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HomeMy WebLinkAboutDocumentation_Recreation_Tab 05_04/10/2019 _2019Community Center Update — Citizen's Comments — 3-14-2019 Mayor & Council, I want to give you a quick update on the Design Team's community outreach efforts. To date, in addition to resident survey's and Tequestafest, we have made presentations to one resident group and three HOAs. These include the residents of Shay Place and of Tequesta Pines adjacent to Remembrance Park, Tequesta Gardens, Wildwood and North Cyprus. Each of these events were well attended and there was virtually universal support voiced for the new Community/Recreation Center. Parks and Recreation will be sending invitations to the boards of the six additional HOAs, who traditionally hold their HOA meetings at the Park and Recreation, to invite their homeowners to the Community Center meetings to be held later this month. With Lori's assistance, thank you Lori, information regarding the Community Center including the Community Open house meeting dates, March 27 and March 30, times and location; building and site renderings and frequently asked questions have been placed on the Village's Facebook site and website. In the 9 days since this information was posted there have been 40 shares and over 4,100 views. Additionally, Parks and Rec's is bringing back for one day the "Concert in the Park" on Sunday March 311t. We will use this venue as a third community meeting to provide residents with the opportunity to gather information and provide input on the new Community Center. Signage for the Community Center meetings are now in place including both the electronic boards and banner signs located at Tequesta Drive and Old Dixie and Tequesta Drive and Country Club; with Banner signs at Village Hall. Additionally, notice of the Community Center meetings were included in Tequesta resident's March water bills. Rick Gonzalez, the President of REG will be at the March 27th meeting and Christine Merrill, our project manager and a Tequesta resident will be at Saturday's meeting. These meetings will not be formal presentations rather they will be listening sessions. We will be there to provide information, answer questions and gather input. Thank you for your time. I will be happy to answer any questions you may have. Frank D'Ambra We look to Council for its guidance to ensure that the team gathers the desired and necessary input Council needs to render a go/no go decision when the team comes back with the final design concept for Council approval which is being targeted for the January or February Council meeting. At this time, I would like to introduce you once again to Christine Merrell, the Project Manager for REG who will walk us through the presentation. 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Flmda 334E9 PROi;3RESS No. DATE DESCRIPTION 03113:70f9 vo vo WREG 18018 Entry Views raoc.pi���, n.aoo SK-7a MaryAnn Grieser From: Frank D'Ambra <frankdamb@comcast.net> ent: Friday, February 22, 2019 11:27 AM o: Abby Brennan; Tom Paterno; Vince Arena; Kristi Johnson; Laurie Brandon Cc: James Weinand Subject: FW: New Tequesta Recreation Center Revised Site Plan, Et Cetera Good Morning Mayor and Council, Permit me to take a moment of your time to share with you information (highlighted in green below) relevant to the comments and questions proffered by Mr. Bradford. Thank you, Frank From: James Weinand <jweinand@tequesta.org> Sent: Friday, February 15, 2019 11:16 AM To: Frank D'Ambra (Comcast) <fran kdamb@comcast.net> Subject: FW: New Tequesta Recreation Center Revised Site Plan, Et Cetera FYI rom: Thomas Bradford <tgbradford3@aol.com> Sent: Friday, February 15, 2019 1:51 AM To: Abby Brennan <abrennan@teguesta.org>; Tom Paterno <tpaterno@tequesta.org>; Vince Arena <varena@tequesta.org>; Laurie Brandon <Ibrandon@tequesta.org>; Kristi Johnson <kiohnson@tequesta.org> Cc: James Weinand <jweinand@tequesta.org>; Lori McWilliams <Imcwilliams@tequesta.org>; Greg Corbitt <gcorbitt@tequesta.org> Subject: New Tequesta Recreation Center Revised Site Plan, Et Cetera Mayor and Village Council: wanted to provide you with my thoughts on the presentation tonight about the Recreation Center. I was not able to comment after Frank made the presentation. I wish you would consider asking for public comments on any substantive item instead of only at Communications from Citizens. It won't unduly slow down your meetings. Most people are afraid to comment as it is intimidating to them. I have attached today's Palm Beach agenda to show you an example of how this is done. See the attached link: https://palmbeach.novusagenda.com/agendapublic/MeetingView.aspx?MeetinglD=532&MinutesMeetinglD=- 1&doctvpe=Agenda On the last two pages of the agenda after ADJOURNMENT see the headings "PLEASE TAKE NOTE" and "PROCEDURES FOR PUBLIC PARTICIPATION." See the sub -heading "OTHER AGENDA ITEMS." Anyone is entitled o speak for 3 minutes on any agenda item. This makes for good participatory local government. While you have the Palm Beach agenda open, please note any item in the color blue and also underlined. If you click any blue underlined link you are provided access to all backup items for the given agenda item. This would be very useful to you now that Jim Weinand has brought you into the 21st Century by giving you fritten cover memos, including staff recommendations. Add this function to your agenda and now the public „nows some of what you know. This is the ultimate in good transparent government! I apologize for the above digression. My comments on the Recreation Center are: 1) Constitution Park is absolutely the proper place for the Rec Center. You want any Rec Center next to outdoor facilities and open space if it is available. It would not be feasible to have to march children from the original proposed Rec Center site down to Constitution Park for outdoor activities for programs like After Care, a post school day program popular with two bread winner families and summer "camp" programs when children are out of school, just to give two examples. Community input on the type of issues cited above amongst other considerations was the basis for the unanimous recommendation of the Design Team for locating the Recreation Center at Constitution Park 2) 1 don't think the proposed parking along the north right-of-way on North Dover Road meets modern parking ingress and egress requirements. Modern safety standards don't allow one to back out into a roadway with the potential to be backing into oncoming vehicular traffic. Architects are less familiar with these types of standards than say civil and traffic engineers. He or she that signs, seals or approves such a design today will be sued when the first accident occurs. Careful consideration has been and will continue to be made regarding the design of the parking along the �ght-of-way on North Dover Road so the best solution is obtained. For instance, modifications to the parking layout to angle these spaces at a 45 or 60 degree can be made. Similar to the parking spaces along the right of way on Bridge Road adjacent to the CVS and on Waterway Rd adjacent to the Corner Cafe, in Tequesta. The amount and speed of traffic on these two roads is comparable if not greater than North Dover Road, which is primarily a residential street and that routinely has cars backing out of homeowner's driveways as is the case on many of Tequesta's streets. Another example of parking along the right-of-way is on Main Street in Abacoa, which sees significant traffic. However, as discussed during the Council meeting if we acquire the Lighthouse School for the Arts property the need for parking on Dover becomes a moot point as the Lighthouse property will allow us to fully address our parking needs. 