Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 04_04/11/2019'ViHage c3f'reqviesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 Ww"WAcquesta.org TEQUESTA PUBLIC WORKS DEPARTMENT MEMORANDUM To: James Weinand, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Police Department Carpet Date: March 18, 2019 The attached agenda item references the cost to install new carpet in the Police Department. The Vendor, Capitol Carpet requires a signature on the proposal. The Carpet will be replaced in the following rooms • Roll Call Room • Lieutenants Office • Sergeants Office The Proposal includes the following items • Removal and disposal of old carpet • Installation of new carpet • Installation of new cove base • Labor to move existing office furniture/desks. Total Cost: $4,070.92 'fhe Police Department has funding for this project in AW: 001 - 175-546.303 On behalf of the Village Manager and staff, this agenda item is.submitted for your review and consideration. Your approval will authorize the Village Manager to execute any agreements and authorize the purchase of this item. Doug Chambers Director Department of Public Works Village of Tequesta Vice -Mayor Tom Paterno Mayor Abby Brennan Council Member Vince Arena Council Member Laurie Brandon Council Member Kristi Johnson CAPITOL CARPET & TILE AND WINDOW FASHIONS Page 2450 PGA BLVD PROSPERITY CENTRE PALM BEACH GARDENS, FL 33410 Telephone: 561-625-1700 AcmoftwGmEw C) Sold To Ship To VILLAGE OF TEQUESTA, JANET VILLAGE OF TEQUESTA, JANET 357 TEQUESTA DR 357 TEQUESTA DR TEQUESTA, FL 33469 TEQUESTA, FL 33469 Order Date Contact # PO Number Material: Order Number Service: 561-768-0482 Misc. Charges: 0.00 Sales Tax: - Misc. Tax: 0.00 SP01 1290 Inventory - Style/Item ColorfDescripton Quantity Units Price Extension MEASURE- MEASURE -DAVE C - DAVE C 1.00 EA 0. 0 0.00 213101 SCHOLARSHIP 11 TILE - ECOFLEX ICT PORTOFINO 96.00 SY PVC - 24 X24 - I CT=8 SY - 18 PER 32.89 3,157.44 CASE Carton Qty: 12.00 AAT -620 ADHESIVE AAT620 - STOCK CARPET TILE ADHESIVE 1.00 EA 0.00 Size: 4 GAL. COVERS 1000 SF 0.00 Carton Cty: 1.00 JOH CB40 VINYL COVE BASE - JOHNSONITE NAVYBLUE 188.00 LF Size: 4" 0.84 157.92 Carton Qty: 47.00 AAT -432 ADHESIVE AAT432 - STOCK Size: 30 OZ. TUBE COVERS 50 LN FT COVE BASE ADHESIVE 4.00 F -A 0.00 0.00 Carton Cty: 4.00 FURN MOVE FURNITURE UNIT CARPET & PAD DISPOSAL PER S/F 8.DO EA 864.00 SF 30.00 240.00 RIP UP GLUE CARPET CARPET TILE CARPET TILE FURNISHED 864.00 SF 0.15 0.24 129.60 207.36 FURNISHED 864.00 SF 0.00 0.00 COVE BASE VINYL COVE BASE INST 188-00 LF 0.95 178.60 Quote for 3 areas - Roll Call, Sargent and Lieutenant - 02/05/19 -- - Sales Representative(s): KATE HURT The price of the materials is based upon information Final price to be determined after actual measureme the front and back of this agreement Signature of Buyer: by the customer, to the terms on INVOICE TOTAL: �,_0_7092 Discount: 0.00 Less Payment(s): 0.00 BALANCE DUE: $4,070.92 3:31 PM - Material: 3,315.36 Service: 755.56 Misc. Charges: 0.00 Sales Tax: 0.00 Misc. Tax: 0.00 INVOICE TOTAL: �,_0_7092 Discount: 0.00 Less Payment(s): 0.00 BALANCE DUE: $4,070.92 General Information Terms and Conditions The merchandise you have ordered is promised for delivery (or pick up) on or before 6 weeks from the date of Purchaser's authorization to place the order. If the merchandise Is not made available within this time pe riodyou may (1) cancel your order with a prompt full refund, or (2) accept delivery at a specified later date. Payment in full is to be collected upon delivery. Capitol Carpet is not responsible for door clearance. Capitol Carpet will not be liable for damages resulting from removal of furniture, moldings, doors, rallIngs, saddles, or any other building or apartment appurtenances and Purchaser agrees to supervise such removals, be wholly responsible for same, and hold Capitol Carpet harmless from any damages arising there from. Existing carpeting deemed unacceptable for transportation will not be removed from the premises. Under no circumstances will Capitol Carpet be responsible for failure to fill any order when due to fire, flood, riot labor dispute, freight or transportation delay, manufacturer delay, or any other cause beyond Its reasonable control. Under no circumstance will seller be responsible to fill this order when due to discontinuance by the manufacturer. I Merchandise will be held for a maximum of six months with a minimum of fifty percent deposit. If payment In full is not made within six months, deposit(s) shall belong to Capitol Carpet as liquidated damages and Capitol carpet shall have no further obligation to Purchaser hereunder. Capitol Carpet is not responsible for any manufacturer covered warranties or claims. Claims must be made in writing within two years from the date of delivery or installation. All claims will be deemed to have been satisfied if we replace or repair the floor coverings, and