part of Tequestaand annexation of these areas made sense. Not annexing these areas was unfair to the residents and a mutually beneficial outcome would be sought with Palm Beach County. Minutes –Regular 02/14/19 Page 5 Regarding Municipal Community Outreach, development ofsurrounding areas and the county continued to affectTequesta and surrounding waters. Mayor Brennan was a member of several committees and organizations andwas invited by Congressman Mast to be a part of a symposium that addressed Lake Okeechobee and all water issues and would soon meet with the Army Corp of Engineers. Mayor Brennan would attend the upcoming Palm Beach County days in Tallahassee, which provided direct access to local senators andrepresentatives. $1.2 million was received from the Florida Department of Transportationand grants for improvements to sewers, water, lighting,andcrosswalks. Other funding opportunitieswere available for improvements to streets and sidewalks; a Florida Power and Light program paid to replace the US Highway 1 streetlights with LED lights and Public Works Director Doug Chambers was working on this. With assistance from Nilsa Zacarias andLance Lilly of the Community Development Department and Village Clerk Lori McWilliams, Mayor Brennanmade a presentation to the Palm Beach County League, Regional TransportationAgency and realtor associations to promote Tequesta housing andbusinesses and community. She would makeanother presentation in next few months. She met with the provost of Palm Beach State Collegewho was interested in doing something for Tequesta. Mayor Brennan suggested a council made of Tequesta youth interested in government. This served as a means of succession planning. Regarding the Florida Department of Transportation, she agreed withCouncil MemberArena about making a plan for managing the bridge construction and reminded about an upcoming FDOT meeting she was to attend. Public Works Director Doug Chambers re-entered the meeting and Council Member Arena repeated his prior compliments regarding entranceway plantings. STANDING REPORTS Village Attorney Attorney Keith Davishappily announced that he delivered the foreclosure litigation proceeds to Finance DirectorQuirk and he announced that there was a wide range of proposed legislation that would preempt home rule. Village Manager In addition to two negotiation sessions with the Police Benevolent Associationand Communication Workers of America, Chief Weinand reviewedthe meetings and events he attended in an e-mail to Council as follows: JIC Water Main Project meeting with Village Attorney Davis and Tom Jensen concerning Loxahatchee River District’s billing issue. Attended Village Council Workshop Attended an ATT First Net Presentation –for new cell services for staff. Also attended by Water Distribution Superintendent Jay Wickham, Public Works Director Doug Chambers, I.T. Director Brad Gomberg and Water Plant Superintendent Nate Litteral. Minutes –Regular 02/14/19 Page 6 Attended a Village Council Shade meeting concerning Police Benevolent Associationnegotiations Met with Village Attorney Davis and Building Director JoseRodriguez regarding code concerns Met with Village Attorney Davis and Human Resources DirectorMerlene Reid regarding roads surrounding Paradise Park, their owners and responsibilities Met with Community Development Director NilsaZacariasforan update on Pelican Square Conducted negotiationswith the Police Benevolent Associationconcerning the Public Safety Pension Plan Attended the Village Council Executive Session Attended the regular Village Council meeting Attendedameeting with Bill Reese and Water Plant Superintendent Nate Litteral concerning enhancement options for the Water Treatment Plant for power outages Attended a meeting with Tom Baird, Legal Counsel for Mr. & Mrs. Cutler, Village Attorney Davis, Community Development Director Zacarias, and Building Director Rodriguezconcerning a construction project at 156 Gulfstream Dr. Attended a meeting with Dr. Lubarsky owner of 156 Gulfstream Drive., three representativesfrom Affinity construction company, Village Attorney Davis, Community Development Director Zacarias and Building Director Rodriguez concerning proposed construction Attended the Infrastructure Surtax Citizen Oversight Committee Meeting Attended a Community Center meeting with Frank D’Ambra, Parks and Recreation Director Greg Corbitt and Council Member Arena Handled a concern from Laurie Pollack, Tequesta Resident regarding the proposed Community Center project Met with Angela