3) The comments about Paradise Park and a $5 million grant application to purchase same from John Zuccarelli were uncalled for. To introduce that subject when it really is not known how to fully fund the new Rec Center just creates unnecessary problems and causes unrest in the minds of many taxpayers. Further, the Florida Recreation Development Assistance Program (FRDAP) grants do not interfere with your ability to charge non-residents higher fees to access Village recreation programs or facilities. I would not rule out use of FRDAP grants for the Rec Center itself. You may need it when you find out how much a 20,000 square foot Rec Center really costs in today's construction market. Has anyone asked this recreation consultant, Mr. Ruskay, what you really give up if FRDAP funds are used to build the new Rec Center? During the Design Team's inquiry as to availability of grants, specifically for land acquisition for Constitution Park, the second grant program came to light. As Paradise Park was a subject of discussion at the Council's larch 4 workshop the intent was simply to share with Council information that could be beneficial to the acquisition of Paradise Park should the current negotiations fail to bear fruit. Mr. Bradford is correct in so far as FRDAP grants do not interfere with the Village's ability to charge higher fees to non-residents. However, the acceptance of such grants would take from the Council the ability to implement, should the Council deem it appropriate, a Resident only policy. As a matter of policy the Village could permit non-residents to participate in classes for a higher fee as they do now; or for example non- residents with a Tequesta mailing address could be offered the opportunity to join the Recreation Center for a membership fee. The objective is to maintain control over access to the facility to ensure the Village can maximize the benefits of the facility for taxpaying Tequesta residents. 4) It sounds like the probability of purchasing the land where the Lighthouse School of Art sits adjacent to Constitution Park is very, very high. I would not let that opportunity slip away from you even if you have buy it without grant money. If you lose this opportunity it might be at least another generation or more before the chance comes around again. We agree. If we were to pass on the opportunity to acquire the Lighthouse land at this time we might never have another chance. The pursuit of a land acquisition grant was simply a prudent move to optimize Village resources. 5) You might want to ask Mr. Ruskay, the consultant, if it would be advantageous to provide a site plan and/or rendering showing the new Rec Center running in a north/south direction, parallel to Seabrook Road, instead of the current east/west layout thereby using the western portion of the Lighthouse School of Art land as a portion of the new building site and the eastern portion the Lighthouse School of Art land as an enlarged parking lot unified with the existing parking lot in order to show the folks at FRDAP the reason the land is needed. A picture paints a thousand words. Mr..Ruskay addressed the purpose in the filed grant application. After in depth discussions with our architects the decision to run the building east/west was based on multiple factors. - Orienting the building in the east/west direction on the site with the short end of the new community center facing Seabrook Road creates a balance with the green spaces of Constitution Park and the new recreation/community center building. If the Village acquires the Lighthouse site the long building fagade will be visible from the street surrounded by appropriate landscaping without the feeling the building is right on the street. The Lighthouse site would then be utilized for parking, landscaping and possibly more green space. - The east/west orientation is also sensitive to the surrounding residential and commercial properties. The scale of the street facing shorter facade is more harmonious with the existing streetscape, while the longer facade takes advantage of the exiting park creating a strong connection visually and functionally between activities taking place outside in the park and inside the building. By locating the building entrance within the park itself we maintain a single point of ingress/egress for the park and the recreation building. Residents with children have indicated this is an important safety feature. The east/west orientation separates the maintenance services portions of the building from the public park and the street by creating a service corridor along the north facade of the building and landscape along property line; which also aligns with the Tequesta Garden's service alley. Additionally, a condition of sale of the Lighthouse property will be that the Village agrees to take possession upon the completion of Lighthouse's renovations at Gallery North allowing the school to continue to function. Lighthouse estimates this date to be April of 2021. Thus a north/south orientation would result in a delay in construction with the recreation/community center not being ready for our residents use until the summer of 2022. Assuming the Council approves going forward with phase 2 in April or May, the plan is for the new Recreation Center to be completed and open for use in the spring of 2021. 