Capitol Carpet will have no other responsibility or liability whatsoever. If replacement Is required and the same product is no longer available, a replacement of like quality shall be deemed satisfactory compliance with ourwarranty obligation. Purchaser must permit Capitol Carpet every effort to attempt to correct anycondition deemed responsible. Purchaser's failure to permit our representatives to enter the premises to inspect and to attempt to correct, remedy or service any conditions complained of shall constitute a waiver and release of Purchaser's rights, if any, to have the condition remedied by Capitol Carpet. This form contains the entire agreement affecting this order. All prior negotiations and agreements are merged herein and no other agreement or understanding of any nature concerning same has been made or entered Into. I hereby acknowledge a receipt of a copy of this order. Any change of this contract must be in writing. I uncleirstand and agree that twenty five per cent 25% of the total price of this merchandise will be forfeited if I cancel or change this order after the merchandise has been reserved or shipped for me. Refunds - Cash deposits will be refunded by check which will be mailed out within 1 week of approved refund request. Check deposits will be refunded by check which will be mailed out within 30 days of approved refund request or within I week with proof from customer's bank that deposit check was cashed by Capitol. Credit card deposit with an approved refund will be credited to credit card account within 24 hours. Should litigation or collection action be necessary or result due to default of payment of the balance (plus any interest due), all legal fees, court expenses, and any and all other reasonable expenses Incurred byCapitol Carpet or their authorized agent to enforce nayment of the balance due, on this account, will be paid by the party whose signature appears here on. Carpet Information Seams may be visible. Seam placement will be at Capitol Carpets discretion unless otherwise indicated. Patterned carpets are not guaranteed to match, Manufacture�5 warranties require that your carpeting be professionally cleaned by hot water extraction every *12 — 18 months.The dye lot of the carpeting ordered for you will vary from the sample. Tile & Stone Information The width of the groutjoint when installed by Capitol Carpet will be determined by our Installer, dependent upon the tile and the condition of the subfloor. Many tiles & stones vary In color and pattern from tile to tile.The dye lot of the tile ordered for you will vary from the sample. Hardwood & Laminate Information As part of our installation services, a moisture reading will be taken before an installation is started. Moisture levels in a subfloor are not constant and are subject to fluctuations. Capitol Carpet Is not liable for any damages resulting from an increase in mofsture levels after the installation Is completed. Customer Pick up Information ordered in merchandise cannot be returned. You must fully Inspect any material before taking delivery of merchandise from our location. No claims will be considered for breakage or unaccounted merchandise. Capitol Carpet will not be held responsible for any installation related issues. Any cost of Installation labor resulting from any claim will not be considered. DR -14 Consumer's Certificate of Exemption R. 10/15 Issued Pursuant to C"M�pter212, Florida Statutes &5)-W1 58=79C-7 OW28/20117 I 02PM2022 MUNICIPAL GOVERNMENT This certifies that VILLAGE OF TEQUESTA 346 TEQUESTA DR JUPITER FL 33469-3062 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. E. rtant Information for Exempt Organizations DR -14 R. 10/15 You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1,038, Fk)dda Administrative Code (FA.C.). 2. Your Consumer's Certificate of Exemption Is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organi7:ation must register, and collect and remit sales and use tax on such taxable trarisactlons. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FA.C.). 5. It Is a criminal offense to fraudulently present this cerlificate to evade the payment of sales tax Under no circumstances should this ceMcate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violation will require the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Account Management at 800-352-3671. From the available options, select "Registration of Taxes," then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480, Tallahassee, FL 32314-6480. Memorandum To: Honorable Mayor and Village Council Thru: James M. Weinand, Acting Village Manager From: James Trube, Fire Chief Date: March 4, 2019 Subject: Modification 3 of Subgrant Agreement — Hurricane Irma The attached agenda item addresses a Modification to the Subgrant Agreement previously approved between the Division of Emergency Management and the Village of Tequesta regarding Hurricane