Hoffman, CEO of Hobe Sound Chamber of Commerce and Jon Pasqualone owner of the Clothes Mentor store Handled a concern from Sherry Jorczak, in reference to water bill and work done on her water lines Meeting with Pastor Mike Richards from the First Baptist Church and Parks and Recreation Director Greg Corbitt regarding a shared parking Agreement Visited the WaterPlant to check on the first progress meeting and to provide some information for the meeting Held a meeting with Tom Jensen concerning the previous Water Distribution Facility Assessment report Held phone conference call with Tom Jensen andRob Orri regarding the need and cost of Water andStorm water rate study Attended a meeting with Mayor Brennan, Angela Hoffman, CEO of the Hobe Sound Chamber of Commerce and Jon Pasqualone, Chamber Member to discuss business development Attended a meeting for the Community Center with REG Architect Minutes –Regular 02/14/19 Page 7 representatives, Council Member Arena, Frank D’Ambra, Parks and Recreation Director Corbitt, Public Works Director Chambers and I.T. Director Gomberg Police Police Chief Medina updated all on the activities of his department: Buildingsearch and entry training conducted Officers attended Federal Bureau of Investigationand supervision trainings Ongoing training Corporal Yildizattended a Public Information Officerannual symposium A department employee was attending grant writing school A Crime Prevention through Environmental Design certification was being pursued for use in development of the new community center Corporal Yildiz would attend Homeland Security Active Shooter training at no costto The Village Officer Jarrell attended Defensive TacticsTraining; completion enabled him totrain the rest of the department Firearms training in the past done once per year, would now be done twice per year to ensure proficiency Lieutenant Pikeattended Internal Affairstraining A prominent defense attorney was scheduled to instruct the department on DUIinvestigations and litigation It wasagreed thatPIO messageswould be sentvia e-mail to the Beach Road Homeowner’s Association for forwarding to theirresidents As an alternative to 911, Chief Medina met with Hector Delgado regarding the ASR Alert System, whiche-mailed officers through the CAT system at no cost to Village. PoliceDepartmentservices included Coffee with a Cop, Child Safety Seat Installations and Adjustments, Moviesin the Park, and more The Annual Uniform Crime Report measured municipal safety. WhenChief Medina came to Tequesta,it was the seventh safestcity. Since then and due to the men and women in the department, crime was cut by over 56% from last year. There were 56 burglaries in 2017, but only 14 in 2018. While that appeared impressive, the14 victimsmotivated them to continue to improve. He thanked the department for their hard work. Council Member Arena asked Police Chief Medina to research a mobile speed sign as a costefficient alternative to a manual speed radar. He wanted a hurricane hootenanny scheduled prior to Florida’s tax-free holiday and envisioned inviting emergency management and vendors for anything residents might need for storm preparation. Fire Fire Chief Trube called for a moment of silence in memory of the Parkland, Florida shootings one year ago. After thathe reported: Completion of the hiring process and an eligibility list AttendedaPalm BeachCommunity Emergency Management meeting; Minutes –Regular 02/14/19 Page 8 attendance at future multiple drillswasplanned Personnel attended Emergency Medical Services Advisory Council meetings Attended theFire Rescue East Conference in Daytona Beachand learned aboutInsurance Service Officeratings,prevention programs, and chiefs meetingsregardingEmergency Management and Planning, and lessons learned fromhurricane Irma Enter andsearch training (used by Firefighters Fawcett and Kitzi in the recent rescue) andfirefighter bailout trainingwas conducted Attended a PalmBeach County Fire ChiefsAssociationmeeting A Firefighter/Paramedicwas hired into an existing opening Offer extended to a full Firefighter/Paramedic to Replace Interim Firefighter Attended two Operation Chiefs meeting discussionsof Active Shooter ResponseTraining with a drill scheduled for the summer When Chief Trube arrived in Tequesta, the Save Rate was 25% and last year, it was 62%. The goal wasto reachan even higher number. Palm Beach CountyEmergencyManagementconducted inspections of records, vehicles, training,and other items to update licensing. Council MemberArena complimented Fire Chief Trube and thanked both the Fire and Police Departmentsfor all they do for the Village. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS 13.Request for a Temporary Trailer to be Placed on the Property Located at 299 CountryClub Drive, Tequesta by Angelica Lunn on Behalf of her Incapacitated Mother, theProperty Owner, Joan Borrero Angelica Lunn explained that though her mother was still in the hospitalhome reconstruction needed to beginand atrailer would be located on the propertyuntil the work was completed. Building Director Jose Rodriguez confirmed that a building permit was issued;the trailer would be tied down,equipped with utilities, and visually shielded. Since Village Code allowed no more than 30 days, this request was for up to one year. Council Member Johnson was surprised to hear of the 30-day limit, Council Member Brandon offered any other help Ms. Lunn might need. Attorney Davis clarified that Village Code allowed for properly screened boat and Recreational Vehiclestorage. MOTION: Council Member Arena moved approval of placement of a temporary trailer at 299 Country Club Drive; seconded by Council Member Brandon; motion carried unanimously 5-0. Minutes –Regular 02/14/19 Page 9 14.Ratification of the Village of Tequesta/PBA Memorandum of Understanding Amending Article 29 (Retirement) of the 2016-19 Collective Bargaining Agreement Attorney Davis advised that Council Member Johnson had a conflict with and would abstain from voting on items 14, 16 and 17. Council Member Arena asked ifthe state provided written confirmation that the funds were available to The Village. Acting Manager Weinand explained that the state first needed to verify that theplan met certaincriteria. Mayor Brennan commended Sergeants Korkowski and Johnson for their work on this item. MOTION: Council Member Arenamoved approval of the Amendment of PBA Agreement 2016-19 MOU regarding Article 29; seconded by Council Member Brandon; motion carried 4-0. Council Member Johnson abstained from the votedue to a conflict. 15.ORDINANCE 1-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OFTHE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OFORDINANCES AT CHAPTER 78. ZONING; AT SEC. 78-4. DEFINITIONS, BY AMENDING THE DEFINITION FOR “REHABILITATION FACILITY” TO ELIMINATEFUNDING RESTRICTIONS FOR REHABILITATION FACILITY CLIENTS ANDOPERATIONS, INCREASE THE MAXIMUM NUMBER OF OUTPATIENT ANDFOLLOW-UP CARE CLIENTS TO A NUMBER EQUAL TO 25% OF THEREHABILITATION FACILITY’STOTAL OCCUPANCY CAPACITY, AND PROVIDEGRAMMATICAL CONSISTENCY THROUGHOUT THE DEFINITION; AND AT SEC. 78-180, MU MIXED USE DISTRICT, SUBSECTION (I) SPECIAL EXCEPTION USES,NUMBER (16) REHABILITATION FACILITIES, TO REPEAL MONTHLY AND ANNUALREPORTING REQUIREMENTS; PROVIDING THAT EACH AND EVERY OTHERSECTION AND SUBSECTION OF CHAPTER 78. ZONING, SHALL REMAIN IN FULLFORCE AND EFFECT AS PREVIOUSLYADOPTED;PROVIDINGACONFLICTSCLAUSE,A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 1-19 title into the record. This was the first reading and the result of pending litigation by GMH Holdings (Futures) against the Village of Tequesta and this would move toward settling it. Mayor Brennan stated that this was a public hearing open to Council comment. MOTION: Council Member Arena moved approval of Ordinance 1-19; seconded by Council Member Johnson; motion carried 4-1 with Mayor Brennan opposed. 16.ORDINANCE 2-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OFTHE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OFORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61.PENSION TRUST FUNDS, EXHIBIT B, THE PUBLIC SAFETY OFFICERS’ PENSIONTRUST FUND, ADOPTING REVISIONS TO INCORPORATE PROVISIONS OF THERECENTLY NEGOTIATED AND APPROVEDPOLICEOFFICERSANDFIREFIGHTERSCOLLECTIVE Minutes –Regular 02/14/19 Page 10 BARGAINING AGREEMENTS; PROVIDINGTHAT EACHAND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAININ FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING ACONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 2-19 title into the record. This was the first reading and Mayor Brennan opened the hearing to Council for comment. Council Member Arena sought and received clarification on the multiplier from Attorney Davis. When Mayor Brennan opened the hearing to the public, there were no comments. MOTION: Council Member Arena moved approval of Ordinance 2-19; seconded by Council Member Brandon; motion carried 4-0. Council Member Johnson abstained from the votedue to a conflict. 17. ORDINANCE 3-19, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OFTHE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A ONE TIME OPPORTUNITYFOR POLICE OFFICERS HIRED AFTER FEBRUARY 1, 2013 TO OPT OUT OFPARTICIPATION IN THE DEFINED BENEFIT PENSION PLAN AND REMAIN APARTICIPANT IN THE DEFINED CONTRIBUTION PROGRAM; PROVIDING ACONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AN EFFECTIVE DATE; AND FOROTHER PURPOSES. Village Attorney Davis read Ordinance 3-19 title into the record after which Mayor Brennan opened the hearing to Council for comments but there were none. She opened the hearing to the public but there were no comments. MOTION: Council Member Arena moved approval of Ordinance 3-19; seconded by Council Member Brandon; motion carried 4-0. Council Member Johnson abstained from the votedue to a conflict. 18.Consideration of Temporary Replacement of Alternate Member on the Loxahatchee RiverManagement Coordinating Council Village Clerk Lori McWilliams explained that former employee Rudy Smith was the alternate member. Mayor Brennan suggested Water Plant Superintendent Nate Litteral. MOTION: Council Member Arena moved approval of Water Plant Superintendent Nate Litteral as alternate member on the Loxahatchee River Management Coordinating Council; seconded by Council Member Brandon; motion carried unanimously 5-0. ANY OTHER MATTERS Vice Mayor Paterno requested the support of Council to change US Highway 1 back to three lanes as before. Attorney Davis informed that typically, items brought up under Any Other Matters were brought to a Council Workshop for further discussion. Mayor Brennan consulted the remainder of Council and Council MembersBrandon and Johnson agreed. Minutes –Regular 02/14/19 Page 11 Meeting Task Assignments Assigned Task Contact Marilyn Muller regarding Leigh Road and their request for Jim speed bumps, street lights and a portion of the road to be blocked (632- 4267) Contact Amy Taylor regarding her request –Golf View needs to be Doug repaved for travel improvement and drainage. Road should be clearly marked with center lines, etc. sidewalks should be considered especially near Golf View and View Place near 194 Golf View, 214 Golf View –top of neighborhood -(262-1684 – amy.taylor@thebenjaminschool.org–249 Golf View Drive) Look into cost of roadside speed monitor signGus When bridge is being replaced put a traffic sensor on Dixie Highway Jim / Doug and Tequesta Drive similar to the one on Tequesta Drive and US 1 When bridge is being replaced have two lanes on US 1 be right turn Jim / Doug lanes to Old Dixie Highway and the other a straight lane Contact Palm Beach County and Martin County regarding the 4 way Doug stop sign on County Line Road and Old Dixie –place red blinking lights on top –NOTE: Jim believes Palm Beach County put the stop signs in Hurricane Awareness CampaignMedina/ Trube Voting Conflict Form –KristiLori Discuss Resolution to FDOT to return US 1 back to 3 lanes each Lori direction (Paterno’s request) ADJOURNMENT:Council Member Arenamoved to adjourn the meeting; seconded by Council Member Johnson. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:45p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk’s office. FORM 86 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME —MIDDLE NAME --�:IZ?Ani S �l l DATE ON WHICH VOTE 2/ �WS COUNTY 2/1A_M PJ- NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR CITY K WHO MUST FILE FORM 8B O COUNTY ❑ OTHER LOCALAGENCY O APPOINTIVE FEB, 2 '6 2019 This form is for use by any person serving at the county, city, or other local level of government on an appointeyiir 4(P",%QFE[1( commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUSTABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or td the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose, the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM. 86 - EFF 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f), F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the'form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST fL ('J5 vf-*, 56�j hereby disclose that on20 (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; 0 inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, / A R-0M j C jy S L-j inured to the special gain or loss of whom I am retained; or inured to the special gain or loss of is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: A '-70 Zo `19'C-- (,}s Pn,\-'D tS c�`vZ 4CO�- Z.t , by which If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOTTO EXCEED $10,000. CE FORM 813 - EFF. 1112013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(0, F.A.C.