6) From a design aesthetic point of view, if the new Rec Center should stay in the east/west orientation shown on the plans tonight it really leaves a lot to be desired from an appearance perspective. When you pull into the parking lot you will just see this short, stubby little east facade of the building instead of an attractive and inviting entrance into the new facility. I would not make this facade an entrance, but something needs to be done to improve the appearance of the east facade when seen from the street. It is currently lacking something. The current exterior street tacing renderings do not reflect the existing oak trees or additional frontal landscaping. The Recreation/Community Center plans will be submitted for review to Community Development, review and approval by Planning and Zoning, and back to Council for final approval. There will be ample opportunity for any needed fine tuning. That is all. Thanks for reading this email. I don't have any contact info for Frank D so if someone would share this with him as well it is appreciated. Sent from my iPad Thomas G. Bradford 44 Chestnut Trail Tequesta, FL 33469-2148 Tele: 561.744.7640 Mobile: 561.346.6061 Email: tgbradford3@aol.com his email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http://www.mimecast.com Virus -free. vi�11o'—'-1111--l'S k, Recreation/Community Center Presentation to Council - 2-14-2019 Good Evening Mayor, Council & Acting Manager Weinand, Constitution Park and the recreation programs provided by our Parks and Recreation department are highly valued by Tequesta residents and are tremendous community assets. However, many of our residents have been asking for more. More includes, but is not limited to, expanded program offerings for children and adults, the capacity to accept more Tequesta children into our summer camps with a greater diversity of activities and a facility that enables activities for our residents young and old to occur simultaneously. Unfortunately, we are not able to provide the additional programs and services our residents have requested due to the limitations of our current recreation building. The Tequesta community's desire and need for a new and robust recreation/community center has been clearly communicated through resident communications with the Parks and Recreation staff and further confirmed through the 500 online surveys, numerous conversations at Tequestafest and the completion and submission of an additional 200 surveys. 96% of resident's surveys have responded in favor of a new recreation/community center. At this time the Design Team is continuing the process of gathering community input and I will have more to say on this a bit later. As the Council is aware the North Seabrook property, otherwise known as Remembrance Park, was initially determined to be the best location for the new Recreation Center. This decision was made prior to and in advance of the work done by the evaluation committee, negotiation committee and the current design team. While there was strong resident support for the new Recreation Center at Remembrance Park it became apparent in our conversations that given a choice most residents would prefer the Recreation Center to be located at Constitution Park. This led the Design Team to challenge the premises for the Remembrance Park location and to reevaluate locating the Recreation Center at Constitution Park. The Design Team has completed the reevaluation and is unanimous in recommending that the Recreation Center be built at Constitution Park thereby creating a Recreation Complex at a single location. The exterior renderings you are viewing this evening are essentially the same building design that was proposed for Remembrance Park. Modifications from prior renderings provided to you consist of a change in the exterior design from a Mediterranean Stucco to a West Indies style, which is more in keeping with Constitution park's existing structures, and a reduction in the square footage from approximately 25,000 square feet to 22,000 square feet. Importantly, this reduction was accomplished while maintaining the needed flexibility and functionality of the Recreation Center necessary to deliver the programs and services our residents are asking for. As you can see from the site plan the building will run east to west beginning at the same location as the current building. It will extend into the park resulting in the relocation of the small children's playground to the playing field. The building set back from the north wall will be increased to 25 feet compared to the current 15 feet. This will allow for a 3 -foot landscape area along the wall, a 15 foot to 17 - foot roadway and 5 to 7 -foot pad to accommodate the AC compressors and a future generator. This location also works well for our Tequesta gardens neighbors to the north. As you can see only the back end of two resident buildings are in proximity to Constitution park and those buildings are separated by a service road which provides access to Tequesta Garden's garbage clumpsters and clubhouse. On January 29th Vince, Greg and I spoke with the residents of Tequesta Gardens at their homeowners meeting. Approximately 45 people were in attendance. During the presentation and conversations thereafter, the resident response was universally positive. The most commonly asked question was how soon could we get the new recreation center built. With respect to parking, in order to accommodate the 74 required spaces, the site plan as drawn proposes converting the skate park into 28 spaces and adding 20 grass spaces along North Dover. When combined with the existing 39 parking spaces total parking spaces would number 87. Additionally, we have commenced exploratory discussions with the first Baptist Church for a shared parking agreement. In my December presentation to Council I referred to developments that were in process but would be premature to disclose. I am delighted to be able to share this information with you now. Starting in early December we have been engaged in discussions with the Lighthouse Center for the Arts about the possibility of acquiring the Lighthouse School property adjacent to Constitution Park. The catalyst for this was our learning that Lighthouse, if possible, would love to consolidate the school and gallery at one location. Upon my initial call to Nancy Politsch, Lighthouse's Executive Director, to arrange a meeting she shared that it might not be worth my time as I wasn't likely going to hear what I hoped to. However, we ultimately agreed a meeting was worthwhile as sometimes when people put their heads together something positive percolates. Since that initial call we have held multiple meetings. At this point Lighthouse is looking to consolidate the school and gallery at Gallery North. Toward this end Lighthouse is scheduled to meet with their consultant and architect on February 22nd. If Lighthouse can consolidate at Gallery North, and at this juncture it appears likely they will be able to do so, then Nancy has stated that the Village will have the first opportunity to purchase the property for the same purchase cost they recently acquired it for from Jupiter Medical Center. That price was $870,000 plus closing costs. There were 3 bids for the Lighthouse School property and while the Lighthouse Center had been granted right of first refusal Jupiter Medical was firm on its price. Once it was clear there was a real possibility for the Village to acquire the property the Design Team met post haste on February 5th and made an immediate inquiry to Ryan Ruskey, the principal of RMPK Funding to see if there was grant funding available for land acquisition. Ryan's firm is who Greg has used in the past to successfully obtain FURDAC grants for Constitution Park. Late the following day Ryan informed us of a grant program that would be a great fit for the Lighthouse School property. This program is funded by the federal government with the money allocated through the state. It is a matching program 50% state/50% municipality. In the past virtually all the applications received under this program have been for development projects. However, there is a proviso that if there are applications for land acquisition that meet the minimum requirements then up to 25% of the total funds available, which for this year is $4,000,000, must be allocated for acquisition. Last year there was only a single acquisition grant submitted and that was by Ryan's firm. The grant was awarded. Ryan was confident that if we applied, we would be successful. The challenge was the application needed to be submitted by day's end, Monday February 1 Ith. On the morning of Thursday, February 7 th we met with Jim Weinand and he concurred with moving forward on the grant application. As part of the process we needed to secure one or more letters of support from organizations within the Village. I reached out to Nancy at Lighthouse and Heather Vaughn at Good Shepard who were very happy to voice support on behalf of their organizations. Copies of those letters are on the dais. Additionally, we needed to notice a public meeting to be held no later than the due date of the grant submission where interested residents could obtain information about the grant program. Council received a copied of the notice and the meeting was held the morning of Monday, February I 1th at Parks and Recreation. The grant submission was timely made, and we expect to receive a decision July of this year. As Jim shared in the email to you the Village is under no obligation unless and until we accept the grant money. On a separate note we also learned of a second grant program. Under this program each municipality can apply for up to $5MM ofgrantfunding. This program is completely funded by the state and is a 75% state/25% municipal match. Competition for these funds can be intense. However, depending on how the negotiation with Mr. Zucarelli proceed this program could provide a source of funds to facilitate an outright purchase of the Paradise Park property. The application deadline for this program is August of 2019 though preparation and planning would need to commence in April. Returning to the Lighthouse property. If the Village is successful in acquiring the Lighthouse property it can comfortably accommodate 62 parking spaces. This would provide for a total of 101 parking spaces immediately adjacent to the park and the new recreation Center thereby eliminating the need for the conversion of the skate park and the addition of parking on North Dover. I would like to add that Nancy has been a pleasure to work with and she has not only expressed her excitement at the prospect of consolidating the Lighthouse Art Center's operations but also for the opportunity for Lighthouse to play a role in enhancing Constitution Park to the benefit of the Village and its residents. As I mentioned earlier the Design Team is actively pursuing additional community outreach. We will be presenting the proposed plans for the Recreation Center to the residents of Whitehall on Tuesday, February 26 th. Additionally, community wide meetings are being planned for Village Hall for the week of March 24 th after families return from their spring breaks. One will be an evening meeting during the week and the other a daytime meeting on Saturday. The boards of the nine HOA's who traditionally hold their meeting at Parks & Rec will receive individual letters inviting their residents to attend. Additionally, updated renderings and information on the Recreation Center and notices for the March meeting will be posted on the Village's website and Facebook pages and meeting dates will also be included on our resident's March water bills. Please let us know if you have suggestions or additional actions you would like to see us take regarding public communication. One last item of note before I conclude. We are currently reaching out to the banking institutions residing within Tequesta. Each understands that funding will be subject to an RFP. To date two banks have already responded that they have departments that specialize in government funding and should we proceed with the project are looking forward to receiving and responding to the RFP. We expect to provide Council with a further update on this item at the March Council meeting. On the basis that everything proceeds to the Council's and resident's satisfaction the Design team hopes and expects to be able to ask Council for its approval of the final design concept and to move forward with the negotiation of phase 2 of the REG Agreement at the April Council meeting. At this time, I and the other members of the Design Team will be happy to address your questions. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING February 14, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Tom Paterno (via phone call), Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford gave the invocation after which Council Member Brandon led the pledge of allegiance. MOTION: Council Member Arena moved approval of the agenda; seconded by Council Member Johnson; motion carried unanimously 5-0. Proclamation Proclaiming February 25, 2019 - March 3, 2019 as Eating Disorders Awareness Week in Tequesta Village Clerk Lori McWilliams read the proclamation that detailed facts, statistics and the impact of various eating disorders. Program Coordinator, Liz Motta, LMHC spoke on behalf of the Alliance for Eating Disorders Awareness and thanked the Mayor and Village of Tequesta for the Proclamation. 2. Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee Community Development Director Nilsa Zacarias referenced a distributed report, which detailed the expenditures reported by the Infrastructure Surtax Oversight Committee after their meeting on January 17, 2019. Council Member Arena commented on how busy, according to the report, Public Works Director, Doug Chambers was. Mr. D'Ambra thanked the design team for their enthusiasm and dedication then explained the need for a new community center. He stated that the idea was fully communicated through various means with 96% of survey respondents in favor of it. Initially, the best location was viewed as Remembrance Park on North Seabrook Road. However most residents preferred and after reevaluation, the design team unanimously recommended Minutes — Regular 02/14/19 Page 2 that it be located at Constitution Park, Mr. D'Ambra referenced renderings of the proposed building and pointed out differences from the prior design such as a change to the exterior look. He noted that even after a reduction of square footage, the building lost no functionality. Tequesta Gardens, he reported, bordered the north side of the property and a meeting with their association resulted in overwhelming support for the project. According to Mr. DArnbra, the Lighthouse ArtCenter was approached about selling their property to The Village and grant funding with no obligation was researched and applied for; while acquisition of the Lighthouse ArtCenter was desirable, he stated that the project was not dependent upon the purchase. Mr. D'Ambra complimented Nancy of the Lighthouse ArtCenter for considering the possibility of a sale and concluded by outlining plans for additional community outreach and welcoming any suggestions. He reported that the design team expected to request Council approval of the final concept at the April 2019 Council meeting. Mayor Brennan expressed concern with making sure the residents had as much notice and input as possible. She complimented Frank DAmbra for meeting with the Lighthouse ArtCenter, and Council Member Vince Arena and Parks and Recreation Director Greg Corbitt for their work on the project. Mr. D'Ambra advised that overflow parking was currently available at both the Lighthouse ArtCenter and Gallery Square North. Council Member Arena thanked Frank D'Ambra and Parks and Recreation Director Greg Corbitt for their work; he suggested that residents tour the old facility then offer feedback on the plans. Council Member Brandon asked if the grants applied to construction but Mr. DArnbra clarified that they were solely for the purchase of property. CONSENT AGENDA MOTION: Council Member Arena moved approval of the Consent Agenda,- seconded by Council Member Brandom motion carried unanimously 5-0. 4. MINUTES: 1/10/19 Special and 1/10119 Regular 5. 1. el Latino Semanal News Publication Contract - Village Clerk $168.00; 2. FPL LED Street Lighting Agreement - Public Works (this is a $4,401.48 in annual savings); 3.Thomas G. Bradford Professional Services Agreement -Administration $20,000.00/10 Month Contract; 4. TRB Management Professional Services Agreement — Administration $5,000.00; 5. Verizon Wireless Revocable License Agreement Change Consent Request - Administration $N/A 6. SE 01 -19: Special Event Application for an Annual Strawberry Festival Fundraiser by First Presbyterian Church of Tequesta, Inc. The event is to be held on Saturday, March 2, 2019 from 9:00 a.m. - 1:00 p.m. at 482 Tequesta Drive, The projected number of attendees for the event is 650. No alcohol will be served. 7. Approve the Purchase of a New Palo Alto Next Gen Firewall and Security Solution 8, Approve a Piggyback Contract with U.S. Water Services Corp. for Water Meter Change Out Services. 9. RESOLUTION 3-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE Minutes — Regular 02/14/19 Page 3 SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES 110. RESOLUTION 4-19, A Resolution of the Village Council of the Village of Tequesta, FL, increasing the General Fund #0012018/2019 Budget by Increasing Revenues and Expenditures in the Amount of $17,192.00 to Recognize Acceptance of the Interlocal Agreement between Palm Beach County and the Village of Tequesta for the Reimbursement of Emergency Medical Services Grant Equipment in an Amount not to exceed $17,192.00. 11. RESOLUTION 5-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2018/2019 BUDGET IN THE AMOUNT OF $2,975.00 RECOGNIZING ADDITIONAL REVENUES FROM PALM BEACH COUNTY FOR MANATEE PATROL SERVICES AS WELL AS RECOGNIZING RELATED OVERTIME EXPENDITURES 12. RESOLUTION 7-19, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED BUILDING DEPARTMENT FEE SCHEDULE AS PROVIDED BY CHAPTER 14, ARTICLE VI OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX C. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. END OF CONSENT AGENDA Mayor Brennan thanked Acting Village Manager Weinand for introducing the summary cover memos that accompanied Agenda items, especially the Consent Agenda. COMMUNICATIONS FROM CITIZENS Angelica Lynn of 299 Country Club Drive thanked the Tequesta firefighters for putting their lives on the line when they rescued her mother from her burning house; she then presented the department with a plaque. Acting Village Manager Weinand and Fire Chief Trube recognized Acting Lieutenant Jason Fawcett and Firefighter Joshua Kitzi who entered the building and made the rescue. Pert Towne of 364 Fairway North spoke about the safety consequences of narrowing US Highway 1, gave an example of cars using the bike lane and said that right turns from US Highway 1 were hazardous without an extra lane for passing vehicles. Additionally, Ms. Towne found no mention of green paint in the driver's handbook. Mayor Brennan inquired of Police Chief Medina who said that his department practiced active enforcement and was researching public education initiatives with Public Works Director Doug Chambers. Minutes — Regular 02/14/19 Page 4 Marilyn Muller of 324 Leigh Road was not in attendance but had provided a signed petition to the Village Clerk's office that requested installation of speed bumps, traffic calming measures and streetlights on Leigh Road. Mayor Brennan asked Acting Manager Weinand to address the issue. Pat Watkins of 167 River Drive thanked the Recreation Center committee for the proposal that brought the facility back to where she felt it belonged. Amy Taylor of Gulf View Drive reported high standing water on that road when it rained and asked that it be a priority as well as striping the road's center for safer navigation of it. COMMUNICATIONS FROM COUNCIL Aside from wishing all a Happy Valentine's Day, Council Member Johnson had no comments. Nor did Council Member Brandon. Public Works Director Doug Chambers stepped out of the meeting but Council Member Arena complemented him on Village Entrance plantings. He remarked on the value of Tequesta Fest, announced the upcoming Shred It event and promoted several of the Police Department programs. Council Member Arena made suggestions regarding the upcoming US Highway 1 Bridge project and cautioned that now was the time to plan for a complete or partial closure. Although the intersection was not Tequesta's responsibility, he revisited a past suggestion of adding blinking red lights atop the existing stop signs at the intersection of Dixie Highway and County Line Roads and welcomed other suggestions for improvement. Council Member Arena clarified that the bicycle accident mentioned at the last Council Meeting did not occur in Tequesta, then spoke fondly of a recent Hannah's Home event and thanked Pastor Paul Beresford and his wife for their work. Vice Mayor Paterno stated that US Highway I had become dangerous due to the lane reductions and the on -demand nature of the US Highway 1 Bridge. He requested that Council request the Florida Department of Transportation to bring the road back to three lanes. Vice Mayor Paterno stated he actually saw the aforementioned bicycle accident and confirmed that it was just south of Tequesta. Mayor Brennan advised that since she had focused on the US Highway 1 project and the Village Manager search lately, she would provide an update on other items: • Mayor Brennan will talk with representatives of the Brightline-Virgin Train about replacing the old train bridge. Brightline claimed it took a train one minute to traverse the bridge, but that did not include the time it took for the spans to lower and raise so the boat waft time was actually 18-20 minutes. She was unsure what would become of the project due to a lack of investor interest • Because of the close proximity, The Hobe Sound Chamber of Commerce had approached and met with The Tequesta Business Association regarding corroborating to promote positive exposure for area businesses. • The Mayor's Holiday Walkabout was a success. Most business owners reported a profitable year due to the residents and she thanked the businesses for locating in The Village. • There were parcels surrounded by but not part of Tequesta and annexation of these areas made sense. Not annexing these areas was unfair to the residents and a mutually beneficial outcome would be sought with Palm Beach County. Minutes — Regular 02/14/19 Page 5 • Regarding Municipal Community Outreach, development of surrounding areas and the county continued to affect Tequesta and surrounding waters. Mayor Brennan was a member of several committees and organizations and was invited by Congressman Mast to be a part of a symposium that addressed Lake Okeechobee and all water issues and would soon meet with the Army Corp of Engineers. • Mayor Brennan would attend the upcoming Palm Beach County days in Tallahassee, which provided direct access to local senators and representatives. • $1.2 million was received from the Florida Department of Transportation and grants for improvements to sewers, water, lighting, and crosswalks. Other funding opportunities were available for improvements to streets and sidewalks; a Florida Power and Light program paid to replace the US Highway 1 streetlights with LED lights and Public Works Director Doug Chambers was working on this- • With assistance from Nilsa Zacarias and Lance Lilly of the Community Development Department and Village Clerk Lori McWilliams, Mayor Brennan made a presentation to the Palm Beach County League, Regional Transportation Agency and realtor associations to promote Tequesta housing and businesses and community. She would make another presentation in next few months. • She met with the provost of Palm Beach State College who was interested in doing something for Tequesta- Mayor Brennan suggested a council made of Tequesta youth interested in government. This served as a means of succession planning. • Regarding the Florida Department of Transportation, she agreed with Council Member Arena about making a plan for managing the bridge construction and reminded about an upcoming FDOT meeting she was to attend. Public Works Director Doug Chambers re-entered the meeting and Council Member Arena repeated his prior compliments regarding entranceway plantings. STANDING REPORTS Village Aftorney Attorney Keith Davis happily announced that he delivered the foreclosure litigation proceeds to Finance Director Quirk and he announced that there was a wide range of proposed legislation that would preempt home rule. Villa-ge Manage In addition to two negotiation sessions with the Police Benevolent Association and Communication Workers of America, Chief Weinand reviewed the meetings and events he attended in an e-mail to Council as follows: • JIC Water Main Project meeting with Village Attorney Davis and Tom Jensen concerning Loxahatchee River District's billing issue. • Attended Village Council Workshop • Attended an ATT First Net Presentation — for new cell services for staff. Also attended by Water Distribution Superintendent Jay Wickham, Public Works Director Doug Chambers, I.T. Director Brad Gomberg and Water Plant Superintendent Nate Litteral. Minutes — Regular 02/14/19 Page 6 • Attended a Village Council Shade meeting concerning Police Benevolent Association negotiations • Met with Village Attorney Davis and Building Director Jose Rodriguez regarding code concerns • Met with Village Attorney Davis and Human Resources Director Merlene Reid regarding roads surrounding Paradise Park, their owners and responsibilities • Met with Community Development Director Nilsa Zacarias for an update on Pelican Square • Conducted negotiations with the Police Benevolent Association concerning the Public Safety Pension Plan • Attended the Village Council Executive Session • Attended the regular Village Council meeting • Attended a meeting with Bill Reese and Water Plant Superintendent Nate Litteral concerning enhancement options for the Water Treatment Plant for power outages • Attended a meeting with Tom Baird, Legal Counsel for Mr. & Mrs. Cutler, Village Attorney Davis, Community Development Director Zacarias, and Building Director Roddguez concerning a construction project at 156 Gulfstream Dr. • Attended a meeting with Dr. Lubarsky owner of 156 Gulfstrearn Drive., three representatives from Affinity construction company, Village Attorney Davis, Community Development Director Zacarias and Building Director Rodriguez concerning proposed construction • Attended the Infrastructure Surtax Citizen Oversight Committee Meeting • Attended a Community Center meeting with Frank D'Ambra, Parks and Recreation Director Greg Corbitt and Council Member Arena • Handled a concern from Laurie Pollack, Tequesta Resident regarding the proposed Community Center project • Met with Angela Hoffman, CEO of Hobe Sound Chamber of Commerce and Jon Pasqualone owner of the Clothes Mentor store • Handled a concern from Sherry Jorczak, in reference to water bill and work done on her water lines • Meeting with Pastor Mike Richards from the First Baptist Church and Parks and Recreation Director Greg Corbitt regarding a shared parking Agreement • --'Visited the Water Plant to check on the first progress meeting and to pg- -vide some information for the meeting • Held a meeting with Tom Jensen concerning the previous Water Distribution Facility Assessment report • Held phone conference call with Tom Jensen and Rob Orri regarding the need and cost of Water and Storm water rate study • Attended a meeting with Mayor Brennan, Angela Hoffman, CEO of the Hobe Sound Chamber of Commerce and Jon Pasqualone, Chamber Member to discuss business development • Attended a meeting for the Community Center with REG Architect Minutes — Regular 02/14/19 Page 7 representatives, Council Member Arena, Frank D'Ambra, Parks and Recreation Director Corbitt, Public Works Director Chambers and I.T. Director Gomberg Police Police Chief Medina updated all on the activities of his department: • Building search and entry training conducted • Officers attended Federal Bureau of Investigation and supervision trainings • Ongoing training • Corporal Yildiz attended a Public Information Officer annual symposium • A department employee was attending grant writing school • A Crime Prevention through Environmental Design certification was being pursued for use in development of the new community center • Corporal Yildiz would attend Homeland Security Active Shooter training at no cost to The Village • Officer Jarrell attended Defensive Tactics Training; completion enabled him to train the rest of the department • Firearms training in the past done once per year, would now be done twice per year to ensure proficiency • Lieutenant Pike attended Internal Affairs training • A prominent defense attorney was scheduled to instruct the department on DUI investigations and litigation • It was agreed that PIO messages would be sent via e-mail to the Beach Road Homeowner's Association for forwarding to their residents • As an alternative to 911, Chief Medina met with Hector Delgado regarding the ASR Alert System, which e-mailed officers through the CAT system at no cost to Village. • Police Department services included Coffee with a Cop, Child Safety Seat Installations and Adjustments, Movies in the Park, and more • The Annual Uniform Crime Report measured municipal safety. When Chief Medina came to Tequesta, it was the seventh safest city. Since then and due to the men and women in the department, crime was cut by over 56% from last year. There were 56 burglaries in 2017, but only 14 in 2018. While that appeared impressive, the 14 victims motivated them to continue to improve. He thanked the department for their hard work. Council Member Arena asked Police Chief Medina to research a mobile speed sign as a cost efficient alternative to a manual speed radar. He wanted a hurricane hootenanny scheduled prior to Florida's tax-free holiday and envisioned inviting emergency management and vendors for anything residents might need for storm preparation. Fire Fire Chief Trube called for a moment of silence in memory of the Parkland, Florida shootings one year ago. After that he reported: • Completion of the hiring process and an eligibility list • Attended a Palm Beach Community Emergency Management meeting; Conversation Notes with Nancy Politsch — 2-4-2019 3 bidders for the property. Purchase price paid by the Lighthouse Center to Jupiter Medical was $870,000 Lighthouse made an offer to purchase the Gallery North space east to the Public Safety Building. Eric Peterson responded with a hard no. However, Lighthouse believes that adding a second story to the section of the Gallery North center they currently own would enable them to consolidate the school and gallery operations at Gallery North at which point they could offer the Village the Seabrook property Nancy indicated making a little money would be nice, but Lighthouse cannot afford to take less than what they paid. Additionally, she would look to the Village to assist in helping the Lighthouse Center to expedite the approval process. Nancy also relayed information regarding a complicating factor that has been resolved. Documents that Nancy now has in her possession show that the parking lot of the Gallery North Center in whole or in part was owned by the Village of Tequesta. Action starting in 1997 and concluding with a settlement agreement resulted in ownership of the lot being transferred equally to the three entities by quick claim for $10.00. The transfer included an overflow parking easement for the Village of Tequesta. The entities consisted of Oz, owned by Dotti Campbell, Lighthouse for the Arts and the third Ms. Muriel ?. According to Nancy Ms. Campbell acted as though the lot was owned solely by her and the other parties were unaware of the joint ownership. During the sale of the center to Eric Peterson by Ms. Campbell's daughter (Samantha) the joint ownership came to light. An agreement has been reached between the parties, effective retro -active to July 1, 2018, that based on the square footage owned by each of the three current parties, Eric Peterson, the Lighthouse Center and Samantha that the costs for parking maintenance going forward will be allocated 71% to Mr. Peterson, 21% to Lighthouse and 8% to Samantha. However, Samantha is suing Lighthouse and the beneficiaries of Ms. Muriel ? estate for parking lot maintenance cost for the 5 year prior to Julyl, 2018. MINUTES VILLAGE OF TEQUESTA WORKSHOP February 4, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 PM. A roll call was taken by Deputy Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice -Mayor Tom Paterno, Council Member Vince Arena and Council Member Laurie Brandon. Council Member Kristi Johnson was absent. 1. Discussion on the Fire Department's Full-time Positions Versus Interim Costs Fire Chief Trube explained to Council that there was a difference of approximately $38,000 per year to convert an Interim Firefighter position to a full time position. One of the factors that negatively affected the Fire Department when utilizing an interim was the training aspect. Rather than moving the department forward and developing skills beyond the current, the team was in a perpetual cycle of repeat training. Another cost was attributed to overtime, as there was always a shortage when an intern left the position. Chief Trube revealed that uniforms and bunker gear were fitted to the individual and proved costly with interim firefighters leaving frequently. Council Member Arena suggested leaving the program on hold until it was needed again. Chief Trube added that he had an updated list of hires that would fit the firefighter/paremedic requirement. Additionally, firefighters could be moved around to different shifts when an employee called in sick. Acting Manager Weinand agreed that overtime costs were increased because of the costs of overturning employees. The Fire Department was at 50% of their overtime budget at the quarter year mark. Vice Mayor Paterno was agreeable to hiring a full timer immediately, if the Chief could delay purchasing a vehicle for the next two years, Chief Trube agreed that the vehicle could wait for two years. Council then asked Chief Trube and Acting Manager Weinand to discuss the issue and report back. 2. Discussion on Smart Meter Revenues and Contract Work to Acquire the Return of Funds Finance Director, Mr. Chris Quirk reported that water was being lost every day due to old meters that did not measure water consumption accurately. Mr. Jay Wickham, Superintendent of Water Distribution and Storm Water, reported that there were 1000 smart meters sifting in a warehouse, with the ability of installing only 100 per month "in-house". Mr. Wickham preferred to contract with an outside company to install the 1000 meters at a rate of approximately $30,000. After that, Mr. Wickham recommended purchasing more meters and contract having them installed as well. The question for Council was whether to install all the meters left in the system at one time, or to continue with a partial install per year. The cost of the meters was approximately $750,000 with installation costing approximately $250,000. The new meters were reported to bring an increase of approximately 25% in revenue. Council asked that the Water Department report back with numbers representing unaccounted water loss, and a comparison of the one Village Council Workshop Minutes February 4, 2019 Page 2 and two year water meter replacement plan. Additionally, the smart meter company was offering a 20 -year warranty on accuracy and battery life. Also, the expense of purchasing a tower was not necessary anymore, as the Village could utilize existing towers located within the area. Council asked Manager Weinand to move forward and meet with the water department to gather the additional information. 3. FN 17/18 Year End Budget Status Finance Director, Mr. Chris Quirk, compared revenues to the budget for the end fiscal year 2018. The total year-end was 97% of the budget. Mayor Brennan asked Council to refer to the unrestricted fund balance and asked for clarity on the number. Mr. Quirk revealed it was approximately 1.2 million, with the monthly expenditures coming in at approximately one million dollars per month. Council Member Arena asked if the building department money could be spent for hurricane disaster expenses. Attorney Davis informed Council that the building department revenue could only be used for building department related expenses. Mayor Brennan asked Council to consider transferring $500,000 to the water department as its emergency fund, leaving $500,000 under the general fund balance sheet, with the understanding that Council could use it for whatever was needed. Having half of the disaster fund already in place in the water department would make sense, according to Mayor Brennan. Council would need to approve with a vote during a Council Meeting. Vice Mayor Paterno asked if the finance software was able to create a report without manually inserting numbers. Mr. Chds Quirk explained that it was possible to create a report in an excel spreadsheet. Mr. Brad Gomberg, IT Director added that there were "canned" reports already in the system, which could be exported to excel, or a custom report could be built. Mayor Brennan revealed that she preferred a summadzed and detailed balance sheet and Mr. Quirk stated that within BSA there was a way to create a more customized report for Council. Vice Mayor Paterno asked why it would be a good idea to take $500,000 out of reserves. Mr. Quirk answered that it was a good idea because $500,000 of committed funds would be freed up, thereby increasing the unassigned fund balance. Additionally, Mr. Quirk answered that there were no funds set up in reserve at this time. Vice Mayor Paterno felt that the $500,000 should be kept where it was, and not moved, in order that it remain non -appropriated. Mayor Brennan disagreed and countered that the money would simply be distributed on two different balance sheets. It would not be touched unless there was a disaster. Additionally, if there was to be an appropriation, Council had to direct where it would go. Furthermore, Mayor Brennan was concerned because there were one million dollars in the general fund and nothing at all in the water fund. She further emphasized that it did not mean that when the funds were split, it would be spent. Instead, it would simply be a balance sheet transfer. Lengthy discussion ensued. Mayor Brennan requested the discussion be tabled and the topic be placed on the agenda for a vote. Mr. Quirk reported that the auditors would have a financial statement ready by March 31, 2019. Village Council Workshop Minutes February 4, 2019 Page 3 4. F/Y 18/19 Quarterly Budget Review Mr. Quirk informed Council that most Departments were close to the 25% mark on their expenses, with the exception of the Manager at 27%, due to former Village Manager Couzzo's payout. Additionally, Parks and Recreation was over budget due to Tequesta Fest. He reported there was $242,000 of Second Quarter money in this reporting as well, due to the the year end holiday/work schedule in 2018. He reported legal fees were at 10%. Mayor Brennan requested a fund balance report with an original budget line and an amended one, be emailed to her. It was revealed that there was $20,000 in the capital improvements budget for the year, however, there were no plans to do any projects other than crosswalks and sidewalks. Vice Mayor Paterno pointed out that moving money would create an unnecessary convenience for Council to then appropriate the funds. 5. Discussion on the Corner Lot Fencing and Vehicle Storage Attorney Davis offered a brief history pertaining to corner lots, fencing and the parking of boats and RVs in certain zones. He emphasized that the main change was the clarification that the front of the house, was defined as the side that faced the road and contained the street address. Additionally, there was a removal of the waiver provision. Attorney Davis asked for discussion and direction from Council. Council Member Arena questioned the sizes of trucks that were not allowed and asked for clarity on carports for boat storage. Building Director, Jose Rodriguez confirmed that Code Enforcement was currently leaving notices for boat owners that had not yet applied for a boat permit. He approximated there had been 80-100 new permits submitted within the Village. Vice Mayor Paterno asked for the history of personal vehicle laws for the State of Florida. Attorney Davis revealed that there was a case where the Supreme Court deemed it unconstitutional to disallow personal use trucks in neighborhoods. He would look into the current law and get back to Council regarding personal use vehicles. 6. Discussion on Paradise Park and JMZs Possible Development Plans Acting Manager Weinand explained to Council that he had met with Mr. John Zuccarelli, the owner of the lots located at Paradise Park. Mr. Zuccarelli relayed that he would deed Paradise Park to the Village, in exchange for the ability to develop the remaining parcels, yet retain the density of the donated parcel within the other two. Another option would be to allow the Village to build the proposed Community Center on one of the parcels and then, allow him to build up to four stories on top of the Community Center. Council discussed the topic at length and decided they were not interested in going higher than 4 stories. However, they would be interested in obtaining the park. Pending Tasks: Item: Assigned: Village Council Workshop Minutes February 4, 2019 Page 4 ( P &4!D UjjAA-I- Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.