Irma. This Modification reflects the addition of the funding for 75% Debris Removal ROW in the amount of $4,215.31 Federal responsibility, and $702.55 State Responsibility. On behalf of the Village Manager and staff, this agenda item is submitted for your review and consideration. Your approval will authorize the Village Manager to execute the Modification in order to expedite reimbursement to the Village of Tequesta. MODIFICATION #--LO-036 To SUBGRANT AGREEMENT BETWEEN THE DIVISION OF EMERGENCY MANAGEMENTAND Teguesta, Village Of This Modification is node and entered. into by and between the State of Florida, Division of Emergency Management (*ft Division*), and Teguesta. Village Of , rSub-Reciplenir), to modify Contract Number Z0036 which began on 9/04/2017 (0the AgreemeW). WHEREAS, the Division and the Sub -Recipient have entered Into the Agreement, pursuant to which the Division has provided a Subgrant to Sub - Recipient under the public assistance program of $196-664-04 In funds; and, WHEREAS, the Division and Sub�-Reclpient desire to modify the Agreement by Increasing the Federal funding $4.215.31 under the Agreement. WHEREAS, the Division and the Sub -Recipient desire to modify the Scope of Work. WHEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: 1. The Agreement Is hereby amended to Increase the Federal funding by $4,215.31 and the State share by $702.55 for the maximum amount payable under the Agreement to $2W,581-90 2. The Scope of Work, Attachment A to the Agreement, is hereby modified as set forth in the 3rd Revised Attachment A to this Modification, a copy of which Is attached hereto and incorporated herein by reference. 3. AJI provisions of the Agreement being modified and any attachments ftweto In conflict with this Modification *WI be and are hereby changed to conform with this Modification, effective as of the date of the last execution of this Modification by both partles. 4. All provisions not in conflict with this Modification remain In full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set out below. SUB -RECIPIENT: By, Nam6 and Title: E":' Date: Tnm incto Willonto Of DIVISION OF EMERGENCY MANAGEMENT By: Name and Title: Jared Moskowitz, Director Date: Aftelvoont A - 3rd ROVISIM MXIW arld ROJOCI List AmdalL Tto Budget of ou Awsormt Is InkWly dowmhod by the wnwM Of jkny projsd Woe~*) (PW) #W Me Fedwal EffWoonCY kiwwgsmwd Admkiiobvftn (FEMA) ho obLigated for m Sub-Fteciplert at ow *no of oxecution. Subsequmt PWB or mvMmn timed will kagove or doormse On Budget of be Agmwrmt. The PW(s) to hm been obigoled we: Lw L-1 PUBLIC RECORDS. In accordance with Sec. 119.0701, FWdo Statutes, CONTRACTOR must keep and maintain Oft Agreement and any other records as ated therewith and that are associated with the performance of the work described In the Proposal or Bid. Upon request from the VINWs custodian of public records, CONTRACTOR must provide the village with copies of requested records, or allow such records to be Inspected or copied, within a reasonable time In accordance with access and coa requironxift of Chapter 119, FAmft Statutes. A CONTRACTOR who fals to provide the public records to the Village, or falls to make them available for In3pedlon or copying, within a reasonable time may be subject to attomey's fees and - - a -, pursuant to Sec. 119.OM1, FkuMa Statutes, and other penalties under Sec. 119.10, FWda Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described In the Proposal or Bid am not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement V the CONTRACTOR does not transfer the records to the Villiage. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records In possession of the CONTRACTOR, or keep and mairftin public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. if the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, In a fornriat that Is compatible with the VNIagWs Infdrmation technology systems. IF CONTRACTOR HAS QUEST1ONS REGARDING THE APPILICATION OF CHAPTER 119.. FLORJIDA STATUTESp M CONTRJ4CTOR`S DtM TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLE11K RECORDS CUSTODIAN FOR THE VILLAGE, AT (S61) 761111-061115, OR AT 4E, TEQUESTA, FLORIDA IMMU19 110 ateauem.onL OR AT 34S TEQUESTA DRP 33469. Palm Beach County Inspector Generd Pursuant to Article )01 of the Palm Beach County Charter, the Office of the inspector General hasJurisdiction to investigate municipal matters, review and audit municipal contracts and other trwmactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or Inveftotions. All parties doing business with the Village shall fully cooperae with the inspector general in the exercise of the inspector generars functions, authority, and power. The Inspector general has the power to take sworn statenwnts, require the production of records, and to audit, monitor, investigate and Inspect the activities of the Vifte, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses.